HomeMy WebLinkAbout12 - CC-13 - Traffic Signal Maintenance Contract - 2/17/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 17, 2015 ITEM NUMBER: CC -13
SUBJECT: TRAFFIC SIGNAL MAINTENANCE CONTRACT
DATE: FEBRUARY 4, 2015
FROM: PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES
MANAGER, AT (714) 754-5032
RECOMMENDED ACTION:
1. Award a contract for the maintenance of the City's traffic signals commencing on
March 1, 2015 with an initial term of four (4) years and an automatic renewal for an
additional three (3) one-year terms to Siemens Industry, Inc., 1266 North La Loma
Circle, Anaheim, CA 92806-1801.
2. Authorize the Chief Executive Officer and the City Clerk to execute the agreement
(Attachment 1).
BACKGROUND:
On February 15, 2011, a contract was executed with Republic ITS to perform routine and
extraordinary traffic signal maintenance services for the City's traffic operations
equipment. This existing contract was for a period not to exceed four (4) years and
terminates on February 28, 2015. Republic ITS was acquired and currently operates
solely as Siemens Industry, Inc.
ANALYSIS:
The Transportation Services Division has solicited and received proposals from the three
(3) known signal maintenance companies in Southern California for furnishing traffic
signal maintenance services. The necessary services include the performance of
"routine" as well as "extraordinary" maintenance of the City's current 123 traffic signals, 22
radar speed warning signs, seven (7) flashing crosswalks, 24 Closed Circuit Television
(CCTV) cameras, 36 battery backup systems (BBS), six (6) school warning flashers, and
approximately 36 miles of underground communications cable and associated hardware.
Staff has carefully evaluated each proposal and reviewed the background, qualifications,
itemized fees, and technical capabilities of the three (3) companies. Based on this
evaluation, staff finds Siemens Industry, Inc. well qualified to perform the specified
services. Siemens currently performs traffic signal maintenance for nine (9) cities in
Orange County including the City of Costa Mesa. Siemens staff has performed
maintenance services for the City's traffic equipment to the City's satisfaction.
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Fees for traffic signal maintenance services were submitted in two (2) categories:
"routine" and "extraordinary" maintenance. "Routine" maintenance covers monthly
preventative maintenance of the City's traffic signals, flashing crosswalks, and BBS units.
"Extraordinary" maintenance includes the repair or replacement of various signal
hardware on an as -needed basis including vehicle detectors, signal lamps, City owned
street lights, and other work not covered by routine maintenance.
Based upon a comparison of the fixed "routine" maintenance prices and the proposed
"extraordinary" maintenance charges, the proposal submitted by Siemens, Industry Inc.
provided the lowest fees for the prescribed maintenance services.
ALTERNATIVES CONSIDERED:
An alternative to awarding this agreement would be to have in-house personnel perform
traffic signal maintenance duties. The in-house maintenance of traffic signals would
require hiring specially trained personnel and the purchase of additional vehicles and
electronic testing/repair equipment. This alternative is not recommended at this time.
FISCAL REVIEW:
Funds for traffic signal maintenance services are annually appropriated in the
Transportation Services Division's operational budget.
LEGAL REVIEW:
The City Attorney's office has prepared and approved the attached agreement as to form.
CONCLUSION:
The Transportation Services Division has received proposals for services from three (3)
traffic signal maintenance companies serving Southern California. Staff has carefully
reviewed the qualifications, background, and fees for the intended signal maintenance
services. Based upon this evaluation, staff recommends a contract be awarded for signal
maintenance services to Siemens Industry, Inc. for an initial term of four (4) years and an
automatic renewal of three (3) additional one-year terms.
ERNESTO MUNOZ RAJA SETHURAMAN
Public Services Director Transportation Services Manager
Attachment: Attachment 1" —Contract Aareement
Distribution: Chief Executive Officer
Assistant Chief Executive Officer
Economic & Development Svcs. Director/Deputy CEO
City Attorney
City Clerk Division
Staff
File
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ATTACHMENT 1
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
SIEMENS INDUSTRY, INC.
THIS AGREEMENT is made and entered into this 1S1 day of March, 2015 ("Effective
Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and
Siemens Industry, Inc., a Delaware corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to provide traffic signal maintenance services, as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized
expertise contemplated within California Government Code Section 37103, and holds all
necessary licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for the specific services
described in Exhibit "A" (the "Project') and desire to set forth their rights, duties and liabilities in
connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the
provisions of Sections 1090-1092 of the California Government Code, in the subject matter of
this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described
in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's
Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated
herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to
the complete satisfaction of the City and within the hereinafter, specified. Evaluations of the
work will be done by the City's Chief Executive Officer ("City CEO") or his or her designee. If
the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is 5
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and
safety in employment; and all other Federal, State and local laws and ordinances applicable to
the services required under this Agreement. Consultant shall indemnify and hold harmless City
from and against all claims, demands, payments, suits, actions, proceedings, and judgments of
every nature and description including attorneys' fees and costs, presented, brought, or
recovered against City for, or on account of any liability under any of the above-mentioned laws,
which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of
the Government Code.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties
set forth herein shall not be delegated or assigned to any person or entity without the prior
written consent of City. Consultant may engage a subcontractor(s) as permitted by law and
may employ other personnel to perform services contemplated by this Agreement at
Consultant's sole cost and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization
by City. City shall grant such authorization if disclosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Consultant's covenant under this
Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule").
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant's Proposal unless the City or
the Project Manager for this Project, prior to Consultant performing the additional services,
approves such additional services in writing. It is specifically understood that oral requests
and/or approvals of such additional services or additional compensation shall be barred and are
unenforceable.
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Traffic Signal Maintenance ��
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a
progress basis, but no more often than two times a month. Said invoice shall be based on the
total of all Consultant's services which have been completed to City's sole satisfaction. City shall
pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to
this Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue
work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such
acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance
with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable
control of a party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of four years, ending on February 28, 2019, unless previously terminated as provided
herein or as otherwise agreed to in writing by the parties. Upon the expiration of the intial term,
this Agreement shall automatically renew for up to three (3) additional one (1) year terms unless
either party gives written notice not to renew at least 60 days prior to the expiration of the
current term.
4.2. , Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated based on the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
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Traffic Signal Maintenance
City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverages with an insurance company admitted to do business in California, rated
"A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by
City:
(a) Commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily
injury with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence. If such
insurance contains a general aggregate limit, it shall apply separately to
this Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers'
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Consultant for
the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate. Architects' and engineers'
coverage shall be endorsed to include contractual liability. If the policy is
written as a "claims made" policy, the retro date shall be prior to the start
of the contract work. Consultant shall obtain and maintain, said E&O
liability insurance during the life of this Agreement and for three years
after completion of the work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and
Siemens Industry, Inc. I( p
Traffic Signal Maintenance �J
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appointed boards, officers, officials, agents, employees, and volunteers
are additional insureds with respect to: liability arising out of activities
performed by or on behalf of the Consultant pursuant to its contract with
the City; products and completed operations of the Consultant; premises
owned, occupied or used by the Consultant; automobiles owned, leased,
hired, or borrowed by the Consultant."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor
shall it be cancelled, nor the coverage or limits reduced, until thirty (30)
days after written notice is given to City.
(c) Other insurance: 'The Consultant's insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers. Any other insurance maintained by
the City of Costa Mesa shall be excess and not contributing with the
insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not
affect coverage provided to the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a
deductible or self-insured retention to provide such coverage, the amount of such deductible or
self-insured retention shall be approved in advance by City. No policy of insurance issued as to
which the City is an additional insured shall contain a provision which requires that no insured
except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement. The
certificates of insurance shall be attached hereto as Exhibit "D" and incorporated herein by this
reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City CEO or his or her designee shall be the representative
of City for purposes of this Agreement and may issue all consents, approvals, directives and
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Traffic Signal Maintenance
agreements on behalf of the City, called for by this Agreement, except as otherwise expressly
provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery,
facsimile or mail and shall be addressed as set forth below. Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is sent by personal
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT:
Siemens Industry, Inc.
1266 N. La Loma Circle
Anaheim, CA 92806
Tel: (714) 630-2100
Fax: (714) 630-2828
Attn: Steven M. Teal
IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 754-5017
Fax: (714) 754-5028
Attn: David Cho
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"E" and incorporated herein by reference. Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. 1n the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment. Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
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Traffic Signal Maintenance
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance
shall be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant
of Consultant's obligation to perform all other obligations to be performed by Consultant
hereunder for the term of this Agreement.
6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify,
hold free and harmless the City, its elected officials, officers, agents and employees, at
Consultant's sole expense, from and against any and all claims, actions, suits or other legal
proceedings brought against the City, its elected officials, officers, agents and employees
arising out of the performance of the Consultant, its employees, and/or authorized
subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation
provided for hereunder shall apply without any advance showing of negligence or wrongdoing
by the Consultant, its employees, and/or authorized subcontractors, but shall be required
whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors,
omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors,
and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected
officials, officers, agents and employees based upon the work performed by the Consultant, its
employees, and/or authorized subcontractors under this Agreement, whether or not the
Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise
asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the
defense or indemnification of the City for claims, actions, complaints or suits arising out of the
sole active negligence or willful misconduct of the City. This provision shall supersede and
replace all other indemnity provisions contained either in the City's specifications or Consultant's
Proposal, which shall be of no force and effect.
6.10. Independent Contractor. Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to
incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an
agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any
of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any
time, or in any manner, represent that it or any of its or employees are in any manner agents or
employees of City. Consultant shall secure, at its sole expense, and be responsible for any and
all payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Consultant and its officers,
agents, and employees, and all -business licenses, if any are required, in connection with the
services to be performed hereunder. Consultant shall indemnify and hold City harmless from
any and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with the applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a result of
Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant
shall indemnify, defend, and hold harmless City for the payment of any employee and/or
employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or
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Traffic Signal Maintenance
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or
information shall not be made available to any individual or organization without the prior
consent of City. Any use of such documents for other projects not contemplated by this
Agreement, and any use of incomplete documents, shall be at the sole risk of City and without
liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from
all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting
from City's use of such documents for other projects not contemplated by this Agreement or use
of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings,
reports, documents, information, data, in any form, including but not limited to, computer tapes,
discs, files audio tapes or any other Project related items as requested by City or its authorized
representative, at no additional cost to the City.
6.14. Public Records Act Disclosure. Consultant has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code Section 6254.7, and of which
Consultant informs City of such trade secret. The City will endeavor to maintain as confidential
all information obtained by it that is designated as a trade secret. The City shall not, in any way,
be liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the
Political Reform Act (Government Code Sections 81000, et seq.) and Government Code
Section 1090. During the term of this Agreement, Consultant and its officers, employees,
associates and subconsultants shall not, without the prior written approval of the City
Representative, perform work for another person or entity for whom Consultant is not currently
performing work that would require Consultant_ or one of its officers, employees, associates or
subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest
statute.
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6.16. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
6.17. Prohibited Employment. Consultant will not employ any regular employee of City
while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and
any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the
extent this Agreement incorporates by reference any provision of any document, such provision
shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the
terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized
representative of the party against whom enforcement of a waiver is sought. The waiver of any
right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right
or remedy in respect to any other occurrence or event, nor shall any waiver constitute a
continuing waiver.
9 Siemens Industry, Inc.
Traffic Signal Maintenance
6.25. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this
Agreement, based upon the substantial benefit of the bargain for any party, is materially
impaired, which determination made by the presiding court or arbitrator of competent jurisdiction
shall be binding, then both parties agree to substitute such provision(s) through good faith
negotiations.
6.26. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and
shall constitute one agreement.
6.27. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
CEO
CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:
City Clerk and ex -officio Clerk
of the City of Costa Mesa
Date:
Date:
10 Siemens Industry, Inc.
Traffic Signal Maintenance
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Management
APPROVED AS TO CONTENT:
'k CA
Project Manager
DEPARTMENTAL APP
Public Services
AL
Date:
Date:
2 3 I�
Date:
T
Date: 1.10-16
11 Siemens Industry, Inc.
Traffic Signal Maintenance
EXHIBIT A
REQUEST FOR PROPOSALS
12 Siemens Industry, Inc.
Traffic Signal Maintenance0
December 4, 2014
CITY OF COSTA MESA
CALIFORNIA 928284200 P.O. Box 1200
FROM THE OFFICE OF THE TRANSPORTATION SERVICES MANAGER
Interested Consultants
SUBJECT: REQUEST FOR PROPOSALS FOR THE MAINTENANCE OF THE CITY'S
TRAFFIC SIGNAL SYSTEM
Dear Consultant:
The City of Costa Mesa Transportation Services Division is accepting proposals for
maintenance services of the City's various traffic signals and related equipment. The subject
services generally entail establishing a program of continued comprehensive maintenance for
the City's 123 traffic signals to reduce the incidence of malfunctions, promote safety, and
proactively extend the longevity of equipment. The services include providing routine and
extraordinary maintenance of the traffic signal and lighting systems, closed circuit television
cameras, flashing crosswalks, flashing beacons, battery backup systems, radar speed warning
devices, and the associated communications network on an on-call and emergency basis. The
speck contractual elements of work are defined in the attached "Agreement for Traffic
Maintenance Services" and the "Scope of Work."
It is requestedthat careful attention be directed to the attached Agreement and Scope of Work.
As defined therein, the term of contract services shall extend from 'a one-year to four-year
contract, as authorized by the City, commencing on March 1, 2015, and ending on February 28,
2019. Service performance shall be reviewed annually and extended at the sole discretion of
the City. Services rendered during this period shall conform to unit prices established within the
°Fee Proposal" attached to the agreement.
1. Content of Proposal:
It is desired that the following be submitted with your proposal:
a) A demonstrated understanding of the scope of services.
b) A listing of all personnel responsible for the services as described in the attached
Scope of Work, and a brief resume of each. Indicate the name of the local area
supervisor who may be contacted for questions and comments on the described
work performed.
c) A listing of all agencies your company is currently contracted with and previously
served in this capacity. Information should include the agency name, a current
telephone number, and the agency contact individual for verification of services.
d) A fee schedule per the enclosed Contract Unit Price Schedule.
