HomeMy WebLinkAbout20 - CC-10 - Attachment 2 - 6/16/2015ATTACHMENT 2
AMENDMENT NUMBER TWO
TO PROFESSIONAL SERVICES AGREEMENT
FOR BUILDING & FIRE PLAN CHECK AND INSPECTION
This Amendment is made and entered into this 24th day of June, 2014 ("Effective
Date") by and between the City of Costa Mesa, a municipal corporation ("City") and
BUREAU VERITAS, a California corporation ("Consultant").
WHEREAS, Consultant and City entered into an agreement on June 19, 2012, for
Consultant to provide plan checking and inspection services on an as -needed basis to
support new large development projects and special programs in the City as described
herein below ("Agreement"); and
WHEREAS, the term of Consultant and City's original Agreement expired on
June 30, 2013; and
WHEREAS, the original Agreement contained a provision for four (4) additional
one (1) year extensions at City's option; and
WHEREAS, the first extension was exercised and will expire on June 30, 2013
and June 30, 2014, respectively; and
WHEREAS, the compensation for the first extension, covering Fiscal Year 2013-
2014, was in the amount of $536,000.00; and
WHEREAS, Consultant and City now wish to amend the Agreement to exercise
the second one (1) year extension for Fiscal Year 2014-2015 ("Second Extension"); and
WHEREAS, the Fee Schedule provided in the original Agreement needs to be
updated for the second one (1) year extension term covering Fiscal Year 2014-2015; and
WHEREAS, the amount of compensation which originally contained an allocation
of Five Hundred Thirty Six Thousand One Hundred Twenty Dollars ($536,120.00) and
which was decreased to Five Hundred Thirty Six Thousand Dollars ($536,000.00) for the
first extension (covering Fiscal Year 2013-2014) needs to be decreased to include the
actual amount budgeted for the second extension in the amount of $311,580 which will
cover Fiscal Year 2014-2015.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Parties agree as follows:
The Compensation provided under Paragraph 2.1 of the Agreement shall
be decreased to Three Hundred Eleven Thousand Five Hundred Eighty
��I_- Bureau Veritas
Dollars ($311,580.00) for the Second Extension covering Fiscal Year
2014-2015.
2. Paragraph 4.1 shall be amended to read, "This Agreement shall commence
on the Effective Date and continue until June 30, 2015, unless previously
terminated as provided herein or as otherwise agreed to in writing by the
parties. City shall have the option to extend this Agreement annually for a
maximum of(�) additional one (1) —year period at the same terms,
conditions anfee rates here' vided."
two C�-)
3. For Fiscal Year 2014-2015, le ee Schedule set forth in Exhibit "A" of the
Agreement shall be replaced with the Fee Schedule set forth in Exhibit "1"
of this Amendment, attached hereto and incorporated'by this reference.
4. All terms not herein defined shall have the same meaning and use as set
forth in the Agreement.
5. All other terms, conditions, and provisions of the Agreement not in conflict
with this Amendment, shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have set their hand by their duly
authorized representatives as of the day and year first above written.
CITY OF COSTA MESA,
A municipal corporation
Mayor of the City of Costa Mesa
A�Wvk J"
O of Costa
BUREAU VERITAS
Date:
Date: If/IPY/Y
Date:
Si ature
Name and Title
APPROVED AS TO CONTENT:
Bureau Veritas
Project Manager
APPROVEVTA�TO FORM:
1(
city
Date: L —(A —/�
Date:
APPROV AS 01_NSURANCE:
Date: Ila
Risk gement
Bureau Veritas
Exhibit "1"
Fee Schedule for FY 2014-2015
�� Bureau Veritas
L xh r-�,
City of CostB Mesa
- Building and Fire Pian Check and Ins:peaflion
P -icing
r ' 3ullding and Fire Pricing
Our ;pro: in p reflects our commitmeni t: the s ,.oris o: t3rie City of Costa Mesa by helping you mintain
. nificant.quallty and cosi savrn beneats rno%ring forwrard. There include:
Radumd pian review turnaround tins
I.mple..mntahDn of, estatiliRbed siactmnic pian review pro
Comrntttr eni to maintain a 5extb rata struCture
F Customized rate options for the City or Costa Mesa sum as hourly, NTEE, percentage based_ etc.
