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Home My WebLink About- - Additional Documents - 6/23/2015CITY OF COSTA MESA, CALIFORNIA CAPITAL IMPROVEMENT PROJECT FISCAL YEAR 2015-2016 DEPARTMENT DIVISION PROGRAM PUBLIC SERVICES Engineering Park Development - 40112 PROJECT TITLE MANAGER Costa Mesa High School Stadium - 1,000 Additional Bleachers FPRECT e Determined IM Account Fund Org Program Project PROJECT ACCOUNT STRING: 500000 208 19200 40112 Existing Project 7 Priority Classification: ❑ Class I Required by action of the City Council or legislation of another governmental agency. ❑ Class II Eliminates a hazard to public health or safety. Replaces an obsolete facility or maintains or better utilizes an existing facility. Benefits the City's economic base. Results in reduced operating costs or better service. ❑ Class III Prevents a substantial reduction in an existing standard of City service due to population growth. Eliminates potential hazard to health or safety, or eliminates nuisance conditions. ❑� Class IV Provides a new facility or asset or improves an existing standard of service. Provides programs to increase public convenience or comfort or projects having primary social, cultural, historic or aesthetic value. FY 16.16 FY 16-17 FY 17-18 FY 18-19 FY 19.20 FY 20-21 FY 21-22 Description of Expenditures Architect Fees 50,000 - - - - Construction - 570,000 - - Engineering Fees - - - Equipment - - - - Inspection - - - Land Acquisition - - - - Other Costs (please identify) - - - - $ 50,000 $ 570,000 $ - $ - $ - $ - $ - Total Description of Resources Park Development Fund 50,000 570,000 - - - - - Total $ 50,000 $ 570,000 $ - $ - $ - $ - $ - Project Justification Operating Impact: $ The Newport -Mesa Unified School District (NMUSD) is in the process of building a new stadium on the campus of Costa Mesa High School. Council Member Katrina Foley is requesting that the City Council consider a partnership with the NMUSD to expand the seating at the stadium by 1,000 seats. City staff does not have the total costs of the stadium but District staff has estimated the costs to be an additional $1,700,000 to provide additional restrooms facilities and other amenities that would be needed to expand the number of seats at the stadium by 1,000. Council Member Foley is requesting funding to assist with exploring the feasibility of requesting the District to modify the current plans to include the additional facilities and amenities that will allow additional seating. The NMUSD is the lead agency on the stadium project and would be the lead agency on any expansion of seating. The NMUSD would need to approve of this concept and support the involvement of the City of Costa Mesa. Staff has estimated that approximately $50,000 may be needed to modify any existing plans. In addition, Council Member Foley has indicated that 1/3 of the estimated $1,700,000 costs for the additional facilities to accomodate the added seating is requested from the City. The requested funding from the City is estimated at $570,000. GENERAL PLAN CONSISTENCY 1GOAL, POLICY: OBJECTIVE: File: Copy of Copy of 15-16 CIP - CMHS Stadium Bleachers 1 06/23/2015 11:39 AM CITY OF COSTA MESA, CALIFORNIA CAPITAL IMPROVEMENT PROJECT FISCAL YEAR 2015-2016 DEPARTMENT DIVISION PROGRAM Public Services Engineering Facility Maintenance, 50910 --] PROJECT TITLE PROJECT MANAGER MANAGER ITEM Remodel/Addition & rehab. parking lot, Fire Station #4 Fariba Account Fund Org Program Project PROJECT ACCOUNT STRING: 500000 401 19200 50910 200064 Existing Project Priority Classification: ❑ Class I Required by action of the City Council or legislation of another governmental agency. ❑ Class II Eliminates a hazard to public health or safety. Replaces an obsolete facility or maintains or better utilizes an existing facility. Benefits the City's economic base. Results in reduced operating costs or better service. ❑ Class III Prevents a substantial reduction in an existing standard of City service due to population growth. Eliminates potential hazard to health or safety, or eliminates nuisance conditions. Class IV Provides a new facility or asset or improves an existing standard of service. Provides programs to increase public convenience or comfort or projects having primary social, cultural, historic or aesthetic value. FY 15-16 FY 16-17 FY 17.18 FY 18-19 FY 19.20 FY 20.21 FY 21-22 Description of Expenditures Architect Fees - Construction 750,000 Special Inspection Fees 50,000 _ Equipment - - Inspection - Land Acquisition - _ - Other Costs (please identify) - Total $ 800,000 $ - $ - $ - $ $ - $ _ Description of Resources General Fund 800,000 _ - Total $ 800,000 $ - $ - $ - $ _ $ _ $ Project Justification Operating Impact: $ This project