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Home My WebLink About11 - CC-7 - Attachment 1 - 7/21/2015ATTACHMENT 1 CITY OF COSTA MESA PROFESSIONAL SERVICES AGREEMENT WITH WLC ARCHITECTS, INC. THIS AGREEMENT is made and entered into this 22nd day of July, 2015 ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and WLC Architects, Inc., a California Corporation ("Consultant"). WITNESSETH: A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to perform professional engineering services for the design of fire station #1, as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1.0. SERVICES PROVIDED BY CONSULTANT 1.1. Scope of Services. Consultant shall provide the professional services described in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated herein by this reference. 1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. 1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City's Chief Executive Officer ("City CEO") or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to: (a) Meet with Consultant to review the quality of the work and resolve the matters of concern; (b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or (c) Terminate the Agreement as hereinafter set forth. 1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement. 1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. 1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. 1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. 1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule"). Consultant's total compensation shall not exceed Four Hundred Ninety Nine Thousand Dollars ($499,000.00). 2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests 2 WLC Architects, Inc. PSA 15 and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. 2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date. 3.0. TIME OF PERFORMANCE 3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "D," attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. _.Kl� 1114VJiF-<►1elki4 V 3Tl►lrri161Z 4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of Four (4) years, ending on July 31, 2019, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. 4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. 4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, 3 WLC Architects, Inc. PSA 15 and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. 4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant. 5.0. INSURANCE 5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, .maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City: (a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. (b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. (d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. 5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions: 4 WLC Architects, Inc. PSA 15 (a) Additional insureds: "The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City. (c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy." (d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. (e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention. 5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto as Exhibit "E" and incorporated herein by this reference. 5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property. 6.0. GENERAL PROVISIONS 6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 6.2. Representatives. The City CEO or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and 5 WLC Architects, Inc. PSA 16 agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement. 6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City. 6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONSULTANT: WLC Architects, Inc. 8163 Rochester Ave., Suite 100 Rancho Cucamonga, CA 91730 Tel: (909) 987-0909 Fax: (909) 980-9980 Attn: Kelly Needham, AIA IF TO CITY: City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 Tel: (714) 754-5096 Fax: (714) 754-5028 Attn: Arash Rahimian 6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit "F" and incorporated herein by reference. Consultant's failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City. 6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. 6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. 6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance 6 WLC Architects, Inc. PSA 15 shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement. 6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect. 6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. 6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 7 WLC Architects, Inc. PSA 15 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished.or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. 6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court. 6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. 6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this 8 WLC Architects, Inc. PSA 15 Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. 6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or- provisions so incorporated by reference, this Agreement shall govern over the document referenced. 6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement. 6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this 9 WLC Architects, Inc. PSA 15 Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF COSTA MESA, A municipal corporation Date: Mayor Social Security or Taxpayer ID Number EVOW" City Clerk and ex -officio Clerk of the City of Costa Mesa APPR O FORM: ADate: 2 .) City r e 10 WLC Architects, Inc. PSA 15 APPROVED AS TO INSURANCE: Date: Risk Manage ent APPROVED AS TO CONTENT: Project Manager DEPARTMENT HEAD APPROVAL Ernesto Munoz, Public Services Director Date: ('017-L' l is Date: 11 WI -C Architects, Inc. PSA 15 March 20, 2015 CITY OF COSTA MESA P.O. BOX 1200 • 77 FAIR DRIVE • CALIFORNIA 92628-1200 FROM THE DEPARTMENT OF PUBLIC SERVICES/ENGINEERING DIVISION SUBJECT: REQUEST FOR PROPOSALS (RFP's) TO PROVIDE PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE DESIGN OF FIRE STATION NO. 1 Dear Consultant: The City of Costa Mesa is requesting a proposal from your firm to provide professional services for the design of a new Fire Station No. 1. The schedule is as follows: ENGINEERING SCHEDULE DATE 1. Proposal Received by the City 4/24/15 2. Award of Professional Services Agreement 7/07/15 3. Project Kick-off Meeting 7/08/15 4. Conceptual Design Submittal 8/24/15 5. Planning Commission Approval 9/14/15 6. City Council Approval 10/20/15 7. First Plan Check Submittal 2/29/16 8. Second Plan Check Submittal 4/25/16 9. Third Plan Check Submittal 6/13/16 10. Obtain Building Permit 7/05/16 Enclosed is a Request for Proposals to provide professional services for the subject project. The proposal requirements and the necessary professional services required by the City are stated within the RFP's. The consultant shall provide all services as requested in the RFP's and stated in the submitted proposal. CITY OF COSTA MESA CONTACT PERSON The City of Costa Mesa contact person for this project is Fariba Fazeli, at (714) 7545378. PROPOSAL SUBMITTAL REQUIREMENTS Please submit three (3) copies of the proposal and two (2) copies of the fee proposal no later than 3:00 p.m., on Friday, April 24, 2015. All proposals shall be delivered or mail to: Fariba Fazeli, P. E. City of Costa Mesa Public Services/Engineering 77 Fair Drive, 4t' Floor Costa Mesa, CA 92628 Mailing Address: P.O. Box 1200, Costa Mesa, CA 92628-4193 i erely, Farib Fazeli, P. E. City Engineer PHONE: (714) 754-5335 FAX: (714) 7545028 TDD: (714) 754-5244 www.costamesaca.gov REQUEST FOR PROPOSALS TO PROVIDE PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE DESIGN OF FIRE STATION NO. 1 1. INTRODUCTION The City of Costa Mesa, California (City) is soliciting Request for Proposals (RFP's) for selection of an Architectural/Engineering firm for the design of Fire Station No. 1 (the project). The project will replace the existing Fire Station with a new 12,000 Square Feet structure located on the site owned by the City at 2803 Royal Palm Drive, on a 1.10 Ac. Lot. The construction cost is estimated at $4.5 million dollars. The City's goal is to have a proposal for the professional services needed to complete this project. If you feel that any items should be added to the scope of work to accomplish this goal please include a separate description and cost item in your proposal. 2. CONTENT OF PROPOSAL To maintain uniformity, your proposal must be limited to a maximum of 25 Pages (excluding front and back covers, section dividers, resumes, and photographs) and include the following: Statement of project understanding containing any suggestions to expedite the project or additional concerns that the City should be made aware of, and a project approach containing any scope of work tasks you feel are necessary for the successful completion of the project. A project team organization chart identifying those who will perform work, and a brief resume of each team member, including similar type projects in which they have been directly involved. Identify the Project Manager and the Project Engineer proposed for this project. The Project Manager will be the primary contact person to represent your firm and to conduct the presentation, if invited for an interview. Sub -consultants, if any, shall be identified in the proposal with the same requirements as for the main consultant. A list of similar projects that your firm has completed within the last five years. Information of the completed projects should include project name and description, agency or client name along with the person to contact and telephone number, year completed, engineering fee, and project construction cost. A proposed schedule indicating stages of work, time frames, and ability to perform the required services in a timely manner. A fee proposal provided in a separate sealed envelope. 3. CONSULTANT SELECTION COMMITTEE The Public Services Department of the City of Costa Mesa has established a Consultant Selection Committee consisting of at least four (4) members from this department who have acted in the capacity of Project Manager or Project Engineer for the City on previous similar projects. The evaluation of each proposal will be based on the technical information and qualifications presented in the proposal, reference checks, and other information, which will be gathered independently. 2 4. 