HomeMy WebLinkAbout11 - CC-12 - Cooperative Agreement for Bristol St Tra - 2/17/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 17, 2015 ITEM NUMBER: CC -12
SUBJECT: COOPERATIVE AGREEMENT FOR THE BRISTOL STREET TRAFFIC SIGNAL
SYNCHRONIZATION PROJECT
DATE: FEBRUARY 5, 2015
FROM: PUBLIC SERVICES DEPARTMENT — TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES
MANAGER, 714-754-5032
RECOMMENDATION:
1. Approve the Cooperative Agreement between the City of Costa Mesa and the Orange County
Transportation Authority (OCTA) for the Bristol Street Traffic Signal Synchronization (TSS) Project
(Attachment 1).
2. Authorize the Mayor and City Clerk to execute the above agreement.
BACKGROUND:
The Orange County Transportation Authority's Measure M Program (M2), half -cent sales tax for transportation
improvements, included money for cooperative traffic signal synchronization across City borders within Orange
County. While the City of Costa Mesa maintains a high level of coordination within the City, the Bristol Street
TSS project is an inter jurisdictional effort which includes the City of Newport Beach, City of Santa Ana, and
Caltrans. OCTA will administer this TSS project.
A total of 45 intersections on Bristol Street in the City of Costa Mesa, City of Newport Beach, and the City of
Santa will be coordinated with this project.
The scope of work for the TSS project includes:
Development of Optimized Traffic Signal Synchronization Timing Plans
Installation of Traffic Signal Upgrades
Communication Upgrades
Implementation of Traffic Signal Timing Plans
Conduct Before and After Studies
Two Years of Traffic Signal Timing Maintenance
In October 2013, the City of Costa Mesa applied for Measure M2 grant funding for engineering and
implementation of the improvements on Bristol Street in Costa Mesa, Newport Beach, and Santa Ana. The City
was awarded $1,884,620 in grant funds for the engineering, implementation, and a two-year monitoring of the
Bristol Street Corridor with a match share requirement of $471,155 resulting in a total project of $2,355,775.
The project is split between the Cities of Newport Beach, Costa Mesa, and Santa Ana in proportional amounts
per the number of signals in each jurisdiction and the associated match share is detailed in the cooperative
agreement.
ANALYSIS:
The Bristol Street TSS project will result in a comprehensive review of the traffic signal coordination spanning
the Cities of Newport Beach, Costa Mesa, and Santa Ana. The City of Costa Mesa will have the final approval
authority for implementation of any timing plans developed as part of these projects within the City's jurisdiction.
The project will result in replacement of outdated traffic signal controllers at 14 intersections along Bristol Street,
in addition to signal communication upgrades. The estimated value of the upgrades in the City of Costa Mesa
for the Bristol Street TSS project is $700,500. The TSS project includes the preparation of detailed before and
after studies to document efficiencies achieved with any proposed timing changes. OCTA has successfully
administered similar TSS projects throughout the County and will be the agency in charge of this project.
The attached Cooperative Agreement defines the terms and conditions for each of the TSS project agencies.
OCTA will fund, administer, monitor, and audit the TSS project. The Cities of Newport Beach, Costa Mesa, and
Santa Ana will provide a match share of the project cost for the improvements and implement the timing plans
in their jurisdiction for the Bristol Street TSS Project.
Staff recommends execution of the Cooperative Agreement to enable the implementation of the TSS project
along Bristol Street in Costa Mesa.
ALTERNATIVES CONSIDERED:
One alternative would be not to approve the Cooperative Agreement. However, this alternative would result in
the elimination of Costa Mesa's intersections for consideration of traffic signal synchronization improvements.
This would result in the loss of approximately $700,500 in traffic signal equipment and upgrades within the City.
The City's traffic controllers are antiquated and no longer manufactured; therefore, as controllers fail they would
have to be replaced without the assistance of any external funding sources.
FISCAL REVIEW:
If approved, funding for the Bristol Street TSS project is available from the OCTA Measure M2 grant of
$1,884,620 towards the design, implementation, and a two-year monitoring of the Traffic Signal
Synchronization Project along the Bristol Street Corridor in the jurisdictions of Santa Ana, Costa Mesa, and
Newport Beach. The OCTA grant requires a 20% match of $145,380 by the City. The City appropriated
$125,396 in Air Quality Management District (AQMD) funds in the Fiscal Year 2014-15 Budget for this project.
The remaining will be covered by staff time. It is estimated that the Cities of Santa Ana and Newport Beach will
contribute approximately $223,450 and $56,963 respectively towards the project.