77 FAIR DRIVE
PHONE: (7141754-5343 • TDD: (714) 754.8244 • WWW.Co9tamesaca.gov
2. Criteria for Selection:
The selection of a firm to perform these services will be based upon the following:
a) Proposal adequacy in meeting the defined scope of work.
b) Past performance, capability, and reliability in the capacity of a signal maintenance
company.
c) General in-house capabilities and specific signal maintenance personnel level of
technical expertise.
d) Emergency response service call capability.
e) Acceptability of the proposal within the budget limitations for the project.
f) Compliance with contractual agreement documentation and insurance requirements.
3. Contract Fees-
It is requested that your fees be submitted in the enclosed "Fee Proposal" form and
transmitted in a sealed envelope.
Three (3) copies of the proposal and fee schedule shall be submitted. The City of Costa Mesa
reserves the right to reject any or all proposals for any reason, and no representation is made
that a contract will be awarded. All costs for the preparation of the proposal and any aspect of
the proposal prior to the award WIN be borne by the consultant.
The City of Costa Mesa's contract agreement for these services is attached for use in preparing
your proposal. The minimum insurance coverage and endorsement requirements are stated
within the agreement form.
Should your firm be interested in submitting a proposal for this contract, it is requested that it be
received on or before January 9, 2013, at 3:00 p.m. If you have any questions, or desire
additional information, please contact David Cho, Assistant Engineer, at (714) 754-5017 or
email david.cho@costamesaca.gov.
Sincerely,
RAJA SETHURAMAN, Manager
Transportation Services
Attachments: Exhibit "A" - Scope of Work
Exhibit W - Fee Schedule
Exhibit "CO - List of Traffic Signals and Devices
Exhibit "D" - Sample Professional Services Agreement
EXHIBIT "A"
RFP
SCOPE OF WORK
FOR TRAFFIC SIGNAL MAINTENANCE
THIS SCOPE OF WORK defines terms of a one (1) to four (4) year contract for
maintenance of traffic signals, safety lighting, closed circuit television cameras (CCTV), flashing
crosswalks, radar speed signs, flashing beacons, battery backup systems (BBS), field
communications and associated traffic safety devices under the City of Costa Mesa jurisdiction,
herein after referred to as "CITY".
Services provided shall be as follows:
SECTION I. GENERAL
A. QUALIFICATIONS
The Traffic Signal Maintenance Company, here in after referred to as "Company"
shall have available and readily accessible all required tools, materials, equipment, apparatus,
facilities and skilled labor services to perform all work necessary to maintain the various traffic
facilities in a good workmanlike manner.
All work, materials and equipment shall conform to current Caltrans Standard
Plans and Specifications, the Manual of Uniform Traffic Control Devices (MUTCD), the
International Municipal Signal Association (IMSA), and CITY Standards.
The Company shall provide at least one fifll-time signal maintenance technician
certified as a Level II Traffic Signal Technician by IMSA with bucket truck for CITY traffic
maintenance purposes. The Company shall have available adequate skilled personnel and proper
lab testing facilities to perform inspection and repair of controller assemblies, auxiliary equipment
and traffic control appurtenances.
Company shall have on hand at all times at least three of each of the following
spare equipment:
Page 1 of 14
V1
EXHIBIT "A"
RFP
1. National Electrical Manufacturers Association (NEMA) VMS 330 system compatible 820
controllers.
2. Econolite Cobalt controllers.
3. NEMA conflict monitors with LED display, as needed for replacement.
4. Etherwan ethernet switch, model EX71620-AOB.
The Company shall maintain a single local telephone number where they can be
directly reached daily on a twenty-four (24) hour basis for emergency service for response to
damage, malfunctions, or to correct conditions that may create a public hazard. Response service
to specified location shall be within thirty (30) minutes to correct malfunction, damage or risk to
public safety. The Company telephone number shall be made available to all persons designated
by CITY.
B. RECORDS
1. Intersection Records: The Company shall maintain at each intersection a
permanent service record documenting all ongoing work, operations and hardware malfunctions,
repair and configuration work. The record shall log both monthly preventive maintenance and all
extraordinary maintenance work, and specify the date and nature of all repairs to the controller
assembly and field hardware. Serial numbers of controller units shall be logged when laboratory
maintenance is required. The intersection maintenance record shall be in a format acceptable to the
CITY and retained by the Company for a seven-year period. Separate signal timing and hardware
documents shall additionally be retained in each cabinet, including a cabinet wiring diagram,
signal phase and pedestrian timings, detectors, interconnect equipment, preempt control, etc.
2. Office Records; Company shall maintain a complete record of all laboratory
repairs to controllers and hardware showing all parts or components replaced with serial numbers.
Each service truck shall keep a daily record covering time chargeable for each twenty-four (24)
Page 2 of 14 a
EUMIT "A"
RFP
hour period. This record shall include the time and day work was performed at each intersection
and a description of the work, equipment and manpower provided.
3. Activities Report: A monthly activities report shall be submitted to the City
Transportation Services Division by the fifteenth working day of each month, in conjunction with
the monthly billing statement. The report shall include a complete record of all work performed
for CITY during the prior month. This compiled record shall include the location, day and time of
each separate service, the reason for the service, whether routine, extraordinary or emergency, and
the number of staff hours and equipment for each service. Copies of laboratory reports showing
repairs to controller, detector, conflict monitor units, etc., shall be included in the activities report.
The Company and the City Transportation Services staff shall meet to review the report at a
mutually agreed upon time. This meeting shall be held near the 15'h of each month and last
approximately one hour. Immediately prior to each meeting the Company shall deliver to CITY a
copy of the "Activities Report." In addition to the monthly activities report, the Company shall
provide CITY at the end of each calendar year a report summarizing all activities for the prior
year, sorted "by intersection" in a format approved by CITY and submitted before January 30.
SECTION II. ROUTINE MAINTENANCE
The Company shall provide a program of continued comprehensive preventive
maintenance (PM) to eliminate or reduce the incidence of malfunctions, promote public safety,
reduce public complaints, and extend the longevity of equipment.
On a monthly basis each signalized intersection, BBS unit and flashing crosswalk shall be
inspected, based on the following maintenance program. CITY will compensate Company
monthly at the unit bid prices defined in the Fee Proposal. Said price shall include all services
rendered for labor, materials, equipment, overhead and profit. The program shall include, but not
be limited to, the following:
Page 3 of 14
ExH IT "A"
RFP
1. Clean cabinet interior and exterior, remove dirt and foreign material. Replace or
clean cabinet filters and light bulbs. Verify a water tight seal exists around cabinet
base and provide additional sealant as needed to maintain a moisture proof bond to
protect the cabinet interior. Lubricate locks and hinges.
2. Maintain an accurate chronograph and set all controller, conflict monitor and BBS
clocks to National Bureau of Standards real time and dates.
3. Check signal and pedestrian phase and interval timing and circuits for correct
operations, including yellow and flashing don't walk intervals by chronograph or
stop watch.
4. Check voltage at main power supply. Verify tightness of connectors at power panel,
ground buss, loop and field terminal panels.
5. Check all detection equipment including cabinet detector amp units, individual field
loops, pedestrian buttons, bicycle push buttons, and video detection components.
6. Check operation of the signal conflict monitor every six months by shorting /
conflicting the field output terminals for vehicle and pedestrian phases, or by City -
approved method. Company shall submit detailed report of findings for each signal
conflict monitor unit to City upon completion of tests.
7. Visually inspect all -relays, power supplies, fuses, clocks, dials, switches, etc., and
make routine adjustments or minor repairs as necessary.
8. Field inspect signal poles, traffic signal, pedestrian heads and Light Emitting Diode
(LED) quality of brightness, signal pole mounted signs, pedestrian buttons, safety
lights, illuminated street name signs, vehicle detectors, etc., and remove dirt and
any foreign material.
9. Test each BBS unit by bypassing existing electrical service and power signal
directly from BBS during each intersection PM. Verify battery condition and
Page 4 of 14 R
EXRIBlT "A"
RFP
voltage continuity. Maintain monthly log of BBS test results and City shall be
notified of any deficiencies affecting BBS unit performance.
10. Company shall perform a monthly maintenance inspection of each flashing
crosswalk system in the City based on the following:
a. Clean cabinet inside and outside and remove any foreign material.
b. Check power supply voltage, solar equipment, and replace any batteries as
necessary.
c. Check settings for on/offtiming, flashing rate, flashing duration, and time of
day.
d. Maintain all digital time clocks to National Bureau of standards time.
e. Observe each pole, head, traffic control sign, etc., and remove foreign material.
11. Immediately correct all safety deficiencies found during inspection and schedule
non -emergency work which shall be completed within 14 calendar days.
12. In carrying out the above described tasks, Company shall immediately notify the
CITY of any conditions that constitutes a public hazard or may affect efficient
signal timing or coordination. The Company shall repair or replace parts and lamps,
and keep the all traffic systems hardware in good working condition.
13, CITY traffic signals, flashers and CITY owned streetlights shall be inspected by the
Company once per month at night (night -ride). A list of all burned -out or
malfunctioning signals, illuminated street name signs, flashers and street lighting
shall be submitted to the CITY directly following the monthly night patrol. Upon
City receipt and approval of listed repair work, repairs shall be performed within 5
business days.
Page 5 of 14 /�
EXHIBIT QA"
IMP
SECTION IM EXTRAORDINARY MAINTENANCE
Extraordinary maintenance includes work tasks to repair/replace defective or obsolete
equipment and perform modification work not directly covered by routine maintenance. Work
shall be performed at the direct request of CITY unless emergency or public safety conditions
require a direct response. Should emergency or public safety conditions exist, Company shall
undertake immediate repairs. Extraordinary maintenance includes the following:
1. Failure or malfunction of the signal system if caused by vehicle collision,
vandalism, civil disorder, windstorm, natural disasters, street construction, or
excavation.
2. Maintenance of safety lighting at signalized intersections.
3. Maintenance of internally illuminated street mane signs and bulbs at signalized
intersections.
4. Upgrades or installations as directed by the CITY.
5. Replace damaged loop detectors including sawcut and lead-in conduit.
6. Replacement of Walk/Don't Walk pedestrian indications with modular, countdown
LED type per ITE specifications.
7. Repainting of signal heads, back plates, visors, frameworks, pedestrian push button
housing, electric meter service cabinets, and controller cabinets as directed by the
CITY. Repainting shall conform to State Standards. Controller cabinets shall be
painted with a white vinyl finish coat and pretreatment vinyl wash primer with anti -
graffiti coating.
8. Maintenance of CITY owned street lights as directed by the CITY.
9. Maintenance of City owned, flashing beacons, BBS, electronic radar speed
feedback signs, flashing crosswalks, and associated equipment as directed by the
City.
Page 6 of 14 (:IP)
EXHIBIT "A"
RFP
10. Maintenance of City owned CCTV, signal interconnect (SIC), single -mode fiber-
optic (SMFO) cable, and associated communication and ITS equipment and
infrastructure as directed by the City.
13. Notification: The Company shall contact the Transportation Services Manager or his
representative regarding any extraordinary maintenance work and seek his prior approval before
the work is scheduled. The Company shall notify Transportation Services by telephone at least
four (4) hours in advance before any work is commenced, except in emergencies where injury or
property damage may result without prompt response. No permanent or temporary change of
control mechanisms shall be preformed without prior approval of the CITY. When equipment is
removed from the controller cabinet, the CITY shall be notified by phone within 24 hours or the
next working day.
C. Emer eg ncies: The Company shall respond immediately to emergency calls such as a
total blackout, when directed by the CITY, and dispatch the qualified personnel and equipment to
reach the site within thirty (30) minutes under normal circumstances. The replacement of burned -
out signal lamps, internally illuminated street name sign lamps, or safety lights need not be on an
emergency basis provided at least two signal indications operate for each direction of travel, or
two intersection safety lights remain_ functional. Replacement of these items shall be in a routine
manner within S days. For the emergency repair of a signal which is totally blacked out, the
following procedure of traffic control shall apply:
1. The Company shall dispatch qualified personnel and equipment to reach the site
within thirty (30) minutes under normal circumstances. The Company's vehicles shall carry traffic
cones, flashing arrow boards, traffic warning and stop signs, etc., which shall be used when
directing traffic during an emergency and/or when deemed necessary by the signal technician, the
City Engineer or his representative. The Company shall conform to Caltrans and MUTCD
Standards for all emergency and routine work.
Page 7 of 14
EXHIBIT "A"
RFP
2. If no police officer is present and temporary stop signs have been set up when
the Company arrives at the site, the Company shall set up more traffic warning and control
devices, as deemed necessary, and proceed to repair the signal. After the signal is back in normal
operation, the Company shall remove all of the temporary traffic control devices and promptly
return devices owned by CITY to the CITY Yard.
3. If a police officer is at the site when the Company arrives, the Company shall
quickly examine the signal, evaluate the situation and discuss it with the police officer. If the
repair will take only a few minutes, the police officer may stay to continue to direct traffic while
the Company repairs the signal. If the repair will take longer than the officer can wait, the
Company shall immediately set up temporary stop signs and all other necessary warning devices
and relieve the police officer.
SECTION IV HARI}WARE MAINTENANCE AND OPERATIONS
Company shall repair, replace or otherwise render in good working order any and all
defective parts of the traffic control equipment with like make and model parts as the need arises
and as directed by the CITY. Controller mechanisms, auxiliary equipment and appurtenances
such as detectors, MMU conflict monitors, BBS and related items shall be serviced and
overhauled as recommended by the manufacturer.
Overhaul shall include cleaning, lubrication, testing, timing checks, necessary adjustments
replacement of non-functioning or degraded lamps, LED lights and other hardware. All equipment
shall be maintained as recommended by the manufacturer. Certifications, warranties and product
types for new hardware shall be fiunished to the City.
