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HomeMy WebLinkAbout09 - CC-7 - 2014-15 Halecrest Neighborhood Parkway - 5/5/2015CITY COUNCIL AGENDA REPORT MEETING DATE: MAY 5, 2015 ITEM NUMBER: CC -7 SUBJECT: 2014-2015 HALECREST NEIGHBORHOOD PARKWAY CONCRETE REPAIR PROJECT- CITY PROJECT NO. 15-03 DATE: APRIL 23, 2015 FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT RECOMMENDATION: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335 Adopt plans, specifications, and working details for the 2014-2015 Halecrest Neighborhood Parkway Concrete Repair Project, City Project No. 15-03. 2. Reject the bid submitted by PUB Construction, Inc., 23441 Golden Springs Drive #104, Diamond Bar, CA 91765. 3. Award a construction contract to C.J. Concrete Construction, Inc., 10142 Shoemaker Avenue, Santa Fe Springs, California, 90670, in the amount of $1,118,607.50. 4. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. BACKGROUND: The 2014-2015 Street Maintenance Project consists of three distinct phases of work: Phase 1: Parkway and Concrete Repair Project — includes localized repair of damaged curb, gutter, sidewalk, cross -gutters, driveways, and new sidewalk construction. Phase 2: Street Rehabilitation Project — includes asphalt concrete mill and overlay of the roadway. Phase 3: Slurry Seal Project — includes application of a surface coating and sealing of the roadway. Concrete improvements located within the City's parkways and streets require ongoing repair and maintenance due to age, maturing trees, soil conditions, water intrusion, and traffic loads. This contract is part of the Parkway Improvement Phase of the work. The locations identified for repair are prioritized based on pedestrian and handicap traffic, and the severity of the damage. The list of parkway improvement locations within the scope of work of this contract is included as Attachment The scope of work under this contract consists of localized reconstruction of curb and gutter, cross gutter and spandrels, sidewalks, driveway/driveway approach, and other work needed to complete the project in accordance with the contract documents. ANALYSIS: The overall scope of the 2014-2015 Street Maintenance Project includes the removal and reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and reconstruction of damaged parkway improvements over the project limits. Part of the work also includes the application of a slurry seal pavement coating, and the replacement of traffic markings, striping, and traffic control. The scope of this contract covers the reconstruction of damaged parkway improvements over the project limits in coordination with the Parkway and Concrete Repair phasing of the work. The contractor is required to complete all of the tasks necessary to perform the work as outlined in the contract documents. The City Clerk received and opened thirteen (13) bids for this project on February 17, 2015. PUB Construction, Inc. was the apparent low -bidder with a bid proposal of $984,950.00; however, their bid did not comply with the City's directions, and Section 2-3.2 of the Standard Specifications for Public Works Construction, thus it was determined to be a non-responsive bid and is recommended to be rejected. C.J. Concrete Construction, Inc. was the second apparent low -bidder with a bid proposal of $1,118,607.50 and is recommended for acceptance. The Engineer's estimate was $1,350,950.00; and the average of the remaining twelve (12) bids received amounted to $1,535,672.08. An analysis of the bids indicates that this apparent low bidder submitted a proposal that is approximately seventeen percent (17%) lower than the Engineer's estimate. The variance between the low bidder and the Engineer's estimate may be attributed to the highly competitive conditions prevalent in the construction industry at this time. The Bid Abstract is included as Attachment "2". The license and references of C.J. Concrete Construction, Inc., were checked and staff has found them to be in good standing. C.J. Concrete Construction, Inc., has successfully completed other City projects, including most recently the rehabilitation of Tustin Avenue (from 15th Street to 17th Street), the 2008-2009 Parkway Concrete Repair and New Sidewalk Construction Project, the 2010-2011 Parkway Concrete Repair and New Sidewalk Construction Project, and the 2012-2013 Parkway Concrete Repair and New Sidewalk Construction Project which focused on similar repairs in other areas of the City. ALTERNATIVES CONSIDERED: The alternative to this Council action would be to reject all of the bids and rebid the project. If the bids are rejected, the City would need to cancel this project. Staff believes that re -advertising and rebidding the project will not result in lower bids. Canceling the project is not recommended because the identified locations are in immediate need of the proposed maintenance work. FISCAL REVIEW: Funding for this project has been budgeted with the use of Gas Tax funds and Capital Improvement funds. LEGAL REVIEW: C.J. Concrete Construction, Inc. has furnished the necessary bonds and insurance, which were approved as to form by the City Attorney. After the award and subsequent execution of the contract, a "Notice to Proceed" will be issued. CONCLUSION: The City has received bids for the Halecrest Neighborhood Parkway Concrete Repair Project, City Project No. 15-03. Staff has evaluated all of the bids and recommends that the City Council adopt the plans, specifications, and working details for said project; reject the bid submitted by PUB Construction, Inc.; award a contract to the apparent low bidder C.J. Concrete Construction, Inc. in the amount of $1,118,607.50; and authorize the Mayor and the City Clerk to execute the Public Works Agreement. ERNESTO MUNOZ Public Services Director ATTACHMENTS: "1" Parkway Locations Bid "2" Abstract DISTRIBUTION: Chief Executive Officer City Attorney City Clerk Staff File FARIBA FAZELI City Engineer