HomeMy WebLinkAbout06 - CC-7 - Landscape Maintenance Services - 2/3/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 3, 2015 ITEM NUMBER: CC -7
SUBJECT: LANDSCAPE MAINTENANCE SERVICES
DATE: JANUARY 20, 2015
FROM: PUBLIC SERVICES DEPARTMENT - MAINTENANCE SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BRUCE HARTLEY, MAINTENANCE SERVICES
MANAGER (714) 754-5123
RECOMMENDATION
1. Award a contract for landscape maintenance services to Complete Landscape Care,
Inc. in the annual amount of $706,692 with an initial term of five years, with three
optional one-year terms.
2. Authorize the Chief Executive Officer and the City Clerk to execute the Agreement.
BACKGROUND
The Public Services Department provides landscape maintenance to parks, sports fields,
parkways, City facilities and miscellaneous public areas throughout the City through a
combination of contracted services and in-house Park Maintenance staff. Currently, the
contracted work is accomplished by two companies with contracts originally awarded in
2006. These contracts have completed all the available terms and have been amended
to continue through February 28, 2015 in anticipation of the award of a new
comprehensive contract with only one company.
ANALYSIS
The City's formal public bid process was utilized to advertise the work and identify the
lowest bid. The specifications for the two existing contracts were combined into one
document with the expectation that combining the work would yield lower pricing from
prospective bidders through higher efficiencies and lower overhead. No work currently
being performed by City staff was included in the specifications or will be performed
under the new contract.
The Notice Inviting Bids was posted on the City's web site on December 4, 2014. The
Specifications were posted similarly on December 16, 2014. The Notice Inviting Bids
was published in the Daily Pilot on December 10, 2014 and posted to CIP.COM, a web
site for public works project announcements.
At the mandatory Pre -Bid Meeting, held on December 18, 2014, ten companies were
represented.
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The City Clerk received and opened seven bids for the project on January 8, 2015.
Complete Landscape Care, Inc. was the apparent low bidder, with a bid proposal of
$706,692 per year. The Engineer's estimate for this project was $800,000, which was
based on the combined total of the two existing contracts. The average of the seven bids
submitted was $770,527. An analysis of the bids indicates that this apparent low bidder
submitted a proposal that is approximately twelve percent (12%) lower than the
Engineer's estimate. The Bid Abstract is included as Attachment "ll". The variance
between the low bid and the Engineer's estimate is attributed to the highly competitive
conditions prevalent in the landscape maintenance industry at this time and the
efficiencies gained by combining two contracts into one. The new contract will yield
savings of approximately $466,540 over the five-year term of the contract or in excess of
$700,000 if the City exercises its option to extend the contract an additional three years
beyond the initial five year term.
The State Contractor's License and references of Complete Landscape Care, Inc. were
checked and staff has found them to be in good standing. Complete Landscape Care,
Inc. currently successfully provides services of similar scope to the cities of Santa Fe
Springs, Bell Gardens and Downey.
ALTERNATIVES CONSIDERED
Council could reject all bids and direct staff to re -bid the project. However, staff does not
believe that doing so would yield lower bids.
FISCAL REVIEW
Funding for landscape maintenance services is included in the FY 2014-15 Public
budgets of various City departments. The amount of the contract for the remaining five
months of FY 2014-15 would be $294,455.
LEGAL REVIEW
The City Attorney approved the Professional Services Agreement as to form.
CONCLUSION
The formal bid process completed for landscape maintenance services resulted in the
City receiving seven bids. Complete Landscape Care, Inc. was the apparent low bidder.
Staff recommends that the Council award a five year contract to Complete Landscape
Care, Inc. in the annual amount of $706,692 for landscape maintenance services
ERNESTO MUNOZ
Public Services Director
BRUCE HARTLEY
Maintenance Services Manager
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Attachments: 1. Bid Abstract
2. Professional Services Agreement
Cc: Chief Executive Officer
Assistant CEO
City Attorney
City Clerk
ATTACH M ENT #1
CITY OF COSTA MESA
Bid Item No. 14-4657
Landscape Maintenance Services (Parks, Sportsfields, Parkways,
Medians, Misc. Areas and Fire Stations)
Complete Landscape Care, Inc.
$706,692
S ectrumCare Landscape
$718,212
Landscape West
$719,988
Merchants Landscape Services, Inc.
$755,904
Midori Gardens
$775,025
Terracare Associates
$791,767.16
Marina Landscape
$947,340
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ATTACHMENT #2
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
THIS AGREEMENT is made and entered into this _ day of , 20_ ("Effective
Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and
, a [state] [type of corporation] ("Contractor').
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Contractor as an independent
contractor to , as more fully described herein; and
B. WHEREAS, Contractor represents that it has that degree of specialized expertise
contemplated within California Government Code Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Contractor desire to contract for the specific services
described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in
connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the
provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this
Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONTRACTOR
1.1. Scope of Services. Contractor shall provide the professional services described
in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Contractor's
Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated herein
by this reference.
1.2. Professional Practices. All professional services to be provided by Contractor
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional Contractors in similar fields and circumstances in accordance with sound
professional practices. Contractor also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Contractor's performance of this Agreement.
1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to
the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work
will be done by the City Manager or his or her designee. If the quality of work is not satisfactory,
City in its discretion has the right to:
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(a) Meet with Contractor to review the quality of the work and resolve the
matters of concern;
(b) Require Contractor to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Contractor warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Contractor shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys' fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which may
be incurred by reason of Contractor's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Contractor shall not engage in,
nor permit its agents to engage in, discrimination in employment of persons because of their race,
religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status,
sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code.
1.6. Non -Exclusive Agreement. Contractor acknowledges that City may enter into
agreements with other Contractors for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties
set forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Contractor may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Contractor's sole cost
and expense.
1.8. Confidentiality. Employees of Contractor in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Contractor covenants that all data, documents, discussion, or other
information developed or received by Contractor or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contractor without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Contractor's covenant under this Section
shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set
forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule").
Contractor's total compensation shall not exceed Dollars ($ .00).
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2.2. Additional Services. Contractor shall not receive compensation for any services
provided outside the scope of services specified in the Contractor's Proposal unless the City or
the Project Manager for this Project, prior to Contractor performing the additional services,
approves such additional services in writing. It is specifically understood that oral requests and/or
approvals of such additional services or additional compensation shall be barred and are
unenforceable.
2.3. Method of Billing. Contractor may submit invoices to the City for approval on a
progress basis, but no more often than two times a month. Said invoice shall be based on the
total of all Contractor's services which have been completed to City's sole satisfaction. City shall
pay Contractor's invoice within forty-five (45) days from the date City receives said invoice. Each
invoice shall describe in detail, the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to this
Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Contractor's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective Date
of this Agreement. Said services shall be performed in strict compliance with the Project Schedule
approved by City as set forth in Exhibit "D," attached hereto and incorporated herein by this
reference. The Project Schedule may be amended by mutual agreement of the parties. Failure
to commence work in a timely manner and/or diligently pursue work to completion may be grounds
for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and unless earlier
terminated as allowed for in the approved Agreement, contract term shall be for a period of five
(5) years. The term of the Agreement shall automatically be extended for up to three (3) additional
one (1) year terms with the extensions to automatically commence upon the expiration of the
initial term or any extended term, unless the City notifies Proposer in writing at least thirty (30)
days before the end of the initial term or any extended term, of its intent to terminate the
Agreement at the conclusion of the initial term or any extension. At the conclusion of the final
term of the Agreement, the City Manager shall have the authority to consent to an extension of
the Agreement for a reasonable period of time, on a month to month basis, under the same terms,
until a new Agreement is awarded.
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4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Contractor.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Contractor shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Contractor for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated based on the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Contractor.
4.4. Documents. In the event of termination of this Agreement, all documents prepared
by Contractor in its performance of this Agreement including, but not limited to, finished or
unfinished design, development and construction documents, data studies, drawings, maps and
reports, shall be delivered to the City within ten (10) days of delivery of termination notice to
Contractor, at no cost to City. Any use of uncompleted documents without specific written
authorization from Contractor shall be at City's sole risk and without liability or legal expense to
Contractor.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverage with an insurance company admitted to do business in California, rated
"A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by
City:
(a) Commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent Contractors, personal injury or bodily
injury with a policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence. If such insurance contains a
general aggregate limit, it shall apply separately to this Agreement or shall
be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers' compensation insurance"as required by the State of California.
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Contractor agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers'
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Contractor for
the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined single
limits, per occurrence and aggregate. Architects' and engineers' coverage
shall be endorsed to include contractual liability. If the policy is written as a
"claims made" policy, the retro date shall be prior to the start of the contract
work. Contractor shall obtain and maintain, said E&O liability insurance
during the life of this Agreement and for three years after completion of the
work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and appointed
boards, officers, officials, agents, employees, and volunteers are additional
insureds with respect to: liability arising out of activities performed by or on
behalf of the Contractor pursuant to its contract with the City; products and
completed operations of the Contractor; premises owned, occupied or used
by the Contractor; automobiles owned, leased, hired, or borrowed by the
Contractor."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall
it be cancelled, nor the coverage or limits reduced, until thirty (30) days
after written notice is given to City.
(c) Other insurance: "The Contractor's insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials, agents,
employees, and volunteers. Any other insurance maintained by the City of
Costa Mesa shall be excess and not contributing with the insurance
provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not
affect coverage provided to the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers.
(e) The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a
deductible or self-insured retention to provide such coverage, the amount of such deductible or
self-insured retention shall be approved in advance by City. No policy of insurance issued as to
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which the City is an additional insured shall contain a provision which requires that no insured
except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance
showing the insurance coverage and required endorsements described above, in a form and
content approved by City, prior to performing any services under this Agreement. The certificates
of insurance shall be attached hereto as Exhibit "E" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the
indemnification provision contained in this Agreement, or the extent to which Contractor may be
held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the
representative of City for purposes of this Agreement and may issue all consents, approvals,
directives and agreements on behalf of the City, called for by this Agreement, except as otherwise
expressly provided in this Agreement.
Contractor shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Contractor called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with
Contractor in the performance of this Agreement.
Contractor shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Contractor or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile
or mail and shall be addressed as set forth below. Such communication shall be deemed served
or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at
the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit
in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through
regular United States mail.
IF TO CONTRACTOR: IF TO CITY:
E
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: Tel: (714) 754 -
Fax: Fax: (714) 754-
Attn: Attn:
6.5. Druq-free Workplace Policy. Contractor shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"F" and incorporated herein by reference. Contractor's failure to conform to the requirements set
forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be
cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer,
sublet or encumber all or any part of Contractor's interest in this Agreement without City's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for termination of this Agreement.
Regardless of City's consent, no subletting or assignment shall release Contractor of Contractor's
obligation to perform all other obligations to be performed by Contractor hereunder for the term
of this Agreement.
6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify,
hold free and harmless the City, its elected officials, officers, agents and employees, at
Contractor's sole expense, from and against any and all claims, actions, suits or other legal
proceedings brought against the City, its elected officials, officers, agents and employees arising
out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the
work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall
apply without any advance showing of negligence or wrongdoing by the Contractor, its
employees, and/or authorized subcontractors, but shall be required whenever any claim, action,
complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the
Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action,
complaint or suit asserts liability against the City, its elected officials, officers, agents and
employees based upon the work performed by the Contractor, its employees, and/or authorized
subcontractors under this Agreement, whether or not the Contractor, its employees, and/or
authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification
of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful
misconduct of the City. This provision shall supersede and replace all other indemnity provisions
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contained either in the City's specifications or Contractor's Proposal, which shall be of no force
and effect.
6.10. Independent Contractor. Contractor is and shall be acting at all times as an
independent Contractor and not as an employee of City. Contractor shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of
Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time,
or in any manner, represent that it or any of its employees are in any manner agents or employees
of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment
of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for Contractor and its officers, agents, and
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent
Contractor relationship created by this Agreement. Contractor further agrees to indemnify and
hold City harmless from any failure of Contractor to comply with the applicable worker's
compensation laws. City shall have the right to offset against the amount of any fees due to
Contractor under this Agreement any amount due to City from Contractor as a result of
Contractor's failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Contractor or any employee,
agent, or subcontractor of Contractor providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Contractor or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to
Contractor's performance or services rendered under this Agreement, Contractor shall render any
reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Contractor or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Contractor agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City. Any
use of such documents for other projects not contemplated by this Agreement, and any use of
incomplete documents, shall be at the sole risk of City and without liability or legal exposure to
Contractor. City shall indemnify and hold harmless Contractor from all claims, damages, losses,
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and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete documents
furnished by Contractor. Contractor shall deliver to City any findings, reports, documents,
information, data, in any form, including but not limited to, computer tapes, discs, files, audio tapes
or any other Project related items as requested by City or its authorized representative, at no
additional cost to the City.
6.14. Public Records Act Disclosure. Contractor has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code Section 6254.7, and of which
Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all
information obtained by it that is designated as a trade secret. The City shall not, in any way, be
liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Contractor and its officers, employees, associates and
subcontractors, if any, will comply with all conflict of interest statutes of the State of California
applicable to Contractor's services under this agreement, including, but not limited to, the Political
Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Contractor and its officers, employees, associates and
subcontractors shall not, without the prior written approval of the City Representative, perform
work for another person or entity for whom Contractor is not currently performing work that would
require Contractor or one of its officers, employees, associates or subcontractors to abstain from
a decision under this Agreement pursuant to a conflict of interest statute.
6.16. Responsibility for Errors. Contractor shall be responsible for its work and results
under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings,
estimates and other Contractor professional services necessary to rectify and correct the matter
to the sole satisfaction of City and to participate in any meeting required with regard to the
correction.
6.17. Prohibited Employment. Contractor will not employ any regular employee of City
while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of any document, such provision shall be
deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so incorporated by
reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
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6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring
or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.25. Severabilitv. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this
Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired,
which determination made by the presiding court or arbitrator of competent jurisdiction shall be
binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.26. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.27. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
ra
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and
through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
Date:
Thomas Hatch, Chief Executive Officer
CONTRACTOR
Date:
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:
City Clerk and ex -officio Clerk
of the City of Costa Mesa
APPROVED AS TO FORM:
Date:
City Attorney
APPROVED AS TO INSURANCE:
Date: -
Risk Management
APPROVED AS TO CONTENT:
Date:
Ernesto Munoz
Date:
Director of Public Services
19
Bid for City of Costa Mesa
Landscape Maintenance Contract
Bid No. 14-465
Presented to
City of Costa Mesa
Submitted By
COMPLETE
LANDSCAPE CARE, INC.
"Greener Cities are Cleaner Cities"
January 8, 2015
E
1331c Lz na�,vzL!_ Rc?. L+J ;i��z�, GA. * 90605 94i�-4441 w �nrcvNplzl2 a�c{�ca�ecareucoM
Bidder's Information Form
Each bid shall set forth the full names and residences of all persons and parties interested in the
contract. If the bid is by a corporation, state the names of the officers who can sign an agreement on
behalf of the corporation and whether more than one officer must sign. If the bid is by a partnership or
a joint venture, state the names and addresses of all general partners and joint venturers. If the
Bidder is a sole proprietorship or another entity that does business under a fictitious name, the bid
shall be in the real name of the Bidder with a designation following showing "DBA (the fictitious
name)"; provided, however, no fictitious name shall be used unless there is a current registration with
the Orange County Recorder. In case of corporations, include the names of the President, Secretary,
Treasurer, and Manager.
The undersigned, as Bidder, declares that all documents regarding this bid have been examined and
accepted and that, if awarded, will enter into a contract with the City of Costa Mesa.
Firm Name: Complete Landscape Care, Inc.
Address: 13316 Leffingwell Rd. Whittier, CA. 90605
Telephone: ( 562 ) 946-44.4.1 Fax:( 562 94 1-994 3
Area Code Area Code
Federal Tax I.D. Number: 91-1934637
Is your firm incorporated: Q Yew ❑ No
Authorized
Check one: E� Owner [] Partner ❑
Print Name of Authorized Signer: Thomas. Murray _-
Date: 1-5-15
Bidder's Contact Person: Juan Sanchez
Telephone #: 562-755-3541
t7
BIDDER'S SECURITY BOND TO ACCOMPANY PROPOSAL
(Required if the bidder desires to submit bond instead of a certified or cashier's check.)
KNOW ALL PEOPLE BY THESE PRESENTS:
That we, Complete Landscape Cane, Inc. as principals,
and Nationwide Mutual Insurance Company as surety, are held and
firmly bound unto the City of Costa Mesa, a municipal corporation, organized under the laws of
the State of California and situated in Orange County in the sum of
Ten Percent of Amount Bid ($ 10% ) to be paid to the
City, its successors and assigns, for which payment well and truly to be made, we bind
ourselves, our heirs, executors, and administrators, successors or assigns, jointly and severally
firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, Complete Landscape
That is the certain proposal of the above bounden, Care, Inc. , if accepted
by the City of Costa Mesa, and if the above bounden, Complete Landscape Care, Inc. , his heirs,
executors, administrators, successors and assigns, shall duly enter into and execute a contract
for such materials and services and the FAITHFUL PAYMENT PERFORMANCE BOND
described within ten (10) days from the date of the mailing of a notice of the above bounden,
Complete Landscape Care, Inc. by and from the City, that said contract is ready for execution,
then this obligation shall become null and void; otherwise it shall be and remain in full force and
virtue.
IN WITNESS WHEREOF:
We hereunto set our hands and seals this 7th day of January 2015
Complete Landscape Care, Inc.
By
Nationwide Mutual Insurance Compan
By 4ba�-�
Shauna Lucero, Athorney-in-Fact
Bidder's Initials
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Fresno
On 41- �avwaAu _„ Q-01 before me, Pamela Severson, Notary Public
(insert name and title of the officer)
personally appeared Shauna Lucero
who proved to me on the basis of satisfactory evidence to be the personpsf whose namV is/ye
subscribed to the within instrument and acknowledged to me thatX/sheer executed the same in
JW/her/tbeif'authorized capacitylies , and that by bis1her/j;hWr signature(0on the instrument the
person>y, or the entity upon behalf of which the personf sa acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
PAMELA aKi ASW!'
WITNESS my hand and official seal. cCOMM. 01932672
i Notary Public - Cafifornia X
Fresno County
Comm. E 15, 2015
Signature ��,, �y.�-gam` (Seal)
a
KNOW ALL MEN BY THESE PRESENTS THAT:
Nationwide Mutual Insurance Company, an Ohio corporation
Farmland Mutual Insurance Company, an Iowa corporation
Nationwide Agribusiness Insurance Company, an Iowa corporation
Power of Attorney
AMCO Insurance Company, an Iowa corporation
Allied Property and Casualty Insurance Company, an Iowa corporation
Depositors Insurance Company, an Iowa corporation
hereinafter referred to severally as the "Company" and collectively as the "Companies," each does hereby make, constitute and appoint:
Shauna Lucero Fresno, CA
each in their individual capacity, its true and lawful attorney-in-fact, with full power and authorityto sign, seal, and execute on its behalf any and all bonds and undertakings,
and other obligatory instruments of similar nature, in penalties not exceeding the sum of
One Million and no/100 $1,000,000.00
and to bind the Company thereby, as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Company; and all acts of said
Attorney pursuant to the authority given are hereby ratified and confirmed.
This power of attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
"RESOLVED, that the president, or any vice president be, and each hereby is, authorized and empowered to appoint attomeys-in-fact of the Company, and to authorize
them to execute and deliver on behalf of the Company any and all bonds, forms, applications, memorandums, undertakings, recognizances, transfers, contracts of
indemnity, policies, contracts guaranteeing the fidelity of persons holding positions of public or private trust, and otherwritings obligatory in nature that the business of
the Company may require; and to modify or revoke, with or without cause, any such appointment or authority; provided, however, that the authority granted hereby shall
in no way limit the authority of other duly authorized agents to sign and countersign any of said documents on behalf of the Company."
"RESOLVED FURTHER, that such attorneys -in -fact shall have full power and authority to execute and deliver any and all such documents and to bind the Company
subject to the terms and limitations of the power of attorney issued to them, and to affix the seal of the Company thereto; provided, however, that said seal shall not be
necessary for the validity of any such documents."
This power of attorney is signed and sealed under and by the following bylaws duly adopted by the board of directors of the Company.
Execution of Instruments. Any vice president, any assistant secretary or any assistant treasurer shall have the power and authority to sign or attest all approved
documents, instruments, contracts, or other papers in connection with the operation of the business of the company in addition to the chairman of the board, the chief
executive officer, president, treasurer or secretary; provided, however, the signature of any of them may be printed, engraved, or stamped on any approved document,
contract, instrument, or other papers of the Company.
IN WITNESS WHEREOF, the Company has caused this instrument to be sealed and duly attested by the signature of its officer the
13'" day of February, 2014.
�
'' "' •,' / , Terrance Williams, President and Chief Operating Officer of Nationwide Agribusiness Insurance Company
and Farmland Mutual Insurance Company; and Vice President of Nationwide Mutual Insurance Company,
I'*/*SiI.7*/ AMCO Insurance Company, Allied Property and Casualty Insurance Company, and Depositors Insurance
'' • I + ,• I Company , �:� '1 \�r�
�,-\ _ ACKNOWLEDGMENT
j !?,.,�' �� STATE OF IOWA, COUNTY OF POLK: ss
ta' / On this 13th day of February, 2014. before me came the above-named officer for the Companies aforesaid, to
me personally known to be the officer described in and who executed the preceding instrument, and he
acknowledged the execution of the same, and being by me duly swom, deposes and says, that he is the officer
'�`'�;sl ',\j of the Companies aforesaid, that the seals affixed hereto are the corporate seals of said Companies, and the
said corporate seals and his signature were duly affixed and subscribed to said instrument by the authorityand
, direction of said Companies_40_
Sandy Alitz
/ Notarial Seat — Iowa
* LI f 's� / CommissionNimber152785 - Nota Public
' *'.. *I My Commission Expires March, 24, 2017 Notary
�a�v� V,�� My Commission Expires
CERTIFICATE March 24, 2017
I, Robert W Horner III, Secretary of the Companies, do hereby certify that the foregoing is a full, true and correct copy of the original power of attorney issued by the
Company; that the resolution included therein is a true and correct transcript from the minutes of the meetings of the boards of directors and the same has not been revoked
or amended in any manner; that said Terrance Williams was on the date of the execution of the foregoing power of attorney the duly elected officer of the Companies, and
the corporate seals and his signature as officer were duly affixed and subscribed to the said instrument by the authorityof said board of directors; and the foregoing power of
attorney is still in full force and effect.
IN WITNESS WHEREOF, I have hereunto subscribed my name as Secretary, and affixed the corporate seals of said Companies this 7th day
of January _ 20 15
This Power of Attorney Expires March 24, 2017
BDJ 1(03-14) 00
'5zz/-w )"-
Secretary
0
References
The Bidder is required to state what work of a similar character to that included in the proposed
contract he/she has successfully performed (especially for public agencies) and give references
which will enable the City to judge his/her responsibility, experience, skill, and business/
financial standing. Include at least three references with the name of the firm address contact
person, phone number, and dollar amount of contract. Detail any involvement, past or current,
relative to litigation or other disputes, if any, concerning your performance. References shall
not be within the Bidder's own organization or subsidiary. The City of Costa Mesa reserves the
right to contact all references.