5. FEE PROPOSAL A. Two separate fee schedules for the project shall be submitted in a separate sealed envelope plainly labeled "Fee Proposal" with your company's name and the project title. B. A cover letter stating the not -to -exceed total lump sum fee. C. The fee schedule shall depict individual project tasks, man-hours, and basic hourly rates for specific personnel to be used for each alley. Personnel hourly rates will reflect all costs for office overhead, including direct and indirect costs. The fee proposal shall reflect all anticipated fee increased during the contract duration. D. Payment shall not be processed for any submitted invoices if the consultant is behind the design schedule for any of the outlined tasks. ESTABLISHMENT OF FEES The fee proposal will not be opened until the Consultant Selection Committee has evaluated the consultants' submitted proposals. In conformance with the Mini -Brooks Act, the City will select the Consultant based on qualifications, and then negotiate a contract price based on available funding and a further breakdown of the "not -to -exceed" fee submitted in the fee proposal. 6. PROFESSIONAL SERVICES AGREEMENT City of Costa Mesa has a sample of the Professional Services Agreement, which is available at the City for your review. The RFP's and the consultant's proposal will be attached to and become part of the executed agreement as exhibits. The City will not permit reduction in the City's "Scope of Consultant Services" without written approval. 7. INSURANCE REQUIREMENTS General Liability: $1,000,000 Automobile Liability: $1,000,000 Workers Compensation and Employers' Liability: $1,000,000 Professional Liability: $1,000,000 Additional and primary Insurance endorsements shall include the City of Costa Mesa. 8. SCOPE OF CONSULTANT SERVICES Fire Station No. 1 will be a large fully equipped and operational turn -key permanent station of approximately 12,000 square feet on approximately 1.1 acres of flat buildable land. The station will be designed and constructed in accordance with the Orange County Fire Authority (OCFA) Fire Station Development Standards. K7 1. GENERAL SERVICES The architect shall provide general services designated necessary to assist in the administration of the project. The architect will serve as the lead consultant in managing the design of the facility. The civil engineering, landscape architecture, dry utility consulting, electrical engineering, mechanical engineering and all other sub consultants should be included in the various scope items below. This item of work shall include, but not be limited to, all the activities required to coordinate between project disciplines, agencies, Sub consultants, utility companies, adjacent developers and City. 2. PROGRAM CONFIRMATION The architect shall work closely with City of Costa Mesa Fire Department (CMFD) to confirm the space requirements for the proposed fire station. This shall include, but not be limited to: • Confirming apparatus capacity and administrative variations • Confirming station headcount • Confirming operational requirements • Confirming furniture and fixture requirements and other key elements 3. ENTITLEMENT Architect shall provide all services necessary to submit documents to the governing agency for review and architect shall obtain all approvals necessary to construct the fire station. A Conditional Use Permit (CUP) will be required for this fire station. Work shall include all documents and processing to obtain CUP. 4. SITE DESIGN This item of work shall include visually surveying site to establish constraints and opportunities including landmarks, adjacent uses, site edges, views and orientation, site topography, circulation systems and streetscape. Architect shall coordinate and confirm with his sub consultants the engineering design constraints including but not limited to: • Existing and future infrastructure • Soil conditions • Topography • Zoning requirements Drainage systems • Future adjacent uses • On-site and off-site uses • Utilities 4 Architect shall coordinate and develop a site plan to confirm the following: • Apparatus circulation • Visitor and shift parking • Secured ingress/egress • Outdoor dining space • Station image • Relationships to adjacent uses • Service/deliveries • Future fuel storage and dispensing • Temporary housing during construction • Temporary Emergency Equipment Enclosures for the duration of construction 5. SCHEMATIC DESIGN This item of work shall include preparing schematic design documents. Documents shall consist of drawings and other documents to fix and describe the size and character of the entire project, including architectural, structural, mechanical, electrical systems, materials and such other elements as may be appropriate and as described in general as follows: A. ARCHITECTURAL DESIGN/DOCUMENTATION The architectural design and documentation shall include a demolition plan, site plan, building plan, building sections and elevations, building systems/materials selection, dimensions/areas, site wall elevations, and a sketch model. B. STRUCTURAL DESIGN The structural design shall be per essential facilities requirements. C. ELECTRICAL DESIGN The electrical design shall include, but not be limited, to power service and distribution, lighting, fire detection and alarm coordination and emergency power requirements. D. MECHANICAL DESIGN The mechanical design shall include, but not be limited, to heating, ventilating, plumbing and fire protection. E. PLUMBING The plumbing design shall include but no be limited to, the complete water, sewer, gas, fire sprinkler and all other plumbing systems for the project. F. FIRE PROTECTION/SPRINKLER SYSTEM The fire sprinkler system design and installation for the fire station shall comply with the 5 CMFD regulations and NFPA standards. automatic -monitored fire sprinkler system Emergency Communications Center. G. INTERIOR DESIGN The entire station shall be protected by an . Central monitoring will be provided by Architect shall provide interior design for the project including an itemized Furniture Furnishings & Equipment (FF&E) list with responsibilities for contracting and installing and any sole sourcing itemized in the FF&E list. DESIGN DEVELOPMENT SERVICES The architect shall prepare from the approved schematic design documents, the design development documents consisting of site and floor plans, furniture plans, exterior elevations and building sections with the necessary structural, mechanical and related systems and outline specifications necessary to fix and define the character of the project and indicate the materials to be used. The design development documents, when approved in writing, may form the basis for the construction documents. A. 10 C. C ARCHITECTURAL DESIGN/DOCUMENTATION • Demolition Plan • Site plan • Building Plan • Section elevations • Site Wall elevations • Building Systems/materials selection • Dimensions/Areas STRUCTURAL DESIGN/DOCUMENTATION Structural design/documentation services during design development phase consisting of recommendations regarding basic structural materials and systems, analyses and development of conceptual design solutions for gravity and lateral design loads. Structural system consists of conventional wood framing, steel brace frames, and conventional concrete. CIVIL DESIGN/DOCUMENTATION Civil design/documentation services during design development phase consisting of topographic survey of the entire property and adjoining streets, grading, utilities, storm drain ADA path of travel, and striping. LANDSCAPE DESIGN/DOCUMENTATION Landscape design/documentation services during design development phase consisting of plant palettes, landscaping limits, irrigation and smart controller. 6 E. G. MECHANICAL PLUMBING DESIGN/DOCUMENTATION Mechanical plumbing design/documentation service during the design development phase consisting of consideration of alternate materials, split system HVAC, and plumbing. • Energy conservation • Heating and Ventilating • Air Conditioning • Plumbing • Fire Protection/Fire Sprinkler Drawings • Special Maintenance Systems • General Space Requirements ELECTRICAL DESIGN/DOCUMENTATION Electrical design/documentation during the design development phases consisting of materials, systems, and equipment. • Power Service and distribution • Lighting design • Telephones/data distribution • Fire detection and alarms • General space requirements MATERIALS RESEARCH/SPECIFICATIONS • Identification of potential architectural and interior finish materials, systems and equipment and their criteria and quality standards consistent with the conceptual design • Coordination of similar activities of other disciplines INTERIOR DESIGN/DOCUMENTATION Interior Design/Documentation services during the design development phases consisting of solutions for architectural, mechanical, electrical and equipment requirements in order to establish: • Building interior design elements • Preliminary building equipment areas • Space allocation and utilization plans to review functional relationships • Placement of major FF&E items TELECOMMUNICATIONS Refer to CMFD for telecommunications requirements for each room of the fire station. 7 7. CONSTRUCTION DRAWINGS AND DOCUMENT SERVICES Based on the approved design development documents, the architect shall prepare the working drawings and specifications which shall set forth and prescribe in detail the work to be done and materials, workmanship, finishes, and equipment required for the architectural, structural, mechanical, and electrical work, as well as the site work and landscaping. A. ARCHITECTURAL DESIGN/DOCUMENTATION • Review design development • Demolition Plans • Site plan and details • Building plans • Enlarged plans • Sections, elevations • Building systems/material selection • Details • Dimensions/permit related areas • Building restrooms/cores • Cost estimate formatted to ICDC standards B. TRAFFIC PRE-EMPTION DESIGN/DOCUMENTATION • Coordinate with the CMFD to determine the desired phasing of the pre- . emption system • Prepare traffic signal pre-emption plan in coordination with Civil Engineer C. STRUCTURAL DESIGN/DOCUMENTATION • Prepare structural system documents D. CIVIL DESIGN/DOCUMENTATION • Grading plan • Utility plan • Striping plan LANDSCAPE DESIGN/DOCUMENTATION • Landscape plan • Irrigation plan E. MECHANICAL DESIGN/DOCUMENTATION • Prepare Title 24 Energy calculations • Documentation for HVAC, including units, drops and mechanical system distribution 8 • Prepare building plumbing documents • Prepare fire protection system documents (fire sprinkler drawings) F. ELECTRICAL DESIGN • Prepare electrical system documents • Prepare Title 24 lighting calculations G. MATERIALS RESEARCH/SPECIFICATIONS • Preparation of specifications • Compilation of project manual H. INTERIOR DESIGN • Interior Plans • Reflected Ceiling Plans • Interior Elevations • Details and Sections • Millwork SIGNAGE/GRAPHIC DESIGN • Design of site identity and building signage • Construction Document Signage • Interior Signage 8. BIDDING AND CONSTRUCTION SUPPORT Attend one bid coordination meeting and prepare technical specifications, project appendices, bid form and architects Estimate. Attend one pre-bid meeting and provide full size exhibits for use in the pre-bid meeting presentation. During bid process, the architect shall be responsible for preparing addenda, clarifying the construction documents, answering bidder's questions, issuing revised bid form, plans, exhibits, technical specifications as required. During the construction phase, the architect and his sub consultant shall review/approve submittals and respond to contractor's Request for Information (RFI's). 