HomeMy WebLinkAbout16 - CC-9 - PSA with Jamzclan Consulting, LLC for In - 6/2/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: June 2, 2015
ITEM NUMBER: CC -9
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH JAMZCLAN CONSULTING,
LLC FOR INTERIM SUPPORT SERVICES MANAGEMENT
DATE: MAY 14, 2015
FROM: POLICE DEPARTMENT — SUPPORT SERVICES DIVISION
PRESENTATION ROB SHARPNACK, CAPTAIN — SUPPORT SERVICES DIVISION
BY:
FOR FURTHER INFORMATION CONTACT: ROB SHARPNACK — (714) 754-5191
RECOMMENDATIONS:
Authorize the City CEO to process final payment to JAMZCLAN Consulting, LLC. totaling
$3,787.50 for services rendered beyond the original professional services agreement of
$50,000.
BACKGROUND:
On October 26, 2012, the City entered into a professional services agreement with
JAMZCLAN Consulting, LLC. The scope of work consisted of interim management of
technology projects and functional oversight of Logistical Support Services within the
police department, at a base rate of $75.00 per hour. Projects consisted of the CAD/RMS
selection and implementation, mobile computer terminal (MCT) selection and
implementation, and a variety of other significant tasks.
By late February 2013, the hours for the above agreement were exhausted. At that time,
the City was in the middle of the CAD/RMS upgrade and working on other technology
projects. The consultant agreed to continue working at the $75.00 per hour rate, while
he was considered for a part-time position within the police department as the Logistical
Support Manager. The Chief of Police requested that the consultant continue working
while the part-time arrangement could be finalized with a target date of February 24, 2013.
Unfortunately, due to an unforeseen delay, securing the part-time position was not
achieved until March 10, 2013. However, during the intervening period, February 27 —
March 10, the consultant worked a total of 50.5 hours for which he was not compensated.
ANALYSIS:
The original professional services agreement with JAMZCLAN Consulting LLC was
instrumental in moving several significant projects forward. The above described intervening
period was necessary to maintain the momentum and continuity of the various projects. The
consultant performed his duties to the required standard and transitioned in the part-time
position without issue.
ALTERNATIVES CONSIDERED:
The work was completed as agreed in the attached professional services agreement. No
other alternatives were considered for the specialized duties.
FISCAL REVIEW:
For the final invoice payment of $3,787.50 to JAMZCLAN Consulting, LLC. FY 2014-2015
salary savings will be utilized. During the time period in which this work was completed,
the consultant logged his hours in his city Outlook calendar. Upon separation of his
employment from the City, the detailed date/time records were lost. As a result, the
consultant was unable to provide a chronological invoice.
LEGAL REVIEW:
The City Attorney has reviewed the professional services agreement and approved it as
to form and authorizes payment for the outstanding balance.
CONCLUSION:
Staff recommends that the City Council authorize the City CEO to process final payment
totaling $3,787.50 for the outstanding hours authorized by staff for administrative work
performed by JAMZCLAN Consulting, LLC.
ROB SHARPNACK RONALD E. LOWENBERG
Captain Interim Chief of Police
STEPHEN DUNIVENT THOMAS DUARTE
Interim Finance Director City Attorney
Attachment: 1 - Professional Services Agreement
0