City of Santa Fe Springs 11710 E. Telegraph Rd. Santa Fe Springs, CA 90670
Contact: Heleo Espinoza (562) 755-5847 Contract Amount: $82,593.08 Monthly
City of Bell Gardens 7100 S. Garfield Ave. Bell Gardens, CA 90201
Contact: Carlos Marin (562) 755-9858 Contract Amount: $11,806.21 Monthly
City of Downey 12324 Bellflower Blvd. Bell Gardens, CA, 90201
Contact: Grissel Chavez (562) 904-7196 Contract Amount: $16,399.42 Monthly
Bidder's Statement of Past Contract Disqualifications
The Bidder is required to state any and all instances of being disqualified, removed, or
otherwise prevented from bidding on or completing any contract for landscape maintenance.
A. Have you ever been disqualified from any contract: ❑ Yes ❑X No
B. If yes, explain the circumstance(s):
Independent Price Determination
I certify that this bid is made without prior understanding, arrangement, agreement, or
connection with any corporation, firm, or person, submitting a bid for the same materials,
supplies, or equipment, and is in all respects fair and without collusion or fraud. I certify that I
have not entered into any arrangement or agreement with any City of Costa Mesa public officer.
I understand collusive bidding is a violation of State and Federal law and can result in fines,
prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and
certify that I am authorized to sign this bid for the Bidder.
Autiforized Signa
ff
Council Policv — Drua-Free
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
MUOYf1EBT
Iwo �� I rACE
a0
DRUG-FREE WORKPLACE 1 100-5 1 8/08189 1 1 OF 3
BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted
November 18, 1988, Contractors and grantees of Federal funds must certify that they will provide drug-free
workplaces. At the present time, the City of Costa Mesa, as a subgrantee of Federal funds under a variety
of programs, is required to abide by this Act. The City Council has expressed its support of the national
effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-
wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This
Policy is intended to extend that effort to Contractors and grantees of the City of Costa Mesa in the
elimination of dangerous drugs in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds
from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that the
following provisions are included in all contracts and agreements entered into by the City of Costa Mesa
involving the disbursement of funds.
1. Contractor or subgrantee hereby certifies that it will provide a drug-free workplace by
A. Publishing a statement notifying employees that the unlawful manufacturer, distribution,
dispensing, possessing, or use of a controlled substance is prohibited in Contractor's and/or
subgrantee's workplace, specifically the job site or location included in this contract, and
specifying the actions that will taken against the employees for violation of such prohibition;
B. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
m
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
sl jw I IMME ownIM uwnmI SUE
DRUG-FREE WORKPLACE 100-5 8/08/89 2 OF 3
2. Contractor's and/or subgrantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs; and
4. The penalties that may be imposed upon employees for drug abuse violations occurring
In the workplace.
C. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by Subparagraph A.
D. Notifying the employee in the statement required by Subparagraph 1.A that, as a condition
of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five (5) days after such violation.
E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
Subparagraph 1.D.2 from an employee or otherwise receiving the actual notice of such
conviction.
F. Taking one of the following actions within thirty (30) days of receiving notice under
Subparagraph 1.D.2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and including
termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health
agency, law enforcement, or other appropriate agency.
G. Making a good faith effort to maintain a drug-free workplace through implementation of
Subparagraph 1.A through 1.F, inclusive.
2. Contractor and/or subgrantee shall be deemed to be in violation of this Policy if the City of
Costa Mesa determines that:
A. Contractor and/or subgrantee has made a false certification under Paragraph 1 above.
Z3
311JECT
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
Fluff E�EenrE
Room MiE PAS
DRUG-FREE WORKPLACE 1 100-5 1 8108189 1 3 OF 3
B. Contractor and/or subgrantee has violated the certification by failing to cant' out the
requirements of Subparagraphs 1.A through 1.G above.
C. Such number of employees of Contractor and/or subgrantee have been convicted of
violations of criminal drug statutes for violations occurring in the workplace as to indicate
that the Contractor and/or subgrantee has failed to make a good faith effort to provide a
drug-free workplace.
3. Should any Contractor and/or subgrantee be deemed to be in violation of this Policy pursuant to
the provisions of 2.A, B and C, a suspension, termination or debarment proceeding subject to
applicable Federal, State, or local laws shall be conducted. Upon issuance of any final decision
under this section requiring debarment of a Contractor and/or subgrantee, the Contractor
and/or subgrantee shall be ineligible for award of any contract, agreement or grant from the City
of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon
Issuance of any final decision recommending against debarment of the Contractor and/or
subgrantee, the Contractor and/or subgrantee shall be eligible for compensation as provided by
law.
�l
Drug -Free Workplace Acknowledgement
The Contractor acknowledges that he/she has read and understands the City of Costa Mesa's
Council Policy #100-5 for a "Drug -Free Workplace" included above and hereby agrees to comply
with required policy.
License Information
Individual/Firm Name: Complete Landscape Care, Inc
State Contractor C-27 License #: 7.56703
Expiration Date: 12/31/16
County of Orange Business License for Pest Control #: 31405
Pest Control Advisor License #:
Name of Individual and License Number:
Expiration Date:
Qualified Applicator License/Certificate (Category A, B and C):
Name of Individual and License Number: Juan Sanchez 132966 Category B
Expiration date: 12/31/2015
Signing this
BY
day of Janua
Thomas Murray President/CEO
Print Name and Title
2014
Address: 13316 Leffingwell RD Whittier. CA 90605 -
Telephone: (562) 946-4441
BIDDER TO INCLUDE WITH THE BID SUBMITTAL COPIES OF LICENSES LISTED
BELOW:
CALIFORNIA C-27 LICENSE
CA DPR PEST CONTROL ADVISOR LICENSES)
CA DPR QUALIFIED APPLICATOR CERTIFICATES) and/or LICENSES)
91
State Of California
NJJV� CONT ACTOM STATE LICENSE
uaatum� ACTIVE LICENSE
ki,6�
. 7:743, CORP
COMPLETE LANDSCAPE CARE WC
C27
92134/2416 ,nwvw.csib.ca gov
Statement of Ability to Meet Insurance Requirements
I have reviewed the attached City of Costa Mesa Insurance Requirements with my insurer and
am able to provide verification of coverage after award of the contract.
Services
Authorized
Name of Insurance Company/Broker
Thomas Murray Rhonda Scow
Print Name of Authorized Signer Insurance Company/Broker
President/Ceo 1835 N. Fine Ave. Fresno, CA 93727
Title of Authorized Signer Address
Complete Landscape Care, Inc. (559) 650-3555
Name of Company Insurance Company/Broker Telephone
Requested Company Information:
1. Length of time your firm has been in business: 16 Years _
2. Length of time at current location: 8 Years
BID SUMMARY FORM
Bidder is to complete detailed pricing sheets (which follow) and write in total cost.
Location of sites and areas to be maintained are listed in Detailed Pricing Sheets.
The undersigned certifies that he/she has read all documents related to this bid and understands all terms and
conditions related therein; and in conformity with the terms and conditions hereby proposes to the City of Costa
Mesa the following:
AS DESCRIBED IN THIS CONTRACT;
EXAMINATION OF SPECIFICATION AND SITE. Bidders are expected to carefully examine the site of the
proposed work, the proposal, specifications, -and the bid forms. They shall satisfy themselves as to the
character, quality, and quantities of work to be performed, materials to be furnished and the requirements of
the proposed specifications.
MEASUREMENTS. It is the responsibility of the bidder to make all measurements to determine his/her bid
price. The City of Costa Mesa will not be responsible for determining the areas, or quantities of materials
necessary to complete the work specified.
Bidder's Acknowledgement of His/Her Understanding of the Terms and Conditions. Signature
below verifies that Bidder has read, understands, and agrees to the conditions contained herein and
on all of the attachments and addenda. The undersigned Bidder agrees he/she will contract with the
City of Costa Mesa to provide all necessary labor, supervision, machinery, tools, apparatus, and other
means needed to do all the work and furnish all the materials specified in this contract in the manner
and time therein prescribed.
Juan Sanchez
Complete Landscape Care, Inc..
Bidder Name (Person, Firm, Corporation)
13316 Leffingwell Rd.
Address
Whittier, CA 90605
City, State, Zip Code
(562) 946-4441
Telephone Number
Signatur onzed Representative
Juan Sanchez.
Name of Authorized Representative
Account Manager
Title of Authorized Representative
(562) 941-9943
Facsimile Number
W1
DETAILED BID PRICING
**Total cost includes the cost for all labor, materials, tools, permits, special equipment,
licenses, hauling & disposal fees, profit, overhead and all other necessary resources to
complete the contract requirements as specified.
Price
Sheet
Service Areas
Monthly Total
Annual Total
#1
Parkways & Medians
$11,772.00
$ 141,264.00
#2
Fire Stations
$ 2,800.00
$ 33,600.00
#3
Miscellaneous Areas
$ 8,850.00
$106,200.00
#4
Parks & Facilities
$26,919.00
$ _323,028.00
#5
Sorts Fields
$ 8,550.00
$102,600.00
#6
Extra Work Pricing
$ NIA
$ N/A
GRAND TOTAL
$ 58,891.00
$ 706,692.00
*PLEASE NOTE: WE ARE OFFERING A 2% DISCOUNT IF CURRENT MONTHLY
MAINTENANCE INVOICE IS PAID ON/OR BEFORE THE 10TH OF THE FOLLOWING MONTH.
M
Detailed Bid Pricing for:
• Parkways &Medians
• Fire Stations
• Miscellaneous Areas
• Parks &Facilities
• Sports Fields
• Extra Work Items
a
BIDDER'S NAME Complete Landscape Care, Inc.
Detailed Pricing Sheet #1
PARKWAY AND MEDIAN SERVICE AREAS
Site # Site Name Monthly Price
Annual Price
M-01 1Sth Street @ Superior Avenue
$ 26.00
(2,400 Sq. Ft. Hardscape) $ 24.00
$ 288.00
M-02 East 17th Street Median
$ 852.00
(@ Fullerton Avenue)
(1,470 Sq. Ft. Turf) $22.00
$264.00
M-03 17th Street Medians @ Newport Blvd
(2 hardscape medians e/o Newport Blvd)
$80.00
(1 hardscape median w/o Newport Blvd)
M-06 E. 19th Street Medians
(2,000 Sq. Ft. Hardscape) $ 20.00
$240.00. _
M-04 17th Street Parkways & Medians
(Orange Avenue to Santa Ana Avenue)
(2,644 Sq. Ft. Hardscape)
$ 26.00
$312_00
(3,524 Sq. Ft. Planters)
$ 71.00
$ 852.00
M-05 West Wh Street Parkway
(@ Whittier Avenue)
(2,870 Sq. Ft. Turf)
$80.00
$ 960.00
M-06 E. 19th Street Medians
(Park Avenue to Fullerton Avenue)
(7,850 Sq. Ft. Planters)
$15ZOQ
$1,884.00
(3,342 Sq. Ft. Hardscape)
$33.00
$ 369.00
M-07 19th Street @ Newport Boulevard
(NW corner)
(1,200 Sq. Ft. Planter) $24.00 $-288,00-
M-08 W. 19th Street Parkways & Medians
(Park Avenue to Placentia Avenue)
(19,000 Sq. Ft. Planters) $380,00 $ 4.560.00
(1,500 Sq. Ft. Hardscape) $15_oo $.18n -on. --
Subtotal
18o_on.._Subtotal M-01 thru M-08 $852,00, $ 10, 2�_
3Z
Site # Site Name
Monthly Price
Annual Price
M-09 Adams Avenue Parkways & Medians
(Albatross Drive to Santa Ana River)
(0.05 Acres Turf)
$ 20M
$240.00
(1,446 Sq. Ft. Planters)
$ 29.00
$ 348.00
(483 Sq. Ft Hardscape)
$10,00
$120.00
M-10 Adams Avenue Medians
(Mesa Verde Drive West to Fairview Rd)
(0.52 Acres Turf)
$ 104.00
$1248.00
(5,426 Sq. Ft. Planters)
$108.00
$1.,296.00
(12,848 Sq. Ft. Hardscape)
$ 128.00
$,, 36.00
M-11 Anton Boulevard Medians
(Avenue of the Arts to Sunflower Ave)
(0.35 Acres Turf)
$ 70.00
$ 840.00
(5,236 Sq. Ft. Hardscape)
$ 52.00
$ 624,00
M-12 Arlington Drive Median
(Arlington Dr. @ Newport Boulevard)
(1,638 Sq. Ft. Hardscape) $ 20.00 $1240.00
M-13 Baker Street Parkways
(Babb Street to Fairview Road)
(4,583 Sq. Ft. Planters) $ 92.00 $1.104.00
M-14 Baker Street Median
(@ 73 Freeway Overpass)
(4,200 Sq. Ft. Hardscape) $42-00 $ 504.00
M-15 Baker Street Median
(@ 55 Freeway Overpass)
(1,137 Sq. Ft. Hardscape) $11.00 $ 132.00
M-16 Bear Street Median
(@ Metro Pointe)
(0.10 Acres Turf) $ 20.00 $ 240.00
(4,452 Sq. Ft. Hardscape) $ 44.00 $ 528.00
Subtotal M-09 thru M-16 $750�00 $,9-000.00,.
92
Site #
Site Name
Monthly Price
Annual Price
M-17
Bear Street Parkways
(north and south of Yukon Avenue west side)
(8,981 Sq. Ft. Planter &
684 Sq. Ft. Frontage Planter)
$194.00
$ 2,328.00
M-18
Bristol Street Medians
(Baker Street to Anton Avenue)
(0.32 Acres Turf)
$ 222.00
$ 2.664.00
(14,942 Sq. Ft. Hardscape)
$ 150.00
$1,800.00
M-19
Bristol Street / 405 Freeway Entrance
(Triangular-shaped hardscape area
located on the west side of Bristol
Street @ 405 Freeway Entrance)
(2,000 Sq. Ft. Hardscape)
$20.00
$ 240.00
M-20
Bristol Street Medians
(@ 55 Freeway Overpass)
(11,672 Sq. Ft. Hardscape)
$117.00
$ 1.404.00
M-21
Bristol Street Medians
(@ 73 Freeway Overpass)
(4,134 Sq. Ft. Hardscape)
$ 41.00
$ 492.00
M-22
California Street Median
(Iowa Street to Alaska Avenue)
(3,809 Sq. Ft. Turf)
$ 57.00
$,,684.00
M-23
Canyon Drive Parkway
(Sea Bluff Drive to Victoria Street west side)
(1,245 Sq. Ft. Planters)
$ 25.00
$ 300.00
M-24
Coolidge Avenue Medians
(Baker Street to Paularino Avenue)
(8,400 Sq. Ft. Planters)
$168.00-
,016.00
$2
(1,400 Sq. Ft. Hardscape)
$ 14.00.._ ._.
$ 1,68,00-
M-25
Elden Avenue @ Del Mar Avenue
(NW & NE comers)
(1,100 Sq. Ft. Planters)
$ 22.00
$ 264.00
Subtotal M-17 thru M-25 $ 1,030.00 $,12,360.00
Site #
Site Name Monthly Price
Annual Price
M-26
Fair Drive Parkways
(Harbor Boulevard to Fairview Road)
(1.43 Acres Turf) $ 286.00
$ 3,432.00
M-27
Fairview Road Medians
(Newport Boulevard to Sunflower Ave)
(1.40 Acres Turf) $ 280.00
$ 3,360.00
(1,710 Sq. Ft. Planters) $ 35.00
$.420.00
(23,818 Sq. Ft. Hardscape) $ 239.00
$ 2,868.00
M-28
Fairview Road @ 1-405 Slope
(@ Boise Way Circle)
11,319 Sq. Ft. Slope $ 226.00
$ 2,712.00
4,439 Sq. Ft. Planter) $ 89.00
$1,068.00 ---
1,068.00(west
(west side of Fairview Road)
0.42 Acres Slope) $ 150.00
$1,800.00
M-29
Golf Course Dr. Parkway S Medians
(Mesa Verde Drive to Tanager Avenue)
(3,589 Sq. Ft. Planters) $ 72.00
$ 864.00
(815 Sq. Ft. Hardscape) $. 8.00
$ 96.00
M-30
Harbor Boulevard @ Adams Avenue
Parkways S Medians
(3,576 Sq. Ft. Hardscape) $ 36.00
$.432.00
,(8,663 Sq. Ft. Planters) $ 173.00
$ 2.076.00
M-31
Harbor Boulevard Medians (North)
(Wilson Street to Merrimac to Adams
to MacArthur)
(0.72 Acres Turf) $ 144.00
$ 1.728.00
(1.67 Acres Hardscape) $ 356.00
$ 4,272.00
M-32
Harbor Boulevard Medians (South)
(West 19m Street to Newport Boulevard)
(2,480 Sq. Ft. Hardscape) $ 25.00
$ 300.00
Subtotal M-26 thru M-32
$ 2,119.00 $ 25.428.00
3.5,
Site # Site Name Monthly Price Annual Price
M-33 Hyland Avenue @ South Coast Drive
(2,000 Sq. Ft. Hardscape) $ 20.00
M-34 Loren Lane @ Watson Avenue
(2,600 Sq. Ft. Hardscape & Tree Wells
north of Baker Street) $ 40.00
M-35 Merrimac Way Medians
(Harbor Boulevard to Fairview Road)
(0.27 Acres Turt)
$ 54.00
(7,017 Sq. Ft. Hardscape)
$-70.00
M-36 Mesa Verde Drive Parkways & Medians
(Adams Avenue to Adams Avenue)
(1.77 Acres Turt)
$ 354.00
(1,478 Sq. Ft. Hardscape)
$ 16.00
M-37 Mesa Verde Drive East Medians
(Harbor Boulevard to Adams Avenue)
(1,062 Sq. Ft. Turt)
$ 66.00
(930 Sq. Ft. Hardscape)
$ 9.00
M-38 Newport Boulevard Parkways & Medians
(Industrial Way to 19th Street)
(0.51 Acres Turt)
$ 102.00 .
(3.12 Acres Planters)
$ 1,200.00
(10,643 Sq. Ft. Hardscape)
$ 106.00
M-39 Newport Boulevard Easement
(19th St. to Bristol St. - northbound & southbound
Freeway side adjacent to and paralleling 55 Freeway)
(2.45 Acres Easement & Planters) $918.00
M-40 Red Hill Avenue Median
(@ Airport Loop Drive)
(7,780 Sq. Ft. Turf) $ 116.00
(3,000 Sq. Ft. Hardscape) $ 30.00
Subtotal M-33 thru M-40 $ 3,101.00
$ 240.00
$,480.00
$ 648.00
$840.00--
$.4,248.-00—
$
840.00__
$4,248.00$ 192.00
$ 792.00
$.108.00
$ 1,224.00
$ 11,016.00
$ 1,392.00
$ 360.00
$ 3.7,212.00
ME
Site #
Site (dame
Monthly Price
Annual Price
M-41
Sakioka Drive Medians
(Sunflower Avenue to Anton Boulevard)
(0.13 Acres Turf)
$ 26.00
$ 312.00
(1,980 Sq. Ft. Hardscape)
$20.00
$ 240.00
M-42
South Coast Drive Medians
(Harbor Boulevard to Bear Street)
(0.66 Acres Turf)
$ 132.00
$ 1,584.00
(1,590 Sq. Ft. Hardscape)
$ 16.00
$ 192.00
M-43
Sunflower Avenue Parkways
(@ Smalley Road)
(26,824 Sq. Ft. Planters)
$ 537.00
$ 6,444.00
M-44
Sunflower Avenue Medians
(Harbor Boulevard to Bear Street &
Avenue of the Arts to Main Street)
(0.53 Acres Turf)
$ 106.00
$ 1.272.00
(17,938 Sq. Ft. Hardscape)
$ 180.00
$ 2,160.00
M-45
Susan Street Medians
(Sunflower Ave. to Freeway Entrance)
(0.17 Acres Turf)
$ 34.00
$ 408.00
(7,720 Sq. Ft. Hardscape)
$ 78.00
$ 936.00
M-46
Tanager Drive Parkways
(7,000 Sq. Ft. Planters)
$ 140.00
$ 1,680.00
M-47
Victoria Street Parkways & Medians
(Harbor Boulevard to Canyon Drive)
(5.01 Acres Planters)
$ 1,875.00
$ 22,500.00
(0.38 Acres Turf)
$ 46.00
$ 552.00
(3,324 Sq. Ft. Hardscape)
$ 33.00.
$ 396.00
M-48
Yukon Avenue Parkways
(north side of street;
East and West of Klondike Drive)
(6,015 Sq. Ft. Planters)
$ 120.00
$ 1,440.00
M-49
Pullman Street Slope
(1.54 Acres Slope)
$.577.00
$ 6,924.00
Subtotal M-41 thru M-49 $ 3,920.00 $ 47,040.00
aA
TOTAL DETAILED PRICING SHEET #1 $ 11,772.00 $ 141,264.00
(M-1 thru M-49)
"Enter Total Detailed Pricing amount in the Parkways and Medians Section #1 of the Detailed
Bid Pricing Page
lu
BIDDER'S NAME Complete Landscape Care, Inc.
Detailed Pricing Sheet #2
FIRE STATION SERVICE AREAS
Site # Site Name
FS -1 Royal Palm Drive Fire Station
2803 Royal Palm Drive
(6,729 Sq. Ft. Turf)
(3,069 Sq. Ft. Planters)
Subtotal FS -1
Site # Site Name
FS -2 Baker Street Fire Station
800 Baker Street
(1,982 Sq. Ft. Turf)
(517 Sq. Ft. Planters)
Subtotal FS -2
Site # Site Name
FS -3 Park Avenue Fire Station
1865 Park Avenue
(8,805 Sq. Ft. Turf)
(3,016 Sq. Ft. Planters)
Subtotal FS -3
Site # Site Name
FS -4 Placentia Avenue Fire Station
2300 Placentia Avenue
(13,468 Sq. Ft. Turf)
(414 Sq. Ft. Planters)
Subtotal FS -4
Monthly Price
$ 189.00
$ 86.00
$ 275.00
Monthly Price
$ 148.00
$ 15.00
$ 163.00
Monthly Price
$ 176.00
$.85.00
$ 261.00--
Monthly
61.00__Monthly Price
$ 223.00
$ 12.00.
$ 235.00
Annual Price
$.2,268.00
$ 1.,032.00
$ 3,300.00
Annual Price
1.776.00
$ 180.00
$ 1,956.00
Annual Price
$ 2,112.00.
$ 1,020.00
$3,_132,00
Annual Price
$ 2,676.00
$ 144.00
$ 2,820.00
M
Site # Site Name Monthly Price Annual Price
FS -5 Vanguard Way Fire Station
2450 Vanguard Way
(3,804 Sq. Ft. Turf) $ 107.00 $.1,284.00
(532 Sq. Ft. Planters) $ 15.00 $ 180.00
Subtotal FS -5 $ 122.00 $ 1,464.00
Site # Site Name Monthly Price Annual Price
FS -6 Sakioka Drive Fire Station
3350 Sakioka Drive .
(5,796 Sq. Ft. Turf) $ 162.00 $.1,944.00
(6,502 Sq. Ft. Planters) $ 182.00 $ 2.184.00
Subtotal FS -6 $ 344.00 $ 4,128.00
TOTAL DETAILED PRICING SHEET #2 $ 2,800.00 $ 33,600.00
(FS -1 thru FS -6)
***Enter Total Detailed Pricing amount in the Fire Stations Section #2 of the Detailed Bid
Pricing Page
BIDDER'S NAME Complete Landscape Care, Inc.