A. REPAIR AND REPLACEMENT
The Company shall replace or repair any and all defective parts which cause failure
or malfunction, as the occasion arises, including signal controller and components, detector
Page 8 of 14 0
LXHWff "A"
RFP
amplifiers, pedestrian timers, bicycle logic components, pedestrian and bicycle push buttons,
relays, timing clocks, master controllers, coordination units, synchronizer and signal interconnect,
flashers, burnouts, detector loops, sensing units, safety lights, illuminated street name sign lights,
wiring system, etc. Malfunctioning components affecting signal operations shall be repaired or
replaced immediately. Non-essential non -safety related equipment shall be replaced within 14
days. Repair costs shall conform to prices defined in the "Fee Proposal."
Company agrees to notify CITY Transportation Services at least forty-eight (48) hours in
advance of any traffic signal turn-offs or turn -ons necessitated by Company's operations.
Company shall not make said turn-offs or turn -on until a police officer is present, unless
permission to proceed without police control is granted by the CITY,
B. LAMPS AND LIGHTING
The Company shall furnish and replace all signal lamps at all traffic signals and
flashers based upon an 80'% depletion curve. Incandescent lamps shall be replaced with
"incandescent look" LED "Dialight" brand lamps or City approved equal, meeting Caltrans
Testing Lab, ITE, and ETL certifications immediately as they occur. The company shall deliver to
the City all existing low or nonfunctional LED lenses under warranty for replacement. Any lens
obstructed by dirt or debris shall be cleaned immediately. In -pavement flashers shall be inspected
with each monthly PM and replaced per manufacturer installation specifications as extraordinary
work.
C. LOOP DETECTOR REPLACEMINT
All loop installation work shall conform to Caltrans Standard Plans and
Specifications. The Company shall clean and fill deteriorated loop detector sawcuts with City
approved epoxy. When determined by the City and the Company that the sawcut or detector loop
cable (DLC) has deteriorated to a point that epoxy application is insufficient, the detector shall be
replaced at the price stated in the contract. Loop wire shall be Type 2; Detector lead-in cable shall
Page 9 of 14
EXHIBIT "A"
RFP
be Type B. Front loops shall be located 1' behind crosswalk line or limit line, and shall be Type
`D' or City -approved equal. All loop installations shall commence with prior City approval.
D. PEDESTRIAN SIGNALS
The Company shall replace Walkman/Hand pedestrian signal lamps as they
become dim or inoperative with countdown LED "Dialight" or City approved equal meeting
Caltrans Testing Lab, ITE, and ETL certifications. Certifications, warranties and product
specifications shall be furnished to the City. Ped signals shall be routinely inspected and replaced
as necessary. Existing housings should be reused where feasible and repainted.
E. AIR FILTERS
The Company shall replace the air filter elements in all cabinets a minimum of every six
(6) months, or more frequently as needed. Air filters in all cabinets shall initially be replaced
within four (4) months of this contract.
F. SCHOOL WARNTNG FLASHING BEACONS, FLASHING CROSSWALKS,
AND ELECTRONIC RADAR SPEED FEEDBACK SIGNS
Company shall perform maintenance inspection or repair of school warning flashing
beacons, flashing crosswalks, and electronic radar feedback signs as directed by the City.
Maintenance inspection shall be based on the following:
1. Clean cabinet inside and outside and remove any foreign material.
2. Check power supply voltage, solar equipment, and replace any batteries as
necessary.
3. Check settings for on/off timing, flashing rate, flashing duration, and time of
day.
4. Maintain all digital time clocks to National Bureau of standards time.
5. Observe each pole, head, traffic control sign, etc., and remove foreign material.
Page 10 of 14 (9)
EXHIBIT "A"
RFP
b. Special attention shall be given to update Holiday, Daylight Savings Time, and
shut -down periods.
7. Replace damaged or malfunctioning lamps, LED indications, in -road warning
lights (IRWL), detection bollards, and pressure pads meeting manufacturer's
specifications with prior City approval.
G. BATTERY SUPPORT SYSTEMS
Company shall perform a monthly test on each traffic signal BBS and battery powered
flasher during routine maintenance work in accordance with the manufacture's testing procedures.
The Company shall notify the City of non-operable or low output batteries. Replacement batteries
shall be 79AH Deka Unigy, 12VDC dry -cell type meeting Caltrans Laboratory Standards or City -
approved equivalent. The Company shall submit the battery brand and type to CITY for review
and approval, prior to purchase of new batteries.
H. CCTV, COMMUNICATION, AND ITS EQUIPMENT
Company shall perform maintenance and repair of CCTV, communication, and ITS
equipment as directed by the City. Work shall include, and not be limited to, maintenance and
repair of signal interconnect, single -mode fiber optic cable, conduit runs, splice kits and cabinets,
CCTV camera assemblies, PTZ motor units, video/data transceivers, ethernet switches, terminal
servers, and distribution units. All work, materials, and equipment shall conform to latest Caltrans
Standard Plans and Specifications and Federal Communication Commission (FCC) specifications.
Personnel performing work shall be certified and properly equipped to fully address maintenance
and repair as directed by the City.
I. DAMAGED EQUIPMENT
The Company shall notify the CITY of the type and condition of all damaged equipment,
and shall remove all damaged equipment to Company's premises as directed by the CITY. Upon
Page 1 I of 14 O -a
EXHIBIT "A"
RFP
approval by the CITY, the Company shall deliver select reusable equipment to the Costa Mesa
Corporation Yard located at 2300 Placentia Avenue.
J. NEW INSTALLATIONS
Company shall include routine maintenance of new traffic devices upon installation
consistent with unit fee identified in the Bid Proposal. In the event that notification is made of a
new installation other than at the beginning of a monthly period, the unit cost will be prorated
from the day the Company is notified.
K. WARRANTY SERVICE
During the period of warranty for new Company furnished equipment, the Company shall
be responsihle for covering hardware warrantees and coordinating warranty service repair work.
Company shall notify the CITY of any warranty repair delays and details of each incident.
L. TRAFFIC CONTROL
The Company shall provide safe and continuous passage for pedestrian and vehicular
traffic at all times. All warning lights, signs, flares, barricades, delineators, detours and other
facilities for the sole convenience and direction of public traffic shall be furnished and maintained
in a neat and clean manner by the Company. All traffic control shall conform to, and be placed in
accordance with, the current Caltrans Traffic Manual, the MUTCD, and the latest updated version
of the "Work Area Traffic Control Handbook" ( WATCH).
During working hours, a minimum of one 10 -foot wide travel lane in each direction,
and all existing left -turn pockets whenever feasible shall be maintained. No lane closures on
arterial highways will be permitted between the hours of 7:00AM to 9:00AM and between
3:30PM to 6:00PM, unless an emergency situation exists and such a closure is necessary to
safeguard the public. Separation between travel lanes, channelization and delineation of the
maintenance area shall be accomplished by the use of delineators and/or cones placed in
conformance with Standards.
Page 12 of 14 F
EXHIBIT KA"
Each vehicle used to place and remove components of a traffic control system on
multi -lane highways shall be equipped with a flashing arrow board which shall be in operation
wben the vehicle is being used for placing, maintaining or removing said components. The
flashing arrow boards shall be in place before implementing lane closure(s). Upon completion of
maintenance, all traffic control signs, barricades, delineators, etc., shall be immediately removed
and site returned to original condition.
SECTION V. PAYMENT
Upon receipt of an itemized invoice within forty-five (45) days by Company, consistent
with the Agreement and Fee Proposal, CITY shall compensate Company for routine maintenance
and repairs required beyond the scope of routine maintenancc as follows:
1. Materials. The CITY shall pay the Company for materials used in
extraordinary maintenance of traffic signals and appurtenances per intersection. CITY has the
right to inspect the Company's records to verify material costs and labor distribution.
2. Direct Labor. The Company shall present with his monthly invoice a record
of hours spent in extraordinary maintenance per intersection. CITY shall pay the Company for
such hours of extraordinary maintenance at the rates specified in the Fee Proposal. Said hourly
rates shall be the total cost to CITY and include all compensation for wages, profit overhead, any
fringe benefits such as employer payments to, or on behalf of workmen for health and welfare,
insurance workers' compensation, pension, vacation, sick leave or any local, State, Federal or
union tax or assessment.
3. Egpipment. The CITY shall pay for equipment used in extraordinary
maintenance as specified in the Fee Proposal. The listing of equipment rates shall constitute total
rates to be paid by the CITY when specified equipment is used. No additional payment of any
kind shall be allowed for equipment except as specified in the Fee Proposal and Agreement per
Page 13 of 14 CR
EXHIBIT "A"
RFP
stated rates. Additional compensation shall not be paid for transporting the equipment to or from
the job site.
Page 14 of 14 9)
1.
2.
EXHIBIT 'AB"
Page I Of 4
El
FEE PROPOSAL
FOR TRAFFIC SIGNAL SYSTEM MAINTENANCE
Unit $
Total $
Routine Maintenance: Quantity (monthly)
(monthly)
a.
Traffic Signal 123 $
S
b.
Battery Backup System 36 $
$
C.
Flashing Crosswalk 7 S
$
d.
Cellular phone for City Traffic Ops 2 S
$
Routine Maintenance Monthly Sub Total: $
$
Extraordinary Maintenance / Hardware:
(Unit is "each" unless noted.. Hardware shall conform to the Scope of Work. Price
quoted shall include all labor, equipment costs, and mark-up.)
a.
Replace luminaire safety light lamp with LED
$
b.
Replace luminaire safety light ballast
$
C.
Replace ISMS florescent lamp
$
d.
Replace LSNS florescent lamp with LED
$
e.
Replace ISNS florescent ballast
$
f.
Install 12" red LED lens Ball S Arrow $
g.
Install 12" yellow LED lens Ball $ Arrow $
h.
Install 12"green LED lens Ball $ Arrow S
L
Replace 3 -section 12" vehicle head assembly with LED complete
S
j.
Replace 5 -section 12" vehicle head assembly with LED complete
S
k.
Replace backplate for vehicle head 3 -section
$
5 -section
$
1.
Replace ped head with LED countdown complete with framework
S
In.
Replace ped module with LED countdown module (retain head)
$
D.
Replace standard Type "E" detector loop complete (4 or Less)
$
Page I Of 4
El
EXRMIT "B"
(more than 4)
$
o.
Replace standard Type "D" detector loop complete (4 or Less)
$
(more than 4)
$
p.
Replace 5' x 50' detector loop complete (4 or Less)
$
(more than 4)
$
q.
Replace pull box with Christy Fiberlite No. 3
$
No. 5
$
No. b
$
r.
Paint pedestrian head
$
S.
Paint vehicle head
$
t.
Paint controller cabinet
$
U.
Paint electrical service cabinet
$
V.
Test traffic signal cabinet
$
( with Full Caltrans Environmental Cert)
$
W.
Install City furnished cabinet on existing foundation
$
X.
Replace NEMA conflict monitor with LED
$
Y-
Replace PPB (Polara "Bulldog" or City approved equal)
$
Z.
Replace ISNS (name panels shall be City furnished) b' $ 81-$
aa.
Conduct city-wide night ride of traffic signals and street lighting
$
ab.
Clean CCTV camera lens
$
ae.
Replace BBS Battery (Caltrans Std. 12VDC dry cell)
$
ad.
Markup on all other materials over supplier invoice amount:
15%
(conforming to Section 2.04.19)
EXHIBIT "B"
3. Extraordinary Maintenance / Labor:
Regular Time
Overtime
Per Hour
Per Hour
Superintendent
$
$
Engineering Technician
$
$
Laboratory Technician
$
$
Maintenance Technician - Lead
$
$
Maintenance Technician
$
$
Utility Technician - Lead
$
Utility Technician
$
Street Light Technician
$
$
Laborer
S
$�-
4. CCTV, Communication, & ITS Regular Time Overtime
Per Hour Per Hour
Fiber Optic Cable Technician $ $
Network Technician $ $
Labor rates shall include all fringe benefits, markup, overhead, etc. for all job classifications
performing extraordinary maintenance work.
5. Extraordinary Maintenance / Equipment (per job trip)-,
Pick -Up Track $
Service Track S
Service/Ladder Truck $
Boom/Ladder Truck $
50' Height Boom Truck $
Crane $
ruga aoro (D
EXHIBIT "B"
Water Truck
$
Dump Truck
$
Complete Paint Rig
$
Concrete Saw and Truck
$
Trencher and Backhoe
$
Air Compressor with Tools
$
Vacuum Truck
$
Boring Machine
$
It is agreed that submission of a proposal shall be considered prima facie evidence that the bidder
has carefiAly examined the scope of services; areas of responsibility; and field conditions, and is
therefore satisfied as to the character, quantity and quality of work to be preformed, materials to be
furnished and requirements of this contract
Bidder.