Highly qualified Staff compensated cxxmmensuraie with their duties and resp-otrsibild.ies
Corrirdenm of, working wittj a yeti-estabi shed consutttnt in biminess for 180+ yearn
Hourly rates for pmfec personnel are outlined beiow:
ltdinn and Safety Sniff
401iriv Blllinn Raw
Combination Building ITMpartor
$70
.Senior aullding Inspe= (Supervisor)
$75
Gbit o` Inspection (Manager)
S95
Pkarrs Examiner
$85
Plan Clack: Eiriginaer
$1 DO
Chief Plan ,..leek Engineer (Mtinager)
$105
Perrrtti -jactiniaian 1 (erTtry level)
$50
3 PeTmh Technician 11
$55
- Remit Tochnician Suprrvisartivianager
S55
Office Assistant I
S45
Of'im Assistant 11
S5D
Ofiize SupervisorlMana r
1055
Assiut: Building t l
S95
CASK
$95
Fire Flans Examiner
$95
Fire Inspector
$95
Fire IMrshal
$1 D5
Cocke Eniorcemen' Crfemr
$55
Sr. Coder1:oF:.OrTlre dicer (Sitpa+visor)
SJ
Chia) of Cade Enforcernen (Manager)
$75
'No racmburs aria DOME
_ "A -elerated Plan Revises wil be 25011, ahovi,, the fees shoym,
*DverUm. WHI be 125% aoove tt-P- fee sncrwn. I�I-D iwvv-kme wit; be charged v4th= aAprms.1 iro^: the CRY
*pier, -ChP.;j; tumaracrnd vows for larpc+ yr ;ern*.x prc> ams may t)e negot led
�� •rL i DV(-' FDTV, t with Gcirfcdenx-
-� tan Chack Percentage Fee Option
E --x -ttl e.i i I' fl
Cit
y Of' Costa Mesa
Building and r%re Plan Che -.k and Inspection
Sample F16 --inn
Bumau Verltas can offer a percentage flee coon to the v:ty of Costa Mesa, for plan chec*, ser= --es to be
perorrned:
Commercial pian Review
i ull Plan Review 8°k of the Citys collected nonrresidenbal plan check fae'
Residential Plan Review:
Full Plan Review 85 of the Ctty-s collected residential pian checi; ice'
,Plan Review percarrta as 'Fri; tulle initial savivw and two re: hen s. Third and subsequent -,a,:hecks
and plan zhanges v; Tevisiuns Will be #diad as Time and Materials based on the hoerrtyy rates shown.
a(0--
ht;pv-, FDr1 pt; ,: with (,'cnfraBnct
AMENDMENT NUMBER TWO
TO PROFESSIONAL SERVICES AGREEMENT
FOR BUILDING & FIRE PLAN CHECK AND INSPECTION
This Amendment is made and entered into this 24th day of June, 2014 ("Effective
Date") by and between the City of Costa Mesa, a municipal corporation ("City") and
CSG CONSULTANTS, INC., a California corporation ("Consultant").
WHEREAS, Consultant and City entered into an agreement on June 19, 2012, for
Consultant to provide plan checking and inspection services on an as -needed basis to
support new large development projects and special programs in the City as described
herein below ("Agreement"); and
WHEREAS, the term of Consultant and City's original Agreement expired on
June 30, 2013; and
WHEREAS, the original Agreement contained a provision for four (4) additional
one (1) year extensions at City's option; and
WHEREAS, the first extension was exercised and will expire on June 30, 2013
and June 30, 2014, respectively; and
WHEREAS, the compensation for the first extension, covering Fiscal Year 2013-
2014, was in the amount of $536,000.00; and
WHEREAS, Consultant and City now wish to amend the Agreement to exercise
the second one (1) year extension for Fiscal Year 2014-2015 ("Second Extension"); and
WHEREAS, the Fee Schedule provided in the original Agreement needs to be
updated for the second one (1) year extension term covering Fiscal Year 2014-2015; and
WHEREAS, the amount of compensation which originally contained an allocation
of Five Hundred Thirty Six Thousand One Hundred Twenty Dollars ($536,120.00) and
which was decreased to Five Hundred Thirty Six Thousand Dollars ($536,000.00) for the
first extension (covering Fiscal Year 2013-2014) needs to be decreased to include the
actual amount budgeted for the second extension in the amount of $311,580 which will
cover Fiscal Year 2014-2015.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Parties agree as follows:
1. The Compensation provided under Paragraph 2.1 of the Agreement shall
be decreased to Three Hundred Eleven Thousand Five Hundred Eighty
_0q— CSG Consultants, Inc.
