HomeMy WebLinkAbout27 - CC-11 - Public Safety Software License and Serv. - 7/7/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: July 7, 2015 ITEM NUMBER: CC -1 1
SUBJECT: Public Safety Software License and Services Agreement
DATE: June 25, 2015
FROM: Information Technology Department
PRESENTATION Steve Ely, I.T. Director
BY:
FOR FURTHER INFORMATION CONTACT: Steve Ely, I.T. Director, 714-754-4891
RECOMMENDATION:
Staff recommends that the City Council authorize the City CEO to sign the Purchase
Requisition in the amount of $112,077 for the renewal of the Software License and
Services Agreement with SunGard Public Sector Inc.
BACKGROUND:
On July 23, 2013, the City entered into a Software License and Services Agreement with
SunGard for CAD, RMS, Mobile Applications, Message Switch, and related services for
use by the Police and Fire Departments. This Agreement was renewed on July 23, 2014
under Purchase Order No. 9454.
The new agreement is for maintenance support for a term of one year commencing from
August 1, 2015 through July 31, 2016. The funding for this support is included in the
proposed budget for Fiscal Year 2015-16. The renewal of this agreement is necessary
to keep the current CAD -RMS system.
ANALYSIS:
Both Police and Fire rely heavily on these applications to perform their daily functions of
providing public safety services to the citizens of Costa Mesa. Without these systems,
their functionality would be significantly disrupted. Calls to 911 would have to be handled
using a manual system. Connectivity to the Department of Justice would be
compromised, and access to critical information may be lost. These applications are
critical to the 24/7 operation of both groups.
ALTERNATIVES CONSIDERED:
The option for support from alternative vendors is not available for these products at this
time. SunGard is the alternative vendor that has replaced Motorola.
FISCAL REVIEW:
Funding for this agreement is included in the 2015-16 fiscal year adopted budget.
LEGAL REVIEW:
The City Attorney has approved the documents as to form and content.
CONCLUSION:
Approving the renewal of the Agreement and the associated Purchase Requisition with
SunGard will provide the support needed for the contract term.
STEVEN A. ELY
I.T. Director
STEPHEN DUNIVENT
Interim Finance Director
TOM DUARTE
City Attorney
ATTACHMENTS: 1. SunGard's Proposal
2. SunGard's List of Licenses and Services for the Citv of Costa Mesa
3. Purchase Requisition (for reference
2