The City of Costa Mesa staff will maintain the traffic signal timing and equipment as part of routine maintenance
for the intersections within the City's jurisdiction.
LEGAL REVIEW:
The City Attorney's office has reviewed the attached Cooperative Agreement and has approved it as to form.
CONCLUSION:
Staff recommends that the City Council approve the attached Cooperative Agreement between the City of
Costa Mesa and OCTA for the implementation of the Traffic Signal Synchronization Project on the Bristol Street
Corridor. Staff also requests the City Council's authorization for the Mayor and City Clerk to execute the
agreement.
ERNESTO MUNOZ
Public Services Director
ATTACHMENT:
RAJA SETHURAMAN
Transportation Services Manager
Cooperative Agreement No. C-4-1882 for Bristol Street
it
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
Economic and Development Services Director/Deputy CEO
City Attorney
City Clerk Division
Staff
File
ATTACHMENT" 1
COOPERATIVE AGREEMENT NO. C-4-1882
2 BETWEEN
3 11 ORANGE COUNTY TRANSPORTATION AUTHORITY
4
AND
5 11 CITIES OF COSTA MESA, NEWPORT BEACH, AND SANTA ANA
R
FOR
7 11 BRISTOL STREET REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
8 THIS COOPERATIVE AGREEMENT (Agreement), is effective this day of
9 , 201_, by and between the Orange County Transportation Authority, 550 South
10 Main Street, P.O. Box 14184, Orange, California 92863-1584, a public corporation of the State of
11 California (herein after referred to as "AUTHORITY') and the cities of Costa Mesa, Newport Beach, and
12 Santa Ana (hereinafter referred to as "PARTICIPATING AGENCIES") each individually known as
13 11 "Party" and collectively known as the `Parties".
14 RECITALS:
15 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working
16 together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed
17 Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to enhance
18 countywide traffic flow and reduce congestion; and
19 WHEREAS, the AUTHORITY has completed the competitive 2014 Call for Projects (hereinafter,
20 "2014 CALL") in support of Project P and awarded Project P funds based on the application
21 (hereinafter, "APPLICATION") prepared by the City of Costa Mesa (hereinafter referred to as the
22 "APPLICANT AGENCY') for implementation of signal synchronization of traffic signals along Bristol
23 Street (hereinafter, "PROJECT"); and
24 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
25 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
26 out the PROJECT; and
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COOPERATIVE AGREEMENT NO. C-4-1882
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WHEREAS, the PROJECT will include approximately forty-five (45) traffic signalized
intersections as identified in the APPLICATION; and
WHEREAS, the PROJECT will include elements identified in the APPLICATION including
certain hardware and software upgrades to intersection traffic controller units, traffic telematics and
intertie systems, Advanced Transportation Management Systems (ATMS), and other associated
systems (hereinafter collectively referred to as "TRAFFIC CONTROL ELEMENTS"), which will be
constructed and/or installed and implemented as part of the PROJECT as identified in the
APPLICATION; and
WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
coordinate the inclusion of other traffic control elements (OTHER ELEMENTS) that should be
installed at the same time as the construction of the PROJECT and are not a part of this Agreement;
and
WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the sole
responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course
of the project; and
WHEREAS, based on the APPLICATION, the AUTHORITY agrees to implement the
PROJECT; and
WHEREAS, the PARTICIPATING AGENCIES per the M2 Ordinance, agree to provide
PROJECT funding in a combined cash match and in-kind services match of Four Hundred Seventy -
One Thousand One Hundred Fifty -Five Dollars ($471,155.00), or equivalent to twenty percent (20%) of
the PROJECT cost, as shown in Attachment A; and
WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of Project P; and
WHEREAS, this Agreement defines the specific terms, conditions and funding responsibilities
between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the
PROJECT.
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
1 WHEREAS, the AUTHORITY's Board of Directors approved funding for the PROJECT and
2 authorized the Chief Executive Officer to negotiate and execute this cooperative agreement on April 8,
3 2013.
4 WHEREAS, the CITY of Costa Mesa's City Council approved this Agreement
5 on the day of , 20
6 WHEREAS, the CITY of Newport Beach's City Council approved this Agreement
7 on the day of , 20
8 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement
9 on the day of , 20
10 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
11 PARTICIPATING AGENCIES as follows:
12 ARTICLE 1. COMPLETE AGREEMENT
13 A. This Agreement, including any attachments incorporated herein and made applicable by
14 reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this
15 Agreement between AUTHORITY and PARTICIPATING AGENCIES and it supersedes all prior
16 representations, understandings, and communications between the parties. The invalidity in whole or in
17 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
18 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
19 incorporated by reference herein.