Detailed Pricing Sheet #3
MISCELLANEOUS SERVICE AREAS
Site #
Site Name
Monthly Price
Annual Price
MISC-1
Joann Bike Trail
(3.63 Acres Planters)
Site Speck Work Specifications
$ 3,000.00
$ 36.000.00
MISC-2
Broadway Streetscape
(1.45 Acres Planters)
Site Specific Work Specifications
$ 1,300.00
$-j5400.00
MISC-3
Adams Avenue
(Approx. 500' West of Mesa Verde Dr.
East to Bridge Deck @ Santa Ana River)
Sidewalk/ROW Cleaning -both sides
$ 500.00
$ 6,000.00
MISC-4
Fairview Road
(Wilson to Fair Dr. — both sides)
(Fair Dr. to Merrimac — west side)
(Conway to McCormack -west side)
(Conway to Boise — east side)
Sidewalk Cleaning -both sides
$ 800.00
$ 9,600.00
MISC-5
Fairview Rd @ Northbound 1-405 Fwy Off -Ramp
(0.42 Acres unlandscaped slope)
Limited Landscape Maintenance
$ .200.00
$.2,400.00
MISC-6
AT&T Cabinets
(56 Locations)
Site Speck Work Specifications
$ 2,520.00
$ 30.240.00
MISC-7
Cadillac Bike Trail
(0.32 Acres)
Limited Landscape Maintenance
$ 130.00
$ 1.560.00
MICS -8
Elden Avenue 1 Tulip Lane
(0.21 Acres)
Limited Landscape Maintenance
$ 100.00
$1,200.00
a
MISC-9 Monaco Road
(Riviera to Seville)
(0.42 Acres)
Limited Landscape Maintenance $ 200.00
MISC-10 Rue De Cannes
(Rue De Cannes @ Monte Vista)
(0.21 Acres)
Limited Landscape Maintenance $ 100.00
TOTAL DETAILED PRICING SHEET #3 $ 8,850.00
(MISC-1 thru MISC-10)
$ 2,400.00
$ 1,200.00
$ 106,200.00
***Enter Total Detailed Pricing amount in the Miscellaneous Areas Section #3 of the Detailed
Bid Pricing Page
u
Site #
P-1
lzq
P-3
P-4
P-5
W
P-7
BIDDER'S NAME Complete Landscape Care, Inc.
Detailed Pricing Sheet #4
PARK & FACILITY SERVICE AREAS
Site Name
Brentwood Park
265 Monte Vista Avenue
(1.96 Acres Turf)
(1,460 Sq. Ft. Planters)
Canyon Park
970 Arbor Street
(4.51 Acres Turf) `
Civic Center
77 Fair Drive
(3.13 Acres Turf)
(32,304 Sq. Ft. Planters)
Civic Center Park
111 Fair Drive
(2.60 Acres Turf
(0.55 Acres Planters)
Community Garden
523 Hamilton Street
(3,100 Sq. Ft. Turf)
(1,900 Sq. Ft. Planters)
Corporation Yard
2310 Placentia Avenue
(0.24 Acres Turf)
(0.34 Acres Planters)
Costa Mesa Senior Center
695 West 19th Street
(0.35 Acres Turf)
(0.45 Acres Planters)
Subtotal P-1 thru P-7
Monthly Price
$ 392.00
$ 15.00
$ 902.00
$ 626.00
$ 350.00
$ 520.00
$ 114.00
$ 87.00
$ 32.00
$ 48.00
$ 175.00
$ 70.00
$ 200.00
$ 3,531.00
Annual Price
$ 4,704.00
$ 180.00
$ 10,824.00
$ 7,512.00
$.4,200.00
$ 6,240.00
$.1,368.00
$.1,044.00
$
1.044.00$ 384.00
$576.00
$ 2,100.00
e Qn n nn
$ 2,400.00
$ 42,372.00.
it
P-10
P-11
P-12
P-13
P-14
P-15
P-16
Del Mesa Park
3120 Manistee Drive
(2.00 Acres Turf)
Estancia Park
1900 Adams Avenue
(5.95 Acres Flat & Sloped Turf)
(1.05 Acres Sloped Planters)
Fairview Park
2501 Placentia Avenue
(11.34 Acres Turf)
(0.47 Acres Planters)
Gisler Park
1250 Gisler Avenue
(3.37 Acres Turf)
Harper Park
425 East 18th Street
(0.46 Acres Turf)
Heller Park
257 East 16th Street
(1.94 Acres Turf)
(0.49 Acres Planters)
Jordan Park
2141 Tustin Avenue
(1.46 Acres Turf)
(0.21 Acres Planters)
Ketchum-Libolt Park
2150 Maple Street
(2,800 Sq. Ft. Turf)
(2,900 Sq. Ft. Planters)
Lindbergh Park
220 23nd Street
(5.15 Acres Turf)
Subtotal P-8 thru P-16
$ 700.00
$ 1,190.00
$ 200.00----
$ 2,268.00
$ 100.00_.
$ 674.00
$ 90.00
$ 388.00
$ 100.00
$ 292.00
$ _ 50.00 .
$ 60.00
$ 30.00
1,030.00
$ 7.172.00
$ 8,400.00
$ 14,280.00
$ 2,400.00
$ 27,216.00—
$2,200.00
7.216.00$2,200.00
$ 1, 080.00
$ 4.656.00
$ 2200.00
$ 3,504.00
$-600.00
$ 720.00
$ 360.00
$ 12.360.00
$ 86.064.00
am
P-17 Lions Park
570 West 18"' Street
(This location includes: Downtown
Recreation Center, Dungan Library,
Historical Society and Neighborhood
Community Center)
P-18
P-19
P-20
P-21
P-22
P-23
P-24
(5.50 Acres Turf)
(1.43 Acres Planters)
Marina View Park
1035 West 19"' Street
(1.42 Acres Turf)
(1.53 Acres Slope)
Mesa Verde Park
1795 Samar Drive
(1.97 Acres Turt)
Mesa Verde Library
2969 Mesa Verde Drive East
(0.22 Acres Turf)
(1.21 Acres Planters)
Moon Park
3377 California Street
0.06 Acres Turf)
(2,439 Sq. Ft Planters)
Paularino Park
1040 Paularino Avenue
(1.95 Acres Turf)
(0.56 Acres Planters)
Pinkley Park
360 Ogle Street
(2.43 Acres Turf)
Raleigh Park
2150 Maple Street
(1,010 Sq. Ft. Turf)
(1,080 Sq. Ft Planters)
Subtotal P-17 thru P-24
$ 1,100.00
$ 208.00
$ 284.00
$ 223.00
$ 394.00
$ 44.00
$ 176.00
$ 212.00
$ 69.00
$ 390.00
$ 81.00
$ 486.00
$ 29.00
$ 29.00
$ 3,725.00
$ 13,200.00
$ 2,496.00
$ 3,408.00
$ 2,676.00
$ 4,728.00
$ 528.00
$ 2,112.00
$ 2,544.00
$ 828.00
4,680.00
• Off
$ 5,83.2.00---
$348.00
.832.00
$348.00
$ 348.00
$ 44,700.00
M
P-25
P-26
P-27
P-28
P-29
P-30
P-31
Shiffer Park
3143 Bear Street
(4.77 Acres Turf)
(0.45 Acres Planters)
Smallwood Park
1646 Corsica Place
(2.50 Acres Turf)
(500 Sq. Ft Planters)
Suburbia II Park
3302 Alabama Circle
(0.69 Acres Turf)
(500 Sq. Ft Planters & Ivy Hedge)
Tanager Park
1780 Hummingbird Drive
(7.51 Acres Turf)
(1.45 Acres Planters)
TeWinkle Park
970 Arlington Drive
(22.39 Acres Turf)
(1.43 Acres Planters)
(0.55 Acres Slope)
Vista Park
1200 Victoria Street
(6.46 Acres Turf)
(6,000 Sq. Ft. Planters)
(0.87 Acres Slope)
Wakeham Park
3400 Smalley Road
(8.24 Acres Turf)
(0.69 Acres Planters)
Subtotal P-25 thru P-31
$ 954.00
e as nn
$ 500.00
$ 14.00
$ 138.00
$ 14.00
$ 1.502.00
$ 209.00
$ 4,478.00
$ 209.00
$ 125.00
$ 1,292.00
$ 25.00
$,127.00
$1.648.00
$ 101.00
$ 11,402.00 .
$ 11,448.00
$ 792.00
S6,000.00
$ 168.00
$ 1,656.00
$ 168.00
$ 18,024.00 .
$ 2,508.00
$ 53, 736.00
$ 2,508.00
$ 1,500.00
$_1.5, 504.00
$ 300.00
$ 1,524.00
$ 19,776.00
$ 1,212.00
$136,824.00
P-32 Westside Sub -Station @ Parking Lot
567 West 18"' Street
(2,170 Sq. Ft. Turf)
(1,056 Sq. Ft. Planters)
P-33 Wilson Park
360 West Wilson Street
(1.97 Acres Turt)
P-34 Wimbledon Park
3440 Wimbledon Way
(2.75 Acres Turt)
(5,632 Sq. Ft. Planters)
Subtotal P-32 thru P-34
$ 60.00
$50.00--
$394.00 50.00
$394.00
$ 550.00
$ 35.00
$1,089.00
$ 720.00
$ 600.00
$ 4,728.00
$ 6,600.00
$. 420.00
$ 13.068.00
TOTAL DETAILED PRICING SHEET #4 $ 26,919.00 $ 323,028.00
(P-1 thru P-34)
*"Enter Total Detailed Pricing amount in the Parks and Facilities Section #4 of the Detailed
Bid Pricing Page
it
BIDDER'S NAME Complete Landscape Care, Inc.
Detailed Pricing Sheet #5
SPORTS FIELD SERVICE AREAS
Site #
Site Name
Monthly Price
Annual Price
SP -1
Balearic Center Fields
1975 Balearic Drive
(8.00 Acres Turf includes all turfgrass
from Adams to Balearic Drive, including
Community Center, play area; excluding slope
$ 1,600.00
$ 19,200.00
SP -2
Luke Davis Field @ Lions Park
570 West 18"' Street
(3.00 Acres Turf)
$ 600.00
$-7,200.00--
7,200.00SP-3
SP-3
Fairview Developmental Center Fields
2501 Harbor Boulevard
(5.50 Acres Turf)
$ 1,100.00
$ 13,200.00
SP -4
Jack Hammett Sports Complex
2750 Fairview Road
(14.70 Acres Turf)
$ 2.940..00
$ 35,280.00
(1.04 Acres Planters)
$ 900.00
$ 10.800.00
SP -5
TeWinkle Athletic Complex
970 Arlington Drive
(5.80 Acres Turf)
$ 1.160.00
$ 13,290.00
(8,208 sq. Ft. Planters)
$ 250.00
$ 3.000.00
TOTAL DETAILED PRICING SHEET #5 $ 8.550.00 $ 102,600.00
(SP -1 thru SP -5)
***Enter Total Detailed Pricing amount in the Sports Fields Section #5 of the Detailed Bid
Pricing Page
LANDSCAPE MAINTENANCE
EXTRA WORK PRICING
BIDDER'S NAME Complete Landscape Care, Inc.
LANDSCAPE MAINTENANCE EXTRA WORK DETAILED PRICING BID FORM
GENERAL LANDSCAPE MAINTENANCE
Turf $ 0.025 sq. ft. per month
$ 275.00 acre per month
Landscape $ 0.025 sq. ft. per month
$ 275.00 acre per month
EXTRA WORK HOURLY RATES
REGULAR OVERTIME
Foreman $ 27.00 $ 40.50
Laborer $ 22.00. $ 33.00
Specialty Personnel
Irrigation Technician
$ 45.00
$
67.50
Irrigation. Laborer
$ 27.00
$
40.50
Pesticide Aaglicator (1 person)
$ 55.00
$
82.50
Rodent Control (1 or 2 persons)
$ 55.00
$
82.50
TURF MAINTENANCE INDIVIDUAL TASKS (PER SPECIFICATIONS)
1. Mowing
2. Edge
3. Fertilization (placement only)
4. Hollow Core Aerification (w/removal of cores)
5. De -thatching (including removal)
6. Weed Control -Chemical (including material)
$ 0.020 per sq. ft.
$ 200.00 ._.. per acre
$ .0.015
per 1,000 linear feet
$ 50.00
acre
$ . 550.00
acre
$ 550.00
acre
$ 75.00
per 1000 sq. ft.
me
7. Pest Control -Chemical (including material) $ 75.00 per 1000 sq. ft.
LANDSCAPE MAINTENANCE INDIVIDUAL TASKS (PER SPECIFICATIONS)
1. Edge & Trim
2. Weed Removal & Clean-up
3. Fertilization (placement only)
4. Pest Control -Chemical (including material)
5. Pruning/Shearing Shrubs
7. Vertical Mulch Trees
8. Vegetation Removal
9. Clean Hardscape/Sidewalks
SPORTS TURF MAINTENANCE (PER SPECIFICATIONS)
1. Mowing - hybrid bermudagrass
2. Mowing - other
2. Edge & Trim
3. Fertilization (placement only)
4. Hollow Core Aerification (w/removal of cores)
5. De -thatching (including removal)
6. Weed Control (w/chemical & boom)
7.. Pest Control -Chemical (including material)
PLANT MATERIAL (INSTALLED)
1. Annual Color (4" container)
2. Ground Cover
3. One (1) Gallon
4. Five (5) Gallon
5, Fifteen (15) Gallon
$
0.015
per 1000 linear feet
$
55.00
per 1000 sq. ft.
$
50.00
acre
$
55.00 __
_. _ hour
$.25.00
_ per 1000 sq. ft.
$
5.00
each
$
0.03
sq. ft.
$
0.015
sq. ft.
$ 0.025 acre
$ 0.020 acre
$ 0.010
per linear foot
$ 50.00
acre
$ 575.00
acre
$ 575.00
acre
$ 350.00
acre
$ 350.00
acre
$
12.00
each
$
10.00
flat
$..3.00
each
$-7.00
each
$
17.00
each
RE
6. 24" Box Size Tree w/triple staking system $ 275.00 each
7. Seeded & Top Dressed Turf Repair $ 0.10 per sq. ft.
8. Sodded Turf (remove, soil preparation & replacement) $ 1.75 per sq. ft.
9. Hydroseeding to include: binder & fertilizer (seed excluded) $ 2.25 per sq. ft.
M
City of Costa Mesa
Landscape Maintenance
Specifications
Bid No. 14-4657
City of Costa Mesa, California
Public Services Department
Maintenance Services Division
w
TABLE OF CONTENTS
SECTION 1 - BIDDER'S RESPONSE REQUIREMENTS
01
PROFESSIONAL SERVICES AGREEMENT
02
DRUG-FREE WORKPLACE COUNCIL POLICY
12
DRUG-FREE WORKPLACE ACKNOWLEDGEMENT
15
BIDDER'S INFORMATION FORM
16
BID SECURITY BOND TO ACCOMPANY PROPOSAL
17
FAITHFUL PAYMENT/PERFORMANCE BOND
18
REFERENCES
19
BIDDER'S STATEMENT OF PAST CONTRACT DISQUALIFICATION
19
INDEPENDENT PRICE DETERMINATION
19
LICENSE INFORMATION
20
STATEMENT OF ABILITY TO MEET INSURANCE REQUIREMENTS
21
REQUESTED COMPANY INFORMATION
21
BID SUMMARY FORM
22
DETAILED PRICING
23
EXTRA WORK BID FORM
43
SECTION 2 - INSTRUCTIONS AND INFORMATION
46
TERMS AND .CONDITIONS
46
BOND REQUIREMENTS
48
INDEMNIFICATION
49
INSURANCE
50
WORKER'S COMPENSATION INSURANCE
50
LIABILITY INSURANCE COVERAGE
50
PROOF OF INSURANCE
51
PAYMENT
51
SECTION 3 - GENERAL SPECIFICATION
52
GENERAL PROVISIONS
52
CONTRACTOR'S RESPONSIBILITY
53
PAYMENT
55
TERM OF CONTRACT
56
NON-PERFORMANCE
56
NOTICE REQUIREMENT
56
ADDITIONS/DELETIONS
57
EMERGENCY CALLS
57
SAFETY REQUIREMENTS
57
SOUND CONTROL REQUIREMENTS
58
WASTE DISPOSAL
58
VEHICLE RESTRICTIONS
59
PROTECTION AND PRESERVATION OF PROPERTY
59
PUBLIC RELATIONS
59
INSPECTIONS
59
NOTICE OF COMPLETION
59
GENERAL CLEAN UP
60
m
SECTION 4 - SPECIAL PROVISIONS 61
GENERAL LANDSCAPE MAINTENANCE 61
GUARANTEE AND/OR REPLACEMENT POLICY 61
IRRIGATION 61
WEED AND PEST CONTROL 62
LANDSCAPE MAINTENANCE 64
EXHIBIT A PERFORMANCE DEFICIENCY NOTIFICATION 79
EXHIBIT B FERTILIZATION SCHEDULE 82
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CITY OF COSTA MESA
NOTICE INVITING BIDS
FOR LANDSCAPE MAINTENANCE SERVICES
(PARKS, SPORTSFIELDS, PARKWAYS, MEDIANS,
MISCELLANEOUS AREAS & FIRE STATIONS)
BID ITEM NO. 14-4657
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Costa Mesa to wit: The
City Clerk, 77 Fair Drive, P.O. Box 1200, Costa Mesa, California 92628-1200, on or before the hour of
10:00 a.m. on January 8, 2015. It shall be the responsibility of the bidder to deliver the bid submittal
to the City Clerk's Office by the proper announced time. Delivery Location: City of Costa Mesa, 77
Fair Drive, Room 101, Costa Mesa, California 92626.
A mandatory prospective Bidders meeting is scheduled for December 18, 2014, at the City of
Costa Mesa Corporation Yard, Maintenance Services Division Office, 2310 Placentia Avenue,
at 8:00 a.m. All prospective bidders must attend this meeting in order to bid and be -
considered for award of this contract.
Bids shall be returned to the attention of the City Clerk, within said time limit, in a sealed envelope
identified on the outside with the Bid Item Number and the Opening Date. Bids will be publicly
opened and read aloud at 10:00 a.m. or as soon thereafter as practicable on January 8, 2015 in the
Council Chambers.
The Landscape Maintenance Specifications may be obtained at: City Corporation Yard, 2310
Placentia Avenue, Building `A', Costa Mesa, CA 92627, Monday through Friday, 8:00 a.m. to 11:30
a.m. and 12:30 p.m. to 3:00 p.m. There is no cost. One copy per bidder. No mailing of specifications.
Available beginning December 12, 2014.
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SECTION 1 - BIDDER'S RESPONSE REQUIREMENTS
Bidder is required to attend a mandatory prospective Bidders meeting on December 18, 2014
at the City of Costa Mesa Corporation Yard, Maintenance Services Division Office, 2310
Placentia Avenue, at 8:00 a.m. All prospective bidders must attend this meeting in order to
bid and be considered for award of this contract.
Bidder is to complete the bid document and return the completed copy in a sealed envelope to the
City Clerk's Office prior to January 8, 2015 at 10:00 a.m. (Exhibits A — B are not required as part of
the bid package submittal).
Bidder's check list
Bidder's Information Form
Bid Security Bond
References
Bidder's Statement of Past Contract Disqualifications
Independent Price Determination
Drug Free Workplace
License Information - Vendor to send copies with bid:
• State Contractor's License C-27
• Pest Control Advisor's License
• Qualified Applicator's License/Certificate
Statement of Ability to Meet Insurance Requirements
Requested Company Information
Bid Summary Form
Detailed Pricing
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
THIS AGREEMENT is made and entered into this day of , 20_ ("Effective Date"), by and
between the CITY OF COSTA MESA, a municipal corporation ("City"), and , a [state] [type of
corporation] ("Contractor").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Contractor as an independent contractor to
, as more fully described herein; and
B. WHEREAS, Contractor represents that it has that degree of specialized expertise contemplated
within California Government Code Section 37103, and holds all necessary licenses to practice and perform
the services herein contemplated; and
C. WHEREAS, City and Contractor desire to contract for the specific services described in Exhibit
"A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be
performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of
Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein,
the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONTRACTOR
1.1. Scope of Services. Contractor shall provide the professional services described in the City's
Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Contractor's Response to City's RFP (the
"Response") attached hereto as Exhibit "B," both incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Contractor pursuant to this
Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent
with the standards of care, diligence and skill ordinarily exercised by professional Contractors in similar fields
and circumstances in accordance with sound professional practices. Contractor also warrants that it is familiar
with all laws that may affect its performance of this Agreement and shall advise City of any changes in any
laws that may affect Contractor's performance of this Agreement.
1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete
satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City
Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Contractor to review the quality of the work and resolve the matters of
concern;
(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Contractor warrants that it shall perform the services required by this Agreement in
compliance with all applicable Federal and California employment laws, including, but not limited to, those laws
related to minimum hours and wages; occupational health and safety; fair employment and employment
practices; workers' compensation insurance and safety in employment; and all other Federal, State and local
laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and
hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and
judgments of every nature and description including attorneys' fees and costs, presented, brought, or
recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be
incurred by reason of Contractor's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its
agents to engage in, discrimination in employment of persons because of their race, religion, color, national
origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation,
except as permitted pursuant to Section 12940 of the Government Code.
1.6. Non -Exclusive Agreement. Contractor acknowledges that City may enter into agreements with
other Contractors for services similar to the services that are subject to this Agreement or may have its own
employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein
shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor
may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services
contemplated by this Agreement at Contractor's sole cost and expense.
1.8. Confidentiality. Employees of Contractor in the course of their duties may have access to
financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor
covenants that all data, documents, discussion, or other information developed or received by Contractor or
provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor
without written authorization by City. City shall grant such authorization if disclosure is required by law. All
City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this
Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit
"C," attached hereto and made a part of this Agreement (the "Fee Schedule"). Contractor's total
compensation shall not exceed Dollars ($ .00).
2.2. Additional Services. Contractor shall not receive compensation for any services provided
outside the scope of services specified in the Contractor's Proposal unless the City or the Project Manager for
this Project, prior to Contractor performing the additional services, approves such additional services in writing.
It is specifically understood that oral requests and/or approvals of such additional services or additional
compensation shall be barred and are unenforceable.
2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis,
but no more often than two times a month. Said invoice shall be based on the total of all Contractor's services
which have been completed to City's sole satisfaction. City shall pay Contractor's invoice within forty-five (45)
days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the
date of performance, and the associated time for completion. Any additional services approved and performed
pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Contractor's services relating to this Agreement shall be
maintained in accordance with generally recognized accounting principles and shall be made available to City
or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years
go
from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant
to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services
shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "D,"
attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual
agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to
completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting
from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to,
acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any
other conditions beyond the reasonable control of a party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of
months, ending on , 20_, unless previously terminated as provided herein or as
otherwise agreed to in writing by the parties.
Unless earlier terminated as allowed for in the approved Agreement, contract term shall be for a period of five
(5) years. The term of the Agreement shall automatically be extended for up to three (3) additional one (1) year
terms with the extensions to automatically commence upon the expiration of the initial term or any extended
term, unless the City notifies Proposer in writing at least thirty (30) days before the end of the initial term or any
extended term, of its intent to terminate the Agreement at the conclusion of the initial term or any extension. .
