HomeMy WebLinkAbout15 - CC-8 - PSA with Tri Planning Group - 4/21/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 21, 2015 ITEM NUMBER: CC -8
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH TRI PLANNING GROUP
FOR INTERIM MANAGEMENT ASSISTANCE REGARDING COMMUNITY
IMPROVEMENT EFFORTS
DATE: APRIL 14, 2015
FROM: OFFICE OF THE CEO
PRESENTATION BY: THOMAS R. HATCH, CHIEF EXECUTIVE OFFICER
FOR FURTHER INFORMATION CONTACT: DANIEL K. BAKER AT (714) 754-5156
RECOMMENDATION:
It is recommended that the City Council provide authorization for the City CEO to enter
into a Professional Services Agreement (Attachment 1) with the Tri Planning Group to
provide interim management assistance regarding community improvement efforts in
an amount not to exceed $100,000.
BACKGROUND:
Over the past sixteen months Mr. Jerry Guarracino has been responsible for the
development and implementation of the City's Motel Ordinance to limit long term
occupancy at local motels and the Group Home Ordinance to require permits for and
regulation of Group Homes in the City's R1 zone. His responsibilities have included
establishing administrative procedures and application packages, tracking code
enforcement investigations and complaints, public outreach, coordinating City's
response to related lawsuits and HUD discrimination complaints, budget preparation,
and improving communications with the State's Department of Health Care Services.
He is currently working with the City Attorney's office to develop a Group Home
Ordinance for the City's multi -family zones.
During this time, Mr. Guarracino has worked under the Lilley Planning Group contract
at the Assistant Director level for the City. Subsequently, the Lilley contract will expire
in May of 2015. In order to continue with the work of Mr. Guarracino, The City is seeking
Council authorization to enter into agreement with the Tri Planning Group(TPG). Mr.
Guarracino is currently a part owner of (TPG) and with his current background and
unique City experience, allows him to immediately start administering the City's Group
Home, Motel, and Apartment Stabilization Programs and maintain the momentum of
success the City is experiencing with these programs.
1
ANALYSIS:
TPG and specifically Mr. Guarracino, will provide experienced professional staff to
continue the City's effort regarding oversight of the Community Improvement Division
(CID), which is responsible for several ongoing programs including the Group Home
Program, Motel Inspection and Stabilization Program and the Apartment Stabilization
Program. The responsibility for the management of the CID will transfer from the
CEO's office to the Economic and Development Services Department. Mr.
Guarracino will continue to oversee the proactive code enforcement team assigned
to implement these programs and will facilitate close cooperation with other City
Departments, including the Economic and Development Services Department, Public
Services, Finance & IT, Public Information Office, Transportation, Recreation, City
Attorney's Office and the CEO's Office.
Typical responsibilities include but are not limited to the following activities:
-Provide guidance and oversight to City staff implementing CID programs.
-Coordinate with outside agencies and city, county, state and Federal Government
representatives on relevant legislative or rule changes as needed to support CID
Programs.
-Coordinate with the City Attorney's Office to defend CID sponsored ordinances such
as the Motel — Long Term Stay Ordinance and the Group Home Ordinance.
-Develop administrative procedures and application documents for implementation of
CID Programs.
-Oversee the Development of an Apartment Stabilization Program that can be
implemented in various multi -family neighborhoods.
-Provide other planning, community development, code enforcement or city
administrative function as needed by the Economic and Development Services
Department or as directed by the CEO's Office.
ALTERNATIVES CONSIDERED:
An alternate consideration would be to not enter into a professional services
agreement with the Tri Planning Group. The responsibilities listed above and all other
duties originally assigned to the position will be allocated to existing staff for
completion. Given the high volume workload of existing staff this is not a realistic
alternative.
FISCAL REVIEW:
Mr. Guarracino is currently providing an average of 40 hours a week as a
management consultant. For the proposed agreement, it is recommended that TPG
provide the same level of service to ensure that the proper oversight of the
Community Improvement division remains consistent. At the proposed work level,
the amount of $100,000 should provide funding for approximately 6 months. Funds
for this agreement will come from City-wide salary savings. During this time, the City
Council will review and consider adding a full-time position to ensure that the needs
of the community are met regarding group home oversight.
LEGAL REVIEW:
The City Attorney has prepared the documents as to form.
CONCLUSION:
The CEO's Office recommends that the City Council authorize the CEO to enter into
a Professional Services Agreement with the Tri Planning Group, for interim
management assistance in an amount not to exceed $100,000.
THOMAS R. HATCH DANIEL K. BAKER
Chief Executive Officer Public Affairs Manager
ATTACHMENTS: 1 Professional Services Aareement with The Tri Plannina Grou