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HomeMy WebLinkAbout16 - CC-9 - Resolution Authorizing Street Closures - 7/7/2015CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 7, 2015 ITEM NUMBER: CC -9 SUBJECT: RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2015 ORANGE COUNTY FAIR CATTLE DRIVE DATE: JUNE 23, 2015 FROM: DEPARTMENT OF PUBLIC SERVICES - TRANSPORTATION SERVICES DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION RAJA SETHURAMAN, MANAGER, TRANSPORTATION SERVICES CONTACT: DIVISION, (714) 754-5343 RECOMMENDATION: Adopt the Resolution (Attachment 1) designating event routes for the 2015 Orange County Fair Cattle Drive and approve the temporary street closures (Attachment 1, Exhibit B) for August 8, 2015, as requested for the 2015 Orange County Cattle Drive. BACKGROUND: A Special Event Permit application was submitted by the Orange County Fair to the City on May 27, 2015 (Attachment 2) requesting permission to close certain streets to conduct a Cattle Drive on August 8, 2015. The application is currently being reviewed by the City's Special Event Committee, comprised of representatives from various City departments. The City Council has approved this event in 2007 and 2008. For those events, the cattle were staged in Fairview Park and the Cattle Drive used Placentia Avenue, Victoria Street, Harbor Boulevard and Fair Drive to reach the Orange County Fair and Event Center (Fairgrounds). The 2007 event was held on a Friday and the 2008 event was held on a Saturday. The 2008 event also included a bicycle procession following the cattle. Both of these events were well received and well attended by the community. There was considerable planning between the City and Orange County Fair staff resulting in a successful execution of these events. The proposed 2015 Cattle Drive would be on Saturday, August 8, 2015, and includes two (2) sub -events due to the staging of cattle and dogs, and support horses at different locations. Cattle and dogs would be staged in the Orange Coast College campus, west of the recycling center on Adams Avenue. The support horses would be staged in the Fairgrounds at the equestrian facility. The staging area locations are shown in Attachment 3. The cattle, dogs, and horses will be moved to their respective staging areas on Thursday, August 6, 2015. On the event day, August 8, 2015, the horses would move in a procession from the Fairgrounds to the Orange Coast College entrance on Adams Avenue through the Mesa Del Mar neighborhood starting at 9:00 a.m. The route through Mesa Del Mar includes Junipero Drive, Presidio Drive, Lorenzo Avenue, Salvador Street, Monterey Avenue, EI Camino Drive, and Adams Avenue. The cattle drive is then proposed to start at 10:30 a.m. from the intersection of Adams Avenue/Pinecreek Drive and proceed west turning left onto Mesa Verde Drive East. The drive then turns right onto southbound Harbor Boulevard and left onto eastbound Fair Drive. Once on Fair Drive, the cattle drive will proceed east and enter the Fairgrounds through the Vanguard Way entrance. Attachment 4 depicts the requested route for the cattle drive. Since the proposed routes for this event are not among the three (3) previously -approved Special Event street areas in the currently approved resolution (Attachment 5), City Council approval is required for these new street closures. ANALYSIS: City staff has met with representatives from the Orange County Fair to discuss and coordinate operational details of the cattle drive and related events. Unlike the 2007 and 2008 cattle drives, the proposed staging areas are outside the City right-of-way within the Orange Coast College complex and the Fairgrounds' equestrian center. There will be temporary lane closures on Adams Avenue during the unloading of cattle on August 6, 2015. The cattle drive will occur on Saturday August 8, 2015. As in previous cattle drives and similar such events, staff from both the Police Department and the Transportation Services Division have determined the proposed route closures. The affected event streets with approximate closure duration are listed in Attachment 6. These will be implemented in a sequential and segmented manner in order to minimize disruptions to businesses as well as the public. The entire procession, from the start at the Adams Avenue/Pinecreek Drive intersection to the Fairgrounds is anticipated to take approximately one (1) hour. A total of 20 sworn officers and 17 to 20 non -sworn officers will be stationed or following the procession to ensure traffic control and public safety. A majority of the sworn officers will be contracted from the Orange County Sheriff's Department directly by the Orange County Fair. For the prior events, approximately 10,000 persons were in attendance along the cattle drive route. The Orange County Fair will provide written notification about the cattle drive to all property owners and tenants by mid-July. Several properties including the Mesa Verde Collection, Mesa Verde Center, and Azulon along Mesa Verde Drive East will experience temporary closures of approximately 15 minutes as the cattle drive turns from Adams Avenue and runs toward Harbor Boulevard. In addition, there will be temporary closures for businesses along Harbor Boulevard when the cattle drive runs from Mesa Verde Drive East to Fair Drive. The Police Department will ensure that closures are lifted as the drive passes through to minimize disruptions to resident and business activities. Emergency access to all properties will be provided at all times. The Orange County Fair will be conditioned to provide changeable message signs on Harbor Boulevard and Adams Avenue for three (3) days in advance of the cattle drive to provide potential delay warnings to motorists. In addition, the Orange County Fair through the Costa Mesa Chamber of Commerce will disseminate cattle drive information to businesses along Mesa Verde Drive East and Harbor Boulevard. Staff believes that with these notifications, and due to the short duration of the event, the impacts to the public will be minimal. All streets will be cleaned immediately after the cattle, horses, and dogs move through the streets and prior to the streets being reopened. City Maintenance staff will review the proposed clean-up process/waste management plan and include conditions on the permit to ensure compliance with applicable codes and laws. ALTERNATIVES CONSIDERED: One alternative would be not to approve the requested route as submitted and direct the applicant to revise the route to use other streets. This alternative, however, may result in cancellation of the proposed event due to the shortage of time for planning this event. Another alternative would be to modify the hours of the event. If this alternative is selected, staff will work with the Orange County Fair in implementing this option, provided it is acceptable to them. 2 The City Council may also choose not to approve the resolution and the requested street closures. This will result in the cancellation of the 2015 Cattle Drive event. FISCAL REVIEW: The Orange County Fair will enter into a contract with the Orange County Sheriff's Department to provide the majority of the sworn officers. The City will be reimbursed for the actual cost of City Police services used in support of the 2015 Cattle Drive pursuant to the Traffic Management Services agreement entered into earlier with the Orange County Fair and Event Center. The applicant will also reimburse the City for the Fire and staff support services for the event per the Special Event application. LEGAL REVIEW: As part of the Special Event Permit application, the applicant will be required to provide the City with indemnity and insurance per the City's requirements. The City Attorney has reviewed and approved the attached resolution as to form. CONCLUSION: A Special Event Permit application has been submitted to the City requesting closure of certain streets on August 8, 2015, to conduct the 2015 Cattle Drive event. Staff requests City Council's approval to close the identified streets for this event. In addition, staff requests adoption of the Resolution designating the event routes in compliance with Costa Mesa Municipal Code, Section 9-208.9. ERNESTO MUNOZ Public Services Director ATTACHMENTS: 1 - Resolution RAJA SETHURAMAN Transportation Services Manager 2- Special Event Permit Application 3- Staging Locations 4- Cattle Drive Route Map 5- Approved Resolution Identifying Special Event Street Closure Areas 6- Affected Streets DISTRIBUTION: Chief Executive Officer Assistant Chief Executive Officer Police Chief Fire Chief City Clerk Division Police Department, Special Events and Telecommunications Maintenance Services Manager Kathy Kramer, CEO, Orange County Fair & Event Center 3