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Home My WebLink About07 - NB-1 - Request to Establish a Bikeway and Walka - 2/3/2015CITY COUNCIL AGENDA REPORT MEETING DATE: February 3, 2015 ITEM NUMBER: NB -1 SUBJECT: REQUEST TO ESTABLISH A BIKEWAY & WALKABILITY COMMITTEE DATE: JANUARY 22, 2015 FROM: CHIEF EXECUTIVE OFFICE PRESENTATION BY: COUNCIL MEMBER KATRINA FOLEY FOR FURTHER INFORMATION CONTACT: RECOMMENDATION: Kelly R. Shelton @ (714) 754-5328 Council Member Katrina Foley requests formal City Council consideration to establish a committee to evaluate bikeway and walkability throughout the City. BACKGROUND: At the request of Council Member Foley, staff is bringing forward for City Council consideration the establishment of a new standing committee. The goal of the proposed Bikeway & Walkability Committee will be to: 1. Focus on the review and update of the City's Master Plan of Bikeways and improvements to be made to bikeways in the City; and 2. Evaluate the walkability of our City in order to make recommendations for improvement to the City Council. ANAI YAM. As the City's financial situation slowly recovers from the economic downturn, Council Member Foley believes that a review of the City's Master Plan of Bikeways and the City's walkability should occur to continue to invest financial resources for both of these non -motorized transportation modes in order to improve these specific areas for the community. The establishment of this committee will provide an opportunity to continually evaluate the status of the City's bikeway & pedestrian access while also promoting biking and walkability throughout the City. Since the City is in the process of updating its Master 1 Plan of Bikeways, it is a perfect opportunity to seek interested and knowledgeable residents to review and comment throughout the different phases of the update. The composition of the committee is proposed to nine (9) committee members but the City Council needs to provide direction on what they would like to see in terms of membership and mission of this proposed committee. The formation application (Attachment 1) is attached for review and discussion. ALTERNATIVES CONSIDER: The City Council may choose to either deny establishment of the proposed committee. FISCAL REVIEW: There will be some costs for staff time from the Public Services Department to support committee efforts. Additionally, the committee could potentially also involve commitment of staff time from other departments on an as -needed basis. Should the committee require any direct expenditure of funds, such requests will either be brought forward to the City Council for consideration or brought forward in the FY 2015-2016 Operating Budget. LEGAL REVIEW: No legal review required for this item. CONCLUSION: The establishment of a Bikeway & Walkability Committee will allow resident evaluation and discussion of bikeway and pedestrian access throughout the City as well as working along -side with staff in updating the City's Master Plan of Bikeways. If City Council approves the formation of this committee, staff will immediately take the steps outlined in Council Policy 0002 (Attachment 2) to begin the committee formation process. KELLY R. SHELTON Executive Assistant to the CEO ATTACHMENTS: 1 Committee Formation Application 2 Council Policy 000-2 2 Attachment 1 COMMITTEE FORMATION APPLICATION Proposed Name: Bikeway & Walkability Committee Task/Objective(s): To assist with the review and update of the City's Master Plan of Bikeways and improvements to be made to bikeways in the City and to evaluate the walkabilitv of our Citv in order to make recommendations. Type: X Standing ❑ Ad Hoc Proposed Membership: Council -appointed members of the community expressing an interest in bikeway and pedestrian access improvements and promoting biking and walkable City. Proposed Term of Office: 2 years Committee Expenses (estimated): City staff is already working on this project. Additional expenses should be minimal. Requested By: Council Member Katrina Foley Date: 2/3/15 Telephone: Fax: Attachment 2 CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE 000-2 2/1/99 CITY COUNCIL APPOINTED ADVISORY 1 of 3 COMMITTEES AND BOARDS REV: 3/03 REV: 10/18/11 REV: 6/5/12 BACKGROUND Revisions to this Policy occurred in March, 2003, and October, 2011. The City Council has modified the recruitment, criteria, and selection of committee and board members. The City Council also approved the decrease in membership of the committees and boards through attrition and to be reflected in the Commissions/Committees/Boards Handbook. On May 5, 2012, the City Council modified the Policy indicating that the expiration of all committee and board -terms shall be in April. Council Policy 000-2 has been changed to cover only the City's appointed committees and boards. PURPOSE To provide clear and cohesive policies which assist appointed committee and board members in performing their duties, and procedures for new standing and ad hoc committee formation. POLICY 1. Bring community attitudes and needs into focus by providing valuable communication links between the community and the government of the City. 2. Facilitate recommendations from the community, which aid City Council in making sound decisions concerning policy formulation and resource allocation. 