At the conclusion of the final term of the Agreement, the City Manager shall have the authority to consent to an
extension of the Agreement for a reasonable period of time, on a month to month basis, under the same terms.,
until a new Agreement is awarded.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling,
suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or
without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall
be deemed effective upon receipt of the notice of termination. In the event of such termination, Contractor
shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs
incurred and professional services satisfactorily performed up to and including the date of City's written notice
of termination. Compensation for work in progress shall be prorated based on the percentage of work
completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining
the professional services actually rendered hereunder up to the effective date of termination of this Agreement,
consideration shall be given to both completed work and work in progress, to complete and incomplete
drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City
or in the possession of the Contractor.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by
Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design,
development and construction documents, data studies, drawings, maps and reports, shall be delivered to the
City within ten (10) days of delivery of termination notice to Contractor, at no cost to City. Any use of
uncompleted documents without specific written authorization from Contractor shall be at City's sole risk and
without liability or legal expense to Contractor.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full
force and effect during the life of this Agreement all of the following minimum scope of insurance coverage with
an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent
Best's Key Insurance Rating Guide, and approved by City:
(a) Commercial general liability, including premises -operations, products/completed
operations, broad form property damage, blanket contractual liability, independent
Contractors, personal injury or bodily injury with a policy limit of not less than One Million
Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance
contains a general aggregate limit, it shall apply separately to this Agreement or shall be
twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a
policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits,
per occurrence for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California. Contractor
agrees to waive, and to obtain endorsements from its workers' compensation insurer
waiving subrogation rights under its workers' compensation insurance policy against the
City, its officers, agents, employees, and volunteers arising from work performed by
Contractor for the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less
than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and
aggregate. Architects' and engineers' coverage shall be endorsed to include contractual
liability. If the policy is written as a "claims made" policy, the retro date shall be prior to
the start of the contract work. Contractor shall obtain and maintain, said E&O liability
insurance during the life of this Agreement and for three years after completion of the
work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business automobile
liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and appointed boards,
officers, officials, agents, employees, and volunteers are additional insureds with respect
to: liability arising out of activities performed by or on behalf of the Contractor pursuant to
its contract with the City; products and completed operations of the Contractor; premises
owned, occupied or used by the Contractor; automobiles owned, leased, hired, or
borrowed by the Contractor."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be
cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is
given to City.
(c) Other insurance: "The Contractor's insurance coverage shall be primary insurance as
respects the City of Costa Mesa, its officers, officials, agents, employees, and
volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess
and not contributing with the insurance provided by this policy."
Is
(d) Any failure to comply with the reporting provisions of the policies shall not affect
coverage provided to the City of Costa Mesa, its officers, officials, agents, employees,
and volunteers.
(e) The Contractor's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-
insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be
approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall
contain a provision which requires that no insured except the named insured can satisfy any such deductible or
self-insured retention.
5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the
insurance coverage and required endorsements described above, in a form and content approved by City,
prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto
as Exhibit "E" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the
indemnification provision contained in this Agreement, or the extent to which Contractor may be held
responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with
respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations.
This Agreement may be modified only in writing, and signed by the parties in interest at the time of such
modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract
document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the representative of City for
purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the
City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Contractor shall designate a representative for purposes of this Agreement who shall be
authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this
Agreement, except as otherwise expressly provided in this Agreement.
6.3. Proiect Managers. City shall designate a Project Manager to work directly with Contractor in the
performance of this Agreement.
Contractor shall designate a Project Manager who shall represent it and be its agent in all
consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and
assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this
Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be
addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of
delivery if such communication is sent by personal delivery; b) at the time of transmission if such
communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official
U.S. postmark if such communication is sent through regular United States mail.
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IF TO CONTRACTOR: IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: Tel: (714) 754 -
Fax: Fax: (714) 754-
Attn: Attn:
6.5. Drug-free Workplace Policy. Contractor shall provide a drug-free workplace by complying with
all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit "F" and incorporated herein by
reference. Contractor's failure to conform to the requirements set forth in Council Policy 100-5 shall constitute
a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees. In the event that .litigation is brought by any party in connection with this
Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or
remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the
State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any
legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue
shall be a court of competent jurisdiction located in Orange County, California.
6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of Contractor's interest in this Agreement without City's prior written consent. Any
attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this
Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or
assignment shall release Contractor of Contractor's obligation to perform all other obligations to be performed
by Contractor hereunder for the term of this Agreement.
6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and
harmless the City, its elected officials, officers, agents and employees, at Contractor's sole expense, from and
against any and all claims, actions, suits or other legal proceedings brought against the City, its elected
officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or
authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation
provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the
Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action,
complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its
employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts
liability against the City, its elected officials, officers, agents and employees based upon the work performed by
the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the
Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be
liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of
the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of
the City. This provision shall supersede and replace all other indemnity provisions contained either in the
City's specifications or Contractor's Proposal, which shall be of no force and effect.
6.10. Independent Contractor. Contractor is and shall be acting at all times as an independent
Contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall
have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this
Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its employees are in
any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for
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any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all
business licenses, if any are required, in connection with the services to be performed hereunder. Contractor
shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted
against City by reason of the independent Contractor relationship created by this Agreement. Contractor
further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees due to
Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to
promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.11. PERS Eligibilitv Indemnification. In the event that Contractor or any employee, agent, or
subcontractor of Contractor providing services under this Agreement claims or is determined by a court of
competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for
enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for
the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its
employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such
contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the
contrary, Contractor and any of its employees, agents, and subcontractors providing service under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any
compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in
PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution
and/or employee contributions for PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to Contractor's
performance or services rendered under this Agreement, Contractor shall render any reasonable assistance
and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data including, but
not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its
subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City.
Contractor agrees that any such documents or information shall not be made available to any individual or
organization without the prior consent of City. Any use of such documents for other projects not contemplated
by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability
or legal exposure to Contractor. City shall indemnify and hold harmless Contractor from all claims, damages,
losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents
for other projects not contemplated by this Agreement or use of incomplete documents furnished by
Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form,
including but not limited to, computer tapes, discs, files, audio tapes or any other Project related items as
requested by City or its authorized representative, at no additional cost to the City.
6.14. Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement
and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files
furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to
City may be subject to public disclosure as required by the California Public Records Act (California
Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or
information that qualify as trade secrets, as that term is defined in the California Government Code Section
6254.7, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as
confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be
liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked
if disclosure is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if
any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services
under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000,
et seq.) and Government Code Section 1090. During the term; of this Agreement, Contractor and its officers,
employees, associates and subcontractors shall not, without the prior written approval of the City
Representative, perform work for another person or entity for whom Contractor is not currently performing work
that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a
decision under this Agreement pursuant to a conflict of interest statute.
6.16. Responsibility for Errors. Contractor shall be responsible for its work and results under this
Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by
the City's representative, regarding any services rendered under this Agreement at no additional cost to City.
In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City,
provide all necessary design drawings, estimates and other Contractor professional services necessary to
rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with
regard to the correction.
6.17. Prohibited Employment. Contractor,will not employ any regular employee of City while this
Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the
attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement
incorporates by reference any provision of any document, such provision shall be deemed a part of this
Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those
of any such provision or provisions so incorporated by reference, this Agreement shall govern over the
document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation
of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City
and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and
no third party shall have any right in, under or to this Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included
solely for convenience and are not intended to modify, explain or to be a full or accurate description of the
content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting of this
Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this
Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair
meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the
authorship of any of the provisions of this Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and
assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by
the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require
such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in
writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is
sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver
of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing
waiver.
6.25. Severability. If any provision of this Agreement is determined by a court of competent
jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or
4s
enforceability of the remaining terms and provisions hereof or of the offending provision in any other
circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial
benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or
arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s)
through good faith negotiations.
6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which
shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto
warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so
the parties hereto are formally bound to the provisions of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their
respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
[Mayor or Chief Executive Officer]
CONTRACTOR
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:
City Clerk and ex -officio Clerk
of the City of Costa Mesa
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Management
APPROVED AS TO CONTENT:
Project Manager
Director
Date:
Date:
Date:
Date:
Date:
Date:
A
Council Pol
— Drua-Free Workplace
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
SUBJECT
DRUG-FREE WORKPLACE
BACKGROUND
POUCYI EFFECTIVE
NUMBER BATE I PAGE
100-5 1 8/08/89 1 1 OF 3
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted
November 18, 1988, Contractors and grantees of Federal funds must certify that they will provide drug-free
workplaces. At the present time, the City of Costa Mesa, as a subgrantee of Federal funds under a variety
of programs, is required to abide by this Act. The City Council has expressed its support of the national
effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-
wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This
Policy is intended to extend that effort to Contractors and grantees of the City of Costa Mesa in the
elimination of dangerous drugs in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds
from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that the
following provisions are included in all contracts and agreements entered into by the City of Costa Mesa
involving the disbursement of funds.
1. Contractor or subgrantee hereby certifies that it will provide a drug-free workplace by:
A. Publishing a statement notifying employees that the unlawful manufacturer, distribution,
dispensing, possessing, or use of a controlled substance is prohibited in Contractor's and/or
subgrantee's workplace, specifically the job site or location included in this contract, and
specifying the actions that will taken against the employees for violation of such prohibition;
B. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
311
SUBJECT
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
POLICYI EFFECTIVE
NUMBER DATE I PAGE
DRUG-FREE WORKPLACE 1 100-5 1 8/08/89 1 2 OF 3
2. Contractor's and/or subgrantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs; and
4. The penalties that may be imposed upon employees for drug abuse violations occurring
In the workplace.
C. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by Subparagraph A.
D. Notifying the employee in the statement required by Subparagraph 1.A that, as a condition
of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the
workplace no later than five (5) days after such violation.
E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
Subparagraph 1.D.2 from an employee or otherwise receiving the actual notice of such
conviction.
F. Taking one of the following actions within thirty (30) days of receiving notice under
Subparagraph 1.D.2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and including
termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health
agency, law enforcement, or other appropriate agency.
G. Making a good faith effort to maintain a drug-free workplace through implementation of
Subparagraph 1.A through 1.F, inclusive.
2. Contractor and/or subgrantee shall be deemed to be in violation of this Policy if the City of
Costa Mesa determines that:
A. Contractor and/or subgrantee has made a false certification under Paragraph 1 above.
Z
SUBJECT
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
POLICY EFFECTIVE
NUMBED I DATE I PAGE
DRUG-FREE WORKPLACE 1 100-5 1 8/08/89 1 30173
B. Contractor and/or subgrantee has violated the certification by failing to carry out the
requirements of Subparagraphs 1.A through 1.G above.
C. Such number of employees of Contractor and/or subgrantee have been convicted of
violations of criminal drug statutes for violations occurring in the workplace as to indicate
that the Contractor and/or subgrantee has failed to make a good faith effort to provide a
drug-free workplace.
3. Should any Contractor and/or subgrantee be deemed to be in violation of this Policy pursuant to
the provisions of 2.A, B and C, a suspension, termination or debarment proceeding subject to
applicable Federal, State, or local laws shall be conducted. Upon issuance of any final decision
under this section requiring debarment of a Contractor and/or subgrantee, the Contractor
and/or subgrantee shall be ineligible for award of any contract, agreement or grant from the City
of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon
Issuance of any final decision recommending against debarment of the Contractor and/or
subgrantee, the Contractor and/or subgrantee shall be eligible for compensation as provided by
law.
No
Drug -Free Workplace Acknowledgement
The Contractor acknowledges that he/she has read and understands the City of Costa Mesa's
Council Policy #100-5 for a "Drug -Free Workplace" included above and hereby agrees to comply
with required policy.
Authorized Signature
9
Bidder's Information Form
Each bid shall set forth the full names and residences of all persons and parties interested in the
contract. If the bid is by a corporation, state the names of the officers who can sign an agreement on
behalf of the corporation and whether more than one officer must sign. If the bid is by a partnership or
a joint venture, state the names and addresses of all general partners and joint venturers. If the
Bidder is a sole proprietorship or another entity that does business under a fictitious name, the bid
shall be in the real name of the Bidder with a designation following showing "DBA (the fictitious
name)"; provided, however, no fictitious name shall be used unless there is a current registration with
the Orange County Recorder. In case of corporations, include the names of the President, Secretary,
Treasurer, and Manager.
The undersigned, as Bidder, declares that all documents regarding this bid have been examined and
accepted and that, if awarded, will enter into a contract with the City of Costa Mesa.
Firm Name:
Address:
Telephone: ( ) Fax: ( )
Area Code Area Code
Federal Tax I.D. Number:
Is your firm incorporated: ❑ Yes ❑ No
Authorized Signature:
Check one: ❑ Owner
Print Name of Authorized Signer:
Title
Date:
Bidder's Contact Person:
Telephone #:
❑ Partner ❑ Officer
m
BIDDER'S SECURITY BOND TO ACCOMPANY PROPOSAL
(Required if the bidder desires to submit bond instead of a certified or cashier's check.)
KNOW ALL PEOPLE BY THESE PRESENTS:
That we,
and
firmly bound unto the City of Costa Mesa, a municipal corporation,
the State of California and situated in Orange County in the sum of
as principals,
_ as surety, are held and
organized under the laws of
($ ) to be paid to the
City, its successors and assigns, for which payment well and truly to be made, we bind
ourselves, our heirs, executors, and administrators, successors or assigns, jointly and severally
firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH,
That is the certain proposal of the above bounden,
if accepted
by the City of Costa Mesa, and if the above bounden, , his heirs,
executors, administrators, successors and assigns, shall duly enter into and execute a contract
for such materials and services and the FAITHFUL PAYMENT PERFORMANCE BOND
described within ten (10) days from the date of the mailing of a notice of the above bounden,
, by and from the City, that said contract is ready for execution,
then this obligation shall become null and void; otherwise it shall be and remain in full force and
virtue.
IN WITNESS WHEREOF:
We hereunto set our hands and seals this day of
Bidder's Initials
2014.
IN
FAITHFUL PAYMENTIPERFORMANCE BOND
(The premium charge on this bond is $ , being at
the rate of $ per thousand of the contract price)
KNOW ALL PEOPLE BY THESE PRESENCE:
THAT, WHEREAS the CITY OF COSTA MESA, 77 Fair Drive, Costa Mesa, California 92626, has entered
into a contract dated 20which is hereby incorporated by reference herein, with
hereinafter
designated as the "Principal," for the work described as follows:
; and
WHEREAS, said Principal is required by the terms of said contract to furnish a bond for the faithful
performance of said contract.
NOW, THEREFORE, We the Principal, and , a
corporation organized and existing under the laws of the State of and duly
authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound
unto the CITY OF COSTA MESA in the penal sum of
Dollars ($ ), lawful money of the United States, for the payment of which
sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly
and severally, firmly by these presents.
The Condition Of This Obligation is Such, That if the above bounden Principal, his or its heirs,
executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep
and perform the covenants, conditions and agreements in the said contract and any alteration thereof made as
therein provided, or his or their part, to be kept and performed at the time and in the manner therein specified,
and in all respects according to their true intent and meaning, and shall indemnify and save harmless the CITY
OF COSTA MESA, its officers and agents, as therein stipulated, then this obligation shall become null and
void; otherwise it shall be and remain in full force and virtue.
And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time,
alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications
accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of
any such change, extension of time, alteration or addition to the terms of the contract or the work or to the
specifications.
IN WITNESS WHEREOF. We have here unto set our hands and seals this day
of , 20
im
References
The Bidder is required to state what work of a similar character to that included in the proposed
contract he/she has successfully performed (especially for public agencies) and give references
which will enable the City to judge his/her responsibility, experience, skill, and business/
financial standing. Include at least three references with the name of the firm address contact
person, phone number, and dollar amount of contract. Detail any involvement, past or current,
relative to litigation or other disputes, if any, concerning your performance. References shall
not be within the Bidder's own organization or subsidiary. The City of Costa Mesa reserves the
right to contact all references.
Bidder's Statement of Past Contract Disqualifications
The Bidder is required to state any and all instances of being disqualified, removed, or
otherwise prevented from bidding on or completing any contract for landscape maintenance.
A. Have you ever been disqualified from any contract: ❑ Yes ❑ No
B. If yes, explain the circumstance(s):
Independent Price Determination
I certify that this bid is made without prior understanding, arrangement, agreement, or
connection with any corporation, firm, or person, submitting a bid for the same materials,
supplies, or equipment, and is in all respects fair and without collusion or fraud. I certify that I
have not entered into any arrangement or agreement with any City of Costa Mesa public officer.
I understand collusive bidding is a violation of State and Federal law and can result in fines,
prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and
certify that I am authorized to sign this bid for the Bidder.
Authorized Signature
-15-
License Information
Individual/Firm Name:
State Contractor C-27 License #:
Expiration Date:
County of Orange Business License for Pest Control #:
Pest Control Advisor License #:
Name of Individual and License Number:
Expiration Date:
Qualified Applicator License/Certificate (Category A, B and C):
Name of Individual and License Number:
Expiration date:
Signing this
Address:
Telephone:
day of
Print Name and Title
2014
BIDDER TO INCLUDE WITH THE BID SUBMITTAL COPIES OF LICENSES LISTED
BELOW:
CALIFORNIA C-27 LICENSE
CA DPR PEST CONTROL ADVISOR LICENSE(S)
CA DPR QUALIFIED APPLICATOR CERTIFICATE(S) and/or LICENSE(S)
Statement of Ability to Meet Insurance Requirements
I have reviewed the attached City of Costa Mesa Insurance Requirements with my insurer and
am able to provide verification of coverage after award of the contract.
Authorized Signature
Print Name of Authorized Signer
Title of Authorized Signer
Name of Company
Requested Company Information:
Name of Insurance Company/Broker
Insurance Company/Broker
Address
Insurance Company/Broker Telephone
1. Length of time your firm has been in business:
2. Length of time at current location:
17
BID SUMMARY FORM
Bidder is to complete detailed pricing sheets (which follow) and write in total cost.
Location of sites and areas to be maintained are listed in Detailed Pricing Sheets.
The undersigned certifies that he/she has read all documents related to this bid and understands all terms and
conditions related therein; and in conformity with the terms and conditions hereby proposes to the City of Costa
Mesa the following:
AS DESCRIBED IN THIS CONTRACT:
EXAMINATION OF SPECIFICATION AND SITE. .Bidders are expected to carefully examine the site of the
proposed work, the proposal, specifications, and the bid forms. They shall satisfy themselves as to the
character, quality, and quantities of work to be performed, materials to be furnished and the requirements of
the proposed specifications.
MEASUREMENTS. It is the responsibility of the bidder to make all measurements to determine his/her bid
price. The City of Costa Mesa will not be responsible for determining the areas, or quantities of materials
necessary to complete the work specified.
Bidder's Acknowledgement of His/Her Understanding of the Terms and Conditions. Signature
below verifies that Bidder has read, understands, and agrees to the conditions contained herein and
on all of the attachments and addenda. The undersigned Bidder agrees he/she will contract with the
City of Costa Mesa to provide all necessary labor, supervision, machinery, tools, apparatus, and other
means needed to do all the work and furnish all the materials specified in this contract in the manner
and time therein prescribed.
Bidder Name (Person, Firm, Corporation) Signature of Authorized Representative
Address
City, State, Zip Code
Telephone Number
Name of Authorized Representative
Title of Authorized Representative
Facsimile Number
W
DETAILED BID PRICING
**Total cost includes the cost for all labor, materials, tools, permits, special equipment,
licenses, hauling & disposal fees, profit, overhead and all other necessary resources to
complete the contract requirements as specified.
