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Home My WebLink About14 - CC-8 - Attachment 3 - 7/7/2015r- -- -- - - -- ...-......... ........ - — -- -- CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY ATTACHMENT 3 SUBJECT POLICY NUMBER EFFECTIVE DATE I PAGE 1MPLEMENTATIONPROCEDURES FOR THE 7-17-2000 FAIRVIEW PARK MASTER PLAN 500-11 REV. 1/21/03 1 OF 4 BACKGROUND The City Council approved the Fairview Park Master Plan in December 1997. In February 1998, City Council, recognizing the unique qualities of the park, directed staff to prepare a policy for implementing the Master Plan. PURPOSE The purpose of this policy is to establish a process for review and approval of the elements of the Fairview Park Master Plan, as well as any amendments to the Plan that may be proposed. It is the intent of this Policy to ensure both thorough and expeditious review of Fairview Park projects, For (his mason, time limits have been included for staff and committee review. PROCEDURE The intent of the following procedure is to build upon the existing Municipal Code Sections which relate to processing for master plans but which are silent on how to implement a complicated and phased project such as Fairview Park. Costa Mesa Municipal Code (CMMC) Sections 13-28(o and 13.29(#} describe the process for new master plans, minor amendments to master plans, and substantial amendments to Master plans. In addition to these requirements, the following procedure shall be followed for implementation of and amendment to the Fairview Park Master Platt. A. City Council Review Due to the increased workload on staff, the Parks and Recreation Commission, the Planning Commission, and the City Council associated with the processing of Fairview Park Master Plan amendments, the City Council shall review all applications prior to staff initiating the review process. All proposals shall initially be submitted to the Public Services Department. The Public Services Department shall submit the proposals to the City Council which shall review the applications for amendment of the Fairview Park Master Plan and direct staff to either proceed with processing the application or to return all materials to the applicant. B. Lead Department The Public Services Department is the lead department for processing phases, projects or plans. The Parks Project Manager and the Fairview Park Plan Administrator shall oversee and coordinate all activities related to implementation of the Fairview Park Master Plan and upon direction from the City Council shall process proposals as per the following procedure: (Parks-CP500.11)Revlsed 01109 RGS) CITY OF COSTA 141ESA, CALIFORNIA COUNCIL POLICY SUBJECT POLICY NUMBER EFFECPIVE DATE PAGE EvIPLEMENTATION PROCEDURES FOR THE 7-17-2000 FAIRVIEW PARK MASTER PLAN 500-11 REV. 1/21/03 2 OF 4 L__ _ --- _ -- ......... _ C. Processing 1. All Projects All proposals shall be submitted to or originate from the Public Services Department, Upon direction from the City Council to proceed with processing a proposal, the Public Services Department shall present the proposal in writing to the Development Services Department, Engineering and Transportation Services Divisions, Police Department and Fire Prevention Division who shall determine whether the proposal is: a, consistent with the Master Plan; b. generally consistent but has minor amendments; or c. inconsistent with the Master Plan. These Departments shall recommend refinements to the project, if necessary, to meet code requirements, mitigation measures or other requirements. All recommendations shall be returned to Public Services within 7 days. 2. Projects Consistent with the Master PIan Projccts consistent with the Master Plan might include but not be limited to: restoration plans for the habitat areas, construction of trails, installation of utilities, construction of the bridge over Placentia Avenue, installation of the botanical garden, construction of picnic and restroom facilities, etc. Projects shall be submitted to various City departments as described in Section 13.11. b. All projects shall be forwarded to the Parks and Recreation Commission for comments regarding consistency with the Master Plan and refining the scope of work. Review of each project shall be limited to one Commission meeting, The Public Services Department shall consider the Commission's comments and make refinements to the project, if deemed necessary. (Parks-GP500.11)RWsW 01109/03 CS) f CITY OF COSTA MESA, CALIFORNIA l COUNCIL POLICY SUBJECT -- -- R"LEMENTATION PROCEDURES FOR THE FAIRVIEW PARK MASTER PLAN POLICY NUMBER EFFECTIVE DATE T PAGE 7-17-2000 500-11 REV. 1/21/03 3 OF 4 ............. - - - - — C. The Fairview Park Citizens' Advisory Committee shall be restructured as an ad hoc committee. The City Council may call upon the committee's expertise when reviewing plans, specifications, ideas, and changes to Fairview Park, on an as needed basis. Consultant contracts and budget requests shall be approved in accordance with purchasing policy. Project plans do not require Council approval. e. The Public Services Departnieaut is responsible for monitoring compliance with all mitigation measures approved as part of the Master Plan. The mitigation monitoring reports shall be kept up to date at least annually and made available for public review. f. If conflicts arise between staff and the Parks and Recreation Commission, the issue shall be clarified by City Council. 3. Projects with Minor Amendments to the Master Plan a. Projects shall be submitted to various City departments as descrihed in section C.1. b. Minor changes in a master plan arc defined in CMMC section 13-28(f). Prcjccts which may involve minor amendments shall be forwarded to the Planning Division for initial review for compliance with provisions of section 13-28(fl; Plans and the findings of the various City departments shall be forwarded to the Parks and Recreation Commission for comments regarding whether the changes requested are actually minor as defined by Code and for refining the scope of work, if necessary. Review of each project shall he limited to one Commission meeting. The Public Services Department shall consider the Commission's comments and make refinements to the project, if necessary. C. Requirements described in sections 2(c), (d), and (e) above also apply. (Parks-CP590-11)RevfsedU1109103(CS) (5 CITY OF COSTA MESA, CALIFORNIA, COUNCIL POLICY .. ................ SUBJECT POLICY NUMBER EFFECTNE DATE, PAGE R"LEMENTATION PROCEDURES FOR THE 7-17-2000 FAIRVIEW PARK MASTER PLAN 500-11 REV. 1/21/03 4 of 4 4. Projects Inconsistent with the Master Plan a. Projects shall be submitted to various City departments as described in Section 13.1. b. Substantial amendments to a master plan are described in CMMC Section 13-28(f and normally require only Planning Commission review and approval. However, amendments to the Fairview Park Master Plan shall first be forwarded to the Parks and Recreation Commission (one meeting) for review and recommendation. The Planning Commaission shall consider these recommendations and forward its recommendations to City Council for final action. C. Requirements described in sections 2(c), (d), and (e) above also apply. 5. Request for Changes to the Fairview Park Master Plan Staff and members of -the public may, from time to time, request changes, additions, or deletions to the Fairview Park Master Plan. These requests must be submitted 'to the City's Parks Project Manager or Fairview Park Plan Administrator in writing, along with supporting evidence to substantiate the request(s). A map showing the proposed change should accompany the request(s). The item shall then be agendized for the next available Parks and Recreation Commission meeting for review prior to staff initiating the formal review process. The Parks and Recreation Commission shall review the request for amendment to the Fairview Park Master Plan, along with staff's recommendation, and direct staff to either proceed with processing the request in accordance with section 4 (above) or to deny the request(s) and return all material to the applicant. Requests for a particular change, addition, or deletion will be addressed no more than once in a twelve (12) month period. D. Annual Report In December of each year, the Public Services Department shall send an annual report to the Parks and Recreation Commission describing the progress that has been made on implementation of the Fairview Park Master Plan. The report shall also describe efforts to be undertaken for the next year. (Parks-CP500.11 )Revised Ol/09/03(CS)