HomeMy WebLinkAbout02 - CC-4 - Destruction of Files for the Finance Dep - 6/2/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: June 2, 2015 ITEM NUMBER: CC -4
SUBJECT: DESTRUCTION OF FILES FOR THE FINANCE DEPARTMENT BY ADOPTION
OF RESOLUTION
DATE: May 22, 2015
FROM: FINANCE DEPARTMENT
PRESENTATION COLLEEN O'DONOGHUE
BY: ASSISTANT FINANCE DIRECTOR
FOR FURTHER INFORMATION KATHY ULRICH, EXECUTIVE SECRETARY,
CONTACT: (714) 754-5243
RECOMMENDATION:
1. Adopt Resolution No. 15 -XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS DESTRUCTION FOR THE
FINANCE DEPARTMENT OF THE CITY OF COSTA MESA, PURSUANT TO ORDINANCE
NO. 75-60 (Attachment 1).
BACKGROUND:
City Council adopted Ordinance No. 75-60, which said Ordinance requires the approval for the
City Council by Resolution for destruction of certain records.
Many of the records accumulated are duplicates and are obsolete and of no legal effect and are
without historical or other value.
LEGAL REVIEW:
The City Attorney's Office has determined that destruction of said records will not adversely affect
the functions of government nor impair the legal rights of the City.
CONCLUSION:
Staff recommends approval for the request for destruction of files for the Finance Department by
adoption of Resolution No. 15 -XX, pursuant to Ordinance No. 75-60.
STEPHEN DUNIVENT
Interim Finance Director
THOMAS DUARTE
City Attorney
ATTACHMENTS: 1 Resolution No. 15 -XX
COLLEEN O'DONOGHUE
Assistant Finance Director
2 Records Retention Schedules
1