HomeMy WebLinkAbout12 - PH-1 - Attachment 6 - 6/23/2015Attachment 6
COMMUNITY BUDGET PRESENTATION MAY 22, 2015
A Community Budget meeting was held on May 22nd. The CEO, Department heads, staff and 25
members of the public attended. The CEO and Interim Finance Director presented an overview of the FY
15-16 Preliminary Operating and Capital Budget. This presentation was followed by a lengthy question
and answer period with a good dialogue on many issues. This report summarizes the general discussion
topics and questions raised during the session.
General and City-wide comments
a. City Council vision, policy and priorities
b. Filled positions should be indicated as well as authorized positions. A report on filled and
vacant positions is being developed and will be issued monthly.
c. More funds should be allocated toward paying down the unfunded pension liability.
d. Need to have a balance between capital projects and services provided
e. Capital Improvement Program:
i. discretionary vs. mandatory projects;
ii. number of capital projects for the City's west side;
iii. various comments on individual projects
iv. It would be helpful to indicate on the project detail pages which projects were
funded.
f. Timeline on achieving goals
g. Reasons for the 17% increase in consulting costs: see Table 1 below.
h. Revenue
i. New Park Development Fee proposal
ii. Licenses and Permits are $2,481,500 or 2% of the total General Fund revenue.
Of this amount, $98,400 is for Dog Licenses.
iii. Business licenses are $952,100; consider small business vs. large business
license fees. Should be benchmarked with other cities e.g. as a percentage of
general fund revenue.
i. Reserve levels before and after economic downturn; preparedness for another recession;
acceleration of rebuilding reserves while economy is good; how capital project budgets
can supplement reserves in an emergency. General Fund Reserves (including fund
balance) in the last 10 years reached a high of $73,384,067 at June 30, 2007 and dipped
to a low point of $41,520,065 three years later (2010). As of June 30, 2014 they were
$50,200,326. The City's Comprehensive Annual Financial Report contains a ten-year
history of these amounts.
2. Parks & Community Services
a. Senior center costs
b. Benchmark against other cities' revenues
3. IT Replacement Fund budgeted for an additional $150,000 bringing the total to $250,000 by June
30, 2016
4. Police Department
a. Filled active sworn positions and how many on leave
b. Emergency power generator replacement should be funded
5. Fire Department
a. Potential new cost recovery fees
b. Level of salaries and benefits
c. Staffing of Paramedic teams and Station 4
d. Staffing of fire engines
e. Level of calls vs. population
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f. Station 1 needs to be rebuilt
6. Development Services
a. Increase in employees for apartment stabilization efforts
b. Number of Code Enforcement Officers: total will be 11 including the recommended new
positions.
7. Public Services
a. Traffic signal preemption projects
b. Level of spending on street medians and irrigation
Table 1 Analysis of Changes in Consulting Budget
Notes to Table 1:
1. City Attorney: Align budget amount with current cost.
2. Development Services: assistance with the Apartment Stabilization Program, write documents,
create graphics; and PT Planning Contract position (that may be converted to a part-time
position)
3. Finance: Increase support on COIN fiscal analysis: $10,000
4. IT:
a. Added $152,885 for consulting support on network, server, and application issues.
b. Added $25,000 for enhanced system security monitoring & training
c. Added $323,000 for consulting assistance with GIS (daily support, on-line viewer and
improvements in on-line access as well as other assistance (e.g. financial system,
permits system and ERP planning)
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101
14/15 Adopted
101
15/16
Difference between
FY 14/15 -15/16
%Change
Fund 101
City Council
CEO
City Attorney
Development Services
Finance
Police
Fire
Public Services
Non -Departmental
Parks
IT
Total
-
-
-
0.00%
453,700
414,030
(39,670)
-8.74%
650,000
800,000
150,000
23.08%
160,295
386,795
226,500
141.30%
-
10,000
10,000
0.00%
1,126,500
1,125,160
(1,340)
-0.12%
122,950
129,012
6,062
4.93%
306,000
292,500
(13,500)
-4.41%
-
-
-
0.00%
300,000
30,000
(270,000)
-90.00%
150,000
650,885
500,885
333.92%
3,269,445
3,838,382
568,937
17.40%
Notes to Table 1:
1. City Attorney: Align budget amount with current cost.
2. Development Services: assistance with the Apartment Stabilization Program, write documents,
create graphics; and PT Planning Contract position (that may be converted to a part-time
position)
3. Finance: Increase support on COIN fiscal analysis: $10,000
4. IT:
a. Added $152,885 for consulting support on network, server, and application issues.
b. Added $25,000 for enhanced system security monitoring & training
c. Added $323,000 for consulting assistance with GIS (daily support, on-line viewer and
improvements in on-line access as well as other assistance (e.g. financial system,
permits system and ERP planning)
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