9. COST ESTIMATE The architect shall provide a detailed, final construction cost estimate based on a material take -off from the construction documents. 10. MEETINGS The architect will be required to attend meetings with the City, Fire Department, and attend public hearing during the project duration. The architect shall include 60 hours of meetings in the proposal. 9 11. PROCESSING OF PLANS AND PERMITS The architect shall process the construction documents with the City of Costa Mesa Building Division, answer plan check comments and if necessary revise construction documents and obtain all the required permits. 12. LEED Certification (Optional Item, may or may not be included in final scope of work The architect shall prepare process all documents required to obtain a LEED Silver Certification. 9. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL Each consultant must fully know all project conditions and the effort required to successfully complete the project. Failure to do so will not relieve the selected consultant of the obligations to carry out the contract. 10. RIGHT TO REJECT ALL PROPOSALS A. The City of Costa Mesa reserves the right to reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP's or otherwise. B. The City also reserves the right to award a portion of work or combination, thereof. C. All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the consultant. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind that may be incurred by the consultant. All proposals submitted to the City of Costa Mesa become the property of the City. 11.. SUMMARY The City appreciates participation, and the intent of this RFP's is to establish the minimum consultant services required. Prior to awarding a contract, all insurance documents must be submitted and approved. 10 EXHIBIT B CONSULTANT'S PROPOSAL 13 WLC Architects, Inc. PSA 15 ORGANIZATION Introduction to WLC Firm Profile EXPERIENCE Public Safety Experience Sustainable Design Recently Completed Projects KEY PERSONNEL WLC Resumes CONSULTANT TEAM Consulting Team Organizational Chart Consulting Team Resumes PROJECT APPROACH Design Team Methodology Project Committee Key Objectives SCOPE OF SERVICES Basic Scope of Services Site Specific Services REFERENCES 3 M M In W4, RE E, 0 April 24, 2015 Re: Proposal for Architectural Design Services Fire Station One City of Costa Mesa Dear Ms. Fazeli, Ms. Fariba Fazeli, P.E. City of Costa Mesa Public Services/Engineering 77 Fair Drive, 4th Floor Costa Mesa, CA 92628 nn behalf of WLC Architects and our entire consulting team, thank you for the opportunity to submit our proposal for the City of Costa Mesa's new Fire Station project. As you may be aware, our firm specializes in the design of public safety and essential service facilities. We have designed over 100 fire stations, each of which is specifically tailored to the unique requirements of the Fre Department and the communities they serve. It is our understanding that your new station is to be du -SIV -1 --led aI [u c.om.11UL icu 6 r uuuuruur r`c wiii r ii re ueveiuprnuni siunuurds or me orange County vire AUTnonry. our experience with OCFA includes stations in Lake Forest, Dana Point, Stanton, Cypress, and Tustin. We are currently under construction on their latest facility located in Sendero Ranch. As you can imagine, we believe our experience makes us uniquely qualified for this project. Ms. Fazeli, thank you again for this opportunity. If you should have any questions or require any additional information, please do not hesitate to contact me at any time. I look forward to hearing from you. Very truly yours, Architect, AIA Principal 2 ESTABLISHED IN 1974 1 BASED IN RANCHO CUCAMONGA, CA WLC Architects, Inc. is a 78 person architectural firm located in Rancho Cucamonga, California. The firm was started in 1974 and was originally known as Wolff/ Lang/Christopher Architects. Over time, the firm came to be known simply as WLC. There are currently nine principals in the firm and we now have additional offices in Folsom, Berkeley, and Carlsbad, California. Our work is divided for the most part into educational and public works projects. Since we completed our first public safety facility over 30 years ago, we have strived to become experts in the areas of 3 fire, police, and essential service facilities. We have designed over 100 public safety facilities, each of which is specifically tailored to the unique requirements of the Fire Department and the communities they serve. As department needs have changed, so has WLC. We have expanded our expertise to include drill towers and training facilities, vehicle maintenance, dispatch centers, and emergency operations centers. WLC is proud to be considered one of the leaders in the design of essential service facilities. x Our staff consists of nine Principal Architects and 18 registered staff Architects along with related project managers, resource coordinators, and support staff. Currently, the annual workload of the firm represents an annual gross of over $37.0 million in fees which represents over $500 million of construction. The following summary provides a brief overview of our resources. CALIFORNIA REGISTRATION NUMBERS OF SENIOR PRINCIPALS PRINCIPAL LLCENSE EXPIRATION George Wiens C14546 08.31.2015 Robert Hensley C17256 04.30.2015 James P. DiCamillo C15937 11.30.2015 Max Medina C24882 06.30.2015 Kelley Needham C19064 03.31.2015 Kevin MacQuarrie C25998 01.31.2015 TYPE OF CURRENT PROJECTS (COMBINED) CIVIC/PUBLIC 30% COMMERCIAL 4% 4ERCtAl )ENTIAL PUSUC EDUCATIONAL 65% RESIDENTIAL 1% El PRESENT FIRM SIZE 1 78 PERSONNEL CATEGORY MALE FEMALE Project Architect 10 0 Registered Staff Architect 13 5 Architectural Project Manager 18 4 Educational Resources 0 1 Technician/Designer 5 1 Technical Support/Accounting 5 14 DSA Coordinator 0 1 Quality Assurance/SpecCoordinator 1 0 RANCHO CUCAMONGA PRIMARY DISCIPLINE, RESOURCE AND SERVICES 8163 Rochester Avenue, Suite 100 Rancho Cucamonga, CA 91730 WLC Architects provides complete architectural services, urban and regional planning, and 909.987.0909 interior design. Structural, civil, electrical, mechanical, acoustical engineering, and landscape architecture are all provided by retention of appropriate consultants highly experienced within BERKELEY the desired disciplines. 2600 Tenth Street. Suite 500 Berkeley, CA 94710 510.450.1999 CURRENT WORKLOAD FOLSOM The current workload of the staff listed in this Proposal is such that we are in an excellent position 1 110 Iron Point Road. Suite 200 to begin your project immediately. The entire project team will remain with your project through Folsom, CA 95630 completion. Work will be performed in our main office in Rancho Cucamonga. 916.355.9922 CARLSBAD FINANCIAL REFERENCES 1917 Palomar Oaks Way, Suite 110 Carlsbad, CA 92008 Mr. Keith Matthews, Citizens Business Bank. 909.483.4303 760.607.3400 Mr. Scott Maxwell, Swenson Corporation. 909.989.5867 Joan S. Calnon, Dealey, Renton & Associates. 626.844.3070 LEGAL NAME OF FIRM WLC Architects, Inc. TYPE OF OWNERSHIP INSURANCE California Corporation YEAR ESTABLISHED A general liability insurance policy with a minimum coverage limit of $2.0 million is carried by 1974 the firm as standard coverage. A professional liability insurance and errors and omissions with CAD TYPE minimum coverage limits of $2.0 million is carried by the firm as standard coverage. WLC shall AutoCAD provide verification of all required insurances. 5 With over 40 years of experience, WLC Architects, Inc. is a leader in the field of essential service facilities. Our work has been recognized at state and national levels by the American Institute of Architects, International Association of Fre Chiefs, International Association of Police Chiefs, California Energy Commission, the Environmental Protection Agency, and the California Parks and Recreation Society. We are currently designing or have completed the following projects: � k ! y /• FIRE STATIONS n �/�)I rr Newport Beach Fre Station 5/ Fremont Fre Station 11 Norco Fre Station 22 Eastvale Fire Station 2 Escondido Fre & Police HQ Gilroy Fire Station 3 Sendero Ranch Fire Station 56 Hesperia Fre Station 305 La Quinto Fire Station 93 Fontana Fre Station 73 Fremont Fre Station 2 Avalon Fre Station 1 Los Angeles Fre Station 15 Culver City Fre Station 3 Rancho Cucamonga Fre Station 176 Malibu Fre Station 71 Indio Fre Station 5 Temescal Public Safety Facility San Diego Fre Station 45 Fremont Fre Station 6 Clovis Police and Fire Facility Ontario Fre Station 9 Escondido Fre Station 7 Santa Monica Fire Station 2 Vernon Fre Station 4 Escondido Fre Station 6 Anchorage Headquarters Fre Station 1 Tustin Fire Station 37 Yucaipa Fre Station 3 Fontana Fre Station 78 Los Angeles Fire Station 39 Cabazon Fre Station 24 San Marcos Fre Station 1 Los Angeles Fire Station 7 Escondido Fre Station 3 Chino Hills Fre Station 62 Carlsbad Fre Station 3 Carlsbad Fre Station 6 Burbank Fre and Police Facility Bonsall Fre Station 5 Houston Fre Station 8 Temecula Fre Station 84 Hesperia Fre Station 301 San Marcos Fire Station 4 Riverside Fre Station 12 Mecca Fre Station 40 Anaheim Fre Station 11 Arcadia Fire Station 2 Simi Valley Fre Station 47 Lake forest Fire Station 19 Fontana Fre Station 77 Fontana Fre Station 71 American Canyon Fire & Police Culver City Headquarters Fre Station 1 Rialto Fre Station 202 Atwater Fre Station 2/Police Fontana Fre Station 74 Cypress Fire Station 17 Fremont Fre Station 8 Rancho Cucamonga Fre Station 175 Chino Fire Station 7 Chino Fre Station 63 Glendale Fire Station 25 Scottsdale Fre Station 8 Dana Point Fire Station 29 Brea