Firm:
Address:
Phone:
Signature:
Date:
Pap 4 of, 4 @
Costa Mesa Traffic Signals
INDEX
JINTERSEMONS
1
Placentia Ave
2
Placentia Ave
3
Placentia Ave
4
Pl arch Ave
5
Phiocentia Ave
6
Placentia Ave
7
Placentia Ave
8
Placentia Ave
9
W. ititlt St
10
Victoria St
11
IsupedorAve
12
ISupefiorAve
13
Victoria St
14
Victoria St
15
Victoria St
16
Victoria St
17
W. 19th St
IS
W. 19th St
19
W. 19th St
20
Harbor Blvd
21
Harbor Blvd
22
Harbor Blvd
23
Harbor Blvd
24
Harbor Blvd
25
Harbor Blvd
26
Harbor Btvd
27
Harbor Btvd
28
jMdw Blvd
29
JE. 17th St
30
E. 17th St
31
E. 17th St
32
E. 17th St
33
Bristol St
34
Bristol St
35
Bristol St
36
Bristol St
37
Bristol St
38
Bristol St
161h Street
17th Street
1 Sth Street
19th Strut
Victoria Street
Wilson Sheet
Estanda High School South
Estanda fth Sdhool North
Meyer Plane
American Avenue
16th Stllndustrial WaylPom
17th Street
Valley Road 1 Pacific Avenw
Canyon Drive
Natio al Avenue
Pomona Avenue
Pomona Avenue
Anaheim Avenue
Park Avenue
19tfi Street
Bay Street
Hamilton Street
Victoria Street
Wilson Sheet
Harbor Shopping Canter
Fair Drive
Ave
Mesa Verde East! Peterson Place
Orange Avenue
Santa Ana Avenue
Surtlewer Avenue
Town Center Drive
Anton Boulevard
Hotel Way
Pauladno Avenue
Baker Street
TEST
Y
Y
Y
W
0
0
39
Bristol $l
R Randolph Avenue
40
Bristol St
& Bear Street
41
Anton Blvd
& Park Center Drive
42
Anton Blvd
& Avenue of the Arts
43
Bauer St
a IMendoza Drive
44
Baker St
Babb Street
Page 1€If 3
Exhibit C
INDEX
INTERSECTIONS
BBSNIONTHLY
TAT
45
Baker St
&
Mllbro Street
46
Baker St
&
Bear Street
47
Fair Dr
&
Cay Hall t Fairgrounds Entrance
45
Far Dr
&
Vanguard Way
49
Fair Dr
&
Loyola Road
5o
Fairview Rd
&
Wilson Street
51
Fairview Rd
&
Fair Drive
52
Fairview Rd
&
Mlerrimac
53
Fairview Rd
&
Arlington Drive
54
Fairview Rd
&
OCC I Costa Mesa High School
fib
Fairview Rd
&
Monitor Way
56
Fairview Rd
&
Adams Avenue / EI Camino Drive
Y
57
Fairview Rd
&
Baker Street
Y
58
Fairview Rd
&
Paularino Avenue
59
South Coast Dr
&
I Susan Street
60
Sunflower Ave
&
Susan Street
61
Fairview Rd
&
South Coast Drive
Y
62
Fairview Rd
&
SunfkmerAvenue
63
Adorns Ave
&
Pinec reek Drive
64
Harbor Blvd
&
Adams Avenue
Y
65
Adams Ave
&
Royal Palm Drive
Y
65
Adarns Ave
&
Masa Verde Drive East
Y
67
Adorns Ave
&
Mesa Venae West / Placentia Ave
Y
68
Adam Ave
&
Albatross Drive / Shonlar Drive
69
Baker St
&
College Drive
70
Harbor Blvd
&
Baker Street
Y
71
Harbor Blvd
&
NubM Place 1 Target Entrance
Y
72
Harbor Blvd
&
Gisler Avenue
Y
73
Baker St
&
Royal Palm Drive
74
Placentia Ave
&
Fairview Park
75
Harbor Blvd
&
South Coast Drive
Y
76
Harbor Bivd
&
Law Court
Y
77
Harbor Blvd
&
Suri lower Avenue
Y
78
Harbor Bind
&
Scenic Avenue I Lake Center
Y
79
Surdkr+ wAve
&
Wimbledon Way I Grenville
8D
Sunflower Ave
&
Fuchsia Street / Rant
61
Sunflower Ave
&
Bear Street
82
SunttvwerAve
&
Mara Drive
63
Sunflower Ave
&
Park Center Drive
84
Suntkovier Ave
&
Avenue of the Arts
35
Sunflower Ave
&
Saldoka Drive / Flower Street
BS
SunHowar Ave
&
Anton Boulevard
87
Sunflower Ave
&
Hyland
Be
Red Hill Ave
&
Kalrnus Drive
89
Red Hill Ave
&
Baker Street
90
Red Hill Ave
&
Paularino Avenue
Page 2af3 (9)
INDEX
INTERSECTIONS
Tar
91
Baker St
&
Coolidge Avenue
92
Fairview Rd
&
McCormack Lane
93
Bear St
&
Pauladno Avenue
94
Bear St
&
May Company 1 Metro Pointe
95
Bear St
&
South Coast Drive
96
Bear St
&
Crystal Court Entrance
87
South Coast Dr
&
Metro Pointe West
98
South Coast Dr
&
Metro Pointe East
99
jAnton Blvd
&
Sakioka [rive
100
IPauladna Ave
&
Jian Way
101
Anton Blvd
&
Fxpeeian
102
Baker St
&
Fre Station #2
103
Wilson St
&
Pomona Avenue
104
Sakioka
&
Vista
Y
105
Bristol St
&
Redhill Ave I Santa Ana Ave
Y
106
Bristol St
&
SB Newport
Y
107
Bristol St
&
NB Newport
Y
105
Newport Blvd SB
&
Mesa Drive
109
Newport Blvd NB
&
Mesa Drive
110
Newport Bird SB
&
Fair Drive
Y
111
rt Blvd NB
&
Del Mar Avenue
Y
112
Newport Blvd SB
VarVuard Way
113
Newport Bird NO
&
Santa Isaiah Avenue
114
Newport Blvd SB
&
Wilson Street
115
Newport Blvd NB
&
Wilson Street
116
Newport Blvd SB
&
Fairview Road
117
lNewport Blvd NB
&
22nd Sheet
Y
118
lNewport Blvd SB
&
Vim Street
Y
119
lNewport Blvd NB
&
Bay Street
120
Newport Bbd SB
&
Bay Sheet
121
Victoria St
&
Maple Street
122
Wilson St
&
Center way
123
Harbor Blvd
&
Date Place
Y
Total:
36
Page 3 of 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23'
24
Call ans Si pals
Baker Street
&
Newport Frontage NB I SR -55
Baker Street
&
Newport Fronta a SB I SR -55
Paularino Avenue
&
Newport Frontage NB 1 SR -55
Paularino Avenue
&
lNewport Frontage SB I SR -55
Bear Street
&
SR -73 NB Ram
Bear Street
&
SR -73 SB Ram
Bristol Street
&
1-405 NB Ram
Bristol Stmt
&
1-405 SB Ram
Fairview Road
&
1405 SB Ram
Fairview Road
&
1-405 NB Ram
Harbor Blvd
&
1-405 SB Ram
Harbor Blvd
&
1-405 NB Ram
Nemport Blvd
&
16th Street
Newport Blvd
&
17th Street
Newport Blvd
&
18th Street I Rochester
Newport Blvd
&
19th Street
Blvd
&
Broadwa
.Newport
Newport Blvd
&
Harbor Blvd
Newport Blvd
&
Industrial
South Coast Drive
&
1-405 NB Off -Ramp
Hyland 1 South Coast
&
1-405 NB On -Ram
Anton
&
1-405 NB On -Ram
Avenue of the Arts
&
1-405 NB Off --Ram
Susan
&
1-405 NB Off -Ramp
& I Mesa
10
School Flashers
Baker Street
eto
Labrador Drive/Andros Street
Existing
Baker Street
w/o
Labrador DrivelAndros Street
Existing
Placentia Avenue
No
18th Street
Existing
Placentia Avenue
sto
19th Street
Existing
Victoria Street
eto
Canyon Drive
Existing
Victoria Street
w/o
Canyon Drive
Existing
Kill rooks
slo
Belfast
Future
Killvbrooke
Is/o
Garfin rd
Future
Sonora
eto
La Salle
Future
Velasco
Aefo
Sonora
Future
Flashina Crosswalks
Placentia
&
20th Street
Existina
Town Center
&
eto Bristol
Existi
East 17th
&
Raymond
Existing
Santa Ana
&
Rose
Existing
Pomona
&
Sterling
Existing
Paularino
&
Coolidge
Existin
Gisler
&
w/o Iowa
Existing
309
Existing Electronic Speed Feedback Signs
Index Main Street Direction Near Side Street
1
Adams
EB
W/O
Albatross
2
Adams
WB
E/O
Mesa Verde East
3
Baker
EB
E/O
Fairview St
4
Baker
WB
SIO
Babb St
5
Gisler
WB
E/O
California
6
Gisler
EB
a
Sicily
7
Hamilton
WB
E/O
Pomona
8
Hamiton
EB
W/O
Pomona
9
Paularino
EB
W/O
Coolidge
10
Paularino
WB
0
Johnson
11
Placentia
NB
WO
Victoria
12
Placentia
SB
@
Newton SIO48th
13
Placentia
NB
@
Newton S/0 -18th
14
Placentia
NB
S/O
Towne St0-19th)
15
Placentia
SB
NIO
Wilson
16
Pomona
NBSterling
SIO
17
Santa Ana
NaV@SouthCoast
Robin Hood (SIO -21st)
18
Santa Ana
SBCecil
PI SIO -23rd
19
SB Placentia
SBTowne
SI0-19th
20
SB Pomona
SB
Hamilton
21
Susan
NB
22
Susan
SB
@
Sunflower
23
Victoria
WB
0
National
24
Victoria
WB
E/O
Vai /Pacrfic
25
Victoria
EB
W/O
Val /Pacific
26
W_ 18th St
WB
E/O
Whittier
27
lWilson
WB
E/O
Placentia
Future Electronic Speed Feedback Signs
Index Main Street Direction Near Side Street
1
lcalifbmia
SB
E/O
Colorado
2
Baker
EB
W10
Bimini
3
Baker
WB
W/O
Royal Palm
4
Fairview
NB
SIO
Wake Forest
5
Fairview
SB
WO
Lavola
6
Wilson
WB
W/O
Columbia
7
Wilson
EB
E/O
College
8
Arlin ton
WB
W/O
Junipero
9
Arlington
EB
E/O
Fairview
10
Fairview
SB
N/O
Monkor
11
Fairview
NB
S/O
Merrimac
12
'Irvine
NB
SIO
18th
13
'Irvine
SI3
Flower
14
Mendoza
SB
S/O
Baker
15
Bear
NB
SIOAirway
Claire
16
Placentia
SB
SIO
U
EXHIBIT B
CONSULTANT'S PROPOSAL
13 Siemens Industry, Inc.
Traffic Signal Maintenances
SIEMENS
Local Government Solutions
Helping our communities become Vibrant, Growing and Green
City of Costa Mesa
Request for Proposal for the Maintenance of the City's
Traffic Signal System
D]
SIEMENS
January 9`h, 2015
City of Costa Mesa
Raja Sethuraman
Transportation Services Manager
77 Fair Drive
Costa Mesa, CA 92628
RE: Request for Proposal for the Maintenance of the City's Traffic Signal System
Dear Mr. Sethuraman,
Siemens Industry, Inc., Mobility Division, Intelligent Traffic Solutions herein after referred to as Siemens ITS looks
forward to the opportunity to assist the City of Costa Mesa by providing preventative maintenance and repairs for the
City's traffic signal systems. The prices and terms stated will remain in effect for 90 calendar days from the date of
submission, January 9`h, 2015.
Siemens ITS helps municipalities move traffic faster and safer with our intelligent traffic products, solutions, and
services. We specialize in IT systems, design, integration services, maintenance, engineering, testing, repair and
replacement of traffic signals, streetlights and exterior commercial lighting. We staff hundreds of employees across the
nation including an array of professional engineers and qualified International Municipal Signal Association (IMSA)
certified technicians with numerous industry, manufacturer, and system certifications.
Siemens ITS has many years of experience in California and is currently maintaining the intersections within the City of
Costa Mesa as well as many other municipal agencies surrounding your City. Siemens technicians have the knowledge
and capacity to identify and correct any potential equipment failures at each intersection in advance thus alleviating
potential exposure and costly repairs.
During the evaluation, if the City should have any inquiries regarding this proposal please, feel free to contact:
Michael Hutchens
1266 N. La Loma Circle
Anaheim, CA 92806
Office: (714) 630-2100
Cell: (714) 448-6943
Fax: (714) 630-2828
michael.hutchens@siemens.com
Siemens ITS takes pride in providing complete solutions to all maintenance service projects. Providing knowledgeable/
qualified personnel, rapid response times and innovation are prioritiesof our organization. We look forward to serving
the needs of the City of Costa Mesa and thank you in advance for your consideration.
Sincerely,
Steven Teal
Area Operations Manager —Southwest
Steven.tea l0siemens,com
(714)630-2100
TABLE OF CONTENTS
COVERLETTER .......... ............................ ».... ».... »... .............. ».»... »...................... .... ».».......... »».... ........ .................... 2
TABLEOF CONTENTS ....... ».....»......»....................»....»».»..»»..».»....»..»..........»....»....»..».....»....».»......»..»..».».».».3
BACKGROUNDAND APPROACH...».».....»..»»...»....»....»»..».».».».....»»........»».........».»....».».....»....»»..»...»..»..».4
BACKGROUND AND QUALIFICATIONS..................................................................................................................................4
SIEMENS INDUSTRY INC. BACKGROUND..............................................................................................................................4
OURAPPROACii...................................................................................................................................................................6
INTERSECTION RECORDS............................................................................................. .......6
.................................................
ACTiV1TY REPORT'S & INVOICING........................................................................................................................................7
OFFICERECORDS.................................................................................................................................................................7
CUSTOMERPORTAL VIEW...................................................................................................................................................8
TECHNICIAN APPLICATION (MCOMPANION)........................................................................................................................9
SCOPEOF SERVICE ..... »....................... ... .... ......................................................................................................... 10
ROUTINE PR6VENfAT1VE MAINTENANCE..........................................................................................................................10
F,XTRAOKDINARY MAINTENANCE...................................................................................................................................... I 1
LMERGENCYSERVICES...................................................................................................................................................... 12
HARDWARE MAINTENANCE AND OPERAT'IONS.................................................................................................................. 12
PERSONNEL, EQUIPMENT & FACILITIES ..... ........... ».... »........ »»....... .......»........».».»»......».»..»..........
......»...13
PERSONNEL AVAILABI.E TO THE CITY OF COSTA MESA....................................................................................................13
SAFETY& TRAINING.........................................................................................................................................................16
EQUIPMENT........................................................................................................................................................................16
FACII.ITIFS.........................................................................................................................................................................17
INVENTORY........................................................................................................................................................................17
'I'ES77NG SERVICES..................:.........................................................................................................................................18
REFERENCES..»..........».........................»...»..................................................». ..19
FEESCHEDULE........................................................... »............................................................ ...... »................... ».......... 24
3
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015—Siemens industry Inc.