Price
Sheet
Service Areas
Monthly Total
Annual Total
#1
Parkways & Medians
$
$
#2
Fire Stations
$
$
#3
Miscellaneous Areas
$
$
#4
Parks & Facilities
$
$
#5
Sports Fields
$
$
#6
Extra Work Pricing
$ N/A
$ N/A
GRAND TOTAL
$
$
Z7
Detailed Bid Pricinq for:
Parkways &Medians
• Fire Stations
• Miscellaneous Areas
• Parks &Facilities
Sports Fields
• Extra Work Items
BIDDER'S NAME
Detailed Pricing Sheet #1
PARKWAY AND MEDIAN SERVICE AREAS
Site #
Site Name
Monthly Price
Annual Price
M-01
16th Street @ Superior Avenue
(2,400 Sq. Ft. Hardscape)
$
$
M-02
East 17th Street Median
(@ Fullerton Avenue)
(1,470 Sq. Ft. Turf)
$
$
M-03
17th Street Medians @ Newport Blvd
(2 hardscape medians e/o Newport Blvd)
(1 hardscape median w/o Newport Blvd)
(2,000 Sq. Ft. Hardscape)
$
$
M-04
17th Street Parkways & Medians
(Orange Avenue to Santa Ana Avenue)
(2,644 Sq. Ft. Hardscape)
$
$
(3,524 Sq. Ft. Planters)
$
$
M-05
West 19th Street Parkway
(@ Whittier Avenue)
(2,870 Sq. Ft. Turf)
$
$
M-06
E. 19th Street Medians
(Park Avenue to Fullerton Avenue)
(7,850 Sq. Ft. Planters)
$
$
(3,342 Sq. Ft. Hardscape)
$
$
M-07
19th Street @ Newport Boulevard
(NW corner)
(1,200 Sq. Ft. Planter)
$
$
M-08
W. 19th Street Parkways & Medians
(Park Avenue to Placentia Avenue)
(19,000 Sq. Ft. Planters)
$
$
(1,500 Sq. Ft. Hardscape)
$
$
Subtotal M-01 thru M-08
$
$
0
Site #
Site Name
Monthly Price
Annual Price
M-09
Adams Avenue Parkways & Medians
(Albatross Drive to Santa Ana River)
(0.05 Acres Turf)
$
$
(1,446 Sq. Ft. Planters)
$
$
(483 Sq. Ft Hardscape)
$
$
M-10
Adams Avenue Medians
(Mesa Verde Drive West to Fairview Rd)
(0.52 Acres Turf)
$
$
(5,426 Sq. Ft. Planters)
$
$
(12,848 Sq. Ft. Hardscape)
$
$
M-11
Anton Boulevard Medians
(Avenue of the Arts to Sunflower Ave)
(0.35 Acres Turf)
$
$
(5,236 Sq. Ft. Hardscape)
$
$
M-12
Arlington Drive Median
(Arlington Dr. @ Newport Boulevard)
(1,638 Sq. Ft. Hardscape)
$
$
M-13
Baker Street Parkways
(Babb Street to Fairview Road)
(4,583 Sq. Ft. Planters)
$
$
M-14
Baker Street Median
(@ 73 Freeway Overpass)
(4,200 Sq. Ft. Hardscape)
$
$
M-15
Baker Street Median
(@ 55 Freeway Overpass)
(1,137 Sq. Ft. Hardscape)
$
$
M-16
Bear Street Median
(@ Metro Pointe)
(0.10 Acres Turf)
$
$
(4,452 Sq. Ft. Hardscape)
$
$
Subtotal M-09 thru M-16 $ $
Site #
M-17
M-18
M-19
M-20
M-21
M-22
M-23
M-24
M-25
Site Name
Monthly Price
Annual Price
Bear Street Parkways
(north and south of Yukon Avenue west side)
(8,981 Sq. Ft. Planter &
684 Sq. Ft. Frontage Planter)
$
$
Bristol Street Medians
(Baker Street to Anton Avenue)
(0.32 Acres Turf)
$
$
(14,942 Sq. Ft. Hardscape)
$
$
Bristol Street / 405 Freeway Entrance
(Triangular-shaped hardscape area
located on the west side of Bristol
Street @ 405 Freeway Entrance)
(2,000 Sq. Ft. Hardscape)
$
$
Bristol Street Medians
(@ 55 Freeway Overpass)
(11,672 Sq. Ft. Hardscape)
$
$
Bristol Street Medians
(@ 73 Freeway Overpass)
(4,134 Sq. Ft. Hardscape)
$
$
California Street Median
(Iowa Street to Alaska Avenue)
(3,809 Sq. Ft. Turf)
$
$
Canyon Drive Parkway
(Sea Bluff Drive to Victoria Street west side)
(1,245 Sq. Ft. Planters)
$
$
Coolidge Avenue Medians
(Baker Street to Paularino Avenue)
(8,400 Sq. Ft. Planters)
$
$
(1,400 Sq. Ft. Hardscape)
$
$
Elden Avenue @ Del Mar Avenue
(NW & NE corners)
(1,100 Sq. Ft. Planters)
$
$
Subtotal M-17 thru M-25
m
Site #
M-26
M-27
kTjIV*1
M-29
M-30
M-31
M-32
Site Name
Monthly Price
Fair Drive Parkways
(Harbor Boulevard to Fairview Road)
(1.43 Acres Turf) $
Fairview Road Medians
(Newport Boulevard to Sunflower Ave)
(1.40 Acres Turf) $
(1,710 Sq. Ft. Planters) $
(23,818 Sq. Ft. Hardscape) $
Fairview Road @ 1-405 Slope
(@ Boise Way Circle)
11,319 Sq. Ft. Slope $
4,439 Sq. Ft. Planter) $
(west side of Fairview Road)
0.42 Acres Slope)
$
Golf Course Dr. Parkway & Medians
(Mesa Verde Drive to Tanager Avenue)
(3,589 Sq. Ft. Planters)
$
(815 Sq. Ft. Hardscape)
$
Harbor Boulevard @ Adams Avenue
Parkways & Medians
(3,576 Sq. Ft. Hardscape)
$
(8,663 Sq. Ft. Planters)
$
Harbor Boulevard Medians (North)
(Wilson Street to Merrimac to Adams
to MacArthur)
(0.72 Acres Turf)
$
(1.67 Acres Hardscape)
$
Harbor Boulevard Medians (South)
(West 19th Street to Newport Boulevard)
(2,480 Sq. Ft. Hardscape)
$
Subtotal M-26 thru M-32
Annual Price
1.4
G;;
x
E.1
E
Site #
Site Name Monthly Price
Annual Price
M-33
Hyland Avenue @ South Coast Drive
(2,000 Sq. Ft. Hardscape) $
$
M-34
Loren Lane @ Watson Avenue
(2,600 Sq. Ft. Hardscape & Tree Wells
north of Baker Street) $
$
M-35
Merrimac Way Medians
(Harbor Boulevard to Fairview Road)
(0.27 Acres Turf) $
$
(7,017 Sq. Ft. Hardscape) $
$
M-36
Mesa Verde Drive Parkways & Medians
(Adams Avenue to Adams Avenue)
(1.77 Acres Turf) $
$
(1,478 Sq. Ft. Hardscape) $
$
M-37
Mesa Verde Drive East Medians
(Harbor Boulevard to Adams Avenue)
(1,062 Sq. Ft. Turf) $
$
(930 Sq. Ft. Hardscape) $
$
M-38
Newport Boulevard Parkways & Medians
(Industrial Way to 19th Street)
(0.51 Acres Turf) $
$
(3.12 Acres Planters) $
$
(10,643 Sq. Ft. Hardscape) $
$
M-39 Newport Boulevard Easement
(19th St. to Bristol St. - northbound & southbound
Freeway side adjacent to and paralleling 55 Freeway)
(2.45 Acres Easement & Planters) $ $
M-40 Red Hill Avenue Median
(@ Airport Loop Drive)
(7,780 Sq. Ft. Turf) $ $
(3,000 Sq. Ft. Hardscape) $ $
Subtotal M-33 thru M-40 $ $
07
Site #
Site Name
Monthly Price
Annual Price
M-41
Sakioka Drive Medians
(Sunflower Avenue to Anton Boulevard)
(0.13 Acres Turf)
$
$
(1,980 Sq. Ft. Hardscape)
$
$
M-42
South Coast Drive Medians
(Harbor Boulevard to Bear Street)
(0.66 Acres Turf)
$
$
(1,590 Sq. Ft. Hardscape)
$
$
M-43
Sunflower Avenue Parkways
(@ Smalley Road)
(26,824 Sq. Ft. Planters)
$
$
M-44
Sunflower Avenue Medians
(Harbor Boulevard to Bear Street &
Avenue of the Arts to Main Street)
(0.53 Acres Turf)
$
$
(17,938 Sq. Ft. Hardscape)
$
$
M-45
Susan Street Medians
(Sunflower Ave. to Freeway Entrance)
(0.17 Acres Turf)
$
$
(7,720 Sq. Ft. Hardscape)
$
$
M-46
Tanager Drive Parkways
(7,000 Sq. Ft. Planters)
$
$
M-47
Victoria Street Parkways & Medians
(Harbor Boulevard to Canyon Drive)
(5.01 Acres Planters)
$
$
(0.38 Acres Turf)
$
$
(3,324 Sq. Ft. Hardscape)
$
$
M-48
Yukon Avenue Parkways
(north side of street;
East and West of Klondike Drive)
(6,015 Sq. Ft. Planters)
$
$
M-49
Pullman Street Slope
(1.54 Acres Slope)
$
$
Subtotal M-41 thru M-49 $ $
TOTAL DETAILED PRICING SHEET #1 $ $
(M-1 thru M-49)
"Enter Total Detailed Pricing amount in the Parkways and Medians Section #1 of the Detailed
Bid Pricing Page
0"Wo-M
BIDDER'S NAME
Detailed Pricing
Sheet #2
FIRE STATION SERVICE AREAS
Site #
Site Name
Monthly Price
Annual Price
FS -1
Royal Palm Drive Fire Station
2803 Royal Palm Drive
(6,729 Sq. Ft. Turt)
$
$
(3,069 Sq. Ft. Planters)
$
$
Subtotal FS -1
$
$
Site #
Site Name
Monthly Price
Annual Price
FS -2
Baker Street Fire Station
800 Baker Street
(1,982 Sq. Ft. Turt)
$
$
(517 Sq. Ft. Planters)
$
$
Subtotal FS -2
$
$
Site #
Site Name
Monthly Price
Annual Price
FS -3
Park Avenue Fire Station
1865 Park Avenue
(8,805 Sq. Ft. Turt)
$
$
(3,016 Sq. Ft. Planters)
$
$
Subtotal FS -3
$
$
Site #
Site Name
Monthly Price
Annual Price
FS -4
Placentia Avenue Fire Station
2300 Placentia Avenue
(13,468 Sq. Ft. Turf
$
$
(414 Sq. Ft. Planters)
$
$
Subtotal FS -4
$
$
Site # Site Name
Monthly Price
Annual Price
FS -5 Vanguard Way Fire Station
2450 Vanguard Way
(3,804 Sq. Ft. Turf)
$
$
(532 Sq. Ft. Planters)
$
$
Subtotal FS -5
$
$
Site # Site Name
Monthly Price
Annual Price
FS -6 Sakioka Drive Fire Station
3350 Sakioka Drive
(5,796 Sq. Ft. Turf
$
$
(6,502 Sq. Ft. Planters)
$
$
Subtotal FS -6
$
$
TOTAL DETAILED PRICING SHEET #2
$
$
(FS -1 thru FS -6)
***Enter Total Detailed Pricing amount in the Fire Stations Section
#2 of the Detailed Bid
Pricing Page
BIDDER'S NAME
Detailed Pricing Sheet #3
MISCELLANEOUS SERVICE AREAS
Site #
Site Name
Monthly Price
Annual Price
MISC-1
Joann Bike Trail
(3.63 Acres Planters)
Site Specific Work Specifications
$
$
MISC-2
Broadway Streetscape
(1.45 Acres Planters)
Site Specific Work Specifications
$
$
MISC-3
Adams Avenue
(Approx. 500' West of Mesa Verde Dr. East to Bridge Deck @ Santa Ana River)
Sidewalk/ROW Cleaning -both sides
MISC-4
Fairview Road
(Wilson to Fair Dr. — both sides)
(Fair Dr. to Merrimac — west side)
(Conway to McCormack -west side)
(Conway to Boise — east side)
Sidewalk Cleaning -both sides
$
$
MISC-5
Fairview Rd @ Northbound 1-405 Fwy Off -Ramp
(0.42 Acres unlandscaped slope)
Limited Landscape Maintenance
$
$
MISC-6 AT&T Cabinets
(56 Locations)
Site Specific Work Specifications $ $
MISC-7 Cadillac Bike Trail
(0.32 Acres)
Limited Landscape Maintenance $ $
MICS -8 Elden Avenue / Tulip Lane
(0.21 Acres)
Limited Landscape Maintenance $ $_
10
MISC-9 Monaco Road
(Riviera to Seville)
(0.42 Acres)
Limited Landscape Maintenance $ $
MISC-10 Rue De Cannes
(Rue De Cannes @ Monte Vista)
(0.21 Acres)
Limited Landscape Maintenance $ $
TOTAL DETAILED PRICING SHEET #3 $ $
(MISC-1 thru MISC-10)
'Enter Total Detailed Pricing amount in the Miscellaneous Areas Section #3 of the Detailed
Bid Pricing Page
11
BIDDER'S NAME
Detailed Pricing Sheet #4
PARK & FACILITY SERVICE AREAS
Site # Site Name Monthly Price
Annual Price
P-1
Brentwood Park
265 Monte Vista Avenue
(1.96 Acres Turf)
$ $
(1,460 Sq. Ft. Planters)
$ $
P-2
Canyon Park
970 Arbor Street
t
(4.51 Acres Turf)
$ $
P-3
Civic Center
77 Fair Drive
(3.13 Acres Turf)
$ $
(32,304 Sq. Ft. Planters)
$ $
P-4
Civic Center Park
111 Fair Drive
(2.60 Acres Turf
$ $
(0.55 Acres Planters)
$ $
P-5
Community Garden
523 Hamilton Street
(3,100 Sq. Ft. Turf)
$ $
(1,900 Sq. Ft. Planters)
$ $
P-6
Corporation Yard
2310 Placentia Avenue
(0.24 Acres Turf)
$ $
(0.34 Acres Planters)
$ $
P-7
Costa Mesa Senior Center
695 West 19th Street
(0.35 Acres Turf)
$ $
(0.45 Acres Planters)
$ $
Subtotal P-1 thru P-7
$ _ $
P-8
Del Mesa Park
3120 Manistee Drive
(2.00 Acres Turf)
$
P-9
Estancia Park
1900 Adams Avenue
(5.95 Acres Flat & Sloped Turt)
$
(1.05 Acres Sloped Planters)
$
P-10
Fairview Park
2501 Placentia Avenue
(11.34 Acres Turf)
$
(0.47 Acres Planters)
$
P-11
Gisler Park
1250 Gisler Avenue
(3.37 Acres Turf
$
P-12
Harper Park
425 East 18th Street
(0.46 Acres Turf
$
P-13
Heller Park
257 East 16th Street
(1.94 Acres Turf
$
(0.49 Acres Planters),
$
P-14
Jordan Park
2141 Tustin Avenue
(1.46 Acres Turf
$
(0.21 Acres Planters)
$
P-15
Ketchum-Libolt Park
2150 Maple Street
(2,800 Sq. Ft. Turd
$
(2,900 Sq. Ft. Planters)
$
P-16
Lindbergh Park
220 23rd Street
(5.15 Acres Turf
$
Subtotal P-8 thru P-16
P-17
Lions Park
570 West 18th Street
(This location includes: Downtown
Recreation Center, Dungan Library,
Historical Society and Neighborhood
Community Center)
(5.50 Acres Turf)
$
$
(1.43 Acres Planters)
$
$
P-18
Marina View Park
1035 West 19th Street
(1.42 Acres Turf)
$
$
(1.53 Acres Slope)
$
$
P-19
Mesa Verde Park
1795 Samar Drive
(1.97 Acres Turf)
$
$
P-20
Mesa Verde Library
2969 Mesa Verde Drive East
(0.22 Acres Turf)
$
$
(1.21 Acres Planters)
$
$
P-21
Moon Park
3377 California Street
(1.06 Acres Turf)
$
$
(2,439 Sq. Ft Planters)
$
$
P-22
Paularino Park
1040 Paularino Avenue
(1.95 Acres Turf)
$
$
(0.56 Acres Planters)
$
$
P-23
Pinkley Park
360 Ogle Street
(2.43 Acres Turf)
$
$
P-24
Raleigh Park
2150 Maple Street
(1,010 Sq. Ft. Turf)
$
$
(1,080 Sq. Ft Planters)
$
$
Subtotal
P-17 thru P-24
$
$
P-25
Shiffer Park
3143 Bear Street
(4.77 Acres Turf)
$ $
(0.45 Acres Planters)
$ $
P-26
Smallwood Park
1646 Corsica Place
(2.50 Acres Turf)
$ $
(500 Sq. Ft Planters)
$ $
P-27
Suburbia II Park
3302 Alabama Circle
(0.69 Acres Turf)
$ $
(500 Sq. Ft Planters & Ivy Hedge)
$ $
P-28
Tanager Park
1780 Hummingbird Drive
(7.51 Acres Turf)
$ $
(1.45 Acres Planters)
$ $
P-29
TeWinkle Park
970 Arlington Drive
(22.39 Acres Turf)
$ $.
(1.43 Acres Planters)
$ $,
(0.55 Acres Slope)
$ $
P-30
Vista Park
1200 Victoria Street
(6.46 Acres Turf)
$ $
(6,000 Sq. Ft. Planters)
$ $.
(0.87 Acres Slope)
$ $
P-31
Wakeham Park
3400 Smalley Road
(8.24 Acres Turf)
$ $
(0.69 Acres Planters)
$ $
Subtotal P-25 thru P-31 $ $
M
P-32 Westside Sub -Station @ Parking Lot
567 West 18th Street
(2,170 Sq. Ft. Turf)
$
$
(1,056 Sq. Ft. Planters)
$
$
P-33 Wilson Park
360 West Wilson Street
(1.97 Acres Turf)
$
$
P-34 Wimbledon Park
3440 Wimbledon Way
(2.75 Acres Turf)
$
$
(5,632 Sq. Ft. Planters)
$
$
Subtotal P-32 thru P-34
$
$
TOTAL DETAILED PRICING SHEET #4 $ $
(P-1 thru P-34)
***Enter Total Detailed Pricing amount in the Parks and Facilities Section #4 of the Detailed
Bid Pricing Page
M
BIDDER'S NAME
Detailed Pricing Sheet #5
SPORTS FIELD SERVICE AREAS
Site # Site Name Monthly Price
Annual Price
SP -1 Balearic Center Fields
1975 Balearic Drive
(8.00 Acres Turf includes all turfgrass
from Adams to Balearic Drive, including
Community Center, play area; excluding slope
SP -2 Luke Davis Field @ Lions Park
570 West 18th Street
(3.00 Acres Turf) $
$
SP -3 Fairview Developmental Center Fields
2501 Harbor Boulevard
(5.50 Acres Turf) $
$
SP -4 Jack Hammett Sports Complex
2750 Fairview Road
(14.70 Acres Turf) $
$
(1.04 Acres Planters) $
$
SP -5 TeWinkle Athletic Complex
970 Arlington Drive
(5.80 Acres Turf) $
$
(8,208 sq. Ft. Planters) $
$
TOTAL DETAILED PRICING SHEET #5 $
$
(SP -1 thru SP -5)
***Enter Total Detailed Pricing amount in the Sports Fields Section #5 of the Detailed Bid
Pricing Page
LANDSCAPE MAINTENANCE
EXTRA WORK PRICING
BIDDER'S NAME
LANDSCAPE MAINTENANCE EXTRA WORK DETAILED PRICING BID FORM
GENERAL LANDSCAPE MAINTENANCE
Turf $ sq. ft. per month
$ acre per month
Landscape $ sq. ft. per month
$ acre per month
EXTRA WORK HOURLY RATES
Foreman
Laborer
Specialty Personnel
Irrigation Technician
Irrigation Laborer
Pesticide Applicator (1 person)
Rodent Control (1 or 2 persons)
REGULAR
OVERTIME
TURF MAINTENANCE INDIVIDUAL TASKS (PER SPECIFICATIONS)
1. Mowing $ per sq. ft.
$ per acre
2. Edge $ per 1,000 linear feet
3. Fertilization (placement only) $ acre
4. Hollow Core Aerification (w/removal of cores) $ acre
5. De -thatching (including removal) $ acre
6. Weed Control -Chemical (including material) $ per 1000 sq. ft.
1
7. Pest Control -Chemical (including material) $
LANDSCAPE MAINTENANCE INDIVIDUAL TASKS (PER SPECIFICATIONS)
1.
Edge & Trim
$
2.
Weed Removal & Clean-up
$
3.
Fertilization (placement only)
$
4.
Pest Control -Chemical (including material)
$
5.
Pruning/Shearing Shrubs
$
7.
Vertical Mulch Trees
$
8.
Vegetation Removal
$
9.
Clean Hardscape/Sidewalks
$
SPORTS TURF MAINTENANCE (PER SPECIFICATIONS)
1.
Mowing - hybrid bermudagrass
2.
Mowing - other
2.
Edge & Trim
3.
Fertilization (placement only)
4.
Hollow Core Aerification (w/removal of cores)
5.
De -thatching (including removal)
6.
Weed Control (w/chemical & boom)
7.
Pest Control -Chemical (including material)
PLANT MATERIAL (INSTALLED)
1. Annual Color (4" container)
2. Ground Cover
3. One (1) Gallon
4. Five (5) Gallon
5. Fifteen (15) Gallon
per 1000 sq. ft.
per 1000 linear feet
per 1000 sq. ft.
acre
hour
per 1000 sq. ft.
each
sq. ft.
sq. ft.
acre
acre
per linear foot
acre
acre
acre
acre
acre
$ each
$ flat
$ each
$ each
$ each
6. 24" Box Size Tree w/triple staking system $ each
7. Seeded & Top Dressed Turf Repair $ per sq. ft.
8. Sodded Turf (remove, soil preparation & replacement) $ per sq. ft.
9. Hydroseeding to include: binder & fertilizer (seed excluded) $ per sq. ft.
IM
SECTION 2 - INSTRUCTIONS AND INFORMATION
1. TERMS & CONDITIONS
A. Unless earlier terminated as allowed for in the approved Agreement, contract term shall be for
a period of five (5) years. The term of the Agreement shall automatically be extended for up to
three (3) additional one (1) year terms with the extensions to automatically commence upon
the expiration of the initial term or any extended term, unless the City notifies Proposer in
writing at least thirty (30) days before the end of the initial term or any extended term, of its
intent to terminate the Agreement at the conclusion of the initial term or any extension. At the
conclusion of the final term of the Agreement, the City Manager shall have the authority to
consent to an extension of the Agreement for a reasonable period of time, on a month to
month basis, under the same terms, until a new Agreement is awarded.
B. The City of Costa Mesa reserves the right to cancel this contract without cause with a 30 -day
written notice, or with cause, immediately.
C. No price increases will be permitted during the first contract year. All decreases will be
automatically extended to the City. Requests for price increases in the second or third contract
year will require thirty days written notice to the Purchasing Division and include bona fide
proof of cost increases. The net dollar amount of profit will remain firm during the period of
contract. Adjustments increasing Contractor's profit will not be allowed.
The City of Costa Mesa reserves the right to accept, negotiate or refuse the increase request,
rebid the contract, or take any other action it deems appropriate in lieu of granting contract
price increases.
D. Rights Reserved. (a) Rejection of Work. Contractor agrees that the City of Costa Mesa has
the right to make all final determinations as to whether the work has been satisfactorily
completed. (b) Completion of Work. If Contractor fails to comply with the conditions of the
contract, or fails to complete the required work or furnish the required materials within the time
stipulated, the City of Costa Mesa reserves the right to purchase in the open market, or to
complete the required work, at the expense of the Contractor, including but not limited to, by
recourse to provisions of the performance bond if such bond is required under the conditions of
this proposal. The original Contractor can be liable for any resulting increased costs.
E. Contractor agrees that if there is a change in ownership prior to completion of this contract, the
new owners will be required under terms of sale to assume this contract and complete it to the
satisfaction of the City.
F. Conflict of Interest: Contractor shall exercise reasonable care and diligence to prevent any
actions or conditions that could result in a conflict with the best interest of the City. This
obligation shall apply to Contractor's employees, agents, sub -Contractors, or other parties
associated with accomplishing the work. Contractor's efforts shall include, but not be limited
to, establishing precautions to prevent its employees or agents from making, receiving,
providing, or offering gifts, entertainment, payments, loans, or other considerations which could
be deemed to appear to influence individuals to act contrary to the best interest of the City.
OR
G. Any correspondence referring to the terms, prices and conditions of this contract must be
directed to the Purchasing Division to the attention of the Purchasing Supervisor. For further
information, contact Kimberly Wilson, Purchasing Supervisor, (714) 754-5062, between the
hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
H. Contractor's financial books, employment records, maintenance related records, and plans or
such part thereof as may be engaged in the performance of this contract, shall at all
reasonable times be subject to inspection and audit by any authorized representative of the
City unless otherwise protected by applicable laws.
I. This contract is subject to and contingent upon applicable budgetary appropriations being
made by the City of Costa Mesa City Council each fiscal year during the term of this contract.
If such appropriations are not forthcoming, the contract may be terminated or reduced in scope
without penalty to the City with required prior notice.
J. This contract shall be construed and interpreted according to the laws of the State of
California.
K. Any changes beyond this document shall occur only when ordered in writing by the City of
Costa Mesa Public Services Director or Authorized Representative. In absence of such written
order, any such product supplied or work performed shall be considered unauthorized and will
not be paid.
N. As applicable, all items furnished on this contract shall meet or exceed the standards
established by the California Occupational Safety and Health Act of 1973 and current
amendments thereto, provided the end use of the item is for the purpose for which the item is
intended.
L. Contractor shall comply with all air pollution control, water pollution, Safety and Health
Ordinances and statutes which apply to the work performed or supplies provided pursuant to
this contract including, but not limited to, any requirements specified in State government
codes.
M. Contractor is, for all purposes arising out of this contract, an independent Contractor and shall
not be deemed an employee of the City of Costa Mesa. It is expressly understood and agreed
that the successful Bidder and its employees shall in no event, as a result of this contract, be
entitled to any benefits to which City of Costa Mesa employees are entitled including but not
limited to, overtime, any retirement benefits, worker's compensation benefits, injury leave or
other leave benefits.
N. Prevailing Wage: It shall be mandatory upon the Contractor to whom the contract is awarded
to pay not less than the said prevailing rates of wages to all workers employed by him in the
execution of the contract. The Contractor will be required to comply with the California Labor
Code, Article 2, Section 1770 through 1780 inclusive and Article 5, Section 1810 through 1861
inclusive. (Laws and Regulations governing the payment of prevailing wages). The Contractor
shall pay its employees the general prevailing rate of wages as determined by the Director of
the Department of Industrial Relations. Contractor and any of their subcontractors shall keep
an accurate payroll record showing the name, address, social security number, work
classification, straight time and overtime hours worked each day and week, and the actual per
1®3
diem wages paid to each journeyman, apprentice, worker, or other employee employed. The
payroll records shall be certified, available for inspection, and copies thereof furnished with the
payment requests as prescribed in Section 1776 of the Labor Code. Contractor shall keep the
City informed as to the location of the records and shall be responsible for the compliance with
these requirements by all subcontractors. The provisions of Article 2 and 3, Division 2,
Chapter 1 of the Labor Code, State of California, are made by this reference a part of this
solicitation.