3. Establish and maintain a streamlined mechanism to facilitate committee formation; membership, interaction, work programs, and evaluations. PRACTICES AND PROCEDURES Formation and Membership a. Based upon the need for citizen input on matters of importance to the community, requests to form a committee may be made by individual Council Members. "Committee Formation Application Forms" and "Committee Interest Forms" shall be made available to all interested parties through the City Clerk's Office. b. Upon review of completed Formation Request Forms, City Council may create a new committee by formal action. Such action will establish the purpose of the committee and the number of members. c. Individuals may apply to serve concurrently on more than one committee assuming there is no conflict. CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE 000-2 2/1/99 CITY COUNCIL APPOINTED ADVISORY 2 of 3 COMMITTEES AND BOARDS REV: 3/03 REV: 10/18/11 REV: 6/5/12 d. The City Council will appoint members to various committees and boards with staggered terms. e. The Mayor shall designate at least one member of City Council to serve as a non-voting liaison to each committee. 2. Membership Terms a. Appointed committee members must be Costa Mesa residents. b. Committee members shall be appointed or reappointed for a term of two (2) years (staggered) unless otherwise specified by City Council. c. The expiration of all committee and board -terms shall be in April. d. To vacate a position on a committee or board, the person shall file a written resignation with the Staff Liaison. Vacancies may be filled immediately if alternate members exist, or held open until a regular appointment time period occurs. e. The City Council, at any time, may request the resignation of or terminate membership of any committee member. e. Alternates shall automatically fill vacancies left by the departure of full members, based on the alternate's length of time serving on the committee. 3. Work Proaram/Committee Review Process a. Each February, all committees shall prepare and submit a Work Program for City Council review. The Work Program shall include: • Evaluation of the previous years' progress; • Delineation of the upcoming year's program, goals and objectives; and • Proposed budget requests. b. The City Council shall conduct a Committee Review Process once a year in February to review the role and progress of committees to determine their effectiveness. In doing so, City Council reserves the right to revise the status of various committees based upon their need and benefit to the community. CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE 000-2 2/1/99 CITY COUNCIL APPOINTED ADVISORY 3 of 3 COMMITTEES AND BOARDS REV: 3/03 REV: 10/18/11 REV: 6/5/12 4. General Information and Procedures Except as provided in this policy all committees and boards shall be guided by the policies set forth in the Commissions/Committees/Boards Handbook. In case of any inconsistencies between this policy and the Handbook, the provisions in this policy shall govern these committees and boards. 5. Quorum Due to Vacancies a. Where there are no vacancies by resignation of members, the quorum for a committee formed by City Council shall be a majority of the members of such body. Where the membership on a committee is reduced to less than a majority of the members of such a body due to vacancies by resignation of its members, the quorum shall be a majority of the remaining members of such body until the vacancies are filled by City Council; provided, however, that under no circumstances would the quorum be lowered to less than three (3) committee members. (For example, a committee formed by City Council, which has seven members, would need four members to be present for the committee to take formal action on a matter on the agenda for the meeting. If vacancies occur due to resignations of the members, the quorum would be adjusted to require a minimum of three members to be present for the committee to take formal action on a matter on the agenda while the vacancies have not been filled by City Council. Once the vacancies are filled, the quorum would return to the requirement of four members.)