HomeMy WebLinkAbout08 - CC-7 - 2014-15 Slurry Seal Project, No.15-06 - 7/7/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 7, 2015
ITEM NUMBER: CC -7
SUBJECT: 2014-2015 SLURRY SEAL PROJECT, CITY PROJECT NO. 15-06
DATE: JUNE 25, 2015
FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the 2014-2015 Slurry Seal Project, City
Project No. 15-06.
2. Award a construction contract to American Asphalt South, Inc., 14436 Santa Ana Avenue,
Fontana, California 92337, in the amount of $309,809.70.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The 2014-2015 Street Maintenance Project consists of three distinct phases of work:
Phase 1: Parkway and Concrete Repair Project — includes localized repair of
damaged curb, gutter, sidewalk, cross -gutters, driveways, and new
sidewalk construction (previously awarded at the May 5, 2015 Council
Meeting).
Phase 2: Street Rehabilitation Project — includes asphalt concrete mill and overlay
of the roadway.
Phase 3: Slurry Seal Project — includes application of a surface coating and sealing
of the roadway.
The renewed Measure M (M2) funding program requires that cities in Orange County maintain a
uniform approach to rating and evaluating streets utilizing a standardized Pavement Management
Program. Based on pavement analysis recommendations and field review, staff prepared a
priority list and recommendations of streets to be repaired. These recommendations were
included in the scope of work for the 2014-2015 Street Maintenance Project.
The streets proposed for maintenance under the 2014-2015 Street Maintenance Project
(Attachment "1") are located in the following neighborhoods:
• Westside Freedom Homes Neighborhood bounded by Victoria Street to the North, 19th
Street to the South, Aviemore Terrace to the West, and Placentia Avenue to the East;
• Eastside Neighborhood bounded by Santa Isabel Avenue to the North, 21s' Street to the
South, Newport Boulevard to the West, and Tustin Avenue to the East;
• Bristol East Neighborhood bounded by the San Diego Freeway to the North, Baker
Street to the South, Bristol Street to the West, and the Newport Freeway to the East;
• Halecrest Neighborhood bounded by the San Diego Freeway to the North, Adams
Avenue to the South, Harbor Boulevard to the West, and Fairview Drive to the East.
ANALYSIS:
The overall scope of the 2014-2015 Street Maintenance Project includes the removal and
reconstruction of damaged pavement sections, milling and overlaying with new asphalt, and
reconstruction of damaged parkway improvements over the project limits. Part of the work also
includes the application of a Type I slurry seal pavement coating, and the replacement of traffic
markings, striping, and traffic control. The scope of this contract (2014-2015 Slurry Seal Project,
City Project No. 15-06) covers the application of slurry seal coatings and traffic markings only. The
contractor is required to complete all of the tasks necessary to perform the work as outlined in the
contract documents.
The City Clerk received and opened five (5) bids for this project on March 31, 2015. American
Asphalt South, Inc. was the apparent low -bidder with a bid proposal of $309,809.70 and is
recommended for acceptance. The Engineer's estimate was $315,865.00; and the average of
the five (5) bids received amounted to $336,618.11. An analysis of the bids indicates that this
apparent low bidder submitted a proposal that is approximately two percent (2%) lower than the
Engineer's estimate. The variance between the low bidder and the Engineer's estimate is
negligible for this bid. The Bid Abstract is included as Attachment "2".
The license and references of American Asphalt South, Inc. were checked and staff has found
them to be in good standing. American Asphalt South, Inc. has successfully completed other City
projects, including most recently the 2013-2014 Slurry Seal Project.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the project. If the
bids are rejected, the City would need to cancel this project. Staff believes that re -advertising and
rebidding the project will not result in lower bids. Canceling the project is not recommended
because the identified locations are in immediate need of the proposed maintenance work.
FISCAL REVIEW:
Funding for this project has been budgeted with the use of Gas Tax and Measure M funds.
LEGAL REVIEW:
American Asphalt South, Inc. has furnished the necessary bonds and insurance, which were
approved as to form by the City Attorney. After the award and subsequent execution of the
contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the 2014-2015 Slurry Seal Project, City Project No. 15-06. Staff
has evaluated all of the bids and recommends that the City Council adopt the plans,
specifications, and working details for said project; award a contract to the apparent low bidder
American Asphalt South, Inc.in the amount of $309,809.70; and authorize the Mayor and the City
Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ
Public Services Director
ATTACHMENTS:
DISTRIBUTION
"1" Location Map(s)
"2" Bid Abstract
Chief Executive Officer
City Attorney
City Clerk
Staff
File
FARIBA FAZELI
City Engineer