Fre Station 3 San Mateo Fire Station 23 Fairbanks Headquarters Fre Station Grand Terrace Fre Station 23 Stanton fire Station 46 San Marcos Fire Station 2 0 Rialto Headquarters Fre Station 1 Scottsdale Fire Station 1 Merced Fre Station 55 LAX - ARFF Station 80 Rancho Cucamonga Fire Station 173 San Jose Fre Station 2 San Bernardino Fire Station 232 * OCFA FIRE STATION i u ARFF STATIONS • Los Angeles International Airport, ARFF Station 80 John Wayne Airport, ARFF Station 33 • Portland International Airport, ARFF Station 89 TRAINING FACILITIES ® Dinuba Public Safety Training Facility • Fremont Tactical Training Center • Chino Training Facility/Fre Station 1 • Thousand Palms Training Center/Fire Station 35 • Valley Recruit Training Center/Fire Station 81 • Poway Fire Training Facility • San Marcos Emergency Services Training Facility • Rancho Cucamonga Training/Maintenance Center/ Fire Station 174 REMODELS/REHABILITATION • Pasadena fire Station 39 • Pasadena Fire Station 32 • North Net Fire Training Center • Anaheim Fire Station 8 • ti Cajon Fire Station 7 • Norco Fire Station 21 • Ontario Fire Station 3 • Ontario Fire Station 4 • Ontario Fire Station 5 • Hesperia Fire Station 304 • Los Angeles Fire Station 89 • Rancho Cucamonga Fire Stations 1, 2, 4, and 5 • Rancho Cucamonga Maintenance Facility LAVH ENFORCEMENT • Clovis Police and Fire Facility • Burbank Police and Fire Facility • Manhattan Beach Police and Fire Facility • San Marcos Sheriff Facility • Oceanside Police and Records Facility • Ontario Fire and Police Administrative Facilities • Ontario Precom and Emergency Operations Center • County of San Bernardino Trona Sheriff's Substation • Upland Police Facility • Monrovia Police Facility 7 L45194M We believe that sustainable design opportunities abound within the design of your projects. Sustainable architecture and environmental design applications can achieve greater energy efficiency, create rewarding support environments, achieve optimum indoor air quality, and result in premium experiences that respond to the expectations and preferences of today's fire departments. The impact of past, present, and future developments on the environment, and how they will dramatically affect our future quality of life is a major concern and offers many challenges and opportunities. WLC has completed a variety of demonstration, educational, and interpretive projects that involve the preservation of natural habitats, have become models for energy efficiency, and pioneer recycled building concepts through modernization and adaptive reuse. Along with this experience, WLC brings a stellar team of qualified sustainable design professionals. Greening the development of public and commercial facilities is not a solution by itself, but it represents tremendous potential. Meaningful accomplishments in energy efficiency, environmental design, and sustainable architecture reward client organizations who see valuable, healthy, and high performing environments. It is our responsibility to identify possible strategies, develop facility concepts, and propose the best alternatives. WLC is a member of the United States Green Building Council (USGBC), and has participated with the USGBC's Leadership in Energy and Environmental Design (LEED) program on a variety of projects. Twenty-two members of the firm are LEED Certified Green Building Professionals. In addition to the LEED program, WLC has extensive experience in incorporating the requirements of the California CALGreen Building Code. The following pages provide some additional information on specific projects recently completed by our firm. Tustin, CA Fre Station No. 37 is a new facility built by the City of Tustin for the Orange County Fire Authority. The corner site is located in the northeast portion of the city in a predominantly residential area. The station is designed to accommodate eight fire fighters in an individual, dormitory setting. Other station features include a two -bay. Bauble -deep apparatus bay, administrative offices, kitchen, dining room, day room, physical training room, and the various support spaces requiredfor a facility of this type. The design of the facility utilizes the administrative areas of the station as a buffer between the areas of the station more typically accessible to the public and those areas dedicated to the day-to-day living activities of the fire fighters. Site features include drive- thru access, secured fire fighter parking, hose tower, sand pit, and an above ground fuel station. The station was designed using a combination of plaster and stone veneer in keeping with the architectural style of the area. Sloped roof forms are used in conjunction with parapet areas designed to screen mechanical equipment. The station achieved a Silver LEED rating in keeping with the sustainable goals of the City of Tustin. Scope of Work 9,667 SF Construction Cost $4,192,000 Completed March 2014 WLC Team Kelley Needham, AIA, Principal4n-Charge Shih-Jing Yen, Project Architect Bernhard Wassink, Sustainability coordinator Contact Mr. Chris Decoursey, Construction Manager Orange County Fire Authority (714) 573-6473 ch6sdecoursey@ocfa.org Mr. Steve Chambers, Property Manager Orange County Fire Authority (714) 573-6471 stevechambers@ocfa.org Al VENO O Fontana, CA Fire Station No. 71 is the newest facility built by the City of Fontana for the San Bernardino County Fire Department. One of the unique aspects of the project was that the new station had to be built around and incorporate the original station, which was built in 1921 and had suffered through -6 number of additions. The site is located adjacent to City Hall and is part of a number of improvements to the overall Civic Center. The new station is designed to accommodate twelve fire fighters in an individual dormitory setting. Other station features include a four -bay, double -deep apparatus room, administrative offices, kitchen, dining room, day room, physical training room, locker room, and the various support spaces required for a facility of this type. The existing station was brought up to current code requirements and was scaled back to the original station layout. The existing station has been redesigned to be operated as a small museum for the City and the Fre Department. Site features for the project include secure fire fighter parking, above ground fuel station, and a covered patio area. The station was designed using a number of details from the original station as well as the overall design objectives of the new Civic Center. The station achieved a Silver LEED rating in keeping with the sustainable goals of the City of Fontana. Scope of Work Fire Station- 15,838 SF Museum- 2304 SF Storage Building- 160 SF Construction Cost $6,186,272 Completed January 2012 WLC Team Kelley Needham, AIA, Principal -in -Charge Simon Chang, Project Architect Shih-Jing Yen, Project Manager Bernhard Wassink, Sustainability coordinator Contact Ms. Noel Castillo, Senior Engineer City of Fontana (909)350-7632 ncastillo@fontano.org Mr. Terry Welsh, Division Chief (Retired) San Bernardino County Fire Department (760)954-7779 tnkwelsh@veNzon.net 10, Stanton, C Fre Station No. 46 is a new fire station built by the City of Stanton for the Orange County Fire Authority. The comer site is located in an area of mixed residential and commercial use. The station is designed to accommodate nine fire fighters, in an individual dormitory setting. Otherstotion features include a two -pay, d9 bPed' eep apparott*,room, actrill ►isko ive offices, kitchen dinirj roam, day room,'pysj rk;ttaitng room, shop, and the varidvs support spaces required for a facility of this type. Due to the limited size and unusual configuration of the site, circulation within the station is designed around core work and living spaces in order to maximize daylight opportunities for more traditionally occupied areas. Considerable effort was made to minimize the wasted space which typically occurs in an angular floor plan arrangement. While visitor parking is provided on-site, fire fighter parking is achieved by means of a separate secured area adjacent to the new station. The station was designod using u curnbinalion of 3irnulated wood siding and stone veneer in keeping with the architectural style of the adjacent homes. Sloped roof forms are used in conjunction with parapet areas designed to screen mechanical equipment. Scope of Work 8,658 SF Construction Cost $ 3,750,000 Completed September 2011 WLC Team Kelley Needham, Principal -in -Charge Simon Chang, Project Architect Jeremy Chou, Project Manager Contact Mr. Chris Decoursey, Construction Manager Orange County Fire Authority (714) 573-6473 chdsdecoursey@ocfa.org Mr. Steve Chambers, Property Manager Orange County Fire Authority (714) 573-6471 stevechambers@ocfa.org 11 Chino, CA 19 A new fire station and training center for the City of Chino and the Chino Valley Independent Fire District. The project is located on 4 acres in an industrial portion of the City. In addition to a 5 -bay, 13,230 SF Fine Station, the project includes a 6,630 SF Classroom/Administration Building and a 3,953 SF, 5 -story, pre -manufactured training tower. The Classroom/ Administration Building includes administrative offices, shower and locker facilities, break room, and multiple classrooms. The classrooms include both fiered and flat floor layouts for maximum flexibility. State of the art audio/visual systems are Integrated throughout the project. The training tower features a brick veneer exterior, multiple roof configurations, gas-fired simulators, Class A bum areas, and integrated confined space rescue. Site features include a drafting pit, trench rescue, residential and commercial vent props, vehicle extraction, gas-fired vehicle prop, debris pile, utility pole prop, covered training area, and connections for driving simulators. The site also includes an extensive subterranean confined space prop which is internally lit and terminates in the main room of the training tower. Scope of Work Fre Station - 13,230 SF Classroom/Administration Building - 6,630 SF Training Tower - 3,953 SF Construction Cost $ 7,905,727 Completed October 2011 WLC Team Kelley Needham, AIA, Principal -in -Charge Shih-Jing Yen, Project Architect Bernhard Wassink, Sustainability coordinator Contact Mr. Michael A. Kolling, Project Manager City of Chino (909) 334-3412 mkolling@cityofchino.org Mr. Tim Stewart, Battalion Chief Chino Valley Independent Fire District (949)533-3849 tstewart@chofire.org ....