HomeMy WebLinkAbout09 - CC-7 - Traffic Management Services Agreement - 6/2/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: June 2, 2015 ITEM NUMBER: CC -7
SUBJECT: TRAFFIC MANAGEMENT SERVICES AGREEMENT WITH THE 32ND DISTRICT
AGRICULTURAL ASSOCIATION.
DATE: JUNE 2, 2015
FROM: POLICE DEPARTMENT- SUPPORT SERVICES DIVISION
PRESENTATION BY: BRYAN WADKINS, SGT.
TRAFFIC SAFETY BUREAU, SPECIAL EVENTS SUPERVISOR
FOR FURTHER INFORMATION CONTACT: BRYAN WADKINS, SGT.
(714) 754-5125
RECOMMENDED ACTION:
Approve the 2015 contract for traffic management services between the Costa Mesa Police
Department and the 32nd District Agricultural Association for all designated Interim Events of the
Orange County Fair and Exposition Center. Authorize the Chief Executive Officer, or his designee,
to sign the contract. The term of the agreement is April 1, 2015 through March 31, 2016 and the
maximum amount shall not to exceed $70,000.
BACKGROUND:
Each year, the Police Department enters into a contract agreement to provide traffic management
services to the 32nd District Agricultural Association. This contract only applies to interim events
at the Orange County Fair and Exposition Center.
The State of California requires the governing agency (City Council) to approve all contracts
before payment can be made.
ANALYSIS:
The Costa Mesa Police Department requests to enter into a contract with the 32nd District
Agricultural Association for traffic management during all interim events which will occur during
2015 and the first quarter of 2016 at the Orange County Fairgrounds and Exposition Center. The
contract exclusively covers payment to Police Department personnel involved in traffic
management activities during these events, which will be scheduled from April 1, 2015 through
March 31, 2016. The contract is not to exceed Seventy thousand dollars ($70,000).
Cost estimates are based on the City of Costa Mesa Administrative Regulation governing special
event rates per employee, (A.R. 2.13 Section 1-4).
The 2015 contract services include:
1. To provide and coordinate traffic management services during Year -Round Events at the
OC Fair & Events Center.
2. Provide officers for large-scale events, where there is a high volume of automobile
and/or pedestrian traffic.
3. To control or "pickle" traffic lights in unison with the efforts of the District's Parking
Department.
4. To close city streets in unison with the efforts of the District's Parking Department.
Contractor to update signage boards to reflect street closures and directional information
in conjunction with Districts Parking Department.
5. To provide a summary report of field operations, including a description of service
performed by field officers.
6. The dates, times, and number of police personnel required will be mutually determined
by the Costa Mesa Police Department and District Management.
ALTERNATIVES CONSIDERED:
None.
FISCAL REVIEW:
The 32nd District Agricultural Association reimburses all personnel costs for the City traffic
management services at the Orange County Fairgrounds and Exposition Center.
LEGAL REVIEW:
The City Attorney's Office has reviewed the contract and has approved it as to form and content.
CONCLUSION:
Staff recommends approval of the contract covering the annual Interim Events at the Orange
County Fairgrounds and Exposition Center. Approval is necessary to process billing for services
with this State Agency.
BRYAN WADKINS
RON LOWENBERG
Traffic Safety Bureau, Chief of Police
Special Police Services
STEPHEN DUNIVENT TOM DUARTE
Interim Finance Director City Attorney
DISTRIBUTION: City Manager
City Attorney
Finance Director
City Clerk
ATTACHMENTS: 1 "City of Costa Mesa Request for Police Service"
2 State of California "Standard Agreement
SA-033-15YR"
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