will add 800 SF to the existing building; a new 1,024 SF of a new detached rescue vehicle storage building; will upgrade existing restroom to meet American with Disability Act (ADA) accessibility requirements; will create new Handicapped parking stalls, ADA path of travel to the building, rehabilitate the parking lot pavement; includes painting the entire exterior of the building; and installation of a new emergency generator. In Fiscal Year 2014-2015, City Council allocated $290,000 towards the design and construction. The design phase has been completed and the construction documents have been prepared. Additional $800,000 is needed to complete the construction. GENERAL PLAN CONSISTENCY 1GOAL, POLICY: OBJECTIVE: File: FY15-16CIP Fire Station #4 - Remodel Addition Rehab Parking Lo' 06/23/2015 11:39 AM CITY OF COSTA MESA, CALIFORNIA CAPITAL IMPROVEMENT PROJECT FISCAL YEAR 2015-2016 DEPARTMENT DIVISION PROGRAM PUBLIC SERVICES Engineering Park Development - 40112 PROJECT TITLE PROJECT MANAGER Davis School - Lighting and Synthetic Turf Feasibility Study Bart Mejia, x-5291 Account Fund Org Program Project PROJECT ACCOUNT STRING: 500000 401 19200 40112 New Project O Priority Classification: ❑ Class I Required by action of the City Council or legislation of another governmental agency. ❑ Class II Eliminates a hazard to public health or safety. Replaces an obsolete facility or maintains or better utilizes an existing facility. Benefits the City's economic base. Results in reduced operating costs or better service. ❑ Class III Prevents a substantial reduction in an existing standard of City service due to population growth. Eliminates potential hazard to health or safety, or eliminates nuisance conditions. ❑ Class IV Provides a new facility or asset or improves an existing standard of service. Provides programs to increase public convenience or comfort or projects having primary social, cultural, historic or aesthetic value. FY 15-16 FY 16-17 FY 17.18 FY 18.19 FY 19.20 FY 20.21 FY 21-22 Description of Expenditures Architect Fees 20,000 - - Construction - - Engineering Fees - - Equipment - - - - - Inspection - - - - Land Acquisition - - - - Other Costs (please identify) - - - - - $ 20,000 $ - $ - $ - $ - $ $ - Total Description of Resources Capital Improvement Fund 20,000 - - - - - Total $ 20,000 $ $ $ - $ - $ - $ - Project Justification Operating Impact: $ - Funding is requested to retain the services of a qualified consultant to conduct a feasibility study for the reconstruction of the existing track and field at Davis Magnet School with a new lighted artificial turf, regulation -size football/soccer field. The facility will also include security fencing, landscape improvements, a new parking facility that will connect with the adjacent parking lots at CMHS and TeWinkle Park Athletic Complex. NMUSD is the owner of the facility and will be the lead agency for this project. A MOU and a Site Specific Joint Use Agreement between the City and the School District will be developed for the planning, design, construction, use and maintenance of the new facility. Schmidt Design Group developed a draft Master Plan for this facility and will be utilized as the starting point for the feasibility study. GENERAL PLAN CONSISTENCY GOAL: POLICY: JOBJECTIVE, File: 15-16 CIP -Davis School Field Feasibility Study 1 06/19/2015 4:29 PM CITY OF COSTA MESA, CALIFORNIA CAPITAL IMPROVEMENT PROJECT FISCAL YEAR 2015-2016 DEPARTMENT DIVISION PROGRAM PUBLIC SERVICES Engineering Park Development - 40112 PROJECT TITLE PROJECT MANAGER Parsons School - Lighting and Synthetic Turf Field Upgrade Bart Mejia, x-5291 Account Fund Org Program Project PROJECT ACCOUNT STRING: 500000 208 19200 40112 700103 Existing Project V Priority Classification: ❑ Class I Required by action of the City Council or legislation of another governmental agency. ❑ Class II Eliminates a hazard to public health or safety. Replaces an obsolete facility or maintains or better utilizes an existing facility. Benefits the City's economic base. Results in reduced operating costs or better service. ❑ Class III Prevents a substantial reduction in an existing standard of City service due to population growth. Eliminates potential hazard to health or safety, or eliminates nuisance conditions. ❑� Class Iv Provides a new facility or asset or improves an existing standard of service. Provides programs to increase public convenience or comfort or projects having primary social, cultural, historic or aesthetic value. FY 15.16 FY 16-17 FY 17-18 FY 18.19 FY 19.20 FY 20.21 FY 21.22 Description of Expenditures Architect Fees 170,000 - - - Construction 2,230,000 - - Engineering Fees - - - Equipment - - - - - Inspection - - - - Land Acquisition - - - - - Other