20 B. AUTHORITY& failure to insist on any instance(s) of PARTICIPATING AGENCIES'
21 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
22 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
23 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
24 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
25 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
26 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
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C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
AGENCIES except when specifically confirmed in writing by an authorized representative of
PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
accordance with the provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Agreement specifies the roles and responsibilities of the Parties as they pertain to the
subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
that each will cooperate and coordinate with the other in all activities covered by this Agreement and
any other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
A. AUTHORITY shall implement the PROJECT based on the intent of the usage in the
APPLICATION prepared by the APPLICANT AGENCY in accordance with the policies and procedures
contained in the CTFP Guidelines.
B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
operational integrity between PROJECT and other similar existing and new M2 Project P funded
projects not older than 3 years.
C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
necessary to comply with California Environmental Quality Act (CEQA) regulations for PROJECT.
D. AUTHORITY shall perform web -based public outreach activities for the project to
communicate major project milestones and results.
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
1 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
2 as described in Comprehensive Transportation Funding Program (CTFP).
3 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon close-out of
4 PROJECT, may perform a technical and/or field review to ensure that the CTFP Guidelines, policies,
5 and procedures were followed. Such a review may be performed one hundred and eighty (180) days
6 after the PROJECT three (3) year grant period is complete. If the technical and or field review
7 determines that any of the activities performed are ineligible for CTFP funding, PARTICIPATING
8 AGENCIES must reimburse and return the amount of funding used to perform the ineligible activity to
9 AUTHORITY.
10 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the
11 PROJECT 2014 CALL APPLICATION and Attachment A for the dollar cash match at the start of the
12 PROJECT or at a mutually agreed upon time to facilitate any respective AGENCY funding
13 timeframes.
14 H. AUTHORITY shall request updates on the PROJECT as part of semi-annual review
15 process, including documentation of in-kind match conforming to Attachment A and will include the
16 PROJECT in the list of active projects in OCfundTrAcker until completion of the three (3) year grant
17 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
18 purchase orders.
19 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY
20 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
21 implementation of the PROJECT:
22 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage,
23 procure, and complete the PROJECT as identified in. Attachment A.
24 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
25 C. To collect all data necessary to provide new optimized timing plans including but not
26 limited to manual intersection all movement counts and automated machine traffic and vehicle
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COOPERATIVE AGREEMENT NO. C-4-1882
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classification counts.
D. To develop and implement new timing plans optimized for signal synchronization.
E. To provide updated timing plans for all control systems and all relevant data used to
develop said plans to the PARTICIPATING AGENCIES.
F. To prepare a "Before and After Study' for the PROJECT as described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study' for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
B.111.9) for the PROJECT. The AUTHORITY shall provide the "Before and After Study' to the
PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments
shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY
shall provide a "Before and After Study" video of a representative portion of PROJECT.
ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES:
The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
and funding of the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
PROJECT's Traffic Forum.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
PROJECT.
C.
To
participate and
support the PROJECT
implementation within the timeframe
outlined in
the
APPLICATION
and consistent with the
CTFP Guidelines adopted by the
21 11 AUTHORITY.
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D. To provide the AUTHORITY all current intersection, local field master, and/or ATMS
timing plans and related data upon request.
E. To provide the local cash match and/or documentation for the in-kind services match
for the PROJECT in accordance with Attachment A. Failure to provide included local cash match
and/or evidence of in-kind services match may result in the loss of future participation for competitive
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
1 funding opportunities
2 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
3 Attachment A shall provide payment for the dollar match to the AUTHORITY within thirty (30)
4 calendar days of receipt of an invoice.
5 G. PARTICIPATING AGENCIES that have included an in-kind services match as identified
6 in Attachment A shall provide documentation of conformance as part of the semi-annual review
7 process.
8 H. To waive all fees associated with any local agency permits that may be required of the
9 OCTA Consultant, sub — consultants, and/or service or equipment providers in the performance of this
10 project.
11 1. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
12 PROJECT as part of semi-annual review process until completion of the three (3) year PROJECT grant
13 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
14 purchase orders.
15 J. PARTICIPATING AGENCIES shall, if specified in the APPLICATION, continue Ongoing
16 Monitoring and Maintenance after the three (3) year grant period is complete and continue until the end
17 of the PROJECT per additional Maintenance of Effort in the APPLICATION.