100
BACKGROUND AND APPROACH
We understand the City's needs and are looking forward to continue our comprehensive maintenance for the
City's 123 traffic signalized intersections in order to reduce the incidence of malfunctions, promote safety,
and proactively extend the longevity of equipment. In
addition to preventative maintenance, extraordinary
maintenance of the traffic signal and lighting systems,
closed circuit television cameras, flashing crosswalks,
flashing beacons, battery backup systems, radar speed
warning devices, and the associated communications
network on an on-call and emergency basis will be
included.
BACKGROUND AND QUALIFICATIONS
Siemens ITS' core business is traffic signal and streetlight
maintenance. Siemens Industry Inc. currently services over 10,000 traffic signalized intersections and
400,000 streetlights under long-term maintenance agreements nationwide. We are dedicated to meeting
and exceeding the challenging public safety requirements associated with our industry. Siemens, as a
business, has been in the traffic signal maintenance industry worldwide for over 50 years. Locally, Siemens
ITS (formerly Republic ITS & Signal Maintenance, Inc) has been in business for over 40 years servicing
numerous contracts throughout the state of California. Currently, in Southern California alone Siemens ITS
maintains intersections for over 110 agencies encompassing over 4,000 Locations of various sizes from full
function intersections to in -pavement flashing crosswalks and rapid flashing beacons.
We have a broad range of expertise and experienced personnel including; registered professional
transportation engineers, Journeymen Electricians and Internal Municipal Signal Association (IMSA) Certified
Traffic Signal Technicians. We have the only IMSA training program in the U.S. and are dedicated to meeting
and exceeding the challenging public safety requirement associated with the traffic management, traffic
signal, and streetlight maintenance industry. Our focus has always been to deliver the right solution that
meets the customer's needs.
As the leader in the private traffic signal and streetlight maintenance industry in the United States, Siemens is
able to provide unparalleled expertise and outstanding value in traffic signal and street lighting related
projects.
SIEMENS INDUSTRY INC. BACKGROUND
Siemens Industry, Inc. is a global powerhouse in electronics and electrical engineering, operating in the fields
of industry, energy, and healthcare as well as providing infrastructure
solutions, primarily for cities and metropolitan areas. Founded more than 160
years ago, Siemens stands for technological excellence, innovation, quality, and
reliability. The company is the world's largest provider of environmental
technologies and holds the answers to the challenges of growing global
population, urbanization, climate change, and resource conservation. Siemens
employs over 400,000 individuals globally and our worldwide revenues exceed
$100 billion dollars annually.
Siemens ITS, a division of Siemens AG, is a leader in the Intelligent Traffic
Solutions market in the United States.
4
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc.
Siemens is your partner to develop and intelligent, economical, and integrated solution that will increase the
quality of life in your city by improving safety, energy efficiency, traffic -flow, and providing complete service
and operations while generating capital that can be invested in additional infrastructure upgrades. Withthe
most comprehensive portfolio of integrated transportation products, services and solutions, Siemens keeps
America moving.
We provide intelligent solutions for the improvement of mobility, safety and environmental protection in
road traffic. The range of services includes energy-efficient LED signals, scalable traffic computers, entire
traffic control centers, and even satellite -based toll systems for inter -city traffic. In brief, Siemens ITS is
focused on delivering what cities need most today, safe, reliable infrastructure solutions that help decrease
costs, increase revenue, and have a positive environmental impact for the city
and its residents. Whether you choose to commute by foot, bike, car, bus or
light rail, Siemens traffic management solutions help you arrive safely, more
efficiently and with less impact on the environment.
Our years of experience in traffic management, along with our comprehensive
portfolio of intelligent city solutions, can help you improve the quality of life
for your citizens and visitors by identifying ways to address critical
infrastructure needs without increasing costs and actually generating savings.
We have exceptional experience, well-positioned infrastructure, and strategic
business to business relationships and unparalleled expertise. These
qualifications strongly support our ability to safely, efficiently and
cost-effectively provide transportation engineering service and traffic signal
maintenance and retrofit services. We pride ourselves in providing complete turnkey solutions to traffic signal
and streetlight maintenance and related improvement projects. Personal customer service, rapid response
time, innovation, experienced and qualified personnel in the streetlight and traffic signal industry are our
greatest priorities.
Intelligent city solutions like integrated traffic solutions, energy-saving streetlights and advanced parking
solutions make smart business sense. It allows Cities to save money, positively impact revenue and use those
dollars to fund additional critical projects.
Siemens Industry Inc. has a long history of providing ITS systems, designs, integration services and
maintenance to agencies throughout the nation. Over the past 40 years, Siemens has delivered more than
300 fully operational traffic signal control systems inthe US and we perform traffic signal maintenance in over
300 cities nationwide.
Street lights account for up to 400A of a city's utility bill. One change to energy efficient LED streetlights can
have a dramatic impact. It can help reduce energy consumption by up to 50% and that results in more budget
savings. Siemens ITS has installed more than half a million LED traffic signal and streetlight retrofit kits in
approximately 175 agencies. That is more LEDs than any other entity in the US, public or private. By
completing our in-house expertise and infrastructure with strategic business alliances, Siemens ITS is able to
provide turnkey LED retrofit projects that make financial sense for tax payers and public government.
City of Costa Mesa -Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc.
OUR APPROACH
It is always the goal of Siemens ITS to hone our service around a City's needs. We understand that
throughout the term of a contract of this type, those needs may change. We approach all of our contracts
with the same vision; build a partnership with the City's staff and work towards achieving common goals set
forth through that partnership. We realize that this is an ever evolving process and that is why we believe
that the only successful route is through establishing these common goals. Siemens' account management
team as well as our field staff works closely with the City in order to make sure that all of your requests are
being effectively addressed. We make every effort to ensure that the City's engineering staff is always aware
of issues that are in need of attention.
Michael Hutchens will be the Account Manager serving the City of Costa Mesa. He and his service
coordinator, Candace Gallaher, will be responsible for maintaining communication with the City regarding
daily operation and maintenance of all traffic signal equipment.
Siemens will provide a comprehensive routine scheduled maintenance program which is designed to
eliminate or reduce incidences of malfunctions, complaints, and extend the useful life of the City's traffic
signal equipment. We will also provide extraordinary, emergency repairs and technical support services to
the City's traffic signal systems in accordance with the City's requirements and as listed below. The program
includes periodic inspection, testing, recordkeeping, cleaning, repair, and replacement of equipment.
INTERSECTION REcoRDs
We will maintain permanent service records at each signalized intersection documenting all preventative
maintenance visits, as well as all ongoing work, operations and hardware malfunctions, repairs and
configuration work. An example of our cabinet log (intersection record) is below:
6
City of Costa Mesa - Request for Proposal for the Maintenance of the CiWs Traffic Signal System
01/09/2015 — Siemens Industry Inc.
ACTIVITY REPORTS & INVOICING
A monthly activity report will be attached to all routine and response maintenance invoices by the 15"' day of
the following month the work was performed. In addition to the monthly report, we will provide a
consolidated activity report for the previous calendar year no later than January 3d h. We will be available to
meet with representatives from the City of Costa Mesa on a monthly basis to review invoicing, activity
reports, and operations as desired by staff. An example of the activity report is below:
Dak ComNeled: Fr1. NOW14110141&30 Work order 0: 51WMI39 contract * 2600072331
Pttrtdtase Order. 3!W
Oeseuphon: BAKER i COOLIDOE W/O 003
Rem: I Qty and Unit Cost I Extra I Routine
Date Completed: Mon, NOYMR01410:1 S Work Order A 5002366647 DaMt Memo Req.
Description: FOUND BROKER PPS
Ran: I Oty and unit coat I Extra I Routine
Tote) I S 175.00 1 $60.00 1 $235.00
OFFICE RECORDS
Siemens recognizes that speed, efficiency, and comprehensive service are the keys to customer satisfaction in
our industry. With this in mind, our technicians are now transmitting service response items (preventative
maintenance, emergency calls, scheduled extraordinary repairs, etc.) in real-time back to our traffic signal
maintenance and management system using a handheld device. This allows our customers to view all work
orders in real time through our Customer Portal.
In addition to our scheduled maintenance activities and responses to service requests, documentation noting
any other needed repair work is also available to our technicians. Our handheld application "mCompanion"
also functions as a dispatching tool; once a service request is dispatched to a technician, relevant information
concerning the nature of the call and the intersection is immediately available to them on their devices.
Our Maintenance/Record System includes the following:
• Service Request Management and Scheduling, including time stamping and dispatching.
• Scheduled Maintenance Management.
• Agency Information Management, including contacts, billing information, etc.
• Contractual Information, including frequencies of scheduled maintenance, contract periods, "Not to
Exceed" limits, etc.
• Report Generation, including invoices, materials use, etc.
• Inventory control, including real-time tracking of available and installed equipment.
Information available to view or download through the Customer Portal includes:
• Real-time status of Scheduled Maintenance and Service Request calls.
• Intersection maintenance histories.
• Account information
City of Costa Mesa -Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc.
0
CUSTOMER PORTAL VIEW
(A detailed presentation is available upon request)
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City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 – Siemens Industry Inc.
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City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 – Siemens Industry Inc.
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TECHNICIAN APPLICATION (MCOMPANION)
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Call No: 5100790554 Pttu: 5 Task. 1 Status:
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9
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc.
SCOPE OF SERVICE
ROUTINE PREVENTATIVE MAINTENANCE
1. Siemens will clean cabinet interior and exterior, remove dirt and foreign material. Replace or clean
cabinet filters and light bulbs. Verify a water tight seal exists around cabinet base and provide additional
sealant as needed to maintain a moisture proof bond to protect the cabinet interior. We will also
lubricate locks and hinges when required.
2. We will maintain an accurate chronograph and set all controller, conflict monitor and BBS clocks to
National Bureau of Standards real time and dates.
3. We will check all signal and pedestrian phase and interval timing and circuits for correct operations,
including yellow and flashing don't walk intervals by chronograph or stop watch.
4. We will check voltage at main power supply and verify connections at power panel, ground buss, loop
and field terminal panels are secure.
5. Siemens will check all detection equipment including cabinet detector amp units, individual field loops,
pedestrian buttons, bicycle push buttons, and video detection components.
b. The conflict monitors will be tested twice per calendar year using ATSI 2600 conflict monitor tester or
equivalent. We will generate a report for each test conducted. A replacement conflict monitor or MMU,
of like kind, will be furnished and installed into the cabinet to monitor the intersection while the test is
being conducted. All test results will be documented. Any conflict monitor or MMU that does not pass
the test will be repaired or replaced and billed as extraordinary maintenance.
7. We will visually inspect all relays, power supplies, fuses, clocks, dials, switches, etc., and make routine
adjustments or minor repairs as necessary.
8. Our technician will inspect signal poles, traffic signals, pedestrian heads and Light Emitting Diode (LED)
quality of brightness, signal pole mounted signs, pedestrian buttons, safety lights, illuminated street
name signs, vehicle detectors, etc., and remove dirt and any foreign material.
9. We will check each BBS unit by bypassing during each intersection and verify battery condition and
voltage continuity. We will maintain monthly log of BBS test results and City shall be notified of any
deficiencies affecting BBS unit performance.
10. Our technician will perform a monthly maintenance inspection of each flashing crosswalk system in the
City based on the -following:
a. Clean cabinet inside and outside and remove any foreign material.
b. Check power supply voltage, solar equipment, and replace any batteries as necessary.
c. Check settings for on/off timing, flashing rate, flashing duration, and time of day.
d. Maintain all digital time clocks to National Bureau of standards time.
e. Observe each pole, head, traffic control sign, etc., and remove foreign material.
11. Siemens will immediately correct all safety deficiencies found during inspection and schedule non-
emergency work which shall be completed within 14 calendar days after authorization is received from
the City's traffic engineer or their appointed delegate.
12. In carrying out the above described tasks, Siemens will immediately notify the City of any conditions that
10
City of Costa Mesa - Request for Proposal for the Maintenance of the City�s Traffic Signal System
01/09/2015 —Siemens Industry Inc.
constitutes a public hazard or may affect efficient signal timing or coordination. Siemens will repair or
replace parts and lamps, and keep the traffic systems hardware in good working condition.
13. Your traffic signals, flashers and owned streetlights will be inspected once per month at night. A list of all
outages or malfunctioning signals, illuminated street name signs, flashers and street lighting will be
submitted to the City directly following the monthly night patrol. Upon your approval of listed repair
work, repairs will be performed within 5 business days.
Siemens' proposed schedule for routine maintenance will be based on the convenience of the City. The
duration of standard maintenance will differ, depending on the repairs, if any, required during a given month.
Emergency response will be available 24 hours a day, 7 days a week. A more detailed schedule can be
provided after the award of contracts.
** our crews will not change the traffic signal timing without direction from the City's Traffic Services
Manager or appointed delegate.
EXTRAORDINARY MAINTENANCE
In addition to the previously mentioned routine maintenance activities, Siemens will provide the City with
extraordinary maintenance services on an as needed basis. Extraordinary maintenance may include:
1. Failure or malfunction of the signal system if caused by vehicle collision, vandalism, civil disorder,
windstorm, natural disasters, street construction, or excavation.
2. Maintenance of safety lighting at signalized intersections.
3. Maintenance of internally illuminated street name signs and bulbs at signalized intersections.
4. Upgrades or installations as directed by the Cfty.
S. Replace damaged loop detectors including sawcut and lead-in cables into conduit.
6. Replacement of Walk/Don't Walk pedestrian indications with modular, countdown LED type per
ITE specifications
7. Repainting of signal heads, back plates, visors, frameworks, pedestrian push button housing,
electric meter service cabinets, and controller cabinets as directed by the CITY. Repainting shall
conform to State Standards. Controller cabinets will be painted with a white vinyl finish coat and
pretreatment vinyl wash primer with anti -graffiti coating.