• a < e 1 `�+ M-9 '� a &—I IL The Emergency Operations Center for the City of Commerce is a 2,100 sf stand -atone facility located directly adjacent to the City Hall. The facility has been designed to remain fully operational in the event of on earthquake, natural disaster, or zombie apocalypse. The 32' x 64' structure is constructed of concrete masonry at the building's perimeter. Masonry was used in order to withstand lateral forces while also providing a durable and secure building enclosure. A moment frame was incorporated to allow for larger glazed areas of the north, east, and west exposures of the building. A steel security fence protects the enclosed outdoor patio area. Scope of Work 2,100 SF Construction Cost $1,330,000 Completed October 2013 WLC Team Kelley Needham, AIA, Principal -in -Charge Frank Cuomo, Project Manager Bernhard Wassink, Sustainability Coordinator Contact Mr. Paul Banuelos, Project Manager City of Commerce (213) 8148635 pbanuelos@swinerton.com 13 The staff which we propose for the Project Team is highly experienced and well qualified in the planning and design of public safety facilities. Our team members are skilled professionals having extensive experience in the assessment of space needs, site and building analysis, programming, interior design, and organizational management. KELLEY NEEDHAM, Principal -In -Charge DON RICE, Quality/Cost Assurance Mr. Needham is a Principal of the firm and will serve as the Mr. Rice has been with the firm since 1988 and serves as Project Architect for all phases of the project. Mr. Needham will be the main project contact and shall provide the special expertise related to Fire Station design. Mr. Needham will be working closely with the City and Fre Department staff, as well as coordinating the efforts required of our consulting team. SHIH-JING YEN, Project Manager Mr. Yen will serve as Project Manager and will be primarily responsible for the layout and design of the station. Mr. Yen will also be responsible to ensure all programmatic and code requirements are met. During the design phase, Mr. Yen will be responsible for producing design presentations and other visual communication materials. Mr. Yen will coordinate the preparation of the final construction documents and provide administrative support throughout the entire construction process. BERNHARD WASSINK, Sustainability Coordinator Mr. Wassink will serve as our Sustainability Coordinator for the project. Mr. Wassink has extensive experience with a number of sustainability tracking programs including LEED, CHPS, and the new CALGreen code requirements. During the initial phases of the project, Mr. Wassink will evaluate the project's sustainable potential, establish sustainable goals, and develop a path toward the desired point level. Mr. Wassink will also ensure that the sustainability requirements are incorporated into the construction documents during all design phases. 14 our Quality Assurance Coordinator. Mr. Rice oversees the entire office's work in the areas of specifications, cost and quality control. He stays abreast of all recent governmental changes and product updates. Most importantly he updates WLC's Contract Document Checklist. This comprehensive document is used by the design team and our consultants to ensure a thorough review of your project prior to the start of construction. k k Kelley Needham, AlA Architect, Principal wi FIRE STATIONS Mr. Needham joined WLC Architects, Inc. in April 1986. He has brought to the firm a wide variety of experience and expertise in project design and construction document preparation. His architectural education was taught with a strong emphasis on human needs and how to integrate them into the built environment. This emphasis was combined with a methodical and logical design process geared toward the achievement of appropriate design solutions. He has experience in a wide variety of project types but has specialized in the design of both public and essential service facilities. EDUCATION California Polytechnic University, Pomona Bachelor of Architecture, 1985 REGISTRATION Architect, California - 19064 PROFESSIONAL AFFILIATIONS Los Angeles Chapter American Institute of Architects • Newport Beach Fire Station 5 Houston Fire Station 8 • Eastvale Fire Station 2 0 San Marcos Fire Station 4 • Sendero Ranch Fire Station 56 Lake Forest Fire Station 19 • Fontana Fire Station 73 Fremont Fire Station 8 • Los Angeles Fire Station 15 Chino Fire Station 63 • Malibu Fire Station 71 Dana Point Fire Station 29 • Carlsbad Fire Station 3 Fairbanks Headquarters Fire Station • Los Angeles Fire Station 7 San Marcos Fire Station 2 • Los Angeles Fire Station 39 Rancho Cucamonga FS 173 • San Diego Fire Station 45 San Bernardino Fire Station 232 • Bonsall Fire Station 5 Norco t=ire Station 22 • Ontario Fire Station 9 lemescal Public Safety Facility • Vernon Fire Station 4 Santa Monica Fire Station 2 • Fontana Fire Station 71 La Quinto Fire Station 93 • Rialto Fire Station 2 6 Rancho Cucamonga Fire Station 176 • Scottsdale Fire Station 1 Anchorage Headquarters Fire Station 1 • Scottsdale Fire Station 8 Fontana Fire Station 78 • Stanton Fire Station 46 San Marcos Fire Station I • Mecca Fire Station 40 Chino Hills Fire Station 62 • Fremont Fire Station 11 o Burbank Fire and Police Facility • Simi Valley Fire Station 47 o Temecula Fire Station 84 • Cypress Fire Station 17 Riverside Fire Station 12 • Chino Fire Station 7 Fontana Fire Station 77 • Hesperia Fire Station 301 Fontana Fire Station 74 • Hesperia Fire Station 305 • Fremont Fire Station 2 ARFF STATIONS • Escondido Fire and Police • Indio Fire Station 5 LAX - ARFF Station 80 • Culver City Fire Station 3 John Wayne Airport - ARFF Station 33 • Fremont Fre Station 6 Portland International Airport - ARFF 89 • Escondido Fire Station 7 • Escondido Fire Station 6 TRAINING FACILITIES • Yucaipa Fire Station 3 • Cabazon Fire Station 24 Fremont Tactical Training Center • Escondido Fire Station 3 Chino Training Facility/Fire Station 1 • Carlsbad Fire Station 6 Los Angeles Valley Recruit Training Center Architect, Project Manager Shih-Jing Yen joined WLC in 2005. In his FIRE STATIONS role as a Project Architect, Mr. Yen is responsible for the complete delivery Eastvale Fire Station 2 of the project from Concept through Fontana Fire Station 73 Occupancy. WLC's Project Architects Bonsall Fire Station 5 are intimately involved in all stages of Ontario Fire Station 9 project delivery and actively participate Sendero Ranch Fire Station 56 with both the WLC Project Team and Tustin Fire Station 37 the consulting engineers. The Project Hesperia Fire Station 301 Architect reports directly to the Principal- Hesperia Fire Station 305 in -Charge and works in close coordination Chino Fire Station 1 and Training Center with the Project Manager and Design Chino Fire Station 7 Team members on a daily basis. Mr. Yen Fontana Fire Station 71 is also responsible for overseeing and Rialto Fire Station 202 updating the Project Budget, Schedule, Mecca Fre Station 40 and Scope. Our Project Architects can Hesperia Fire Station 304 often be the first line of communication Malibu Fire Station 71 between our Client and the firm. Carlsbad Fire Station 3 EDUCATION National Taiwan University. Taipei. Taiwan Master of Science University of Michigan, Ann Arbor, Michigan Master of Architecture REGISTRATION LEEDT " AP BD+C REFERENCES Mr. Noel Castillo City of Fontana (909)350-7632 ncastillo@fontana.org Mr. Chris DeCoursey, Construction Manager Orange County Fire Authority (714)573-6473 chrisdecoursey@ocfa.org Mr. Michael A. Kolling, Project Manager City of Chino (909) 334-3412 mkolling@cityofchino.org Mr. Wassink joined WLC Architects in 2000 as our Sustainable Design Coordinator. He has been involved in a variety of projects focusing on project design, design development and construction documents. Mr. Wassink has managed a number of LEED projects and is responsible for LEED training within the firm. His knowledge of LEED is grounded in practical experience that has given him the ability to accurately evaluate a project's potential, establish sustainability goals, fulfill and document program requirements, manage other members of the design team, and guide a LEED application through the process until final certification. EDUCATION Taylor University Upland, IN Bachelor of Science, Business Systems, Concentrations in Finance & Art. 1998 California Polytechnic University, Pomona, CA Master of Architecture Concentration Historic Preservation 2004 PROFESSIONAL AFFILIATIONS LEED AP Bernhard , n LEED AP, Sustainability Coordinator FIRE STATIONS TRAINING FACILITIES • Eastvale Fire Station 2 Dinuba Public Safety Training Facility • Fontana Fire Station 73 Fremont Tactical Training Center • Tustin Fire Station 37 Chino Training Facility • Sendero Ranch Fire Station 56 Roy Wilson Training Center • Los Angeles Fire Station 81 Los Angeles Valley Recruit Training Center • Los Angeles Fire Station 89 Poway Fire Training Facility • Ontario Fire Station 9 South Central Recruit Training Center • Cabazon Fire Station 24 • Yucaipa Fire Station 9 REFERENCES • Escondido Fire Station 3 • Escondido Fire Station 6 Mr. Greg Woolf, Division Chief (Refired) • Escondido Fire Station 7 San Marcos Fire Department • Houston Fire Station 1 (760) 594-4705 • Anaheim Fre Station 11 gwoolf1950@cox.net • San Diego Fre Station 45 • San Marcos Fire Station 4 Ms. Kathryn Ferrell, CEQA Coordinator • Culver City Fire Station 3 San Diego Unified School District • Fremont Fire Station 6 (760) 622-6193 • Carlsbad Fre Station 6 kferrell@sandi.net • Lake Forest Fire Station 19 • Dana Point Fire Station 29 Mr. Terry Welsh, Division Chief (Retired) • Fairbanks Headquarters FS San Bernardino County Fire Department • San Marcos Fre Station 2 (760) 954-7779 • Norco Fire Station 22 tnkwelsh@ve6zon.net • La Quinta Fre Station 93 ARFF STATIONS • LAX ARFF Station No. 80 We have selected our proposed consulting team based upon their combined technical expertise and capabilities for performing necessary consulting services on facilities of similar size and scope. Our consultants are not specialty consultants brought in to make up for our own lack of specific project experience. In most cases, we have a long history and close working relationship with each firm. All of our consultants utilize computer-aided design and management systems to interface with our own CAD systems. Specifically, our consulting team will be able to provide services in the following areas: CIVIL ENGINEERING MSL Engineering, Inc. 402 West Arrow Highway, Suite 4 San Dimas, CA 91773 (909)305-2395 MSL Engineering is a nine employee firm specializing in civil engineering, environmental planning, and land surveying. Established in 1996, MSL Engineering has been responsible for most of the civil engineering design on fire facilities completed by WLC. Mark Lamoureux, President of MSL Engineering, has been working with our firm since 1985. MECHANICAL ENGINEERING Glumac 18200 Von Karman Avenue, Suite 100 Irvine, CA 92612 (949)833-8190 Glumac is an MEP consulting firm with offices world wide. The firm specializes in mechanical, electrical, telecommunications, energy and acoustical engineering, as well as building commissioning. In business since 1971, Glumac is the largest mechanical and electrical engineering firm headquartered on the west coast. They have been working with our firm since 1999. 