HomeMy WebLinkAbout42 - CC-16 - Request to Cancel the Regular City Coun. - 6/16/2015CITY COUNCIL AGENDA
REPORT
MEETING DATE: JUNE 16, 2015 ITEM NUMBER: CC -16
SUBJECT: REQUEST TO CANCEL THE REGULAR CITY COUNCIL
MEETING OF AUGUST 18, 2015
DATE: MAY 27, 2015
FROM: CHIEF EXECUTIVE OFFICE
PRESENTATION BY: KELLY R. SHELTON, EXECUTIVE ASSISTANT TO CEO
FOR FURTHER INFORMATION CONTACT: KELLY R. SHELTON/714-754-5328
RECOMMENDATION:
It is recommended that the Council consider altering the meeting schedule for the month
of August 2015. Specifically, staff is requesting that the meeting of Tuesday, August 18,
2015, be cancelled. It is expected that cancelling this meeting will assist with managing
workloads and allow time for coordination of vacation absences for Council and staff.
BACKGROUND:
Typically, the City conducts 24 regularly scheduled meetings per year. In addition, there
are frequent special meetings scheduled that, in most years, will increase the amount of
meetings held at the Council level. Both Council and staff are currently working on
incredibly active schedules. The recommended break would permit both Council and
staff an opportunity to "catch up" and better manage the workload. Additionally, the
break will allow Council Members an opportunity to schedule vacations so as not to
conflict with scheduled Council meetings.
Eliminating one meeting during the month of August would still allow the opportunity for
the Council to address critical issues raised by staff or the public. There are no
deadlines for pending issues that could not be dealt with on the following regularly
scheduled meeting of September 1, 2015. Consequently, staff is recommending that
the Council alter the meeting schedule for the month of August.
ANALYSIS:
The City Council has the legal authority to establish meeting dates and times and to
cancel or reschedule such meetings with proper and timely public notice. Such a change
is not significant as long as the decision to change the meeting date is done well in
advance. This will allow for proper noticing and posting of the agenda as well as allowing
staff enough time to place items either on the previous meeting (August 4, 2015) or the
following meeting (September 1, 2015).
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ALTERNATIVES:
City Council may choose to hold the August 18, 2015 City Council meeting as scheduled.
FISCAL REVIEW:
No Fiscal Impact.
LEGAL REVIEW:
Should the City Council cancel the August 18, 2015 regularly scheduled meeting, staff will
ensure that the required posting and noticing requirements are met.
KELLY R. SHELTON
Executive Assistant to the CEO
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