Dollars ($311,580.00) for the Second Extension covering Fiscal Year
2014-2015.
2. Paragraph 4.1 shall be amended to read, "This Agreement shall commence
on the Effective Date and continue until June 30, 2015, unless previously
terminated as provided herein or as otherwise agreed to in writing by the
parties. City shall have the option to extend this Agreement annually for a
maximum of ) additional one (1) year period at the same terms,
conditi andee rates herein provided."
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3. For Fiscal Year 2014-2015, the Fee Schedule set forth in Exhibit "A" of the
Agreement shall be replaced with the Fee Schedule set forth in Exhibit "1"
of this Amendment, attached hereto and incorporated by this reference.
4. All terms not herein defined shall have the same meaning and use as set
forth in the Agreement.
5. All other terms, conditions, and provisions of the Agreement not in conflict
with this Amendment, shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have set their hand by their duly
authorized representatives as of the day and year first above written.
CITY OF COSTA MESA,
A municipal corporation
Date:
Mayor of the City of Costa Mesa
Le/sa Date: ��1Oof Costa
CSG CONSULTANTS, INC.
Signature
1<How, M>vg,h&r . VLGE
Name and Title
APPROVED AS TO CONTENT:
Date: 6/ 0 6 J,9c) 14
CSG Consultants, Inc.
Md--'
Project Manager
APPROVED AS TO FORM:
City Attorney
APPROVED ;ASTp
Risk agement
Date: 4; ^ 1
Date: r7 iL
Date: 6 — 16 — l y
CSG Consultants, Inc.
Exhibit "1"
Fee Schedule for FY 2014-2015
30� CSG Consultants, Inc.
Proposed Rates
>-x 4f -r a V -T `l_I ''
CSG will mail an invoice at the beginning of every month for services rendered during the previous
month. We do not anticipate the use of sub -contractors for this project. CSG provides pick-up and
delivery of plans as no additional cost. CSG proposes the use of a percentage option based on plan
review fees collected by the City, or compensation utilizing hourly rates.
Percentage ( Hourly [date Schedule
CSG will mail an invoice at the beginning of every month for services rendered during the previous
month. Compensation can be based on hourly rates or on a percentage fee basis. Hourly fees are listed
as well as the requested proposed percentage fees:
Plan Review Services
Description
'Fee includes initial review and 2 reviews, if necessary; additional reviews will Incur hourly fees
Rates
Full Plan Check Services by Percentage ................................ 75% of the City's Collected Plan Review Fees
Structural I Mechanical I Electrical I Plumbing
Plan Review by Percentage ........................................... 35% of the -City's Collected Plan Review Fees
Chief Plan Check Engineer (Manager).............................................................. $100 per hour
Plan Check Engineer............................................................................. $85 - 95 per hour
Plans Examiner...................................................................................... $75 per hour
Building � Inspection Services
Chief of Inspection (Manager)...................................................................... $80 per hour
Senior Building Inspector (Supervisor).............................................................. $70 per hour
Combination Building Inspector...................................................................... $55 per hour
Building Olfficia6 Services
Assistant Building Official........................................................................... $100 per hour
Permit Technician Services j Clerical Support
Permit Technician Supervisor/Manager.............................................................. $50 per hour
Permit Technician 11................................................................................ $40 per hour
Permit Technician I (entry level).................................................................... $30 per hour
Office Supervisor/Manager.......................................................................... $30 per hour
Office Assistant ll.................................................................................... $30 per hour
Office Assistant .................................................................................... $30 per hour
CASp Services
CASp Consultation................................................................................... $85 per hour
CASp Inspection..................................................................................... $55 per hour
Fire Prevention Services
FireMarshal........................................................................................ $95 per hour
Fire Plans Examiner ................................... 85% of the City's Collected Plan Review Fees / $85 per hour
Fire Inspector ... . .... ............................................................................ . . . $55 per hour
Code Enforcement Services
Chief of Code Enforcement (Manager) ....... ....................................................... $80 per hour
Sr. Code Enforcement Officer (Supervisor).......................................................... $70 per hour
Code Enforcement Officer.. . ............................. .......................................... $55 per hour
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, office
expenses, etc. Should the scope of work change or circumstances develop which necessitate special handling, we will notify the
City prior to proceeding. Annual adjustments may be mode by mutual agreement based upon current CPI.