8. Maintenance of City owned street lights as directed by the City.
9. Maintenance of City owned, flashing beacons,. BBS, electronic radar speed feedback signs,
flashing crosswalks, and associated equipment as directed by the City (per section IV paragraph
F)
10. Maintenance of City owned CCN, signal interconnect (SIC), single -mode fiber optic (SMFO) cable,
and associated communication and ITS equipment and infrastructure as directed by the City.
11. Complete Intersection re -wire (scheduled and emergency)
12. Upgrading controller cabinets
13. Responding to Underground Service Alert requests
14. Assisting in inspection of new installations
11
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc.
9)
Siemens will not perform any extraordinary maintenance without the approval of the Traffic Services
Manager or his authorized representative. If our technician encounters a situation wherein extraordinary
maintenance is needed, Siemens will supply the City with a description of the work required as well as a
proposed cost estimate for approval.
Siemens utilizes all Traffic Signal Manufactures when required. In addition, Siemens uses its own forces for all
work within this RFP but can employ subcontractors if absolutely necessary and requested by the customer.
EMERGENCY SERVICES
Siemens will respond to emergency requests and reports of damaged traffic signals within 30 minutes during
regular business hours, non -working hours, weekends and holidays under normal conditions. Emergency
repairs shall constitute work made necessary to return a traffic signal to proper operation following a device
malfunction, failure, loss of indication, accident damage, construction damage, or any other emergency
situation.
Reports of traffic signal or Streetlight problems can be initiated by calling our 24 hour number any time, day
or night: 14MO-LIGHTS-ON (1-800-544-4576).
Siemens ITS will provide temporary emergency replacements of an acceptable type to the City in the event of
a knockdown, until permanent repairs can be made. Permanent replacement of equipment will not be made
until written approval from the City of Costa Mesa is received by Siemens ITS. Please know that in order to
reduce cost and return trips, supplies for permanent replacements are typically available and that course of
action is preferred.
All emergency service calls will be recorded onto the inspection log located in each traffic signal controller
cabinet indicating all emergency work performed.
Siemens ITS technicians responding to the report of a black -out will be equipped with the traffic control
equipment such as traffic cones, arrow boards and warning signs necessary to make the intersection safe
until signal repairs can be made.
HARDWARE MAINTENANCE AND OPERATIONS
Siemens will repair, replace or otherwise render in good working condition defective parts of the traffic signal
control equipment with like make and model parts for temporary and permanent replacements, except as
individually agreed upon by the City staff. We will furnish temporary replacement traffic signal controllers,
preemption units, detector amplifiers, conflict monitors, video detection systems, uninterruptible power
supplies, etc. as the need arises.
Defective or malfunctioning controller cabinet equipment will be reported to the City for approval to make
the necessary changes. Changes made will be recorded on the maintenance or repair log within the traffic
signal controller cabinet. items that are no longer covered under the manufacturer's warranty will be
repaired or replaced with new parts.
if traffic signal equipment becomes obsolete or deteriorated to the point of being beyond repair, Siemens will
report such conditions to the City and provide evidence that replacement is necessary. We will provide an
estimate indicating the costs for replacement of the controller and submit this information to the City.
Permanent replacement of the traffic signal controller will not be completed without approval of City staff.
12
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 —Siemens Industry Inc.
PERSONNEL, EQUIPMENT & FACILITIES
PERSONNEL AVAILABLE TO THE GTY OF COSTA MESA
Locally, here in Southern California, our division of Siemens retains 20 office personnel and 54 service
technicians. Nationally that number increases to over 60 office personnel and 300 technicians. Siemens, as
an entity, nationally has over 80,000 employees distributed over numerous divisions and business types.
Globally, that number increases to over 400,000 in approximately 140 countries worldwide.
Steven Teal
Area Operations
Manager
Henry Graves
Maintenance Field
Supervisor
Primary
Maintenance
Technician:
Rigo Gonzales
Also Available in
Orange County:
Minh Tran
Lino Darde
Kevin Daxon
Casey Rice
Francisco Alvarado
Neale Ramos
Michael Hutchens
Sr. Service
Account Manager
Candace Gallaher h Christopher Slocum
Sr. Service Construction Field
Coordinator Supervisor
Construction:
23 Field employees
specializing in traffic
signal construction
and repair.
13
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015—Siemens Industry Inc.
101
Steven Teal, Southwest Area Operations Manager
- IMSA Level I, It & III Certified Traffic Signal Technician
- Worked with Signal Maintenance Inc. as a traffic signal technician, engineering technician and traffic
signal maintenance operations manager.
- Certified on Econolite TS -1 & TS -2 NEMA controllers
- Over 17 years experience in video detection, telemetry, communications and all other aspects of
streetlight and traffic signal maintenance and troubleshooting.
- Installation and wiring battery backup systems and traffic signal controller cabinets
- Proficient with BI -Trans software: 233, 200CA and 21OFM
- Proficient with Los Angeles County software: LACO 1, LACO 111 and LACO 3
- Certified on Type 170 controllers
Michael Hutchens, Senior Service Account Manager
- Over 21 years experience in the traffic signal and streetlight maintenance industry
- IMSA Level I, 11 & III Certified
- IMSA Work Zone Safety Certified
- Extensive experience in both the technical and construction -related aspects of the traffic signal and
streetlight maintenance industry
- Served as technical support for US Traffic Corp.
- Experience working with a variety of traffic signal products
Candace Gallaher, Senior Service Coordinator
- Over 10 years experience in managing traffic signal maintenance, repair and construction contracts.
Henry Graves, Maintenance Field Supervisor
- Over 25 years experience in traffic signal repair and construction
- Skilled with all aspects of streetlight and traffic signal maintenance, repair and construction
Christopher Slocum, Utility/Construction Field Supervisor
- Over 20 years experience with all aspects of Traffic Signal Maintenance, Construction and Repair
Riga Gonzales, Primary Traffic Signal Technician for the City of Costa Mesa
- Over 25 years experience in traffic signal maintenance
- IMSA Level I, II & III Certified
- IMSA Work Zone Safety Certified
- IMSA Traffic Signal Inspector Certified
- NEC Certified
- Certified on TS -1, TS -2, Type 170, NEMA controllers, VMS
- Experience in video detection, telemetry, communications and all other aspects of traffic signal and
streetlight maintenance and troubleshooting
- Proficient with Muttisonics 820A & Osam
- Experienced with hardwire and wireless communications technology
- Expertise in installation, programming and testing of various battery back-up systems
Minh Tran, Engineering Technician
- Over 20 years experience in the traffic signal maintenance industry.
- IMSA Level I, II & III Certified
- IMSA Work Zone Safety Certified
- IMSA Traffic Signal Inspector Certified
14
City of Costa Mesa -Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc.
- NEC Certified
- Certified on Econolite TS -1 & TS -2 NEMA controllers
- Certified on Type 170 controllers
- Certified in Iteris ITS Video Detection
- Extremely knowledgeable with all ATMS equipment
- Extensive experience in the installation, diagnosis, and repair of CMS and CCN
Lino Darde, Traffic Signal Maintenance Technician
Over 20 years experience in traffic signal maintenance
IMSA Level I, II & 111 Certified
IMSA Work Zone Safety Certified
NEC Certified
- Extensive experience with all types of systems including traffic signal requirements of the City of
Siemens Industry, Inc.
- Certified on TS -1, TS -2, Type 170, NEMA controllers, VMS
Experience in video detection, telemetry, communications and all other aspects of traffic signal and
streetlight maintenance and troubleshooting
Proficient with Multisonics 820A/Osam & Econolite ASC Controllers
Experienced with hardwire and wireless communications technology
Kevin Daxon, Traffic Signal Technician
- Over 10 years experience as a traffic signal technician
- IMSA Level 1 & 11 Certified Traffic Signal Technician
- IMSA Work Zone Safety Certified
- State of California NEC Certified General Electrician
- Skilled with all aspects of traffic signal and streetlight maintenance and troubleshooting.
- Proficient with TS -1, TS -2, Type 170, NEMA controllers
- Installation and wiring.battery back up systems and traffic signal controller cabinets
- Experience in working with various video detection systems
- Has worked with/ in all of our agency cities in OC and LA Counties as well as various cities in the
Inland Empire.
Casey Rice, Traffic Signal Technician
- Over 7 years experience in the traffic signal repair and maintenance industry
Proficient with all aspects of Traffic Signal maintenance, troubleshooting and repair.
IMSA Level I
IMSA Work Zone Safety Certified
Francisco Ahrarado, Traffic Signal Technician
- Over 5 years experience in the traffic signal repair and maintenance industry
- Proficient with all aspects of Traffic Signal maintenance, troubleshooting and repair.
- IMSA Level I & 11 Certified
- IMSA Work Zone Safety Certified
Neale karnos, Traffic Signal Maintenance Technician
- Over 10 years experience in traffic signal maintenance
- IMSA Level I & II Certified
- IMSA Work Zone Safety Certified
15
City of Costa Mesa - Request for Proposal for the Maintenance of the Citys Traffic Signal System
01/09/2015 —Siemens Industry Inc.
SAFETY & TRAINING
Siemens administers a comprehensive company -wide safety program to ensure that safety on all job sites is
the top priority. Our employees are required to read and understand "Safety Rules for the Outside Electrical
industry" by the National Electrical Contractors Association (NECA). Siemens ITS has a zero tolerance policy
on all safety violations. Siemens will provide copies of any safety history documentation upon request.
Our employees are trained using a variety of resources and methods. The IBEW provides professional
competence and safety training to our field staff. Our employees are trained in basic safety including proper
lifting techniques. They have weekly tailgate meetings that address items such as electrical safety and
current industry safety practices. Siemens is a proponent of formal training as well. Our electricians and
technicians are also IMSA and IBEW trained. Prior to being sent out to work on their own, each electrician
spends time with a number of senior staff members to learn the procedures and protocols we follow and
must pass a series of tests before the area superintendents permit them to work independently.
Siemens ITS employees are given CPR and First Aid training to provide treatment in the event of an
emergency. We believe it is critical that members of our field staff are properly trained and enabled to help
both themselves and others in the event of an emergency.
With offices located across the country, Siemens is the largest employer of IMSA level 1, II and 111 employees,
and we are expanding to provide more job opportunities nationwide. Siemens has the only federally
approved Traffic Signal Maintenance Journeyman Apprenticeship program in the Unites States, which is open
to all employees.
EQUIPMENT
Siemens owns and operates approximately 150 service vehicles of various types and sizes within Califomia.
More than half of those trucks are located in Southern California. To help ensure safety, Siemens uses
hydraulic bucket trucks with aerial lifts which are Occupational Safety and Health Administration (OSHA)
approved, inspected and certified as required by law. All drivers are trained through the Sentry Program for
Insulated Devices.
Equipment Available for this Contract
Year
Make
Model
Equipment Type
2011
Ford
F1S0
Service Truck
2011
Ford
F150
Service Truck
2011
Ford
F450
Bucket Truck
2012
Ford
F550
Bucket Truck
2012
1 Ford
F550
Bucket Truck
2011
Ford
F5S0
Bucket Truck
2012
Ford
F5S0
Bucket Truck
2002
GMC
C6500
Dump Truck
2004
FORD
F450
Dum Truck
2006
FORD
F550
Contractor Body
2005
FORD
F550
Contractor Body
2009
CHEVROLET
COLORADO
Service Body
2007
Carrier
Trailer
Conductor Trailer
2004
MLBLT
Trailer
Cable Trailer
2008
DITCH WITCH
I T19B
Bore Rig w/Trailer
20087
DITCH WITCH
I ZT9S
Vacuum w/ Trailer
16
City of Costa Mesa - Request for Proposal for the Maintenance of the city's Traffic Signal System
01/09/2015—Siemens Industry Inc.
IN
In addition to the above referenced equipment, Siemens owns many other bucket trucks and construction
vehicles. We also own multiple Arrow boards, towable air compressors, towable changeable message signs,
Bobcat with auger & backhoe attachments, all required hand tools, and many more other items for
maintenance and construction. A much more detailed list can be provided upon your request.
Siemens employees working for the City will be equipped with the necessary communications devices in
order to communicate with City employees with ease. We will also provide the City with two cell phones.
Our crews assigned to the City will possess a digital camera, cellular phone and a laptop to access, send, and
receive real-time information.
FAcILrnES
• Our Anaheim, office will be responsible for serving the City of Costa Mesa. Anaheim is Siemens'
Southem California regional headquarters and its largest office. It is located at 1266 N. La Loma
Circle, Anaheim, California.
• La Mirada, CA: This facility houses all materials and equipment necessary to maintain traffic signals,
streetlights and related projects for all of Southern California.
Riverside, CA: In addition to the Anaheim office, Siemens has an office location at 2240 Business
Way in the City of Riverside, California. This facility houses all materials and equipment necessary to
maintain electrical systems, traffic signals, streetlights and perform related projects for the San
Bernardino and Riverside area. This facility also houses our Southern California laboratory facility.
The laboratory provides in house electrical testing and repair services which allow Siemens to
benefit from immediate test results obtained independently from manufacturers.
• EI Cajon, CA: Siemens' San Diego office is located at 1820 John Towers Avenue in EI Cajon,
California. This facility houses all materials and equipment necessary to maintain electrical systems,
traffic signals, streetlights and perform related projects for the San Diego area.
• Novato, CA: Siemens' Corporate Headquarters is located at 371 Bel Marin Keys Blvd, Novato,
California approximately 30 minutes North of San Francisco. The corporate staff supports all field
offices and operations including training, safety, purchasing, and accounting.
• Additional office locations are located in:
o San Rafael, CA
o Sacramento, CA
o Tempe, AZ
o Grand Prairie, TX
o Houston, TX
o Austin, TX
o Billerica, MA
iNVENIFORY
Siemens maintains an extensive inventory of traffic signal and streetlight equipment including controllers,
cabinets, load switches, signal heads, poles, LED lamps, luminaries, service cabinets and other miscellaneous
parts. This extensive inventory combined with our vast experience and testing facilities enable Siemens to
repair or replace damaged equipment expeditiously and professionally.