15 STRUCTURAL ENGINEERING R.M. Byrd and Associates, Inc. 1047 West Sixth Street, Suite A Ontario, CA 91762 (909) 983-5599 R.M. Byrd and Associates, Inc. is a 14 employee firm specializing in structural engineering and analysis. Established in 1992, R.M. Byrd and Associates has substantial experience in essential service facilities and a long history with WLC. Rick Byrd, President of R.M. Byrd and Associates, Inc. has been working with our firm since 1986. ELECTRICAL ENGINEERING A&F Engineering Group, Inc. 9320 Baseline Road, Suite C Alta Loma, CA 91701 (909) 941-3008 A&F Engineering Group is an electrical engineering firm specializing in power distribution, lighting, fire alarm systems, security, communications systems, controls and emergency power systems. Their experience includes public safety facilities, dispatch centers, emergency operations centers, and educational facilities. A&F Engineering Group has been working with our firm since 2001. LANDSCAPE ARCHITECTURE RJM Design Group, Inc. 31591 Camino Capistrano San Juan Capistrano, CA 92675 (949) 493-2600 RJM Design Group is a twenty employee firm specializing in landscape architecture and urban planning. Established in 1987, RJM Design Group has been responsible for the landscape design on most of the fire facilities completed by WLC. RJM Design Group has been working with our firm since 1987. GEOTECHNICAL Leighton Consulting, Inc. 17781 Cowan Irvine, CA 92614 (949) 681-4255 Leighton Consulting, Inc. has provided innovative design solutions and field support for construction projects for more than four decades. Their several hundred employees are strategically located throughout Southern California. Leighton Consulting has been working with our firm since 1989. TRAFFIC ENGINEERING KOA Corporation 2141 West Orangewood Avenue, Suite A Orange, CA 92868 (714)573-0317 Founded in 1987, KOA is one of the leading traffic engineering and transportation planning and design firms in California. KOA provides consulting services to both public and private sectors with six offices in Southern California. KOA has been working with our firm since 2000. ENVIRONMENTAL Masek Consulting 23478 Sandstone Street Mission Viejo, CA 92692 (949)581-8503 Masek consulting is an environmental consulting company which specializes in toxic material assessment, testing, and remediation. Founded in 1992, they have both the equipment and staff necessary for a wide variety of environmental conditions. Masek consulting has been working with our firm since 2003. FURNITURE G/M Business Interiors 1099 West La Cadena Drive Riverside, CA 92501 (800)686-6583 G/M Business Interiors has been serving the California furniture market since 1944. G/M is a vertically integrated, full service dealership, specializing in office furniture planning, specification, procurement, project management, delivery, installation, reconfiguration services and complete asset management. All services are performed by G/M trained personnel. 16 Dw €�A NUATiONACHART %. Sustainable Design Coordinator Don Rice Quality Assurance Coordinator 17 MSL Engineering Civil Engineer GLUMAC Mechanical Engineer A&F Engineering Group Electrical Engineer RJM Design Group Landscape Architecture Leighton Consulting Geotechnical KOA Corporation Traffic Engineer Mosek Consulting Environmental G/M Business Interiors Furniture Mark S. Lamoureux President, MSL Engineering Mr. Lamoureux is the President and Principal Engineer for MSL Engineering since its establishment in January 1996. MSL Engineering is a civil engineering and land surveying firm specializing in site development for essential service facilities. Mr. Lamoureux has played an active role in the majority of projects designed by WLC Architects acting as the principal engineer, principal surveyor and project manager. Mr. Lamoureux has extensive experience in the areas of site engineering including grading, drainage, utility design, and CEQA documentation. FIRE STATIONS TRAINING FACILITIES • Hesperia Fre Station 305 Dinuba Public Safety Training Facility • Bonsall Fre Station 5 Fremont Tactical Training Center • Ontario Fre Station 9 Chino Training Facility • Vernon Fre Station 4 Roy Wilson Training Center • Fontana Fre Station 71 o Los Angeles Valley Recruit Training Center • Simi Valley Fre Station 47 Poway Fire Training Facility • Hesperia Fre Station 301 San Marcos Emergency Training Facility • Mecca Fre Station 40 South Central Recruit Training Center • Anaheim Fre Station 11 • Culver City Fre Station 3 REFERENCES • San Marcos Fre Station 4 • Fremont Fre Station 2 Mr. David R. Burkett, Project Manager • Carlsbad Fre Station 6 City of Hesperia • Fremont Fre Station 6 (760) 947-1202 EDUCATION Fremont Fre Station 8 dburkettQcityofhespeda.us California Polytechnic University, Pomona San Diego Fre Station 45 Bachelor of Science in Civil Engineering, 1981 Chino Fre Station 63 Mr. Terry Smith, Senior Engineer Graduated Magna Cum laude Dana Point Fre Station 29 City of Carlsbad REGISTRATIONS Lake Forest Fre Station 19 (760) 602-2765 State of California Registered Civil Engineer San Marcos Fire Station 2 terrysmithQcarlsbadca.gov No. 38382 1984 JWA - ARFF 33 State of California Professional Land Surveyor Norco Fre Station 22 Mr. John Puente, Project Manager No. 5794, 1987 La Quinta Fre Station 93 In -N -Out Burger, Inc. PROFESSIONAL AFFILIATIONS Corona Public Safety Facility (626) 813-8289 Life Member, Tau Beta Pi, National Santa Monica Fre Station 2 jpuenteQinnout.com Engineering Honor Society Fontana Fre Station 78 Member, The American Society of Chino Hills Fire Station 62 Civil Engineers Burbank Fre and Police Facility Corporate Member. The California Land Chino Fre Station 1 Surveyor's Association Chino Fire Station 7 Member, American Congress on Fontana Fre Station 73 Surveying and Mapping, NSPS Malibu Fire Station 71 Richard M. Byrd President, R.M. Rvrrl —1 A—,i-+— R.M. Byrd and Associates, Inc. was founded in 1992 on fundamental principles designed to provide quality consulting engineering services. The Principals, Associates, and employees of R.M. Byrd and Associates, Inc. recognize that in a service oriented industry, commitment to specific principles provides clear distinction between mediocrity and excellence. The primary dedication of their firm begins with the understanding that they are to protect the interests, property, and safety of the general public. R.M Byrd and Associates maintains the highest level of professional integrity. It is the goal of their firm to obtain creative solutions to difficult problems and strive to implement creativity without sacrificing project economy. FIRE STATIONS ARFF STATIONS • Carlsbad Fire Station 6 LAX - ARFF Station 80 EDUCATION Escondido Police and Fire Facility olifonio Polvtech nic Mate Universih/ San Marcos Fre Station 4 TRAINING FACILITIES Snn 1, tis C?hv;rn College Park. Fire Station BGcheior of Science, Architectural Rancho Santa Fe Fire Station Dinuba Public Safety Training Facility Engineering. 1984 Rancho Cielo Fre Station o Fremont Tactical Training Center REGISTRATIONS Indio Fre Station 5 o Chino Training Facility uplurlurIf= auiviI - Ruyvylmunirullurr3.".easier California Structural Engineer Na. SE3350 Hesperia Fre Station 301 Los Angeles Valley Recruit Training Center Alaska Professional Engineer ^to. 119-52 ,Hesperia Fre Station 305 Poway Fire Training Facility Arizona Professional Engineer No. 29251 San Marcos Fre Station 2 San Marcos Emergency Training Facility Colorado Proiessior jai Engineer No. 34824 Chino Fre Station 63 South Central Recruit Training Center rlorido Professional Engineer No. 53077 Santa Monica Fre Station 2 Georgia Professional Engineer No. 26484 San Marcos Fre Station 1 REFERENCES Illinois Professional Engineer No. 062-052532 Towngate Fire Station Indiana Professional Engineer No, 10000055 Menifee Fire Station Mr. Dave Atchley Minnesota Professional Engineer No. 40451 Winchester Fire Station Environmental Systems Research Institute North Carolina Professional Engineer North Bermuda Dunes Fre Station (951) 538-9921 No. 024? 94 o Lakeland Village Fre Station datchley@esri.com Tex,as Professional Engineer No. 84360 Elsinore Fre Station Virginia Professional Engineer No. 0402 035429 • Moreno Valley Fire Station Mr. Dale Etter Washington Professional Engineer No. 33441 Mesa Fre Station Victor Elementary School District PROFESSIONAL AFFILIATIONS Redlands Fre Station (760) 245-1691 Structural Engineers Association of California Cathedral City Fre Station 411 deter@vesd.net Consulting Engineers Association of California Fontana Fire Station 71 International Conference of Buildina Officials Rialto Fre Station 202 Mr. Jim Christl American Institute of Steel Construction. Rubidoux Fre Station Azusa Pacific University Office of Emergency Services - Disaster Temecula Roripaugh Fre Station (626) 815-4591 Prebareaness Program I jchristl@apu.edu EDUCATION B.S., Environmental Engineering, California Polytechnic State University San Luis Obispo, California REGISTRATIONS Registered Mechanical Engineer, California. Hawaii, Nevada Arizona, Texas PROFESSIONAL AFFLIATION American Society of Heating Refrigeration Air -Conditioning Engineers (ASHRAE) American Society of Plumbing Engineers (ASPE) National "ire Protection Agency (NEPA) Richard z Managing Principal, LEED, GLUMAC Richard Holzer is the Managing Principal and head of the Mechanical Engineering Department for the Glumac office in Irvine, California. His responsibilities include the design of mechanical services for a wide variety of facilities of varied size, scope, type, and complexity. For years, his day-to-day design practices have included sustainable design concepts. Mr. Holzer has over 30 years of experience as a mechanical