O. Assignment or Subcontracting: No performance of this agreement or any portion thereof may
be assigned or subcontracted by the Contractor without the express written consent of the
City. Any attempt by the Contractor to assign or subcontract any performance of this
agreement without the express written consent of the City shall be invalid and shall constitute a
breach of this agreement. Whenever the Contractor is authorized to subcontract or assign, the
terms thereof shall incorporate by reference and not conflict with this agreement.
P. The Contractor warrants that all persons employed have satisfactory past records indicating
their ability to accept the kind of responsibility anticipated in this type of work. All employees
shall be required to wear uniforms, badges or other means of identification acceptable to the
City which are to be furnished by the Contractor and must be worn at all times while working
on City property.
Q. Whenever the Contractor's operations create a condition that is potentially hazardous to traffic
or to the public, he shall furnish, erect and maintain at his expense and without cost to the City
of Costa Mesa, flagman and/or control devices as are necessary to prevent accidents or
damage or injury to the public. Signs, lights, flags, and other warning and safety devices shall
conform to the requirements set forth in the current Work Area Traffic Control Handbook,
published by Building News, Inc., on behalf of the City of Los Angeles.
R. All changes in specifications and/or contract requirements will be issued in writing. The City of
Costa Mesa is not responsible for any oral instruction.
S. In submitting the bid, the Bidder acknowledges that the Bidder has thoroughly and carefully
read and understands the bid document and attachments; agrees to furnish the product at the
prices, quantities, and terms and conditions stated; and certifies that the information contained
in the bid is true and complete to the best of the BIDDER'S knowledge.
T. The Contractor acknowledges that he has read and agrees to all terms and conditions of this
contract.
2. BOND REQUIREMENTS
BONDS - BID SECURITY. Bids shall be accompanied by cash, a money order, or a cashier's
certified check, payable to the order of the City of Costa Mesa, amounting to ten percent (10%)
of the bid, or by a bond in said amount and payable to said City of Costa Mesa, signed by the
bidder and a corporate surety, or by the bidder and two sureties who shall justify before any
officer competent to administer oaths, in double said amount over and above all statutory
exemption. Said check shall be forfeited, or said bond shall become payable in case the bidder
depositing same does not within ten (10) consecutive calendar days after written notice, execute
this contract. See below for "Substitution of Securities for Retained Funds".
Z11
BONDS - PAYMENT PERFORMANCE BOND (Labor & Materials). Successful bidder shall
furnish within ten (10) consecutive calendar days after written notice, a Payment Bond in an
amount equal to one hundred percent (100%) of the total amount of the contract. See below for
"Substitution of Securities for Retained Funds".
Substitution of Securities for Retained Funds. The Contractor shall be permitted to substitute
securities for any monies withheld by the City of Costa Mesa to ensure performance under this
contract, such substitution to be subject to the limitations and requirements of Public Contract
Code Part 5, §22300.
3. INDEMNIFICATION
Contractor shall protect and indemnify the City, the City Council, and all of its or their officers,
agents and servants against any claim or liability arising from or based on Bidder's violation of
any existing or future State, Federal, and local laws, ordinances, regulations, orders or decrees
pertaining to Bidder's submittal.
All work covered by this contract done at the site of maintenance or in preparing or delivering
materials to the site shall be at the risk of the Contractor alone.
Contractor agrees to protect, defend, indemnify, save and hold harmless the City and its elected
and appointed boards, officers, agents, and employees from any and all claims, liabilities,
expenses, or damages of any nature, including attorney fees, for injury to or death of any person
(Contractor's employees included), and for injury to any property, including consequential
damages of any nature resulting there from, arising out of or in any way connected with the
performance of this contract, except that the indemnity obligation of Contractor shall be reduced
by an amount proportional to:the active negligence of City, if any.
Contractor shall comply with all of the provisions of the Workers' Compensation insurance laws
and Safety in Employment laws of the State of California, including the applicable provisions of
Divisions 4 and 56 of the California Labor Code and all amendments thereto and regulations
promulgated pursuant thereto, and all similar State, Federal, or local laws applicable; and
Contractor shall indemnify and hold harmless City from and against all claims, liabilities,
expenses, damages, suits, actions, proceedings and judgments, or every nature and description,
including attorney fees, that may be presented, brought or recovered against the City for or on
account of any liability under or failure to comply with any of said laws which may be incurred by
reason of any work performed under this contract by Contractor or any subContractor or others
performing on behalf of Contractor.
The City does not, and shall not, waive any rights against Contractor which it may have by
reason of the above hold harmless agreements, because of the acceptance by the City or the
deposit with the City by Contractor of any or all of the required insurance policies.
The hold harmless agreements by Contractor shall apply to all liabilities, expenses, claims, and
damages of every kind (including but not limited to attorney fees) incurred or alleged to have
been incurred, by reason of the operations of Contractor or any subContractor or others
performing on behalf of Contractor, whether or not such insurance policies are applicable.
Contractor shall require any and all subcontractors to afford the same degree of indemnification
to the City of Costa Mesa and its elected and appointed boards, officers, agents, and employees,
WJ
that is required of Contractor and shall incorporate identical indemnity provisions in all contracts
between Contractor and his subcontractors.
In the event that Contractor and City are sued by a third party for damages caused or allegedly
caused by negligent or other wrongful conduct of Contractor, or by a dangerous condition of
City's property created by Contractor or existing while the property was under the control of
Contractor, Contractor shall not be relieved of its indemnity obligation to City by any settlement
with any such third party unless that settlement includes a full release and dismissal of all claims
by the third party against the City.
4. INSURANCE
Contractor shall not commence work under this contract until he has obtained all insurance
required under this section and the insurance has been approved by the City as to form, amount,
and carrier, nor shall Contractor allow any subcontractor to commence any work until all similar
insurance required of the subcontractor has been obtained and approved.
Neither the failure of Contractor to supply specified insurance policies and coverage, nor the
failure of City to approve same shall alter or invalidate the provisions of this contract.
5. WORKERS' COMPENSATION INSURANCE
A. Contractor shall obtain and maintain during the life of this contract workers' compensation
insurance and, if any work is sublet, Contractor shall require all subcontractors to obtain
workers' compensation insurance.
B. All workers' compensation insurance policies shall provide that the insurance may not be
cancelled without thirty (30) days advance written notice of such cancellation to City.
C. Contractor is aware of the provision of Section 3700 of the Labor Code, which requires
every employer to be insured against liability for Workman's Compensation or undertake
self-insurance in accordance with the provisions of that Code, and will comply with such
provisions before commencing the performance of the work of this contract.
6. LIABILITY INSURANCE COVERAGE
A. Contractor shall obtain and maintain during the life of this contract the following insurance
coverage:
1) Commercial General Liability, including coverage for premises -operations,
products/completed operations hazard, blanket contractual, broad form property
damage, and independent Contractors, personal injury.
2) Automobile liability, including owned, hired, and non -owned vehicles.
B. The above insurance coverage shall have limits of not less than one million dollars
($1,000,000.00) combined single limit, per occurrence and aggregate.
C. Endorsements to the policies providing the above insurance shall be obtained by
Contractor, adding the following three provisions:
1) Additional insureds: (For Commercial General Liability only)
"The City of Costa Mesa and its elected and appointed boards, officers, agents, and
employees are additional insureds with respect to the subject project and agreement:"
2) Notice:
"Said policy shall not terminate, nor shall it be canceled nor the coverage reduced,
until thirty (30) days after written notice is given to City."
3) Other Insurance:
"Any other insurance maintained by the City of Costa Mesa shall be excess and not
contributing with the insurance provided by this policy."
D. All insurance carriers utilized by the Contractor or any subcontractor under this contract
shall be approved by the California Department of Insurance to transact business in the
State of California. The types of services provided under this contract may further require
Contractor's insurance carrier(s) to be admitted insurers in the State of California.
7. PROOF OF INSURANCE:
Prior to award of the contract, Contractor shall furnish City proof of compliance with the above
insurance requirements in a form satisfactory to the City Attorney or Risk Management.
8. PAYMENT:
Subsequent to service, the Contractor must submit an invoice for payment. Invoices shall be
sent to: City of Costa Mesa, Attention: Accounts Payable, P. O. Box 1200, Costa Mesa, CA
92628-1200. Invoices shall include the purchase order number, description of the service
provided, time period of service provided, and price.
Payment shall be made within thirty (30) days after receipt of invoice. Any "prompt payment
discounts" will be taken by the City of Costa Mesa, if possible, and will be included in the bid
evaluation if the terms offered are for twenty (20) days or longer.
1®3
SECTION 3 - GENERAL SPECIFICATION
1. GENERAL PROVISIONS
A. Scope of Work
BIDDER IS REQUIRED TO SUPPLY ALL LABOR EQUIPMENT AND MATERIALS; INCLUDING
BUT NOT LIMITED TO: PESTICIDES HERBICIDES AND FERTILIZERS AS SPECIFIED FOR
THIS CONTRACT.
The scope of work consists of maintenance of landscape, hardscape and turf in City parks,
recreational facilities, sportsfields, parkways and medians, fire stations and other miscellaneous
areas within the City of Costa Mesa. The work consists of mowing, trimming and edging of turf,
weeding and edging of ground cover, mulching, preventing and controlling weeds in turf, planters
and hardscape and tree wells, trimming of shrubs, application of pesticides and fertilizers, cleaning
and maintenance of hardscape areas, litter collection and disposal, and other activities normally
associated with the maintenance of municipal landscaped areas.
B. Locations
All locations are listed in the Detailed Pricing Sheets.
C. Quality of Work
The Director of Public Services or his/her Authorized Representative (City Representative) shall be
the sole judge as to the adequacy and quality of maintenance. Where the Director of Public
Services is mentioned in these General Provisions, it shall be noted that his City Representative
may act in his behalf regarding administration of this agreement. Any replacement plant material
must be approved by the Director of Public Services or his designee prior to installation.
To insure consistent quality of the work being performed, the City Representative may inspect all
areas covered by this contract within twenty-four (24) hours after scheduled work is performed for
the month. Any deficiencies will be recorded on the Performance Deficiency Notification form, see
Exhibit B, and submitted to the Contractor for review and corrective action. After the correction
period allowed in the Performance Deficiency Notification form has passed, the City Representative
will re -inspect the deficient work and complete and submit a Performance Deficiency Status Memo,
(see Exhibit A), to the Contractor. Any deficiencies not corrected will have a dollar value assigned
and that amount will be deducted from the monthly payment. The bid prices quoted by the
Contractor in the Service area pricing sheets or extra- work pricing will be used to determine the
dollar value of any deductions.
D. Inclement Weather:
The Contractor shall adjust workforce and mobilize staff to perform the following tasks during
inclement weather on scheduled work days: Clear all drains within maintenance sites of debris to
insure proper intake of storm water. Clear sidewalks within or adjacent to maintenance sites of any
debris that interferes with safe pedestrian passage. Remove damaged or partially detached tree
limbs, debris or hazardous items from within maintenance sites.
E. Landscape Maintenance Specifications
The Contractor shall maintain a set of the contract documents at the project site at all times.
23
F. Definitions
All references herein to "City" shall mean the City of Costa Mesa or its Authorized Representative.
2. CONTRACTOR'S RESPONSIBILITY
A. Experience
Prior to contract award, the successful Bidder for this contract shall be required to demonstrate to
the City that he/she can successfully perform maintenance work of the type involved in this contract
and possesses suitable equipment to perform the work.
B. Local Office
The Contractor shall maintain a local office with a competent representative who may be reached
during normal working hours or emergencies who is authorized to make decisions on matters
pertaining to this contract with the City. Field facilities that support daily operations must be within
fifteen (15) miles of the City.
C. Licenses and Permits
1) The Contractor shall, prior to submitting bid and during contract period, possess all licenses and
permits required for the performance of the work required by this contract. Contractor must
possess a Business License for Pest Control and must possess or employ person(s)
possessing a valid Pest Control Advisers License and a valid Qualified Applicators License in
the appropriate categories (A, B, C & F). In addition, all persons performing pest control and
handling pesticides shall possess a valid Qualified Applicator's Certificate in the appropriate
category.
2) No bid shall be considered from a Contractor who, at the time the bids are opened, is not
licensed (C-27) to contract for this project in accordance with the law under provisions of
Division 3, Chapter 9, of the Business and Professions Code of the State of California. In the
event of a dispute as to the classification of the license required, the opinion of the Contractor's
State License Board shall prevail. This requirement is not a mere formality, and it shall not be
waived.
3) All vehicle operators shall have and maintain a valid State of California driver's license for the
class of vehicle being operated.
4) The Contractor shall have a valid City of Costa- Mesa business license and all insurances
required by the City prior to starting work.
D. Contractor is an Independent Contractor
The Contractor shall act under the contract as an independent Contractor vis-a-vis the City of Costa
Mesa and will not be an agent or employee of the City. The Contractor shall not represent or
otherwise hold out itself or any of its subcontractors, directors, officers, partners, employees or
agents to be an agent or employee of the City.
E. Indemnification
The Contractor shall indemnify and otherwise hold harmless the City, and its officials, officers,
employees, agents and other representatives, from all liability, loss or damage, including
reasonable attorney's fees and other costs of defense resulting from damage or injury to persons or
property caused, or claimed to have been caused, by acts or omissions of the Contractor or of anv
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of its agents in the course of or in connection with the Contractor's performance under the contract.
The parties agree to cooperate fully in the resolution of any claims for such liability, loss, or
damage.
Compliance with the Law
The Contractor agrees that his performance under the contract shall comply with all applicable laws
of the State of California, and any political subdivision of such state, including without limitation the
County of Orange, and the City of Costa Mesa.
F. Subcontractors
No subcontractors will be recognized as such. All persons engaged in the work shall be considered
as employees of the Contractor, and the Contractor shall be held directly responsible for their work,
compensation or any financial liabilities associated with the performance of this contract.
G. Equal Employment Opportunity
The Contractor shall not engage in, nor permit its agents to engage in, discrimination in
employment of persons because of race, religion, color, national origin, ancestry, physical
handicap, medical condition, marital status, sex, or sexual orientation, except as permitted pursuant
to Section 12940 of the Government Code. Violation of this provision may result in imposition of
penalties referred to in Labor Code Section 1735.
H. Personnel
The Contractor shall furnish sufficient supervisory and working personnel capable of promptly
accomplishing on schedule, to the satisfaction of the City, all work required under this contract
during the regular and prescribed hours.
All such personnel shall be physically able to do their assigned work. The Contractor and his
employees shall conduct themselves in a proper and efficient manner at all times and shall cause
the least possible annoyance to the public. They shall be fully clothed in suitable company
uniforms, with name of company clearly visible. The City may require the Contractor to remove
from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable,
whose continued employment on the job is considered to be contrary to the best interest of the City.
I. Supervision
The Contractor shall assign a supervisor to be on site each working day, working regular
working hours, for the duration of this contract._ The Contractor and the supervisor shall
have expertise and experience in plant care, irrigation, pest control, soils, fertilizers, and
plant identification. The supervisor must be fluent in the English language, and must be
able to communicate effectively with City Representative and Contractor's subordinate staff.
The Contractor and the supervisor shall have the knowledge and ability to provide the level of
expertise and service desired by the City of Costa Mesa.
All work shall meet with the approval of the City. There shall be regular meetings on site with the
Contractor and the City to determine progress and to establish areas requiring attention to meet
specifications.
J. Certification
Employees making recommendations or applying pesticides shall be certified by the State of
California Department of Pesticide Regulation and have the required licenses or certificates and
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Orange County registrations to conduct pesticide application operations. Written
Recommendations from a pesticide dealer, created expressly for this contract, are acceptable, but
shall not preclude any other requirements herein.
K. Scheduling of Work
On a monthly basis or more frequently if the City determines it is necessary, the Contractor
will provide a comprehensive schedule for the work to be conducted during the next work
period. The schedule shall be of the calendar type and shall list the tasks to be
accomplished per site and the number of employees and labor hours that will be dedicated
to the work. The schedule shall also indicate any special work assignments i.e. pesticide
application, fertilizations, extra work items, etc. that will be conducted.
The schedule shall be submitted to the City five (5) working days prior to the first working day of the
month or work period. Failure to submit schedules within the time frame specified may result in the
issuance of a Deficiency Notice and the monthly payment will be withheld until schedules are
received. The Contractor shall accomplish all normal work required under this contract between the
hours of 6:30 a.m. and 5:00 p.m., Monday through Friday. The City may grant, on an individual
basis, permission to perform contract maintenance on weekends or at other hours. No
maintenance functions shall be commenced before 7:00 a.m. in residential areas.
L. Underground Alert
The Contractor will comply with the requirements of Assembly Bill 73. The law states that, "...every
person planning to conduct any excavation is required to contact a regional notification center at
least two (2) days prior to excavation" Assembly Bill 73 defines excavation as, "any operation in
which earth, rock, or other material in the ground is moved, removed or otherwise displaced by
means of tools, equipment, or explosives in any of the following ways: grading, trenching, digging,
ditching, drilling, auguring, tunneling, scraping, cable or pipe and driving, or any other way.
M. Material Safety Data Sheets
Contractor is required to provide to the City, a completed set of Labels and MSDS (Material Safety
Data Sheets) for hazardous substances utilized in the performance of this contract and/or as
required by Labor Code Sections 6832 and 6390, General Industrial Safety Order Section 5194 and
Title 8, California Administrative Code. All MSDS are to be hand delivered to the City
Representative or mailed to Maintenance Services Division, City of Costa Mesa at PO Box 1200,
Costa Mesa, California 92628-1200.
3. PAYMENT
A. Method of Payment/Monthly Reports
The Contractor will be paid monthly for work performed satisfactorily under this contract. At the
completion of each month, the Contractor shall submit a detailed report of maintenance performed.
This report shall be accompanied by an invoice in accordance with the contract price for the work
performed and shall become the basis for payment. The annual contract amount shall be divided
into twelve (12) equal payments.
B. Payment Withheld
The City may withhold payment to such extent as may be necessary to protect the City from loss
due to:
1) Work required in the specifications, which is defective, incomplete, or not performed.
2) Claims filed or reasonable evidence indicating probable filing of claims.
3) Failure of the Contractor to make payments properly to subcontractors or material providers
for materials and labor.
4) A reasonable doubt that the contract may be completed for the balance then unpaid.
4. TERM OF CONTRACT
A. Unless earlier terminated as allowed for in the approved Agreement, contract term shall be for a
period of five (5) years. The term of the Agreement shall automatically be extended for up to three
(3) additional one (1) year terms with the extensions to automatically commence upon the
expiration of the initial term or any extended term, unless the City notifies Proposer in writing at
least thirty (30) days before the end of the initial term or any extended term, of its intent to terminate
the Agreement at the conclusion of the initial term or any extension. At the conclusion of the final
term of the Agreement, the City Manager shall have the authority to consent to an extension of the
Agreement for a reasonable period of time, on a month to month basis, under the same terms, until
a new Agreement is awarded.
B. The contract may be terminated by either party with thirty (30) calendar days written notice; except
that if the Contractor should neglect, refuse, or fail for any reason to perform the work, the City may
terminate the contract for nonperformance with seven (7) calendar days written notice.
5. NON-PERFORMANCE
A. In case of termination by the City for nonperformance, the City may contract or cause to be done
any work not completed at the time of the termination. Payment to the Contractor shall be reduced
by the cost of the work.
B. If it is determined the Contractor has not performed the work satisfactorily under a provision of this
contract, a non-credit status may be enforced during this period on "noncompliance." This prorate
shall be based on the total yearly amount for labor divided by the working days available.
C. If a non-credit status is imposed due to the Contractor's nonperformance and/or noncompliance to
the specifications and requirements and provisions contained herein or any other work applicable
under this contract, it is agreed that the City may withhold payment of any and all invoices
submitted by the Contractor for such period, until the nonperformance or noncompliance is
corrected, If not correctable, the City may deduct from any payment due, the value of the work that
was either not performed or not in compliance with the specifications. This provision shall have no
effect on any other rights the City may have under this contract.
6. NOTICE REQUIREMENT
Notice shall be deemed to have been given by either party by posting of a registered letter, sending of a
telegram, or facsimile to the business address of the other party.
Ernesto Munoz, Public Services Director
Public Services Department
City of Costa Mesa
P. O. Box 1200
Costa Mesa, CA 92628-1200
Phone: (714) 754-5343
Fax Number: 714-754-5028
Company Name:
117—
Name & Title of Representative:
Street Address:
City, State & zip code:
Phone Number:
Fax Number:
7. ADDITIONS/DELETIONS
Changes in the areas to be maintained may be made as the City accepts new areas or relinquishes
currently maintained areas. Pricing will be determined by the pricing in effect at the time of the change
for sites of similar scope of work. Any and all such changes shall only be made upon written notification
in the form of a Change Order approved by the Public Services Director which shall clearly state the
additional scope of work and the effective date of the change. The contract amount will be adjusted to
reflect the additions or deletions.
8. EMERGENCY CALLS
a. The Contractor shall have the capability to receive and to respond immediately to calls of an
emergency nature during normal working hours and during hours outside of normal working hours.
Calls of an emergency nature received by the City may be referred to the Contractor for immediate
disposition.
b. Contractor shall respond to emergency calls within two (2) hours from time of notification.
c. Contractor must designate a person or answering service who will be available to respond or effect a
response to emergency calls twenty-four (24) hours per day.
d. Contractor shall submit telephone number(s) to the City that may be used to obtain emergency service
on a twenty-four (24) hour basis. The Contractor's name and telephone number will also be listed with
the City of Costa Mesa Communications Center.
e. Upon arriving at an emergency situation, it shall be the responsibility of the Contractor to
eliminate/mitigate all unsafe conditions which would adversely affect the health, safety or welfare of the
public.
Failure to respond within two (2) hours of attempt to contact may result in a $200 penalty per
occurrence. Failure to respond to an emergency will subject Contractor to any primary or secondary
cost arising from Contractor's failure to said emergencies and may result in termination of contract.
9. SAFETY REQUIREMENTS
a. Generally
All work performed under this contract shall be performed in such a manner as to provide maximum
safety to the public, and where applicable, comply with all laws, regulations, and applicable safety
standards required by CAL -OSHA, the Work Area Traffic Control Handbook (W.A.T.C.H.) and the
State of California Manual of Traffic Controls. The City reserves the right to issue restraint or cease
and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to
the performance of the work under this contract.
b. Hazardous Conditions
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The Contractor shall maintain all work sites free of hazards to persons and/or property resulting
from his/her operations. Any hazardous condition noted by the Contractor, which is not a result of
his operations, shall be immediately reported to the City.
C. Traffic Control
During the progress of the work, adequate provision shall be made by the Contractor to
accommodate normal traffic over public streets and park roadways so as to cause a minimum of
inconvenience to the general public, and shall hold the City harmless from all claims arising from
any act or omission on his/her part pertaining to any injury, death or damage to any person or
property by reason of any use of any street by anyone while the Contractor is working or has any
equipment or barricades thereon. Means of ingress and egress for occupants of property or
buildings shall be provided at all times unless otherwise approved by City.
Contractor shall submit and receive approval of a traffic control plan annually prior to beginning
work on any arterial street. The permit shall be renewed annually at no cost to the Contractor.
