HomeMy WebLinkAbout27 - CC-12 - West 19th St Bicycle Trail Project - 7/21/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 21, 2015
ITEM NUMBER: CC -12
SUBJECT: WEST 19th STREET BICYCLE TRAIL PROJECT
DATE: JULY 9, 2015
FROM: PUBLIC SERVICES DEPARTMENT/TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES
MANAGER, (714) 754-5343
RECOMMENDATIONS:
1. Award a Professional Services Agreement (Attachment 1) for the design of the West 19th Street Bicycle
Trail project to KOA Corporation, 2141 W. Orangewood Avenue, Suite A, Orange, CA 92868, in the amount
of $180,000.
2. Authorize the Mayor and the City Clerk to execute the Professional Services Agreement.
BACKGROUND:
The City of Costa Mesa has identified the need to improve bicycle connectivity within the City and to add
Class I and II bicycle facilities that link local and regional bicycle infrastructure. The new bicycle lanes on
W. 19th Street and a new multipurpose trail within Talbert Regional Park will improve bicycle connectivity
between the existing bicycle lanes along Placentia Avenue and the Greenville - Banning Channel Bikeway
along the Santa Ana River.
In October 2014, the City was awarded federal Active Transportation Program (ATP) grant funds to
implement bicycle facilities and associated improvements along W. 19th Street between Placentia Avenue
and the Greenville - Banning Channel Bikeway.
The project scope includes the preparation of conceptual alternatives for the initial review and development
of the final design plans for the installation of a bicycle facility along W. 19th Street and within Talbert
Regional Park. The City plans to construct a paved trail generally along the alignment of an existing
Southern California Edison (SCE) utility easement and natural trails with a total length of approximately
2,760 feet within Talbert Regional Park. This trail alignment also follows the recently approved Orange
County Sanitation District (OCSD) sewer pipeline alignment. The project will continue as a Class I bike trail
for 860 feet along W. 19th Street between the Talbert Regional Park and Whittier Avenue. East of Whittier
Avenue, the proposed trail will transition to a striped and signed on -road Class 11 bike lane to Placentia
Avenue for a length of 2,600 feet. The total proposed length of the project is 6,220 feet with 3,620 feet of
Class I/Multipurpose trail and 2,600 feet of Class II bike lanes.
ANALYSIS:
In March 2015, a Request for Proposals (RFP) was issued on the City's website. A total of four (4) firms
responded to the RFP. Proposals were reviewed for compliance with the City's RFP, and consultants were
evaluated based on project understanding, depth of experience, technical expertise, and associated
factors. Based on the proposals, the staff selected two (2) consultants for oral interviews. After a careful
review of the proposals and responses provided by the consultants during the interview process, staff finds
KOA Corporation well qualified to perform the final engineering design services. The proposal submitted by
KOA Corporation and the responses provided during the interview process represent a thorough
understanding of the project, complies with the project specifications, and documents their technical ability
and experience with similar projects.
ALTERNATIVES CONSIDERED:
One alternative would be not to approve the Professional Services Agreement and conduct the project using
in-house resources. However, this alternative may result in significant delays as the expertise and amount of
services required for the project exceed the available resources. This may also result in the loss of
approximately $1,700,000 in grant funding for construction of this new bicycle facility.
FISCAL REVIEW:
The City has allocated a total of $240,000 in Capital Improvement funds for the design and environmental
clearance phase of the project. In addition, ATP grant funding in the amount of $1,700,000 was captured for
the construction phase of this project.
LEGAL REVIEW:
The City Attorney's office has reviewed the attached Professional Services Agreement and has approved it as
to form.
CONCLUSION:
Staff received four (4) proposals in response to the City's RFP process to retain professional design services
for the West 19th Street Bicycle Trail project. After careful evaluation of the proposals, staff recommends that
the City Council award the attached Professional Services Agreement to KOA Corporation for the design of the
West 19th Street Bicycle Trail in the amount of $180,000 and authorize the Mayor and the City Clerk to execute
the Professional Services Agreement.
ERNESTO MUNOZ RAJA SETHURAMAN
Public Services Director Transportation Services Manager
ATTACHMENTS: 1 - Professional Services Agreement
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk Division
Staff