engineer, the past 20 years serving as principal -in -charge on various projects involving HVAC, plumbing, and fire protection systems. After opening the Glumac Irvine office in 1990, Mr. Holzer has focused on managing projects and has been largely responsible for the overall growth of the firm. RELATED PROJECTS • LAX - ARFF Station 80 • Dana Point Fire Station 29 • Irvine Fire Station 47 • Irvine Fire Station 55 • La Quinta Fire Station 93 • Laguna Niguel Fire Station 39 • Lake Forest Fire Station 19 • Lake Forest Fire Station 38 • Newport Beach Fire Station • Norco Fire Station 22 • OCFA Fire Station 27 • OCFA Fire Station 28 • OCFA Fre Station 47 • Rancho Cucamonga Fire District HQ • Temescal Public Safety Facility • Cathedral City Fire Station 411 • Irvine Police Station • Tustin Fire Station 37 DATA/EOC • Irvine City Hall 911 Center • Kaiser Permanente Data Center • Moreno Valley Public Safety Facility • Ontario City Hall EOC • SCE Data Center • Walnut City Hall • Mentor Graphics Data Center • Earthlink Data Center • GSA/SSA Call Center • Orange County DOC Data Center REFERENCES Kim Davis, Project Manager California Court of Appeals (559) 445-5369 kim.davis@fud.ca.gov David Simpson, Development Manager City of Ontario (909) 395-2185 dsimpson@ci.ontado.ca.us Ron Tucci, Director of Facilities Extron Electronics (714) 491-1500 ron@extron.com Ron J..Talaska, Facility Manager Kaiser Foundation Health Plan, Inc. (626) 381-3954 Ron.J.Talaska@kp.org EDUCATION B.S , Electrical Engineering, California State University, Long Beach REGISTRATIONS California License E17229 Arizona License E48795 PROFESSIONAL AFFILIATIONS National Society of Professional Engineers (NSPE) Caiifornia Society of Professional Engineers (CSPE) Institute of Electrical and Electronic Engineer (IEEE; Rolando E Sotelo Principal D F Engineering Group As a principal of the firm, Mr. Sotelo serves as the Chief Engineer for A&F Engineering Group, Inc. ventures. Mr. Sotelo has over twenty years of experience and has completed projects throughout Southern California. His expertise has been an integral part of large and small projects that include civic centers, educational facilities, medical centers, office buildings, commercial centers and industrial plants. Institutional projects form a major part of Mr. Sotelo's experience. These projects include new construction and remodel of fire and police stations, new construction and modernization of high schools, middle schools and elementary schools, building additions and remodel of university and college campuses, and medical facility remodels. FIRE STATIONS Ontario Fire Station 4 Yucaipa Fire Station 3 Culver City Fire Station 3 San Jose Fire Station 2 Avalon City Hall and Fire Station Terra Lago Fire Station 5 Simi Valley Fire Station 47 "On" r, r -'Tc Pomona Fire Station 183 EI Cajon Fire Station 7 Hesperia Fire Station 304 Anaheim Fire Station 8 Hesperia Fire Station 305 Hesperia Fire Station 301 Chino Fire Station 7 Chino Training Facility Mecca Fire Station 40 LIBRARIES • Pocket Greenhaven Library • Grand Terrace High School Library • Oak Hills High School Library • Tiefort View Library • Del E. Webb Memorial Library • Thomas Rivera Library REFERENCES Steve Stanton, Project Manager City of Montclair (909) 625-9444 sstanton@ci.montclair.ca.us Eric DeMott, AIA Haynes + Oakley Architects �VLV) VJV-JUGV ericd@haynesandoakley.com Aaron Mayoral, Owner Fulmin Electrical Corporation (909)218-4528 fulminelectricalcorp@gmaii.com EDUCATION B.S. in Landscape Architecture, California Polytechnic State University, Pomona 1981 REGISTRATION Landscape Architect License No. 2502 State of California, 1983 Landscape Architect License No. 25241 State of Arizona, 1991 ?ROFESSIONAL AFFILIATIONS American Society of Landscape Architects Larry ® Ryan Principal, RJM Design Group Larry Ryan is a founding principal of RJM Design Group, Inc. During his 20 years of experience Mr. Ryan has been involved with a wide variety of planning and landscape architectural projects that range from master planned communities to neighborhood parks. His project involvement encompasses all phases of site development, including concept formulation, agency processing, design development, and construction implementation. Mr. Ryan is RJM Design Group's designated expert on Americans with Disabilities Act compliance and is responsible for in house training. He has worked with numerous communities in the evaluation of accessibility issues and design of appropriate cost effective solutions. Mr. Ryan's approach to project management is based upon the firm's commitment to provide all clients with the highest quality of service possible. FIRE STATIONS TRAINING FACILITIES • Sendero Ranch FS 56 Dinuba Public Safety Training Facility • Carlsbad Fire Stations Chino Training Facility • Anaheim Fire Station 11 Poway Fire Training Facility • Culver City Fire Station 3 San Marcos Emergency Training Facility • San Marcos Fire Station 4 South Central Recruit Training Center • Carlsbad Fire Station 6 • Chino Fire Station 63 ARFF STATIONS • Dana Point Fire Station 29 • Lake Forest Fire Station 19 JWA ARFF Station 33 • San Marcos Fire Station 2 • San Bernardino Fire Station 232 REFERENCES • Rancho Cucamonga FS 173 • La Quinta Fire Station 93 Mr. Keith Rattay, Assistant City Manager • Rancho Cucamonga FS 176 City of Mission Viejo • Corona Public Safety Facility (949) 470-3018 • Santa Monica Fire Station 2 krattay@cityofmissionviejo.org • Fontana Fire Station 78 • San Marcos Fire Station 1 Gary Magill, Dir. of community Services • Chino Hills Fire Station 62 City of Lake Forest • Temecula Fire Station 84 (949) 461-3413 • Riverside Fire Station 12 gmagill@lakeforestca.gov • Arcadia Fre Station 2 • Fontana Fire Station 77 Brent Arnold, Director of Community Dev. • Fontana Fre Station 74 City of Chino • Rancho Cucamonga FS 175 (909) 591-9812 x208 • Rancho Cucamonga FS 174 bamold@cityofchino.org • Tustin Fre Station 37 Project Approach A. DESIGN TEAM METHODOLOGY B. PROJECT COMMITTEE Our firm consistently utilizes a Design Team approach for establishing project delivery and control during all phases of planning and design. The primary contact will be our Principal -in -Charge, Kelley Needham, AIA. The Principal - In -Charge will be responsible for coordinating our in-house architectural team and our consultant team. The Team remains with the project from concept through completion. Therefore, continuity of the project participants and of the process is achieved. The Design Team shall produce all necessary reports, studies, drawings, models, renderings, and ....,... y management, and coordination services throughout the entire course of the project. Our organization reflects a commitment towards planning and design in a team approach rather than on an individual basis. We feel that the final product can be substantially improved by a process which reflects many more design alternatives and ideas available for consideration and input. We believe that the success of the project depends upon involving all appropriate parties early on and throughout the planning and design process. It is important that the Fire Department and City Staff provide review and input early on in the conceptual Design Phase of the project. With our Fire Station design experience, it is our job to explore options and alternatives that meet the needs of the program, and to provide design schemes that can be depended upon to be the best possible solutions. IN Our approach to your project depends upon a participatory process with key City and Fre Department staff who are involved within a given consideration of each of the project areas. We recommend that a Project Committee be established with a specific review process to enhance project communications. The exchange of information is critical to the proces of planning, design, and construction. Periodic progress and review meetings will be established with milestone presentations and periods for comprehensive review Uvi bRj. iiic cI IInC Ln VfGW (Jf VC4CJJ. DCIICIIC:IUI UlIU InI U!(ilal design workshops are also envisioned to explore options and alternatives likely to be discovered in the planning and design process. Because of the factors that will influence the overall design of the facility, it is necessary that the Project Team have appropriate resources, expertise, and knowledge to provide the correct methodology to resolve project requirements. More importantly, we perceive that many opportunities and challenges exist in the design of this project. Our approach to the design of your project establishes a well crafted set of work tasks, responsibilities, and products to provide thoughtful solutions that innovate the best possible responses to the Fre Department needs, opportunities, and available resources. We will seek to explore the following objectives in your project: 1. Creation of an efficient, functional, and interactive facility responsive to the service objectives of the Fre Department. 2. Consolidation of building and site elements to minimize development impacts and to maximize continuity of structural, mechanical, electrical, telecommunications, and site infrastructure components. 3. Achievement of a compact plan to establish clear, public, staff, and departmental areas in order to maximize functional efficiency, privacy, and security. 4. Explore opportunities to use combined passive and active technologies for energy conservation. 5. Consider and select appropriate environmental systems, materials, and finishes that achieve work and living environments while producing a durable, low maintenance facility. 6. Prepare alternative design concepts and recognize that value, performance, and image characteristics make significant contributions to team building, retention, and recruitment of valuable personnel. 7. Create forward thinking environments that are flexible to ever changing technologies and that anticipate future change and expansion. 8. A community oriented, inviting, and friendly design that initiates public confidence and support while reinforcing the caliber of professionalism and camaraderie within the Fre Department. 9. A personalized setting to promote gender privacy is essential to eliminating stress and to respond to the individual housing needs of both male and female fire fighters. fji wlc unifying principle No. 4 19 Scope of Servicel.. A. BASIC SCOPE OF SERVICES In addition to the services indicated in the RFQ, the following is a list of the basic activities and services anticipated for each of your new projects. The scope has been divided into the five phases typically associated with architectural services: The first and perhaps most important task during the Schematic Design Phase will be to establish and determine the best approach to the design of the primary systems in the project. The architectural program shall be developed. A ltorr.,-.i:.,..., r.An.....i:...