18 ARTICLE 6. DELEGATED AUTHORITY
19 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
20 Agreement are delegated to their respective City Manager, or designee, and the actions required to be
21 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
22 Executive Officer or designee.
23 ARTICLE 7. AUDIT AND INSPECTION
24 PARTICIPATING AGENCIES shall maintain a complete set of records in accordance with
25 generally accepted accounting principles. Upon reasonable notice, PARTICIPATING AGENCIES shall
26 permit the authorized representatives of the AUTHORITY to inspect and audit all work, materials,
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
1 payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a period of
2 four (4) years after final payment, or until any on-going audit is completed. For purposes of audit, the
3 date of completion of this Agreement shall be the date of AUTHORITY's payment of OCTA Consultant's
4 final billing (so noted on the invoice) under this Agreement. AUTHORITY shall have the right to
5 reproduce any such books, records, and accounts. The above provision with respect to audits shall
6 extend to and/or be included in contracts with PARTICIPATING AGENCIES' contractor.
7 ARTICLE 8. INDEMNIFICATION
8 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES shall defend (at
9 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to
10 AUTHORITY), indemnify, protect, and hold'harmless AUTHORITY, its officers, directors, employees,
11 and agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits,
12 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
13 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including
14 but not limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES'
15 employees included), for damage to property, including property owned by AUTHORITY, or from any
16 violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts,
17 omissions or willful misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or
18 agents in connection with or arising out of the performance of this Agreement.
19 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
20 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES),
21 indemnify, protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees,
22 and agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits,
23 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
24 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including
25 but not limited to Claims arising from injuries to or death of persons (AUTHORITY's employees
26 included), for damage to property, including property owned by PARTICIPATING AGENCIES, or from
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COOPERATIVE AGREEMENT NO. C-4-1882
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any violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts,
omissions or willful misconduct of AUTHORITY, its officers, directors, employees or agents in
connection with or arising out of the performance of this Agreement.
C. The indemnification and defense obligations of this Agreement shall survive its
expiration or termination.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall be effective on 20_, and shall be
in full force and effect for forty-eight 48 months through 20_
B. Termination: In the event either Party defaults in the performance of their obligations
under this Agreement or breaches any of the provisions of this Agreement, the non -defaulting Party
shall have the option to terminate this Agreement upon thirty (30) days' prior written notice to the other
Party.
C. Termination for Convenience: Either Party may terminate this Agreement for -its
convenience by providing thirty (30) days' prior written notice of its intent to terminate for convenience to
the other Party.
D. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state, and local laws, statues, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
E. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that
they are authorized to execute this Agreement on behalf of said Parties and that, by so executing this
Agreement, the Parties hereto are formally bound to the provisions of this Agreement.
F. Severability: If any term, provision, covenant or condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
G. Counterparts of Agreement: This Agreement may be executed and delivered in any
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COOPERATIVE AGREEMENT NO. C-4-1882
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number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
H. Force Maieure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
I. Assignment: Neither this Agreement, nor any of the Parties' rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
of the other Party in its sole and absolute discretion. Any such attempt of assignment
shall be deemed void and - of no force and effect. Consent to one
assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any
right to consent to such subsequent assignment.
J. Governing Law: The laws of the State of California and applicable local and federal laws,
regulations and guidelines shall govern this Agreement.
K. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
L. Notices: Any notices, requests, or demands made between the Parties pursuant to this
Agreement are to be directed as follows:
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
To COSTA MESA:
To AUTHORITY:
City of Costa Mesa
Orange County Transportation Authority
77 Fair Drive
550 South Main Street
P.O. Box 1200
P. O. Box 14184
Costa Mesa, CA 92
Orange, CA 92863-1584
Attention: Raja Sethuraman
Attention: Venita Anderson
Transportation Services Manager
Senior Contract Administrator
(714) 754-5032
Tel: (714) 560-5427
Email: raja. sethuramanCc)_costamesaca.gov
E-mail: vandersona-octa.net
To NEWPORT BEACH:
To SANTA ANA:
City of Newport Beach
City of Santa Ana
100 Civic Center Drive
Public Works Agency
P.O. Box 1768
20 Civic Center Plaza, M-43
Newport Beach, CA 92658-8915
Santa Ana, CA 92701
Attention: Brad Sommers
Attention: Vinh Nguyen
Senior Civil Engineer
Senior Civil Engineer
(949) 644-3326
(714) 647-5612
Email: bsommers(cDnewportbeachca.gov
Email: nvnquven(cb-santa-ana.orq
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
This Agreement shall be made effective upon execution by all Parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-4-1882 to be
executed on the date first written above.