-51-
n&
AMENDMENT NUMBER TWO
TO PROFESSIONAL SERVICES AGREEMENT
FOR BUILDING & FIRE PLAN CHECK AND INSPECTION
This Amendment is made and entered into this 24th day of June, 2014 ("Effective
Date") by and between the City of Costa Mesa, a municipal corporation ("City") and
INTERWEST GROUP, a California corporation ("Consultant").
WHEREAS, Consultant and City entered into an agreement on June 19, 2012, for
Consultant to provide plan checking and inspection services on an as -needed basis to
support new large development projects and special programs in the City as described
herein below ("Agreement"); and
WHEREAS, the term of Consultant and City's original Agreement expired on
June 30, 2013; and
WHEREAS, the original Agreement contained a provision for four (4) additional
one (1) year extensions at City's option; and
WHEREAS, the first extension was exercised and will expire on June 30, 2013
and June 30, 2014, respectively; and
WHEREAS, the compensation for the first extension, covering Fiscal Year 2013-
2014, was in the amount of $536,000.00; and
WHEREAS, Consultant and City now wish to amend the Agreement to exercise
the second one (1) year extension for Fiscal Year 2014-2015 ("Second Extension"); and
WHEREAS, the Fee Schedule provided in the original Agreement needs to be
updated for the second one (1) year extension term covering Fiscal Year 2014-2015; and
WHEREAS, the amount of compensation which originally contained an allocation
of Five Hundred Thirty Six Thousand One Hundred Twenty Dollars ($536,120.00) and
which was decreased to Five Hundred Thirty Six Thousand Dollars ($536,000.00) for the
first extension (covering Fiscal Year 2013-2014) needs to be decreased to include the
actual amount budgeted for the second extension in the amount of $311,580 which will
cover Fiscal Year 2014-2015.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Parties agree as follows:
The Compensation provided under Paragraph 2.1 of the Agreement shall
be decreased to Three Hundred Eleven Thousand Five Hundred Eighty
34;1� Interwest Group
Dollars ($311,580.00) for the Second Extension covering Fiscal Year
2014-2015.
2. Paragraph 4.1 shall be amended to read, "This Agreement shall commence
on the Effective Date and continue until June 30, 2015, unless previously
terminated as provided herein or as otherwise agreed to in writing by the
parties. City shall have the option to extend this Agreement annually for a
maximum oaf
) additional one (1) —year period at the same terms,
conditions an fee rates herein provided."
- \V U (p)
3. For Fi ear 2014-2015, the Fee Schedule set forth in Exhibit "A" of the
Agreement shall be replaced with the Fee Schedule set forth in Exhibit "1"
of this Amendment, attached hereto and incorporated by this reference.
4. All terms not herein defined shall have the same meaning and use as set
forth in the Agreement.
5. A11 other terms, conditions, and provisions of the Agreement not in conflict
with this Amendment, shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have set their hand by their duly
authorized representatives as of the day and year first above written.
CITY OF COSTA MESA,
A municipal corporation
Date:
Mayor of the City of Costa Mesa
Date: 1-,2-Y
l O of Costa Mesa
INTER R
Date:
Signature `
rim Ztr"uq-9 , Di�� Or=rhaivG,t s046cs
Name and Title
APPROVED AS TO CONTENT:
— 3,:� — Interwest Group
Project Manager
APPROVE O FORM:
/ IIN )
City Attorney
APPROVED AS TO INSURANCE:
Date: 1(:;,— 1
Date:
` Date:
Ris Management
— � Interwest Group
Exhibit "1"
Fee Schedule for FY 2014-2015
3S' Interwest Group
PLAN REVIEW FEES
We propae the ioilmir* iee meted* for al! saMm o0bred in tai. R, --P
E diding arra! ;ofd Ptn
V for kW Um + hm& and owrequiad Eta
for Wpemed plan dm& whlchirdet ksl iim raw arid arrr T ---F3 ' te-Clarks VAth a DxTk-ammld
'Ura no teom Than five (5) c &nda7 days,
G-mchng I b*mvern nt-Pin Review,
for fimt Om data, md any mquired re
for epadaed pian dwer WtCh irzludes trat tim Mim and any M and re,rlLK*X-' friar B tatttr,amw
Im no talon tim five R char dsys..