Work requiring a lane closure may not begin on arterial roadways until after 8:30 a.m. Monday
through Friday.
For non-recurring work requiring a lane closure, Contractor shall notify local authorities of intent to
begin work at least five (5) days before work is begun. The Contractor shall cooperate with City
and other applicable local authorities (State of California, County of Orange, etc.) relative to
handling traffic through the area and shall make his own arrangements relative to keeping the
working area clear of vehicles.
When entering or leaving roadways carrying traffic, the Contractor's equipment, whether empty or
loaded, shall in all cases yield to public traffic. All traffic delineation and work area protection shall ` '.,, I
conform to the Work Area Traffic Control Handbook (W.A.T.C.H.) and the State of California
Manual of Traffic Controls. All lane closures will require the completion and City approval of a traffic
control plan prior to conducting work. Contractor shall provide a flashing sign arrow board for
all lane closures.
The Contractor shall make every effort to keep commercial driveways open during working hours.
After working hours, all driveways shall be accessible with smooth and safe crossing through the
construction area (W.A.T.C.H.).
Full compensation for conforming to the requirements of this section shall be considered as
included in the prices paid for the various contract items of work involved and no additional
compensation will be allowed therefore.
10. SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances,
which apply to any work performed pursuant to the contract. No use of equipment or power tools shall
begin before 7:00 a.m.
Each internal combustion engine used for any purpose on the job or related to the job shall be equipped
with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion
engine shall be operated on the project without said muffler.
11. WASTE DISPOSAL
Contractor shall be responsible for the collection, removal and disposal of all trash, debris and green waste
generated by landscape maintenance activities as per specifications. The Contractor shall be responsible
for keeping green waste generated from work conducted within the City separate from general refuse. The
City shall provide a disposal site within the City for both general trash and green waste at no cost to the
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Contractor, accessible during normal City working hours. No hazardous waste shall be deposited on City
Property and no items shall be removed from City refuse operations.
12. VEHICLE RESTRICTIONS
Landscaped areas and walkways shall not be driven upon by trucks or other large maintenance equipment
not intended specifically for that purpose without specific approval by the City Representative. Mowers are
permitted.
13. PROTECTION AND PRESERVATION OF PROPERTY
The Contractor will be held responsible for the preservation of all public and private property along and
adjacent to the work area, and will be required to exercise due precaution to avoid and prevent any
damage or injury, thereto, as a consequence of his operation. All trees, shrubs, ground covers, fences,
warning signals, street signs, walks, walls, structures, and stairways shall be adequately protected and
should not be removed or disturbed without permission from the City. Any damages resulting from
Contractor neglect shall be repaired/replaced at the Contractor's own expense.
The Contractor shall be responsible for repairing/replacing any existing plant material or irrigation systems
in public or private landscapes damaged during maintenance operations, to their original condition at
Contractor expense. Any damage to landscape areas shall be reported to the City immediately.
14. PUBLIC RELATIONS
Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a
manner that will cause the least possible interference or annoyance to the public.
The City of Costa Mesa reserves the rights to contract for and perform other or additional work on or near
the work covered by these specifications. When separate contracts are let within the limits of any one
project, each Contractor shall conduct his work so as not to interfere with or hinder the progress or
completion of the work being performed by other Contractors. Contractors working on the same project
shall cooperate with each other as directed. Each Contractor involved shall assume all liability, financial or
otherwise, in connection with his contract and shall protect and hold harmless the City of Costa Mesa from
any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by
him because of the presence and operations of other Contractors working within the limits of the same
project.
15. INSPECTIONS
a. Inspections will be performed by representatives of the City at specified times and
random visits when the Contractor may be on the site.
b. All inspections called for by the Contractor shall be requested from the Maintenance
Supervisor at least Twenty -Four (24) hours prior to the anticipated inspection. All requested
inspections shall be performed during normal City working hours, Monday through Friday.
C. All work shall meet the approval of the City or be rectified by the Contractor to a
condition that meets acceptance, at no additional cost to the City. If the Contractor calls for
inspections and is not ready for the inspections, he/she shall be charged hourly, including travel
time for all members of the team of inspectors involved.
16. NOTICE OF COMPLETION
The completion of the contract will be accepted and Notice of Completion recorded only when the entire
contract is completed satisfactorily to the City.
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17. GENERAL CLEAN UP
The Contractor is required to insure that all grass clippings, debris, etc. resulting from the landscape
maintenance practice shall be thoroughly cleaned up and removed from the work site at the conclusion of
the work day. The facility shall be left in an acceptable condition to the City. In the event the site is left in
an unsatisfactory condition, the Contractor will be required to return to the site and correct the
unsatisfactory condition.
In the event the Contractor does not correct the condition in a reasonable amount of time, City forces will
be dispatched and the Contractor will be charged for the work. Repeated violations of this section will
result in termination of the contract. No debris may be left on site or placed in a roadway or drainage
structure that is part of or drains to the City's storm water collection system.
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SECTION 4 - SPECIAL PROVISIONS
1. GENERAL LANDSCAPE MAINTENANCE
Landscape maintenance shall include turf, shrub, ground cover areas, trees, drainage structures and hard
surface areas. Maintenance includes the routine mowing, pruning or trimming of turf, shrubs, ground cover
to maintain a neat appearance. The following maintenance specifications apply for all sites, with enhanced
maintenance requirements specifically listed for each type of site as appropriate, i.e. `Medians', `Sports
Fields', `Miscellaneous Sites', etc.
Keep all areas in a neat, clean, and well maintained condition at all times. Remove weeds that are not
controlled by herbicides before size or abundance becomes a cause of complaint. Generally, weeds that
exceed 3 inches to 5 inches in height or predominate in a bare area are unacceptable. All animal feces or
other materials detrimental to human health shall be removed daily. All broken glass and sharp objects
shall be removed daily. All areas shall have leaves and debris removed on a weekly basis or as frequently
as necessary to maintain all areas in a neat, clean and safe condition at all times. At a minimum, all litter
shall be removed from each site at the time of regular maintenance.
Maintain all drainage structures within or immediately adjacent to contract service sites in a sufficient
manner to avoid obstruction and in a weed and debris free condition at all times. Keep sidewalks within
and adjacent to sites, other hard surface areas free of obstructions, water, mud, algae, slime, silt, leaves or
other potentially hazardous debris at all times. Keep adjacent plant material from encroaching on public
right of way.
2. GUARANTEE AND/OR REPLACEMENT POLICY
Existing plants shall be replaced by Contractor if they die due to Contractor's negligence. All replacement
plants shall be inspected and approved by City prior to installation and have a ninety -day guarantee for
survival. All landscape improvements or repairs shall conform to the City of Costa Mesa Landscape
Specifications and Details.
3. IRRIGATION
A. Irrigation Testing & Repair
City staff shall be responsible for the testing and repair of all on-site irrigation from the water meter
through lateral lines and sprinkler heads, except for damages caused by Contactor. This includes
the irrigation controller and specialty equipment (flow meters, master valves, etc.)
Damages caused by Contractor shall be the responsibility of the Contractor to repair within 24
hours of occurrence, self-discovery or notification by the City. All replacement parts and materials
are to be same type and model as original installation, unless a substitute is approved by City
Representative. Failure to effect timely repairs will result in City performing repairs and recouping of
costs through deduction from monthly payments. In addition, a Performance Deficiency Notice will
be issued to the Contractor.
B. Irrigation Schedulinq and Water Management
The City shall be responsible for the programming of all irrigation controllers. The Contractor shall
notify the City Representative of any wet or dry conditions on a daily basis. Unless otherwise
requested, the City will adjust irrigation schedules as appropriate using information provided by the
Contractor on the Monthly Work Schedules submitted. Any requests, by the Contractor for
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adjustments in the programming shall be submitted a minimum of five (5) working days prior to the
effective date of the change.
The City shall have final determination regarding the programming of irrigation controllers. The
Contractor shall immediately report any irrigation system malfunctions, vandalism or damages to
the City Representative.
4. WEED AND PEST CONTROL
A. GENERAL
1) Control of horticulturally damaging plant pests shall be the responsibility of the Contractor.
Written recommendations by a licensed California Agricultural Pest Control Adviser, at no
additional cost to the City, are required to be submitted to the City prior to any application of
pesticides. Control shall mean the prevention, control or eradication of any pest to the
satisfaction of the City. The City may determine an acceptable level of impact by any pest and
adjust the pest control program of the Contractor accordingly. Contractor shall employ
Integrated Pest Management strategies in conjunction with the City Representative. Proper
cultural practices shall be a part of the Contractors pest control program. Failure to take
reasonable measures to prevent, treat, or manage any pest infestation that results in loss of
plant material or creates a risk to public health and safety may be remedied by the City at
Contractor's expense in the form of a reduction in payment.
2) The Public Services Department of the City of Costa Mesa solicits and encourages the use of
effective alternative pest control measures.
3) Any pesticide applications are to be made by or under the supervision of a person holding a
valid license, permit or certificate issued pursuant to applicable State or local law or regulation.
Said person or company is to be currently registered to conduct a pest control business in the
State of California and the County of Orange.
4) Pesticide applications are to be made in strict compliance with the label directions, restrictions,
and precautions as well as with any other requirements deemed necessary by any county, state
or federal regulatory agency, or the Public Services Department of the City of Costa Mesa.
5) Prior to the beginning of the contract period, Contractor shall supply to the City a list of all
proposed chemicals to be used in the fulfillment of said contract. The most current specimen
labels and Material Safety Data Sheets for all listed chemicals and PCA recommendations shall
be supplied, at no additional cost to the City, at this time. PCA recommendations shall be
provided on a yearly basis. Copies of applicable Pest Control Advisor and Qualified Applicator
Licenses and Qualified Applicator Certificates shall be submitted, as well as documentation of
County registration. All above-mentioned items shall be resubmitted in January of each year
that the Contract is in effect.
6) City shall be notified in writing of any changes or deviations from the above list. Application of
deviated materials shall not be made prior to approval by the City.
7) A five working day notice in writing shall be given to the City prior to any pesticide application.
Notice shall include; name of chemical, area, rate and method of application, and time of day.
8) City must give consent prior to application of any Category 1, or 'restricted use' pesticide.
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B. REQUIRED REPORTS
1) Contractor shall be responsible for the filing of all required records and reports, including but not
limited to Notice of Intent to Apply, and Pesticide Use Reports, as specified by all county, state
and federal agencies. Said reports shall contain accurate and valid information. Copies of all
records and reports shall be submitted to the City and Agricultural Commissioner monthly, with
the exception of the Notice of Intent to apply, which shall be submitted prior to application of
pesticide.
2) Contractor shall record and maintain accurate records of all pesticide applications. Records to
include date, time of day, location, type of chemical, quantity chemical, method of application,
and environmental data. A copy of this report shall be submitted to the City at the end of each
month. Failure to do so will result in .a deficiency and possible deduction.
3) A pest monitoring report for each site shall be submitted to the City by the first day of each
month. This report shall include the site number, date, identification, extent, and location of pest
problems (if any), record of previous control measures, name of inspecting personnel, and
proposed control measures if deemed necessary.
4) The City shall be notified verbally within forty-eight (48) hours and in writing within five (5)
working days of any new pest problems previously unreported and observed by the
Contractor.
C. PEST CONTROL
1. Landscaped areas (shrub and ground cover)
a. Weed control
i. All landscaped areas shall be treated with an appropriate pre -emergent herbicide at the
recommended rate according to the label. See Pre -emergent Schedule, Exhibit B.
ii. All areas within boundaries of site, which are not landscaped, shall be treated monthly to
eliminate weeds. All weeds that are four (4) inches and above shall be removed
mechanically or by hand.
b. Snail control
i. Snails shall be controlled on an as needed basis on all plant material, as determined by
the City.
C. Insect and disease control
i. All landscaped areas shall receive appropriate treatment with EPA registered pesticides
for any insect or disease which causes or may cause damage to plants.
D. WEED CONTROL - PAVED SURFACES
Contractor shall be responsible for controlling, by mechanical or chemical means, weeds
growing in concrete walkways, sidewalks, cracks, or expansion joints, within each site and in
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areas contiguous to the City landscape. All weeds that are four (4) inches and above shall be
removed mechanically or by hand.
5. LANDSCAPE MAINTENANCE
A. SHRUB MAINTENANCE
1) Shape
All shrubs to be trimmed symmetrically in a natural form and proportion, but not to
interfere with vehicular and pedestrian clearance, visibility and access, unless otherwise
directed by the City's representative. Decorative, 'poodle' cuts, boxed, or other unnatural
pruning will not be permitted.
2) Pruning
Prune shrubs to encourage healthy growth habits, natural form and proportion, symmetrical
appearance and proper vertical and horizontal clearance. Pruning shall be performed as
frequently as necessary to maintain shrubs at a height determined by the City Representative.
3) Shearing
Only those plants specifically designated by the City's representative shall be sheared. These
plants may also require additional thinning to maintain a healthy look and condition. No
'boxing' or square shearing permitted. Shearing of plants not designated by the City's
representative will result in a penalty of $200 per occurrence and the replacement of the
plant with a 15 gallon -size plant of the same genus and species at the Contractor's
expense.
4) Fertilizer
Fertilize all shrub planters per Fertilizer Schedule, Exhibit B.
5) Pre -emergent
Apply City approved pre -emergent herbicide per Fertilizer Schedule. See Exhibit B. The
Contractor may choose to apply pre -emergent on a more frequent basis to manage weed
populations at an acceptable level and reduce manpower requirements. Applications in excess
of those required in Fertilizer Schedule will be at the discretion and at the expense of the
Contractor.
B. GROUND COVER MAINTENANCE
1) Trimming
All ground cover is to be trimmed not to interfere with irrigation operation or to encroach on to
private property or Right -of -Way. All dead, diseased and unsightly branches or other growth
shall be removed as they develop. All ground cover areas shall be pruned to maintain neat but
natural (not sheared) edges. All ground cover is to be kept a minimum of 6" from, but not limited
to, all trees, shrubs, walls and fences. Unless otherwise directed by City Representative.
2) Fertilizer
Fertilize all ground cover and shrub beds two (2) times per year by the end of the first week of
the months of May and August as per Fertilizer Schedule, see Exhibit B.
3) Pre -emergent
To be completed two (2) times per year by the end of the first week of each of the following
months of March and October, see Exhibit B. At the maximum allowable rate per the
manufacturers labeled recommendation. The Contractor may choose to apply pre -emergent on
a regular basis to keep weed populations at an acceptable level and reduce manpower
requirements. These applications will be at the discretion and at the expense of the Contractor.
C. GENERAL TURF MAINTENANCE (Parkways & Medians, Fire Stations, Miscellaneous Areas,
Parks & Facilities
1) Mowing
The Contractor shall mow all turf grass with properly sharpened and maintained equipment in a
manner that ensures a smooth surface without ridges, depressions or scalping. Mowing
patterns shall be alternated every mowing frequency.
2) Frequency
Turfgrass shall be mowed one (1) time per week during the months of January through
September. Turfgrass shall be mowed every -other -week during the months of October through
December. The Contractor may mow one (1) time per week during the months of October thru
December at no additional cost to the City should he/she desire.
3) Cutting Height
All warm season turf grasses (except hybrid Bermuda grass) shall be cut at 1" to 1 '/2"
throughout the year. Hybrid Bermuda to be cut at '/z" to 1%" or as directed by City. All cool
season turf grasses shall be cut at 2" throughout the year. Turf grass mowing heights may be
adjusted by the City during turf grass renovations, special events, or if deemed necessary to
promote the health and vigor of the grass.
4) Machine Type
Warm/cool season turf blends may be mowed with rotary or reel type mowers. All kikuyugrass
shall be cut'with rotary type mowers, unless otherwise approved by City. All cool season turf
grasses shall be cut with rotary type mowers. The City encourages the use of mulching mowers
whenever possible for large park areas, sports fields and open spaces. Flail mowers may be
used on larger turf areas with approval of the City. The use of rotary mowers with clipping
collection systems are required for all City facilities (community centers, Civic Center, or other
City buildings), fire stations, medians, parkways or areas where mulching mowers are
unacceptable due to the debris left behind.
5) Clippings
All clippings shall be efficiently mulched to leave no visible trace or picked up and removed to a
disposal site specified by the City. At no time shall unsightly clippings be left following mowing
operation. Failure to remove excessive clippings on the same day shall result in the issuance of
a Deficiency Notice and possible reduction in payment.
RN
6) Edging
All edges of turf shall be mechanically edged. Turf grass edging and trimming shall be
performed weekly at the time of mowing. All clippings shall be removed before vacating the
site. All edging shall be done with a power edger equipped with a steel blade. In certain
situations where a string trimmer may be more effective, the City may allow its use.
7) String Trimming
String trimming shall be performed on the same frequency as mowing. Mechanically trim
growth using string trimmers around buildings, valve boxes, lamp fixtures, walls and signage, or
other items located within turf areas. Extreme care shall be exercised with regard to use of
string trimmers to prevent damage to improvements and/or plant material. The Contractor shall
be responsible for any and all damages caused by the use of string trimmers. String trimmers
may not contact trees. Where trees and shrubs occur in the turf areas, all grass shall be
trimmed at a level equal to the mow height. Complete removal of grass may be allowed around
the base of trees, but shall not exceed more than 18" from the trunk of the tree and no greater
than the drip line of shrubs.
8) Weeds
All turf grass areas shall be kept free of weeds at all times. Weed removal shall consist of
complete removal of all weeds including top growth and roots.
9) Pre -emergent herbicide
Pre -emergent herbicides labeled for use on turf shall be applied as directed by City
Representative as an extra work item priced per Extra Work Bid Form.
10) Fertilizer
Fertilizer type and application requirements are listed in Fertilizer Schedule (Exhibit B). This is a
minimum requirement. Turf grass shall be fertilized as needed to maintain a healthy, vigorously
growing condition with horticulturally acceptable growth and color, as determined by the City.
The Contractor may be required to determine plant nutrient requirements by appropriate
methods including soil and/or leaf analysis. The Contractor shall notify the City in writing five (5)
working days prior to any fertilizer application.
This notification shall include: the location and exact date the fertilizer application will be
performed; quantity and type of fertilizer to be applied; and method of application to be used.
All fertilizer applications shall be performed with properly calibrated equipment to provide a
uniform application. All fertilizer shall be removed from hardscape and other non -target areas.
Any damage or streaking of turf shall be repaired at no cost to City. Irrigation to be applied per
product label as appropriate.
11) Re -seeding and restoration
The Contractor is responsible to overseed all damaged or bare turf areas on a continual basis to
re-establish turf to an acceptable quality. This task shall be performed at no additional cost to
the City. Reseeded areas shall receive supplemental water by hand or portable sprinkler as
needed to establish turf. The topdress material, seed and application rate shall be as approved
by the City.
17.,?,
12) Renovation and Repair
The renovation of approximately 85 acres of turfgrass shall be performed 1 time per each year
of the contract per schedule Exhibit B. Renovation shall be performed during the period
between May 1St and September 30th. Turf renovation shall consist of hollow -core aerification
(with mowing or removal of cores), vertical mowing (dethatching with thatch removal), and
fertilization. Ruts, holes, low areas that do not drain, settling or any condition which may be
hazardous shall be corrected as part of the renovation process. This task shall be performed at
no additional cost to City.
13) Trees Protection and Tree Staking
Contractor shall follow best maintenance practices to insure there is no contact to a tree with a
mower, string trimmer or other mechanical device or tool. Contractor shall insure through
proper application techniques and product selection that no damage is caused to any City tree
by the application of any herbicide or other product.
Contractor shall not use string trimmers, mowers or apply herbicide within two feet (2') of any
young tree. A `young tree' is a tree that has support stakes or is less than three inches (3") in
diameter at standard height (54" dsh). Contractor shall mechanically remove weeds and
maintain a three inch (3") layer of organic mulch applied in a circular pattern not less than
eighteen inches (18") from the base of young trees. Mulch shall be kept a minimum of three
inches (3") from the base of trees.
Trees that are determined to be damaged or destroyed by Contractor shall be removed and
replaced by the Contractor at no cost to the City. Trees shall be replaced at a 1:1 ratio with a
24" box -size trees if the damaged or dead tree is less than or equal to 3'/4"dsh and a 36" box -
size tree if the damaged or dead tree is greater than 3'/4" dsh. The species of the replacement
tree(s) shall be determined by the City Representative.
All trees installed by Contractor as a result of Contractor damage shall be installed with a pre -
approved triple -staking system with trunk protection guard. Trunk protection guards are to be
continually replaced when absent from the base of trees that are less than 3'/4"dsh. Contractor
shall guarantee the health and survival of the replacement tree and provide the care stated
above, for one year from the date of replanting.
E. SPORTS TURF MAINTENANCE
1) Mowing Equipment
All sports fields, except Jack Hammett Sports Complex and the TeWinkle Athletic Complex,
may be mowed with a rotary mower. The Jack Hammett Sports Complex and the TeWinkle
Athletic Complex shall be mowed with reel -type mowers. All commercial reel -type mowers
utilized for these sites shall be equipped with minimum of a seven (7) blade reels and variable
speed hydrostatic controls, except for the smaller commercial walk behind reel -type mowers
that shall be utilized to mow TeWinkle Athletic Complex Baseball Field (Field #4) and smaller
non -sports field areas of these two sites, which are not required to be hydrostatically driven.
All mowers shall be sharp and adjusted properly to provide a clean, even cut at the specified
height. All mowers must be thoroughly cleaned prior to arrival on the site to prevent introduction
of noxious weeds into the sports turf.
Contractor is responsible for the performance of the mowing equipment and any damage
caused by failure of the equipment. Contractor shall be responsible for the cleanup of Cite
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property and proper disposal of hydraulic fluid, oil or fuel leaked from Contractor's machines.
Contractor shall restore any City property damaged by such equipment failures to its condition
prior to the failure.
Contractor shall utilize ramps or other similar devices to access sites where a curb must be
crossed with a machine. Contractor shall be responsible for the repair of damaged concrete
resulting from failure to follow this requirement.
2) Height and Speed of Cut
The City shall determine the height of cut for the particular type of turf, time of season and the
amount of use the facility receives.
Typically, the height of cut for hybrid and improved common Bermudagrass varieties shall be
0.75" to 1.0" or as specified by the City Representative. Typically the height of cut for all other
sports turf shall be 1.5 inches. The approved cutting height shall not be changed without
authorization of the City Inspector or representative.
The ground speed of reel -type mowers shall be maintained at such a rate that will not result in
uneven or irregular cutting; 'Marcelling effect'. Uneven and/or irregular cutting will result in the
site being mowed a second time with a machine that will provide the specified quality of cut.
At no time shall a rotary mower with and uneven deck, bent blade or other defect resulting in
uneven cut, scalping or gouging of the turf be permitted to mow a site.
3) Mowing Pattern
The Contractor shall change the direction and pattern of mowing each time sports turf is
mowed.
4) Mowing Frequencies
Unless otherwise specified or directed by the City Representative, mowing frequencies shall be
as listed below:
Jack Hammett Snorts Complex and TeWinkle Athletic Complex:
Mar. 1 thru Sept. 30: Mow hybrid/improved Common Bermudagrass fields 2 times per week.
Oct.1 thru Nov. 30: Mow hybrid/improved Common Bermudagrass fields 1 time per week.
Dec. 1thru Feb. 28th: Mow hybrid/improved Common Bermuda every other week.
All Other Sports Fields:
Turf shall be mowed one (1) time per week during the months of January through September.