17
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015—Siemens Industry Inc.
Siemens employees will be equipped with all spare parts necessary to place a signal system back in operation
for ordinary trouble calls, including sensing devices for induction loop detectors. No permanent or
temporary change of controller mechanisms will be done without prior approval of the City except in case of
an emergency. Siemens will notify the City that the equipment was removed and replaced with approved
spare equipment. Inventory levels are maintained in order to accommodate each individual Agency's needs.
Siemens continually monitors and modifies inventory levels as required by current maintenance and repair.
TESTING SERVICES
Siemens has laboratories and regional repair facilities that are available to the City to test, repair and certify
your traffic signal components. Our new testing facility is located in Riverside, CA. We specialize in controller
and cabinet system testing to support services including: controller repair and conflict monitor/ CMU/MMU
testing and certification. Our facilities service all types and brands of traffic signal control equipment
including Cal Standard, NEMA TS -1 and TS -2 and ITS equipment. Siemens's laboratory personnel includes
degreed IMSA certified traffic signal technicians and certified Electricians. Our Field technicians perform all
traffic signal related tasks with decades of cumulative traffic signal test and repair experience. We maintain
the state of the art electronic servicing equipment.
Fiber Optic Repair Installation Maintenance Services
Siemens has a dedicated fiber optic placement, troubleshooting, and emergency repair team available for the
City of Siemens Industry, Inc.. The team is fully equipped to perform OTDR testing, fusion splicing, and any
documentation needs for the City. Siemens is currently a fiber optic systems and CCTV maintenance provider
for Caltrans.
Siemens owns the following equipment used for various ITS components-
MMU/CMU Test and Certification Equipment for all Standard monitors
• Backup Battery Capacity Analyzation and Testing Equipment
• LED lumens Testers/various brands
18
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015—Siemens Industry Inc.
0
REFERENCES
Siemens has been extremely successful in retaining traffic signal, streetlight, and engineering customers due
to our desire to offer the best possible customer service. Siemens has an exemplary customer service track -
record highlighted by our well-qualified field personnel, knowledgeable customer service representatives,
and proprietary detailed monthly reports. We understand what is required to maintain a community's
electrical infrastructure and exceed our customer's expectations.
CliewAgemy
Type of Work
Agency Contact Person
Telephone Number
City of Alhambra
68 South First Street
On -Call Traffic Signal
Stan Hertel,
(626) 570-5074
Alhambra, CA 91801
Maintenance
Traffic Signal Supervisor
City of Anaheim
200 South Anaheim Blvd
On -Call Traffic Signal
Christopher Dahl
(714) 765-6908
Anaheim, CA 92805
Maintenance
Town of Apple Valley
Traffic Signal
Lance Miller,
(760) 240-7000
14955 Dale Evans Pkwy.
Maintenance
Public Works Supervisor
ext. 7544
Apple Valley, CA 92307
City of Arcadia
11800 Goldring Road
On -Call Traffic Signal
David McVey,
(626) 256-6676
Arcadia, CA 91066
Maintenance
Street Superintendent
City of Artesia
18747 Clarkdale Ave.
Traffic Signal
C Hui Lai,
(714) 974-7863
Artesia, CA 90701
Maintenance
Traffic Engineer
City of Azusa
213 E. Foothills Blvd.
Traffic Signal
Carl Hassel,
(626) 812-5064
Maintenance
City Engineer
Azusa, CA 91702
City of Banning
Traffic Signal
Kahono Oei,
99 Ramsey Street,
Maintenance
Assistant Director of Public
(951) 922-3130
Banning, CA 92220
Works
City of Calimesa
Traffic Signal
Bob French,
909 795-9801
( )
ue
908 Park Avenue
908 Park Avenue
Maintenance
Director of Public Works
ext. 235
CaliCity
of Carlsbad
Traffic Signal &
1635 Faraday Ave.
Streetlight
Heidi Heisterman
(760) 434-2937
Carlsbad, CA 92008
Maintenance
City of Cathedral City
68700 Avenida Lalo
Traffic Signal
Pat Milos,
(760) 770-3490
Guerrero
Maintenance
Traffic Engineer
Cathedral City, CA
City of Colton
650 No La Cadena Drive
Traffic Signal
Victor Ortiz,
(909) 370-5065
Colton, CA 92324
Maintenance
Engineering Supervisor
City of Commerce
Traffic Signal
Victor San Lucas,
(323) 722-4805
2535 Commerce Way
Maintenance
City Engineer
Ext. 2206
Commerce, CA 90040
19
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc.
01
aient/Agency
Type of Work
Agency Contaet Person
Telephone Number
City of Corona
400 South Vicentia Ave.
On -Call Traffic Signal
Gabriel Hernandez,
(951) 903-9286
Maintenance
Traffic Signal Specialist
Corona, CA 92882
City of Cudahy
Traffic Signal
Carlos Alvarado,
5220 Santa Anna Street
Maintenance
City Engineer
(323) 773-5143
Cudahy, CA 90201
City of Dana Point
33282 Golden Lantern
Traffic Signal
Matt Sinacori,
(949) 248-3574
Maintenance
City Engineer
Dana Point, CA 92629
City of Diamond Bar
Traffic Signal
David Liu,
21825 E. Copley Drive
Maintenance
Director Public Works
(909) 839-7041
Diamond Bar, CA 91765
City of Duarte
1600 Huntington Drive
Traffic Signal
Troy Wittenbrock,
(626) 357-7931
Maintenance
Field Services Manager
Duarte, CA 91010
City of EI Cajon
Traffic Signal &
Ed Krulikowski,
200 East Main St.
Streetlight
Maintenance Supervisor
(619) 441-1651
El Cajon, CA 92020
Maintenance
City of EI Monte
11333 Valley Boulevard
On -Call Traffic Signal
Ken Ballinger,
(626) 945-7434
Maintenance
Public Works Supervisor
El Monte, CA. 91731-3293
City of Fountain Valley
Traffic Signal
Temo Galvez,
10200 Slater Ave.
Maintenance
City Engineer
(714) 593-4517
Fountain Valley, CA 92708
City of Glendale
Traffic Signal
�
Wayne C. Ko,
y
(818) 548-3960
633 East Broadway, Room
Maintenance
Senior Traffic Engineer
ext. 8365
300 Glendale, CA 91206
City of Grand Terrace
Traffic Signal
Steve Barry,
22795 Barton Road
Maintenance
Asst. City Manager
(909) 824-6621
Grand Terrace, CA 92324
City of Hesperia
On -Call Traffic Signal
Scott Smith,
15776 Main Street
Maintenance
Traffic Crew Supervisor
(760) 947-1814
Hesperia, CA 92345
City of Highland
Traffic Signal
Dennis Barton,
(909 ) 8646861
27215 Base Line
Maintenance
Engineering Manager
ext. 251
Highland, CA
City of Irvine
Dave Flanagan,
6427 Oak Canyon, #3
Traffic Signal
Supervising Traffic Systems
(949) 724-7684
Irvine, CA 92618
Maintenance
Specialist
City of La Mesa
Traffic Signal &
8130 Allison Ave.
Streetlight
Kathy Feilen
(619) 667-1144
La Mesa, CA 91941
Maintenance
City of Lemon Grove
Traffic Signal &
3232 Main St.
Streetlight
Majid AI-Ghafry
(6.19) 825-3810
Lemon Grove, CA 91945
Maintenance
20
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 —Siemens Industry Inc.
Oient/Agency
Type of Work
Agency Contact Person
Telephone Number
City 0 Narbonne Lomita
24300
Traffic & Streetlight
Gregory McPherron,
(310) 325-7110
Lomita, CA 90717
Maintenance
Grants Director
City of Maywood
Traffic Signal
Ed Ahrens,
4319 East Slauson Avenue
Maintenance
City Manager
(323) 562-5024
Maywood, CA 90270
City of Malibu
Traffic Signal
Richard Calvin
23815 Stuart Ranch Road
Maintenance
Public Works
(310) 4S6-2489
Malibu, CA 90265
Mission Viejo
Traffic Signal
Brett Candey,
200 Civic Center
Maintenance
Traffic Engineer
(949) 470-3039
Mission Viejo, CA 92691
City of Montebello
Traffic Signal
Sam Kouri,
1600 West Beverly Blvd.
Maintenance
Traffic Engineer
(323) 887-1462
Montebello, CA 90640
City of Moorpark
Traffic Signal
Michael Nazito,
799 Moorpark Ave.
Maintenance
Public Works Supervisor
(805) 529-6864
Moorpark, CA 93021
City of Newport Beach
Traffic Signal
George Bernard,
3300 Newport Blvd.
Maintenance
Traffic Engineer
(949) 644-3348
Newport Beach, CA 92663
City of Norco
1281 Fifth Street
Traffic Signal
William Thompson,
(951) 270-5601
Norco, CA 92860
Maintenance
Director of Public Works
City of Ontario
Traffic Signal
Bruce Smith,
303 E. B Street
Maintenance
Senior Associate Engineer
(909) 395-2151
Ontario, CA 91764
City of Ontario
Streetlight
Patrick Malloy,
303 E. B Street
Maintenance
Public Works Supervisor
(909) 395-2600
Ontario, CA 91764
City of Palm Desert
Traffic Signal
Robert Becerra,
73510 Fred Waring Drive
Maintenance
Traffic Signal Specialist
(760) 346-0611
Palm Desert, CA 92260
City of Palm Springs
Marcus L. Fuller, P.E.,
3200 E. Tahquitz Canyon
Traffic Signal
Assistant Director of Public
(760) 323-8253
Way Palm Springs, Ca.
Maintenance
Works
92263-2743
City of Port Hueneme
Traffic Signal
Rita Turbyville,
746 industrial Ave.
Maintenance
Public Works
(805) 986-6507
Port Hueneme, CA 93041
City of Poway
Traffic Signal &
P.O. Box 789
Streetlight
Zoubir Ouadah
(858) 668-4640
Poway, CA 92074
Maintenance
City of Rancho Cucamonga
10500 Civic Center. Dr.
Traffic Signal
Pat Gallagher,
(91477-2700
Rancho Cucamonga, CA
Maintenance
Field Supervisor
91729
21
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015—Siemens Industry Inc.
Client/Agency
Type of Work
Agency Contact Person
Telephone Number
City of Rancho Mirage
Traffic Signal
69-825 Highway 111
Maintenance
Bill Harrison
(760) 770-3224
Rancho Mirage, CA 92270
City of Redlands
Traffic Signal
Rick Cross,
35 Cajon Street Suite 222
Maintenance
Operations Manager
(909) 798-7655
Redlands, CA 92373
City of Rolling Hills Estates
Traffic Signal
Samuel Wise,
4045 Palos Verdes Drive N.
Maintenance
City Manager
(310) 377-1577
Rolling Hills, CA 90274
City of Rosemead
Traffic Signal
William Ornales,
8838 E. Valley Blvd.
Maintenance
City Engineer
(626) 288-6671
Rosemead, CA 91770
County of San Bernardino
Traffic Signal
Ed Petrie,
825 E. Third Street
Maintenance
Traffic Division
(909) 387-8186
San Bernardino, CA 92514
San Bernardino Waste
Traffic Signal
Brooks Webb,
222 West Hospitality
Maintenance
Landfill Op. Inspector
(909) 386-8915
San Bernardino, CA 92415
City of San Marcos
Traffic Signal &
201 Mata Way
Streetlight
Randy Smith
(760) 752-7550
San Marcos, CA 92069
Maintenance
City of San Marino
Traffic Signal
Carlos Alvarado,
2200 Huntington Drive
Maintenance
Traffic Engineer
(626) 960-1889
San Marino, CA 91108
City of Santa Paula
Clifford Finley,
970 Ventura St.
Traffic Signal
City Engineer &
(805) 933-4298
PO Box 569
Maintenance
Director Public Works
Santa Paula, CA 93060
S
City of Santee
Traffic Signal &
9) 258-4100
10601 Magnolia Ave.
Streetlight
Dennis Barnes
x11 89
Santee, CA 92071
Maintenance
City of Seal Beach
Traffic Signal
Bill Moran,
211 Eighth Street
Maintenance
Supervisor
(562) 493-8660
Seal Beach, CA 90740
City of Simi Valley
Traffic Signal
Dave Medina,
2929 Ta n Road
po Canyon
Engineer for Traffic
Asst_ En g
(80S) 583-6700
Simi Valley, CA 93063
Maintenance
Dept. Public Works
City of South Pasadena
Traffic Signal
Steve Moronez,
825 Mission Street
Maintenance
Public Works
(626) 403-7379
South Pasadena, CA 91030
City of Temecula
43200 Business Park Drive
On -Call Traffic Signal
Richard Uribe,
(951) 308-6382
Temecula, CA 92590
Maintenance
Sr. Signal Technician
City of Vista
Traffic Signal &
1165 E. Taylor Street
Streetlight
Dennis Dudek
(760) 726-1340
Vista, CA 92084
Maintenance
x1631
22
City of Costa Mesa - Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015 — Siemens Industry Inc
Client/Agency
Type of Work
Agency Contact Person
Telephone Number
City of Wildomar
Traffic Signal
David Lopez,
626) 950-4011
23873 Clinton Keith Road,
Traffic Signal
Jon Crawford,
(951) 990-3600
Suite 201 Wildomar, CA
Maintenance
Supervising Engineer
92595
Traffic Signal
Luis Ramirez,
(323) 588-6211
City of Yorba Linda
Traffic Signal
Armando Jaime,
4845 Casa Loma Ave.
Maintenance
Traffic Engineer
(714) 961-7100
Yorba Linda, CA 92885
Maintenance
City Engineer
(562) 916-1219
Previous Customers
Client/ApTcy
Type of Work
Agency Contact (Person
Tfthone Number
City of Baldwin Park
Traffic Signal
David Lopez,
626) 950-4011
14403 E. Pacific Avenue
Maintenance
Public Works
ext. 458
Baldwin Park, CA 91706
City of Bell
6330 Pine Ave.
Traffic Signal
Luis Ramirez,
(323) 588-6211
Bell, CA 90201
Maintenance
City Engineer
City of Cerritos
Traffic Signal
Hal Arbogast,
18125 Bloomfield Ave.
Maintenance
City Engineer
(562) 916-1219
Cerritos, CA 90703
City of Chino Hills
Traffic Signal
Sean O'Conner,
2001 Grand Ave.
Maintenance
Operations Manager
(909) 364-2759
Chino Hills, CA 91709
City of Claremont
207 Harvard Ave.
Traffic Signal
Craig Bradshaw,
(909) 399-5474
Claremont, CA 91711
Maintenance
City Engineer
City of Cypress
Traffic Signal
Keith Carter,
5275 Orange Ave.
Maintenance
Engineer
(714) 229-6750
Cypress, CA 90630
City Loma Linda
Traffic Signal
Eleazar Rubalcava,
25541 Barton Rd.
Maintenance
Field Supervisor
(909) 799-4440
Loma Linda, CA 92354
City of La Verne
Traffic Signal
Anthony Ciotti,
3660 D Street
Maintenance
Public Works
(909) 596-8741
La Verne, CA 91750
City of Perris
Traffic Signal
Daryl Hartwill,
1015 S. G Street
Maintenance
Public Works Manager
(951) 657-3280
Perris, CA 92570
City of Tustin
Traffic Signal
Terry Lutz,
300 Centennial Way
Maintenance
Principal Engineer
(714) 573-3263
Tustin, CA 92780
City of Vernon
Traffic Signal
Woody Natsuhara,
4305 Santa Fe Ave.
Maintenance
Director Community
(323) 583-8811
Vernon, CA 90058
Services
23
City of Costa Mesa -Request for Proposal for the Maintenance of the City's Traffic Signal System
01/09/2015—Siemens Industry Inc.