CITY OF COSTA MESA ORANGE COUNTY TRANSPORTATION AUTHORITY
By: By:
Stephen M. Mensinger Darrell Johnson
Mayor Chief Executive Officer
ATTEST: APPROVED AS TO FORM:
Brenda Green
City Clerk
APPROVED AS TO FORM:
By:
Tom Duarte
City Attorney
Dated :
By:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated :
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COOPERATIVE AGREEMENT NO. C-4-1882
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This Agreement shall be made effective upon execution by all Parties..
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-4-1882 to be
executed on the date first written above.
CITY OF NEWPORT BEACH
M
Rush N. Hill, II
Mayor
ATTEST:
By:
Leilani 1. Brown
City Clerk
APPROVED AS TO FORM:
By:
Aaron C. Harp
City Attorney
Dated
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COOPERATIVE AGREEMENT NO. C-4-1882
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This Agreement shall be made effective upon execution by all Parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-4-1882 to be
executed on the date first written above.
CITY OF SANTA ANA
By:
Miguel Pulido
Mayor
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Sonia Carvalho
City Attorney
Dated :
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
ATTACHMENT A
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
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AGENCY 4;;
CASH
TOTAL MATCH
City of Costa Mesa
$125,396.00
$19,984.00
$145,380.00
City of Newport Beach
$56,963.00
$131-977.00
$70,940
City of Santa Ana
$223,450.00
$31,385.00
$254,835.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
B. In -Kind Services
J. Specific Improvements (List items and Cost):
11) 40
Agency, 3
POP - —t Goristruction Expert4ture
N/A $
TOTAL
Page A -1
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��,�m4uhtofCashGontnbution���
City of Costa Mesa
$125,396.00
City of Newport Beach
$56,963.00
City of Santa Ana
$223,450.00
TOTAL
$405,809.00
B. In -Kind Services
J. Specific Improvements (List items and Cost):
11) 40
Agency, 3
POP - —t Goristruction Expert4ture
N/A $
TOTAL
Page A -1
COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
ATTACHMENT A
ii. Staffing Commitment.'
Agency
Staff Position
Type ofServ�ce to
No of
Pully Burdened
Total*
Pro ect
Hours:
Hourl :Rate
City of Costa
Transportation
Mesa
Services Manager
Oversight
16
$200.00
$3,200.00
City of Costa
Mesa
Associate Engineer
Project Manager
40
$150.00
$6,000.00
City of Costa
Mesa
Assistant Engineer
Signal Timing
40
$140.00
$5,600.00
City of Costa
Mesa
Engineering Tech
Technical Field Support
43.2
$120.00
$5,184.00
Total for City of Costa Mesa:
$19,984.00
y
Age
r
Tyfie of`Servic� to
No Qf
Fully Burde`necl
f z' x777
cqr zr
4 Stf(Prtt�a�r
Pr jei
'Hoursi
Ffour[ae
t T�tal*
City of Newport
Senior Civil
Beach
Engineer
Oversight
15
$170.00
$2,550.00
City of Newport
Associate Civil
Beach
Engineer
project Manager
48
$130.00
$6,240.00
City of Newport
Signal Timing,
Beach
Junior Engineer
Implementation,
19.9
$130.00
$2,587.00
Monitoring
City of Newport
Beach
Senior Inspector
Construction Inspection
20
$130.00
$2,600.00
Total for City of Newport Beach:
$13,977.00
t4genc�, Staff Positron Type ot`Seriiice to =No of Fully Bur`ciened ;utal*r£
City of Santa
Ana -
Sr. Civil Engineer
Project Admin / Review
16
$233.00
$3,728.00
City of SantaPro'ect
Design / Implement
Ana
Assistai it Engil IVVI IfConstruction
Engineer
City of Santa
Assistant Traffic
Project Design / Implement /
Ana
Operation Engineer
Construction Engineer
40
$213.00
$8,520.00
City of Santa
Ana
Construction Inspector
Construction Engineer
48
$187.00
$8,976.00
City of Santa
E
Engineering Interns
Project Design / Implement /
40.03
$41.00
$1,641.00
Ana
Construction Engineer
Total for City of Santa Ana:
$31,385.00
TOTAL -KIND MATCH*,:.
a. yF
$65;346 OU
"Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on
each agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned `Total" dollars.
Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record
of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to
auditing.
Page A — 2
PCI