Fico PUD poviam.
✓ 60% for fat Tim deoi: snO my reqr�ed
�'' '� io= ted fan lr�.ade� i'i� # rsuiew �� �� � �-cim�ks wtls► � tm�
W mom MW On (6) miendar data,
i
V"dF va j's+..:i}orm tti�o Ttlrnbar ai On mviav; barakra, »ry to &Aaim ammal Dj each HCl for the _D - . 01
tjOURLY TELP STRUCTURE
STAK04= ovaRTIME
"I3UWI..T iiCf9kiI:1.'Y
CaA PIClATtON
Combinsfim 9VWAy;; it-==Wf ..•..... ._ .. _ ....... .._.._._ ...........................5 63._.,,..._.._..w.�-._7�J
se r bu rl it' mcdc— (pct)..... ........ ---.._...
�..._ Y.-..._ _ ._ ...._.. ?'�..» . ..�.........» .r81
t of it
....... ice
UME -=Tr n w_..w..__..._...._..._,.._..._..._ _.._..._.,...__.__.._...................__....._,
it0.... ,. ._ .... ... TDD
PUm Cid:: etc_rirrAaretj..,...a..,._........
_...._ .,.. _ _._..._..._.._...._.90.......,.._
.. .... i°I3
%-tri TedhniEim I jantTy ............... _._.._.. _ _._.. ,3Q..»..._ ........................
3E
Dertrri;'Techs II ........... .._..._.._.._.__..._..._... �itl.»...» .»_.......... ...»�R
[fieri sr{�r�r..._.......... ....»............._.._..._.__._..MsJb._..._..........,......_....63
�rm A,�1rr ................ ... _......
.........
...... _........ .,.D4
Oftm Am=rA 11._ ...... .... ............... ..... ..............._....-..r.._.—.__.._...w_.......,........_»..30._.....__._........._.,.._36
Office:Supor4m I Imm ar .......... ........ �..._..�._
...._ _ ._....�.................... _. 80 ..... ,,�... _ _ ._.63
Aa afl! EkAd%p Offdal....... -._.»......... _... _...
._......... _......... ...._.. _._....__w.,..._,.85..........__..._._.._.._906
:atarri�ar.._-... _...... ._.._ _....� ........,
. ». ... _ . . _ ._. _.. �~.� .� . �[?....y ..�
...........
............... ,................ ._....__.._....._..._..._
............... ..,....._..-..__... _ ..... 8G.._.._..._.w. _.......90U
.,.,,........... ....... ._....
_......... 919
3(p-._
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AMENDMENT NUMBER TWO
TO PROFESSIONAL SERVICES AGREEMENT
FOR BUILDING & FIRE PLAN CHECK AND INSPECTION
This Amendment is made and entered into this 24th day of June, 2014 ("Effective
Date") by and between the City of Costa Mesa, a municipal corporation ("City") and
MELAD ASSOCIATES, a California corporation ("Consultant").
WHEREAS, Consultant and City entered into an agreement on June 19, 2012, for
Consultant to provide plan checking and inspection services on an as -needed basis to
support new large development projects and special programs in the City as described
herein below ("Agreement"); and
WHEREAS, the term of Consultant and City's original Agreement expired on
June 30, 2013; and
WHEREAS, the original Agreement contained a provision for four (4) additional
one (1) year extensions at City's option; and
WHEREAS, the first extension was exercised and will expire on June 30, 2013
and June 30, 2014, respectively; and
WHEREAS, the compensation for the first extension, covering Fiscal Year 2013-
2014, was in the amount of $536,000.00; and
WHEREAS, Consultant and City now wish to amend the Agreement to exercise
the second one (1) year extension for Fiscal Year 2014-2015 ("Second Extension"); and
WHEREAS, the Fee Schedule provided in the original Agreement needs to be
updated for the second one (1) year extension term covering Fiscal Year 2014-2015; and
WHEREAS, the amount of compensation which originally contained an allocation
of Five Hundred Thirty Six Thousand One Hundred Twenty Dollars ($536,120.00) and
which was decreased to Five Hundred Thirty Six Thousand Dollars ($536,000.00) for the
first extension (covering Fiscal Year 2013-2014) needs to be decreased to include the
actual amount budgeted for the second extension in the amount of $311,580 which will
cover Fiscal Year 2014-2015.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Parties agree as follows:
1. The Compensation provided under Paragraph 2.1 of the Agreement shall
be decreased to Three Hundred Thousand Eleven Five Hundred Eighty
—39— Melad Associates
Dollars ($311,580.00) for the Second Extension covering Fiscal Year
2014-2015.