EXHIBIT C
FEE SCHEDULE
14 Siemens Industry, Inc. o
Traffic Signal Maintenance
-::!!:: F -ii: iii::::!-i:i'!!:: !:ii}!.i .}-.};�•!x��.}}F. i-}g-::-}:}:«-}::!:S-i: i:i}: ii:!:::::::::::�-}!-}}F
.....
2, Extraordinary Maintenance I Hardware:
(Unit is "each" unless noted. Hardware shall conform to the Scope of Work. Price
6XNIBTT "8"
a.
Replace luminaire safety light lamp with LED
Rev -2
FEE PROPOSAL
Replace luminaire safety light ballast
$ 160.00
C.
FOR TRAFFIC SIGNAL SYSTEM MAINTENANCE
$ 36.45
d.
Replace ]SNS florescent lamp with LED price n—ea . 6f[ Retrofit, Kit
Unit $
Total $
1. Routine Maintenance: Quantity
(monthly)
(monthly)
a. Traffic Signal 123
$ 82.00
$
10,086.00
b. Battery Backup System 36
$ 12.00
$
432.00
C. Flashing Crosswalk 7
$ 50.00
$
350.00
d- Cellular phone for City Traffic Ops 2
$ 25.00
$
50.00
Routine Maintenance Monthly Sub Total:
$ 169.00
$
10, 918.00
2, Extraordinary Maintenance I Hardware:
Page 10r4
(Unit is "each" unless noted. Hardware shall conform to the Scope of Work. Price
quoted shall include all labor, equipment costs, and mark-up.)
a.
Replace luminaire safety light lamp with LED
$ 810.00
b.
Replace luminaire safety light ballast
$ 160.00
C.
Replace ISNS florescent lamp
$ 36.45
d.
Replace ]SNS florescent lamp with LED price n—ea . 6f[ Retrofit, Kit
$ 610.00
C.
Replace ISNS florescent ballast
$ 120.00
f.
Install 12" red LED lens Ball $ 115.00
Arrow $ 125.00
g.
Install 12" yellow LED lens Ball $ 130.00
Arrow $ 120.00
h.
Install 12"green LED lens Ball $ 125.00
Arrow $ 125.00
i.
Replace 3 -section 12" vehicle head assembly with LED complete
S 900.00
j.
Replace 5 -section 12" vehicle head assembly with LED complete
$ 1,375.00
k.
Replace backplate for vehicle head 3 -section
$ 130.00
5 -section
$ 200.00
1.
Replace ped head with LED countdown complete with framework
$ 465.00
In.
Replace ped module with LED countdown module (retain head)
S 215.00
n.
Replace standard Type "E" detector loop complete (4 or Less) $ 5oo.00
Page 10r4
Page 2 914
EXHIBIT "B"
Rev -2
(more than 4)
$ 375.00
o.
Replace standard "Type "D" detector loop complete (4 or Less)
$ 500.00
(more than 4)
$ 375.00
P.
Replace 5' x 50' detector loop complete (4 or Less)
$ i,8o0.00
(more than 4)
$ 1,575.00
q.
Replace pull box with Christy Fiberlite No.. 3
$ 360.00
No. 5
$ 715.00
No. 6
$ 900.00
r.
Paint pedestrian head
$ 195.00
S.
Paint vehicle head
$ 350.00
t.
Paint controller cabinet
$ 900.00
U.
Paint electrical service cabinet
S 550.00
V.
Test traffic signal cabinet
S 1,200.00
( with Full Caltrans Environmental Cert)
$ 2,200.00
W.
Install City furnished cabinet on existing foundation
$ 2,200.00
X.
Replace NEMA conflict monitor with LED
S 925.00
Y.
Replace PPB (Polars "Bulldog" or City approved equal)
$ 170.00
Z.
Replace ISNS (name panels shall be City furnished) 61$ 98.00 81$
98.00
aa.
Conduct city-wide night ride of traffic signals and street lighting
$ 675.00
ab.
Clean CCTV camera lens
$ 50.00
ac.
Replace BBS Battery (Caltrans Std. 12VDC dry cell)
$ 200.00
ad.
Markup on all odder materials over supplier invoice amount:
15%
(conforming to Section 2.04.19)
ae.
Replace luminaire safety light lamp
$85.00
A
Painting Intersection (figure 16 traffic signal and 8 pedestrian signal)
$4,000.00
Page 2 914
:iFi:v'iii::��•i:: %i'ili 'iF:: •i:i:: F
:;::::::iii::ii:i::iiii'iii::::jt:a::aii:ar:i:i
e.,...N..... .._-.-.�.,. ��...o-......... r.....v....e.e. _-. se:emeee.r._mia.�e.. r1FEv.Se....:eeXi:.e'e'.:GL.':
EXMBIT "B"
Rev -2
3. Extraordinary Maintenance / Labor:
Regular Time
Overtime
S.60.00
Per Hour.
Per Hour
Superintendent
$110.00
$165.00
Engineering Technician
$105.00
$160.00
Laboratory Technician
$ 85.00
$120.00
Maintenance Technician - Lead
$105.00
$160.00
Maintenance Technician
$100.00
$150.00
Utility Technician - Lead
$ 105.00
$160.00
Utility Technician
$100.00
$150.00
Street Light Technician
$100.00
$150.00
Laborer
$ 90.00
$ 125.00
4. CCTV, Communication, & ITS Regular Time Overtime
Per Hour Per Hour
Fiber Optic Cable Technician $110.00 $165.00
Network Technician $110.00 $165.00
Labor rates shall include all fringe benefits, markup, overhead, etc. for all job classifications
performing extraordinary maintenance work.
5. Extraordinary Maintenance / Equipment (per job trip):
Pick -Up Truck
$ 20.00
Service Truck
S.60.00
Service/Ladder Truck
$ N/A
Boom/Ladder Truck
$ 56.00
50' Height Boom Truck
$190.00
Crane
$ 200.00
ngo 3 ord 006
EXHIBIT "B"
Rev -2
Water Truck
$ 20.00
Dump Truck
$20.00
Complete Paint Rig
$ 20.00
Concrete Saw and Truck
$ 25.00
Trencher and Backhoe
$ 1,650.00
Air Compressor with Tools
$10.00
Vacuum Truck
$ 20.00
Boring Machine
$ 950.00
It is agreed that submission of a proposal shalt be considered prima facie evidence that the bidder
has carefully examined the scope of services; areas of responsibility; and field conditions, and is
therefore satisfied as to the character, quantity and quality of work to be preformed, materials to be
furnished and requirements of this contract.
Bidder:
Firm: Siemens Industry, Inc.
Address: 1266 N. La Loma Circle
Anaheim, CA 92806
Phone: (714) 6/30-210
Signature: '"�_._- n
Steven M. Teal, Area O
Date: 01/292015
Page 4 ora
�1
EXHIBIT D
CERTIFICATES OF INSURANCE
15 Siemens Industry, Inc.
Traffic Signal Maintenance
ACORU® CERTIFICATE OF LIABILITY INSURANCE
DATE 09/26/20142014 1/YYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
MARSH USA, INC.
445 SOUTH STREET
CONTACT
NAME:
PHONE AIC No):
E-MAIL
ADDRESS:
MORRISTOWN, NJ 07960-6454
INSURER(S) AFFORDING COVERAGE NAIC #
10/01/2015
INSURER A: HDI -Gerling America Insurance Company 41343
100129-REPUB-14115 RE31M Gallah 0704P NOC1
INSURED
SIEMENS INDUSTRY, INC.
SIEMENS INTELLIGENT
INSURER B : The Travelers irdernnity Company 25656
INSURER C: The Charter Oak Fre Insurance Company 25615
INSURER D : Travelers Property Casualty Co. of Amerim 25674
TRANSPORTATION SERVICES
1000 DEERFIELD PARKWAY
$
BUFFALO GROVE, IL 600894513
INSURER E :
INSURER F:
CAVFRACFS CERTIFICATE NUMBER: NYC4m5951697-25 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
SUER
POLICY NUMBER
MMIIDD LICY EFF
MMIDCY EXP
LIMITS
A
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
M OCCUR
GLD1110106
10101/2014
10/01/2015
EACH OCCURRENCE $ 1,000,E
AGE NTED
PREMI ET EaEoccurrence $ 1,000,000CLAIMS-MADE
MED EXP (Any one person) $ 100,000
PERSONAL & ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 10,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRO-im LOC
)( I POLICY I I
PRODUCTS -COMP/OPAGG $ INCL.
$
D
AUTOMOBILE LIABILITY
ALL OWNED SCHEDULED
IxANY AUTO
AUTOS AUTOS
X NON -OWNED
HIREDAUTOS AUTOS
TC2JCAP7440L34A14
10/01/2014
10/01/2015
COMBINED SINGLE LIMIT 2,000,000
Ea accident
BODILY INJURY (Per person) $ N/A
BODILY INJURY (Per accident) $ N/A
PROPERTY DAMAGE $ N/A
Peraccident
UMBRELLA LIAB
EXCESS LIAB
HCLAIMS-MADE
OCCUR
EACH OCCURRENCE $
AGGREGATE $
DED I I RETENTION $
$
C
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICERIMEMBER EXCLUDED? N
(Mandatory In NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N I A
TC20UB744OL27114 (AOS)
TRKU87440L28314 (AZ, MA, OR & WI)
10/01/2014
10101/2014
10/01/2015
10/01/2015
X I WC STATU-OTH-
I
E.L. EACH ACCIDENT $ 2,000,000
E.L. DISEASE - EA EMPLOYEE $ 2,x,000
E.L. DISEASE - POLICY LIMIT $ 2,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
THE CITY OF COSTA MESA AND ITS ELECTED AND APPOINTED BOARDS, OFFICERS, AGENTS, AND EMPLOYEES ARE HEREBY ADDITIONAL INSURED AS OBLIGATED UNDER CONTRACT UNDER
THE REFERENCED GENERAL LIABILITY AND AUTOMOBILE LIABILITY INSURANCE POLICIES. $1,000,000 PROFESSIONAL LIABILITY IS INCLUDED UNDER THE GENERAL LIABILITY POLICY. IF THESE
POLICIES ARE CANCELLED FOR ANY REASON OTHER THAN NON-PAYMENT OF PREMIUM, THE INSURER WILL DELIVER NOTICE OF CANCELLATION TO THE CERTIFICATE HOLDER UP TO 60 DAYS
PRIOR TO THE CANCELLATION OR AS REQUIRED BY WRITTEN CONTRACT, WHICHEVER IS LESS.
trtKI Itlt;A I t MULUtK VAIVVCLLA I IUIY
CITY OF COSTA MESA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
77 FAIR DRIVE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
COSTA MESA, CA 92626 ACCORDANCE WITH THE POLICY PROVISIONS.
ACORD 25 (2010105)
AUTHORIZED REPRESENTATIVE
of Marsh USA Inc.
Manashi Mukher)ee - AL AAW3�"
U 1988-2010 AGURD GUKPUKATIUN. All ngnts reserves.
The ACORD name and logo are registered marks of ACORD
EXHIBIT E
CITY COUNCIL POLICY 100-5
16 Siemens Industry, Inc.
Traffic Signal Maintenance
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
1 of 3
BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they
will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee
of Federal funds under a variety of programs, is required to abide .by this Act. The City Council
has expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and
other activities in support of a drug-free community. This policy is intended to extend that effort
to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in
the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see
that the following provisions are included in all contracts and agreements entered into by the
City of Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
17 Siemens Industry, Inc.�'3
Traffic Signal Maintenance
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
2 of 3
b. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of
such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or
local health agency, law enforcement, or other appropriate agency;
18 Siemens Industry, In OY
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SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
3 of 3
g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub -grantee have been
convicted of violations of criminal drug statutes for violations occurring in the
workplace as to indicate that the contractor and/or sub -grantee has failed to
make a good faith effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted.
Upon issuance of any final decision under this section requiring debarment of a
contractor and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for
award of any contract, agreement or grant from the City of Costa Mesa for a period
specified in the decision, not to exceed five (5) years. Upon issuance of any final
decision recommending against debarment of the contractor and/or sub -grantee, the
contractor and/or sub -grantee shall be eligible for compensation as provided by law.
19 Siemens Industry, Inc. n [
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