Costs (please identify) - $ 170,000 $ 2,230,000 $ - $ - $ - $ - $ - Total Description of Resources Park Development Fund 170,000 2,230,000 - - - - Total $ 170,000 $ 2,230,000 $ - $ - $ - $ - $ Project Justification Operating Impact: $ - Parsons School is a Newport -Mesa Unified School District facility located between Estancia High School and Canyon Drive. Parsons School includes a four -acre multiuse field that the City programs after school and on weekends for practices and games. The fields are used throughout the year by many user groups except for the periods of rest and renovation required to maintain quality natural turf fields. These periods of rest and renovation (approximately 6-8 weeks), the extended periods of non-use after rain events and the limited hours of programming to manage excessive wear, reduce the available hours of use. An alternate surface material (synthetic turf) is proposed for this field that will allow for continuous programming through most of the year, including the above-mentioned periods of rest. Funds in the amount of $20,000 for a feasibility study were approved in FY 13-14. Additional funds are requested for the design of a regulation -size multi -use synthetic turf field and a half -sized practice field, including engineered sub -bases, below -ground detention and drainage system, buffer zones, security fencing, and state-of-the-art sports lighting. NMUSD is the owner of the facility and will be the lead agency for this project. A MOU and a Site Specific Joint Use Agreement between the City and the School District will be developed for the planning, design, construction, use and maintenance of the new facility. GENERAL PLAN CONSISTENCY GOAL: POLICY: JOBJECTIVE, File: 15-16 CIP - Parsons School Field Upgrade and Lighting 1 06/19/2015 4:28 PM CITY OF COSTA MESA, CALIFORNIA CAPITAL IMPROVEMENT PROJECT FISCAL YEAR 2015-2016 DEPARTMENT DIVISION PROGRAM PUBLIC SERVICES Engineering Park Development - 40112 PROJECT TITLE PROJECT MANAGER Kaiser School - Lighting and Synthetic Turf Feasibility Study Bart Mejia, x-5291 Account Fund Org Program Project PROJECT ACCOUNT STRING: 500000 401 19200 40112 New Project Priority Classification: ❑ Class I Required by action of the City Council or legislation of another governmental agency. ❑ Class II Eliminates a hazard to public health or safety. Replaces an obsolete facility or maintains or better utilizes an existing facility. Benefits the City's economic base. Results in reduced operating costs or better service. ❑ Class III Prevents a substantial reduction in an existing standard of City service due to population growth. Eliminates potential hazard to health or safety, or eliminates nuisance conditions. ❑Class Iv Provides a new facility or asset or improves an existing standard of service. Provides programs to increase public convenience or comfort or projects having primary social, cultural, historic or aesthetic value. FY 15-16 FY 16.17 FY 17-18 FY 18-19 FY 19-20 FY 20.21 FY 21-22 Description of Expenditures Architect Fees 20,000 - - - - Construction - - - Engineering Fees - - - Equipment - Inspection - - - - Land Acquisition - - - - Other Costs (please identify) - - - - $ 20,000 $ - $ - $ - $ - $ - $ - Total Description of Resources Capital Improvement Fund 20,000 - - - Total $ 20,000 $ - $ - $ - $ - $ - $ - Project Justification Operating Impact: $ Funding is requested to retain the services of a qualified consultant to conduct a feasibility study for the reconstruction of the existing fields at Kaiser Elementary School with new lighted artificial turf multi -use fields. The facility will also include security fencing and landscape improvements. NMUSD is the owner of the facility and will be the lead agency for this project. A MOU and a Site Specific Joint Use Agreement between the City and the School District will be developed for the planning, design, construction, use and maintenance of the new facility. GENERAL PLAN CONSISTENCY GOAL: I POLICY: JOBJECTIVE, File: 15-16 CIP - Kaiser School Lighting Feasibility Study 1 06/19/2015 4:28 PM MEDIA, JESSICA Subject: From: DUNIVENT, STEVE FW: Budget questions Sent: Monday, June 22, 2015 5:01 PM To: CITY COUNCIL;'Gary Monahan'; HATCH, THOMAS Cc: SHELTON, KELLY; GREEN, BRENDA; BACA, ANNA; BIRN, DUSTIN; ULRICH, KATHY; DEPARTMENT DIRECTORS Subject: Budget questions A Council member asked the following questions regarding the FY 15-16 proposed budget_. Please see the responses in bold. 1. The proposed budget (p. 129) shows personnel performing the training function moving from field ops (15300) to admin (15100). However, while expenditures for salary and benefits and M&O have been eliminated from field ops (#10133, p. 135), there is no corresponding increase