2. Paragraph 4.1 shall be amended to read, "This Agreement shall commence
on the Effective Date and continue until June 30, 2015, unless previously
terminated as provided herein or as otherwise agreed to in writing by the
parties. City shall have the option to extend this Agreement annually for a
maximum of'
)dditional one (1) —year period at the same terms,
condi tio an freer�aasteherein provided."
w
3. For Fi 1 Year 2014-2015, the Fee Schedule set forth in Exhibit "A" of the
Agreement shall be replaced with the Fee Schedule set forth in Exhibit "1"
of this Amendment, attached hereto and incorporated by this reference.
4. All terms not herein defined shall have the same meaning and use as set
forth in the Agreement.
5. All other terms, conditions, and provisions of the Agreement not in conflict
with this Amendment, shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have set their hand by their duly
authorized representatives as of the day and year first above written.
CITY OF COSTA MESA,
A municipal corporation
Mayor of the City of Costa Mesa
-710 41V X.
A &b of Costa Mesa
Date:
Date: �-/,2 9(///
MEL D ASSOCIATES
Date: d
ignature
doSL P. P4�f-W . �iz-� 1,0 63U; -
Name and Title
APPROVED AS TO CONTENT:
" 3j$ Melad Associates
Date:
Project Manager
APPROVED - 0 FORM:
/IN Yl, Date: allb�y
City Attorney
APPROVED AS TO 114SURANCE:
Date:
Risk Management
NMelad Associates
Exhibit "1"
Fee Schedule for FY 2014-2015
--4o' Melad Associates
Table 4 — Building Ins ection Staff (continued)
Name/CeItI icati
Table 5B - Dourly Rate Fee Schedule
Charges are based on a minimum of four hours upon each request of service.
r .Mileage for Building Inspection Positions is $0.50 per mile if the Ciiy does not provide
transportation for performance of this duty.
Overtime hourly rates are based on a minimum of four hours upon each request of
service. The hourly overtime rate is an additional 50°o per hour.
Combination Building InsPector
Senior Building Inspector (Supervisor)
Chief of Inspection (Manager)
Plans Examiner
Plan Check Engineer
Chief Plan Check Engineer (Manager)
Permit Technician I (Entry Level)
Permit Technician II
Permit Technician Supervisor/Manage
Assistant Building Official
$. 1y Rate
$55 per
hour
$65 per
hour
$75
er hour
!-� $60 per
hour
$85.
er hour
$100
per hour
$35
per hour
$45
perhour
$55
per hour
_
$75
per hour
$60 per hour
//( OjhI A-rcni
AMENDMENT NUMBER TWO
TO PROFESSIONAL SERVICES AGREEMENT
FOR BUILDING PLAN CHECK AND INSPECTION
This Amendment is made and entered into this 24th day of June, 2014 ("Effective
Date") by and between the City of Costa Mesa, a municipal corporation ("City") and
SCOTT FAZEKAS & ASSOCIATES, INC., a California corporation ("Consultant").
