HomeMy WebLinkAbout06 - CC-6 - Eastside Neighborhood Parkway Concrete - 5/5/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 5, 2015
ITEM NUMBER: CC -6
SUBJECT: EASTSIDE NEIGHBORHOOD PARKWAY CONCRETE REPAIR PROJECT - CITY
PROJECT NO. 15-02
DATE: APRIL 23, 2015
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
Adopt plans, specifications, and working details for the Eastside Neighborhood Parkway
Concrete Repair Project - City Project No. 15-02.
2. Award a construction contract to C.J. Concrete Construction, Inc., 10142 Shoemaker Avenue,
Santa Fe Springs, California, 90670, in the amount of $737,200.00.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The 2014-2015 Street Maintenance Project consists of three distinct phases of work:
Phase 1: Parkway and Concrete Repair Project — includes localized repair of damaged
curb, gutter, sidewalk, cross -gutters, driveways, and new sidewalk construction.
Phase 2: Street Rehabilitation Project — includes asphalt concrete mill and overlay of the
roadway.
Phase 3: Slurry Seal Project — includes application of a surface coating and sealing of the
roadway
Concrete improvements located within the City's parkways and streets require ongoing repair and
maintenance due to age, maturing trees, soil conditions, water intrusion, and traffic loads. The City's
Parkway Concrete Repair Program is funded to repair as many of these damaged areas as possible,
and eliminate the potential liability associated with aging parkways. The locations identified for repair
are prioritized based on pedestrian and handicap traffic, and the severity of the damage. The
locations of parkway improvements within the scope of work of this contract are shown in Attachment
The scope of work for this contract consists of localized reconstruction of curb and gutters, driveway
approaches, spandrels, cross gutters, wheelchair ramps, and sidewalks; clearing & grubbing; traffic
control and all other work required to complete this project in accordance with the contract
documents.
ANALYSIS:
The overall scope of the 2014-2015 Street Maintenance Project includes the removal and
reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and
reconstruction of damaged parkway improvements over the project limits. Part of the work also
includes the application of a slurry seal pavement coating, and the replacement of traffic markings,
striping, and traffic control. The scope of this contract covers the reconstruction of damaged parkway
improvements over the project limits in coordination with the Parkway and Concrete Repair phasing
of the work. The contractor is required to complete all of the tasks necessary to perform the work as
outlined in the contract documents.
The City Clerk received and opened thirteen (13) bids for this project on February 17, 2015. C.J.
Concrete Construction, Inc. was the apparent low -bidder with a bid proposal of $737,200 (Seven
hundred thirty seven thousand and two hundred). The Engineer's estimate was $884,330; and
the average of the thirteen (13) bids received amounted to $1,267,096.27. An analysis of the bids
indicates that this apparent low bidder submitted a proposal that is approximately seventeen
percent (17%) lower than the Engineer's estimate. The variance between the low bidder and the
Engineer's estimate may be attributed to the highly competitive conditions prevalent in the
construction industry at this time. The Bid Abstract is included as Attachment "2".
The license and references of C.J. Concrete Construction, Inc., were checked and staff has found
them to be in good standing. C.J. Concrete Construction, Inc., has successfully completed other City
projects, including most recently the rehabilitation of Tustin Avenue (from 1511 Street to 17th Street),
the 2008-2009 Parkway Concrete Repair and New Sidewalk Construction Project, the 2010-2011
Parkway Concrete Repair and New Sidewalk Construction Project, and the 2012-2013 Parkway
Concrete Repair and New Sidewalk Construction Project which focused on similar repairs in other
areas of the City.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids are rejected, the
City would need to readvertise or cancel the project. Staff believes that readvertising the project will
not result in lower bids.
FISCAL REVIEW:
Funding for this project was appropriated in Fiscal Year 2014-2015 from Gas Tax and Capital
Improvement funds.
LEGAL REVIEW:
C.J. Concrete Construction, Inc. has furnished the necessary bonds and insurance, which were
approved as to form by the City Attorney's Office. After the award and subsequent execution of the
contract, a "Notice to Proceed" will be issued.
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The advertisement and bid opening for the 2014-2015 Eastside Neighborhood Parkway Concrete
Repair Project, City Project No. 15-02 has been completed. It is recommended that the City Council
adopt the plans, specifications, and working details for this project; award the contract to the
apparent low bidder C.J. Concrete Construction, Inc. in the amount of $737,200; and authorize the
Mayor and the City Clerk to execute the Public Works Agreement.
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ERNESTO MUNOZ FARIBA FAZELI
Public Services Director City Engineer
ATTACHMENTS: "1" Location of Streets
"2" Bid Abstract
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
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