Turf shall be mowed every -other -week during the months of October through December.
5) Disposal of Clippings
Clippings shall be collected and removed at each mowing. No excess clippings shall be left to
accumulate on top of any turf areas. Failure to remove excessive clippings on the same day
shall result in the issuance of a Deficiency Notice and possible reduction in payment. Clippings
may be removed with rotary mowers provided the rotary mowers to not affect the required
mowing quality. Mulching mowers may be used upon prior approval by the City Representative.
6) Litter Removal
The Contractor shall be responsible for removal of all litter and debris from turf prior to mowing.
All debris or litter created by or worsened by the mowing operation shall be removed prior to the
crew leaving the site. Failure to do so will result in the issuing of a Deficiency Notice and a
deduction from the monthly payment reflecting the cost to clean up the debris.
7) Edging
Edging shall be performed at the same frequency as the mowing operations, with a power
edger equipped with a steel blade. All hardscape edges adjacent to turfgrass shall be edged
with a power edger as described above. All sports turf that borders brickdust play surfaces shall
be edged with a power edger equipped with a steel blade. Edging of sports turf i.e. base paths,
field of play, batters/coaches boxes, mounds, etc. shall be straight. String lines or other
methods of insuring a straight cut may be utilized.
The City Representative may authorize the use of a string trimmer in certain situations where it
may be deemed appropriate. The Contractor shall remove all debris generated by the edging
operation and broom or blow clean all hard surface areas prior to leaving the facility. Blowing
debris onto shrub or planter areas is permitted. No debris may be blown on to the freshly
mowed turf, into any parking lot, roadway or any drainage structure.
8) String Trimming
String trimming shall be performed at the same frequency as the mowing operations.
Mechanically trim turf growth using a string trimmer around buildings, valve boxes, lamp
fixtures, walls, poles, signage or other items located within turf areas. Extreme care shall be
exercised with regard to use of string trimmers to prevent damage to improvements and/or plant
material. The Contractor shall be responsible for any and all damages caused by the use of
string trimmers. String trimmers may not be used around trees. Where trees and shrubs occur
in the turf areas, all grass shall be trimmed at a level equal to the mow height, if complete
removal of grass is allowed it will not exceed more than 18" from trunks of the trees and away
from the dripline of shrubs. String trimming should not result in the turf being removed to the
soil. If such damage occurs, the Contractor will be responsible for re -seeding, topdressing and
manually watering those areas until turf is re-established at no additional cost to the City.
F. MEDIANS
All specifications previously listed for Shrub, Groundcover and General Turf Maintenance shall
apply to Median Service Areas. In addition to landscape and turf maintenance the Contractor is
responsible for the maintenance of all hard surface areas such as curbs, gutters, concrete
safety strips, sidewalks and patterned concrete surfaces, which are part of the median.
2. All hard surface areas on all medians shall be inspected weekly and maintained in a neat, clean,
and safe condition at all times. The hard surface areas shall be kept "weed free" at all times.
3. All hard surface areas shall be cleaned monthly to remove all deposits of litter, silt, sand, dirt,
weeds, grass or other debris. The use of vacuums is required for the monthly service on all
hardscape areas on the medians. All materials shall be removed from the site and be properly
disposed of by the Contractor.
4. Plant material shall not be allowed to obstruct any site line of vehicular traffic, and shall be kept
below thirty-six (36") in height as measured from the road surface in any area where traffic site
lines may be impacted. City Representative may provide direction as requested for proper
maintenance.
5. Contractor shall be responsible for controlling, by mechanical or chemical means, weeds
growing in turf, planters, cracks, curbs and gutters, or expansion joints, and areas contiguous to
the City landscape.
6. All maintenance personnel shall wear safety vests while working in the public right-of-way and
when working on medians, and at no time shall work be performed in the roadway without City
approved Traffic Control Plan and all required traffic control signage in place.
7. Contractor is responsible for insuring that all median maintenance is performed in a safe
manner and that no hazard is created by such operation.
G. MISCELLANEOUS AREAS — SPECIAL PROVISIONS
1. All general landscape maintenance specifications shall apply to the maintenance of
Miscellaneous Areas where applicable, unless otherwise specified below.
2. Special Work Provisions for each site below are listed under Item #3 this section:
• Broadway Avenue Streetscape — Fullerton Ave. to Irvine Ave.
o Complete Landscape & Irrigation Maintenance
• Joann Street Bike Trail — Placentia Ave. to Fair Dr.
o Complete Landscape & Irrigation Maintenance
• Adams Ave. — Santa Ana River Bridge to approx. 500' before Mesa Verde Dr. East
o Sidewalk (south side) & Unpaved right-of-way (north side) Maintenance
• Fairview Rd. — Wilson St. to 1-405 overpass
o Sidewalk Maintenance
■ Wilson to Fair Dr. — both sides
■ Fair Dr. to Merrimac — west side
■ Conway to McCormack — west side
■ Conway to Boise — east side
• Fairview Rd. — North & East of 1-405 northbound off ramp
o Unpaved right of way maintenance
• ATT Cabinet Locations —Various
o Limited Landscape Maintenance
• Cadillac Bicycle Trail (Sunflower @ Cadillac)
o Limited Landscape Maintenance
• Elden Avenue Right-of-way (
o Limited Landscape Maintenance
• Monaco Terr.
o Limited Landscape Maintenance
• Rue de Cannes
o Limited Landscape Maintenance
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3. Special Provisions — Miscellaneous Sites
Broadway Avenue Streetscape — Fullerton Ave. to Irvine Ave.
Complete Landscape & Irrigation Maintenance as stated below:
Frequency: once per week, year around.
The Contractor shall perform the following tasks at this location:
Irrigation Inspections:
Weekly - Inspect location to determine the health of the plants to insure proper watering for the
plants is occurring.
Weekly - Determine if the irrigation program is appropriate. Submit recommended adjustments to
the City's Representative on a weekly basis to insure proper moisture levels are maintained.
Weekly - Inspect and test irrigation the irrigation system. Submit a status report to the City's
Representative by the first day of each month.
Inspection shall include:
• Irrigation Controller(s)
• Electrical wiring throughout the location
• Lateral Lines
• Spray heads
• Remote control valves
• Quick coupler valves
• Isolation valves
• Pressure Regulator(s)
• Basket strainers
• Drip Lines
• Drip Emitters
• Valve Boxes
• Locks
Monthly — Inspect mulch in planters to determine the need for additional mulch and submit a status
report to the City's Representative, by the first day of each month.
Monthly - Inspect decomposed granite ground cover (DG) monthly to determine the need for
additional D.G. and submit a status report to the City's Representative, by the first day of each
month.
Weed Control:
Weekly - Inspect site. Chemically treat or mechanically remove all weeds.
Apply pre -emergent herbicides per the schedule in Exhibit "B". Any additional applications shall be
approved in advance by the City's Representative.
Post emergent herbicide applications are to be scheduled with the appropriate chemical(s) to
eradicate the weed(s) completely. Visible dead weeds shall be removed.
is
Rodent Control:
The Contractor shall perform rodent control throughout the project site as needed to manage
populations. Contractor shall have written P.C.A. recommendations and utilize a licensed applicator
with either a Q.A.C. or Q.A.L. in the appropriate category for making all applications at this location
when scheduled. A copy of each P.C.A. recommendation and a copy of each Applicator's license
shall be provided to the City prior to the initial application. Contractor shall utilize the site soil to
backfill all animal burrows following control measures. The Contractor shall remove and dispose of
in a legal manner all dead rodents.
Fertilization:
Fertilization applications are to be applied per the schedule in Exhibit "B". Inspect monthly to
determine if plants are in need of fertilizations. Any additional applications will need to be approved
by the City's Representative.
The Contractor shall remove from the site and dispose of legally, all weeds and/or debris, including
both animal and human waste generated or discovered in the performance of maintenance
activities.
The Contractor shall trim and maintain all plants to allow for unobstructed access to all irrigation
controllers, valve boxes, quick coupler valve boxes, pressure regulator cages, monument signs,
bollards and bike path.
Materials:
The Contractor shall submit to the City Representative a price quote in writing for materials
necessary to repair or replace all irrigation and electrical components, structures, mulch, D.G.,
trees, shrubs, groundcovers, locks, etc. A price mark-up not to exceed 10% of the Contractor's cost
shall be allowed.
Joann Street Bike Trail — Placentia Ave. to Fair Dr.
Complete Landscape & Irrigation Maintenance as specified below:
Frequency: Complete maintenance once per week, year around.
Additional work: four days per week, year around.
The Contractor shall perform the following tasks at this location:
Inspections:
Weekly - Inspect location to determine the health of the plants to insure proper watering for the
plants is occurring.
Weekly - Determine if the irrigation program is appropriate. Submit recommended adjustments to
the City's Representative on a weekly basis to insure proper moisture levels are maintained.
Weekly - Inspect and test irrigation the irrigation system. Submit a status report to the City's
Representative by the first day of each month.
Inspection to include:
0 Irrigation Controller(s)
ED
• Electrical wiring throughout the location
• Lateral Lines
• Spray heads
• Remote control valves
• Quick coupler valves
• Isolation valves
• Pressure Regulator(s)
• Basket strainers
• Drip Lines
• Drip Emitters
• Valve Boxes
• Locks
Monthly — Inspect mulch in planters to determine the need for additional mulch and submit a status
report to the City's Representative, by the first day of each month.
Monthly - Inspect decomposed granite ground cover (DG) monthly to determine the need for
additional D.G. and submit a status report to the City's Representative, by the first day of each
month.
Weed Control:
Weekly - Inspect site. Chemically treat or mechanically remove all weeds.
Apply pre -emergent herbicides per the schedule in Exhibit "B". Any additional applications shall be
approved in advance by the City's Representative.
Post emergent herbicide applications are to be scheduled with the appropriate chemical(s) to
eradicate the weed(s) completely. Visible dead weeds shall be removed.
Rodent Control:
The Contractor shall perform rodent control throughout the project site as needed to manage
populations. Contractor shall have written P.C.A. recommendations and utilize a licensed applicator
with either a Q.A.C. or Q.A.L. in the appropriate category for making all applications at this location
when scheduled. A copy of each P.C.A. recommendation and a copy of each Applicator's license
shall be provided to the City prior to the initial application. Contractor shall utilize the site soil to
backfill all animal burrows following control measures. The Contractor shall remove and dispose of
in a legal manner all dead rodents.
Fertilization:
Fertilization applications are to be applied per the schedule in Exhibit "B". Inspect monthly to
determine if plants are in need of fertilizations. Any additional applications will need to be approved
by the City's Representative.
The Contractor shall remove from the site and dispose of legally, all weeds and/or debris, including
both animal and human waste generated or discovered in the performance of maintenance
activities.
The Contractor shall trim and maintain all plants to allow for unobstructed access to all irrigation
controllers, valve boxes, quick coupler valve boxes, pressure regulator cages, monument signs,
bollards and bike path.
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Materials:
The Contractor shall submit to the City Representative a price quote in writing for materials
necessary to repair or replace all irrigation and electrical components, structures, mulch, D.G.,
trees, shrubs, groundcovers, locks, etc. A price mark-up not to exceed 10% of the Contractor's cost
shall be allowed. No materials shall be installed without authorization in writing from the City
Representative.
Additional Work:
In addition to the once per week complete maintenance frequency, the Contractor shall have one
(1) staff member assigned to the Joann Bike Trail four days per week, for a minimum of four (4)
productive hours.
This staff person shall perform the following tasks daily:
• Remove trash, debris, dog feces throughout the site.
• Inspect plant material throughout the site; remove dead plant material and hand water areas
that are in need of additional watering on a daily basis.
• Activate all three (3) irrigation controllers on a weekly basis to determine if the irrigation
controllers are working properly. Check soil moisture conditions to confirm.
• Inspect all valve boxes to insure that all valve boxes have the bolt for locking the lids properly
installed, correct as needed.
• The Contractor shall report any vandalism, dead or missing plants or theft to the City's
representative on a daily basis.
• The Contractor shall provide a form with a list of items performed on a daily basis.
• The Contractor shall communicate with the City's Representative on T daily basis regarding this
site.
The Contractor shall remove from the site and dispose of legally, all weeds, debris or other
materials generated by the specified work. The Contractor may dispose of debris generated by
Contractor's activities in a designated area within the City's corporate yard.
The Contractor shall trim and maintain all plants for access to all irrigation controllers, valve boxes,
quick coupler valve boxes, pressure regulator cages, flush valve boxes, monument signs, bollards
and away from the bike path.
Adams Ave. — Santa Ana River Bridge to approx. 500' before Mesa Verde Dr. East
Sidewalk (south side) & Unpaved right-of-way (north side) Maintenance
Contractor shall remove litter, leaves or other debris and weeds from the sidewalk and blow clean
with a leaf blower once per month. No material may be deposited in the street.
Contractor shall remove litter, leaves, sucker growth, debris and weeds from the unpaved right-of-
way on the north side of the street once per month. No leaf blower shall be used.
Fairview Rd. — Wilson St. to north end of 1-405 overpass
Sidewalk Maintenance (east & west side)
Contractor shall remove litter, leaves or other debris and weeds from the sidewalk and blow clean
with a leaf blower once per month. No material may be deposited in the street.
mo
Fairview Rd. — North & East of 1-405 off ramp
Unpaved right-of-way maintenance (slope area)
One time each month Contractor shall remove litter, debris and string trim or otherwise cut weeds to
a height not to exceed four inches (4"). Debris generated from weed abatement shall be removed
at the time of service. Clean any debris from the sidewalk adjacent to the site and blow clean with a
leaf blower. No material may be deposited in the street.
As an alternative to string trimming, appropriate herbicides may be utilized to control weeds at a
height not to exceed four inches (4").
AT&T Cabinet Locations
Contractor shall perform weeding, fertilization, dead plant removal and new plant installation, mulch
installation and graffiti reporting at fifty-six (56) AT&T Cabinet sites.
Contractor shall water all plants, at non irrigated sites weekly April through October or as needed.
Contractor shall water all plants, at non irrigated sites monthly November through March or as
needed.
Contractor shall shear plants as needed to maintain height below five feet (5') and to maintain
acceptable appearance.
Contractor shall replace dead plants as needed. Replacement plants shall be Ligustrum japonicum
- Fifteen (15) gallon container size.
Contractor shall remove all weeds mechanically or chemically.
Contractor shall fertilize plants — every three (3) months with the appropriate fertilizer.
Contractor shall perform rodent control as needed to eradicate pests.
Contractor shall replenish mulch as needed to maintain 100% coverage of the soil.
Contractor shall replace damaged black weed fabric as needed.
Contractor shall report to the City Representative any damage, vandalism, graffiti or other
maintenance issues on a weekly basis.
AT&T Locations:
Site#
Location
Site#
Location
1
619 W. 18th St.
30
1510 Orange Ave.
2
201 E. 19th St.
31
1600 Orange Ave.
3
850 W. 19th St.
32
1829 Orange Ave.
4
183 W. 20th St.
33
2035 Orange Ave.
5
278 W. 20th St.
34
2158 Orange Ave.
6
290 22nd St.
35
2204 Orange Ave.
7
217 23rd St.
36
2348 Orange Ave.
8
1886 Anaheim Ave.
37
740 Paularino Ave.
9
1912 Anaheim Ave.
38
910 Paularino Ave.
10
295 Avocado St.
39
993 Paularino Ave.
11
1302 Baker St.
40
565 Plumber St.
8
12
1639 Baker St.
41
1825 Pomona Ave.
13
1446 Bristol St.
42
2701 Presidio Ave.
14
105 Fair Dr.
43
1678 Santa Ana Ave.
15
108 Fair Dr.
44
1775 Santa Ana Ave.
16
371 Fair Dr.
45
1801 Santa Ana Ave.
17
372 Fair Dr.
46
162 Santa Isabel
18
2511 Fairway Dr.
47
378 Santa Isabel
19
2603 Fairway Dr.
48
970 South Coast Drive
20
1240 Gisler Ave.
49
1792 Tustin Ave.
21
1654 Gisler Ave.
50
522 Victoria St.
22
1735 Gisler Ave.
51
2095 Westminster
23
1735 Gisler Ave.
52
465 W. Wilson St.
24
1768 Gisler Ave.
53
528 W. Wilson St.
25
2240 Meyer PI.
54
562 W. Wilson St.
26
2995 Mesa Verde Dr.
55
3498 Wimbledon
27
1901 Monrovia Ave.
28
196 Monte Vista Ave.
29
1542 Nutmeg PI.
0
Cadillac Bicycle Trail
Limited Landscape Maintenance
One time each month Contractor shall remove litter, debris and weeds. Debris generated from
weed abatement shall be removed at the time of service. Clean any debris from the bicycle trail
and sidewalk adjacent to the site, blow clean with a leaf blower. No material may be deposited in
the street.
As an alternative to string trimming, appropriate herbicides may be utilized to control weeds at a
height not to exceed four inches (4").
Contractor shall shear plants as needed to maintain height below five feet (5') and to maintain
acceptable appearance.
Elden Avenue Right-of-way
Limited Landscape Maintenance
One time each month Contractor shall remove litter, debris and weeds from right-of-way. Debris
generated from weed abatement shall be removed at the time of service. Clean any debris from the
street adjacent to the site and blow clean with a leaf blower. No material may be deposited in the
street. Apply mulch (City provided) as needed to maintain 100% soil coverage. Site may be
treated with a pre -emergent or post -emergent herbicide at the Contractor's expense to reduce
required work, but will not result in reduced maintenance frequency.
One time each month Contractor shall cut all shrubs, vines or other vegetation back to the vertical
extension of the curb face. Trees are excluded. All debris shall be removed per above paragraph.
Monaco Terr.
Limited Landscape Maintenance
One time each month Contractor shall remove litter, debris and weeds from site. Debris generated
from weed abatement shall be removed at the time of service. Clean any debris from the street
adjacent to the site and blow clean with a leaf blower. No material may be deposited in the street.
Apply mulch (City provided) as needed to maintain 100% soil coverage. Site may be treated with a
pre -emergent or post -emergent herbicide at the Contractor's expense to reduce required work, but
will not result in reduced maintenance frequency. -
One time each month Contractor shall cut all shrubs, vines or other vegetation back to the vertical
extension of the curb face. Trees are excluded. All debris shall be removed per above paragraph.
Rue de Cannes
Limited Landscape Maintenance
One time each month Contractor shall remove litter, debris and weeds from site. Debris generated
from weed abatement shall be removed at the time of service. Clean any debris from the street
adjacent to the site and blow clean with a leaf blower. No material may be deposited in the street.
Apply mulch (City provided) as needed to maintain 100% soil coverage. Site may be treated with a
pre -emergent or post -emergent herbicide at the Contractor's expense to reduce required work, but
will not result in reduced maintenance frequency.
One time each month Contractor shall trim all shrubs to maintain an acceptable appearance. Trees
are excluded. All debris shall be removed per above paragraph.
EM
EXHIBIT "A"
CITY OF COSTA MESA
PERFORMANCE DEFICIENCY NOTIFICATION
The following performance deficiency has been observed and subsequently reported to your
representative:
Location
Date
Condition: N=Needs
Improvement
(Correct in 7 calendar days)
Ground Cover
Missing/Replant
Dead/Stressed
Trimmed/Walks/Fences
Trimmed/Heads/Boxes
Annual Grass Weeds
Broadleaf Weeds
Fertilize/Pre-Emerge
Missing/Replant
Pests
Rodents
Clippings/Debris
Cultivation
Turf
Bare Areas/Overseed
Dead/ Stressed
Mowing/ Edging
Fertilize/ Pre -emerge
Grassy Weeds
Broadleaf Weeds
Aeration/ Verticutting
Clippings/ Debris
Erosion Depressions
Rodents
Weed whip/ Trimming
Height of Cut
Comments:
U=Unacceptable
(Correct in 24 hours)
Shrubs
Missing/Replant
Dead/Stressed
Thinned/Pruned
Fertilize/Pre-Emerge
Pests
Hard Surfaces/ Medians
Clean Walks/Gutter
Clean Drains/Vee Ditch
Patterned Concrete
Hazardous Conditions
Weeds
Reports
Pesticide Use/NOI
Weekly/ monthly Schedules
Irrigation Controller Log
Landfill Diversion
NOTE: In accordance with the provisions of the contract, corrective action must be completed within specified
time frames. Initiate corrective action(s) and notify inspector when complete. Invoices will be subject to payment
deductions or delays if deficiencies are not corrected.
Received By:
Issued By:
Company:
Date:
CITY OF COSTA MESA
PERFORMANCE DEFICIENCY STATUS MEMO
Company
Location
Date
Performance Deficiency Notification Date:
On , I re -inspected this area and the following deficiencies were:
C=Corrected
Ground Cover
Missing/Replant
Dead/Stressed
Trimmed/Walks/Fences
Trimmed/Heads/Boxes
Annual Grass Weeds
Broadleaf Weeds
Fertilize/Pre-Emerge
Pests
Rodents
Clippings/Debris
Cultivation
Erosion/Depressions
Buffer Zone Maint.
Stakes/Arborguards
Turf
Bare Areas/Overseed
Dead/Stressed
Mowing/Edging
Fertilize/Pre-Emerge
Grassy Weeds
Broadleaf Weeds
Aeration/Verticutting
Clippings/Debris
Erosion Depressions
Rodents
Comments:
Shrubs
Un=Un-corrected
Missing/Replant
Dead/Stressed
Thinned/Pruned
Fertilize/Pre-Emerge
Pests
Hard Surfaces/ Medians
Clean Walks/Gutter
Clean Drains/Vee Ditch
Hazardous Conditions
Patterned Concrete
Weeds
Reports
Pesticide Use/NOI
Weekly Schedules
Irrigation Controller Log
Landfill Diversion
Re -Inspection Evaluation: Upon re -inspection, the above listed items noted as Un=uncorrected were found to bE
deficient, and as reported to the Contractor on the notification date, the Costa Mese
Public Services Department has determined the value as follows:
Inspector: Date: Substandard Performance: $
Maintenance
Superintendent: Date: Non -Performance: $
Total Value: $
is
EXHIBIT `B"
FERTILIZATION, BROADLEAF CONTROL AND PRE -EMERGENT SCHEDULES
BIDDER IS TO PROVIDE ALL PESTICIDES, HERBICIDES AND FERTILIZER REQUIRED FOR
THIS CONTRACT.
TURF FERTILIZATION SCHEDULE
Apply fertilizer only after soil is wet and irrigation coverage has been verified. Changes in specified materials
must be approved by the City prior to application.
Frequency
Month
Material
Rate
1x/yr.
March 1
21-7-14
5 lbs./1000 sq. ft.
1 x/yr.
Sept. 1
19-4-4
5 lbs./1000 sq. ft.
TURF RENOVATION
1 x/yr. May -Sept. Aerification 85 acres per year
1 x/yr. May -August Dethatch 85 acres per year
BROADLEAF WEED CONTROL APPLICATION
1 x/yr. March -April and as needed throughout the year All sites
SHRUB AND GROUNDCOVER FERTILIZATION AND PRE -EMERGENT SCHEDULE
Apply fertilizer to landscape only after soil is wet and irrigation coverage has been verified. Changes in
specified materials must be approved by the City prior to application.
Groundcover and shrub beds.
Frequency
Months
Material
Rate
2x/yr.
May 1
15-15-15
6 lbs./1000 sq. ft.
Aug. 1
15-15-15
2x/yr.
March 1
Dimension 270G
Maximum Rate
Oct. 1
Dimnesion 270G
Per Label
1301