WHEREAS, Consultant and City entered into an agreement on June 19, 2012, for
Consultant to provide plan checking and inspection services on an as -needed basis to
support new large development projects and special programs in the City as described
herein below ("Agreement"); and
WHEREAS, the term of Consultant and City's original Agreement expired on
June 30, 2013; and
WHEREAS, the original Agreement contained a provision for four (4) additional
one (1) year extensions at City's option; and
WHEREAS, the first extension was exercised and will expire on June 30, 2013
and June 30, 2014, respectively; and
WHEREAS, the compensation for the first extension, covering Fiscal Year 2013-
2014, was in the amount of $536,000.00; and
WHEREAS, Consultant and City now wish to amend the Agreement to exercise
the second one (1) year extension for Fiscal Year 2014-2015 ("Second Extension"); and
WHEREAS, the Fee Schedule provided in the original Agreement needs to be
updated for the second one (1) year extension term covering Fiscal Year 2014-2015; and
WHEREAS, the amount of compensation which originally contained an allocation
of Five Hundred Thirty Six Thousand One Hundred Twenty Dollars ($536,120.00) and
which was decreased to Five Hundred Thirty Six Thousand Dollars ($536,000.00) for the
first extension (covering Fiscal Year 2013-2014) needs to be decreased to include the
actual amount budgeted for the second extension in the amount of $311,580 which will
cover Fiscal Year 2014-2015.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Parties agree as follows:
The Compensation provided under Paragraph 2.1 of the Agreement shall
be decreased to Three Hundred Eleven Thousand Five Hundred Eighty
-- L.) 3 Scott Fazekas & Associates, Inc.
Dollars ($311,580.00) for the Second Extension covering Fiscal Year
2014-2015.
2. Paragraph 4.1 shall be amended to read, "This Agreement shall commence
on the Effective Date and continue until June 30, 2015, unless previously
terminated as provided herein or as otherwise agreed to in writing by the
parties. City shall have the option to extend this Agreement annually for a
maxhnum of ) additional one (1) —year period at the same terms,
conditions d e rates herein provided."
W 0�
3. For Fis ear 2014-2015, the Fee Schedule set forth in Exhibit "A" of the
Agreement. shall be replaced with the Fee Schedule set forth in Exhibit "1"
of this Amendment, attached hereto and incorporated by this reference.
4. All terms not herein defined shall have the same meaning and use as set
forth in the Agreement.
5. All other terns, conditions, and provisions of the Agreement not in conflict
with this Amendment, shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have set their hand by their duly
authorized representatives as of the day and year first above written.
CITY OF COSTA MESA,
A municipal corporation
Mayor of the City of Costa Mesa
1A lZ/Ki j 249
Eofto •
SCOTT FAZEKAS & ASSOCIATES
Date:
Date:
Date: e---46--/�
Signature
Name and Title
APPROVED AS TO CONTENT:
�44— Scott Fazekas & Associates, Inc.
Project Manager
.
6/
APPRO S TO FORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Management
Date: 'C '16 —/
Date: U6 1 IL Im
Date: / 7
-,415-- Scott Fazekas & Associates, Inc.
Exhibit "1"
Fee Schedule for FY 2014-2015
1(f '' Scott Fazekas & Associates, Inc.
IN
Section 6 - Proposed Fees
PLAN REVIEW
The traditional approach in proposing building plan check fees is to apply a percentage to the
-revenue collected by the agency for plan review fees. Using the City's schedule which is based
on Table 1-A of the 2001 C.B.O. and the 2002 Valuation Data Chart to establish the plan check
fee, SFA proposes to charge eighty percent i. of the established plan check fees for the scope
of work requested.
If SFA is reviewing duplicate or identical plans on a project, the proposed fee is ten percent
(10%) of the plan review fee collected after the initial model is checked at the prescribed rate.
When doing Accelerated Plan Reviews, SFA will charge the applicants based on the same rate as
with the standard service with the. City. This avoids the. perception of impropriety. A minimum
fee for small projects is $300.00.
SFA will not charge for rechecks unless the plans are incomplete or revised for which the City
would collect additional fees from the applicant as well. The City would then have the funds to
reimburse SFA. Additional services outside the main scope of review would be charged at a rate
of $100.00 per hour or as mutually agreed upon based on the salary rate of the employee.
HOURLY CONTRACT EMPLOYEE FEES FOR INSPECTION OR OTHER
POSITIONS
SFA proposes to charge for inspectors as follows:
Option 1
Full-time employee with benefits billed through SFA's Agreement would be payroll times 1.81.
Option 2
Full-time employee with benefits billed directly from the staffing service payroll times 1.45.
For example, a $25.00/hour employee would be charged at $45.25 and $36.25 for Options I and
2, respectively.
These rates are based on the Staffing Service not being required to find and select the employee
and would be contingent upon the City finding and selecting the employee.
If the Staffing Service is requested to find the employees, rates of 1.94 and 1.55 would be
charged, respectively.