in admin expenditures (#50001). Why is that? The cost of the training program is budgeted at $681,528 (compared to $622,967 in the current fiscal year) and was mistakenly allocated among three other programs. This will be corrected in the final printed budget book. The training program will be shown as a separate program under Police Administration. There is a significant increase in salary & benefits under telecomm ops (#51010, p. 138). Did the training money somehow end up allocated there? Yes, and two others, and will be corrected in the final book. Does the fund transfer shown for Capital Outlay (#401, p. 24) include both capital facilities and capital improvements? Yes, the $7,263,536 consists of the $5,587,335 or 5% for capital improvements plus $1,676,201 or 1.5% for capital facilities projects. Where is the $4 million previously moved to capital facilities? Why isn't it shown as a transfer for 2014-2015 on pages 24 and 64? The $4,000,000 is a FY 14-15 transfer approved in the mid -year budget report on March 3, 2015. It is shown on page 200 and will be shown on page 24 & 64 in the final book. 3. Regarding the rollovers, what is the column labelled "adjustment"? That column was to document items later identified as not requiring rollover. It looks as if we have about half of the original $3.3 million remaining. Is that correct? Yes. 4. WE always have a few transfers, mostly to capital funds, but based on the budget memo it looks as if we may be moving several additional funds around including fire and park funds. When we see totals for spending and income the transfers get folded in, so it may make it look as if we are taking spending more than we actually are to a member of the public. Can we get the overall totals of dollars in and out of city coffers somehow excluding the transfers or would that be valid? Or a table summarizing transfers? The tables on page iii and 15 attempt to do that. Also, how are the transfers counted under the Gann limit? We are not even close, but could the allocation of transfers be problematic is we were approaching out limit? The Gann limit only applies to revenues related to proceeds from general tax proceeds; the transfers have no impact. 5. Could we get an updated version of the table on pp 14-15 showing fund balances under the proposals showing the final balance or add another column to attachment 7 to the staff report with projected fund balance similar to the table on pp. 14-15? Am hoping this is all on Excel and not too difficult to do. An updated version will be available after budget adoption. However, certain fund balances will be affected by the Addendum (Attachment 7) including: a. Park Development Fees Fund reduce by $1,900,000 by June 30, 2016 b. Fire System Development Fees Fund reduced by $400,000 by June 30, 2016 Hope this helps. Please let me know if you have any other questions. Steve Dunivent - Interim Finance Director - City of Costa Mesa, CA - 714.754.5243 MEDIA, JESSICA Subject: FW: Tonight's Meeting 6/23/2015 From: Lee Ramos [mailto:froggy5578@gmail.com] Sent: Tuesday, June 23, 2015 4:39 PM To: Stephen.mensigner@costamesaca.gov; RIGHEIMER, JIM; FOLEY, KATRINA; GENTS, SANDRA; MONAHAN, GARY Cc: HATCH, THOMAS Subject: Tonight's Meeting 6/23/2015 Dear Council I had wanted to attend tonight's meeting and express a few thoughts, but unfortunately I will be out of town. First let me say thank you and congratulations on preparing the city budget for 2015. I spent some time with Steve Dunivent asking questions and reviewing the budget.One of my questions was a concern of shifting funds from the library/community center project to the medians out in Mesa Verde. I understand the reduction is $ 613,900. the break down of California Ave. $69.000., Gisler Ave. 100,900., Mesa Verde Drive 444.000. Did we shift these funds because the community center project came in at higher cost than anticipated? Although I see where the medians will enhance the area at a later time I hope that we will delay this project until we know where the drought mandate will take us. Setting theses funds aside might be prudent for awhile. I would also like to thank Steve Dunivent and staff for their work on the Retirement Cost Budget Analysis where they able to discoverer and save the city $ 1,000.00. My last comment is in support of Fields and lights for the use of our youth and general use of our residents. I have walked many miles and spoken with many throughout the city and it's time to step forward. I have listened to many groups, committees, city leaders for the last two years and so far no one is crossing the finish line. Again thank you for the 2015 budget and for all the time that each of you spend in making Costa Mesa a great city. Lee Ramos