+.. ,.4...11 L... .� .I.L... .-.1_�..J :_ _.J... to evaluate the best opportunities. A design concept shall be formulated in order to provide a sound basis for subsequent planning and design decisions to occur. The design concept shall be utilized to evaluate advantages and disadvantages of each potential alternative. Site and programmatic factors, aesthetic quality, cost, and other key factors related to the project shall be utilized in order to form the basis of an evaluation. Through a variety of informal meetings with the project committee, a schematic design concept shall be established. During the,Schematic Design Phase for your project, the following tasks and deliverables been identified: a. Master Site Plan A master site plan shall be prepared in order to describe all major site components and to illustrate the overall site planning concept for the project. All structures, parking 20 areas, and circulation components shall be identified. Areas of future expansion and/or future phasing shall also be defined. b. Preliminary Landscape Plan A preliminary landscape plan shall be prepared in order to illustrate proposed planting, landscaping techniques, and design concepts. Drought resistant, low maintenance, and xeriscape techniques shall be defined. A preliminary plant palette, identifying major tree and shrub species, shall be included. c. Preliminary Floor Plans A preliminary floor plan of each level for every structure proposed shall be prepared. d. Exterior Elevations Exterior elevations shall be prepared to illustrate all major views of the project. Elevations shall be drawn to depict scale, character, architectural vocabulary, and shall be delineated to communicate the aesthetic qualities of the project. e. Schematic Design Opinion of Cost A preliminary opinion of construction costs shall be prepared and included with the summary report. f. Project Schedule A comprehensive project schedule shall be prepared. The project schedule shall include anticipated time frames for each phase of the project as well as any other milestones required by the City. After completion of the Schematic Design Phase, the design of the project shall be advanced into more detailed refinement by initiating the Design Development Phase. Our Design Team shall prepare design development documents consisting of drawings, outline specifications, design calculations, material/equipment submittals, fixture cuts, and a design development opinion of estimated construction cost. Architectural, structural, electrical, and mechanical systems shall be further detailed and analyzed. Preliminary drawings shall be prepared for each of these systems and options which may exist shall be evaluated. During the Design Development Phase, requirements for cabinets, casework, hardware, and related specialties shall be determined. A preliminary furniture plan shall be prepared indicating usage and furniture layout of every work station, office, and support space. Final selection of materials, textures, and colors shall occur. The Design Development Phase is essentially the time when preliminary design proposals are refined to a level of detail and developed to a state such that final construction documents can be initiated. The Design Development Phase is the time when all final decisions pertaining to the proposed project are evaluated and finalized. During the Design Development Phase, the following tasks and deliverables have been identified: a. Design Development Plans Design development drawings shall be prepared in order to fix and describe the size and character of the entire project including architectural, structural, mechanical, and electrical design features. b. Outline Specifications Outline specifications shall be prepared in order to identify and define the materials and system components selected for the project. Outline specifications shall be prepared in summary outline form based on CSI format. c. Basis of Design A technical manual shall be assembled to organize product literature and data for all materials, equipment, and fixtures selected for the project. d. Building Code Analysis Drawings, diagrams, and calculations shall be prepared based upon all applicable building codes having jurisdiction over the project. A preliminary occupancy and exiting plan shall be prepared to identify the type of construction, type of occupancy, required fire rating/separation, and location/ number of exits required. e. Design Development Opinion of Cost An opinion of construction cost shall be prepared to reflect the scope and anticipated construction costs as reflected by the design development documents. f. Project Schedule An updated project schedule shall be prepared and submitted. 21 The final Construction Document Phase of the project generally consists of the preparation of the construction documents to include final drawings, specifications, calculations, and final cost estimates. Our proposal includes complete and comprehensive architectural and engineering services required to execute the entire project. Specifically, we have included the following disciplines: 1) Architectural 2) Civil/Traffic Engineering 3) Structural Engineering 4) Mechanical Engineering 5) Electrical Engineering 6) Landscape Architecture During this phase, the Contract Documents are prepared setting forth in detail the requirements for the construction of the project. General conditions, instructions to bidders, and all special requirements are defined, and when combined with the various trade specifications, a complete project manual is produced. During the Construction Document Phase final cost studies shall be prepared. A detailed opinion of construction cost shall be prepared at the point where final plans and specifications are approximately 50% complete. Once construction documents have almost been completed, a revised opinion of cost shall be prepared at the level of approximately 9017. completion. Allowable construction costs will be consistently monitored during the entire process in order to minimize the possibility of requiring major refinement or modification due to budgetary limits. The following tasks are specifically proposed for the project: a. Construction Drawings Final construction drawings shall be prepared in order to describe and identify the spaces, sizes, volume, and location in detail for the construction of the project. 22 b. Project Manual A project manual shall be prepared to include all instructions to bidders, bidding forms, general conditions, supplementary special conditions, and the construction trade sections for the project. The project manual provides detailed technical information pertaining to the administration of the contract for construction, materials and equipment to be furnished, acceptable manufacturers, and the requirements for executing the work. c. final Design Calculations Final design calculations shall be prepared and submitted with the final plans and specifications for review and approval by governing agencies having jurisdiction over the project. Structural calculations, hydrology/drainage calculations, and mechanical/electrical (Title 24 Energy Compliance) shall be completed during this phase. d. Opinion of Cost A detailed opinion of construction costs shall be prepared at n,C, pvn n rn ,c;G Pivnu VI14 DrlGl.lOCU- IIVI IJ l.liG IJF.Jf.Ji VJVI1IU ICly 507o complete. A second cost opinion shall be prepared at the 90% completion point in order to address any refinement or modification occurring during the preparation of the construction documents. the cost opinion shall be prepared utilizing specific area and quantity take -offs applied to labor and material cost, and shall include allowance for general conditions, Contractor's profit and overhead, and contingencies. e. final Plan Check All final plans, specifications, and supporting calculations shall be submitted to appropriate agencies having jurisdiction over the project. The final construction documents shall be revised and amended in order to reflect any plan check requirements, and at this time, construction documents will be ready for competitive bidding. During the Bidding Phase, the Architect shall provide administrative support services to assist the City in obtaining competitive bids for the proposed project. Notices Inviting Bids shall be distributed to local construction plan rooms. The Architect shall respond to any questions, clarifications, or conflicts which may arise in the form of written addenda to the contract documents. At this time, requests for substitutions may be considered if allowed by the contract documents. The Architect shall assist the City with an evaluation of the bids received and make a recommendation for award of the contract for construction. The following services for the Bidding Phase of the project are proposed: a. Bidding Procedures and Administration The Architect shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by addenda prepared by the Architect. Addenda to the contract for construction shall be prepared in writing to document any clarification or modification made to the contract documents. b. Evaluation of Bid Proposals Upon receipt of all bid proposals, a review and evaluation shall be conducted by the Architect. The completeness of each bid proposal shall be evaluated whenever consideration exists to award to the proposing contracting entity. The completeness of the bid proposal, proposed subcontractors, affidavit of signature and other special bid proposal requirements shall be reviewed by both the City and the Architect. c. Notice to Award Construction Contract Upon the completed review of appropriate bid proposals, the Architect shall provide a recommendation for consideration regarding the potential award of the contract for construction. The Architect shall conduct bi-weekly job site meetings in order to generally review and evaluate the construction schedule, monitor weekly performance, review quality control standards, and provide assistance for any clarification or revision to the contract for construction. Shop drawings and related submittals shall be reviewed and returned to the Architect for appropriate action. The Contractor's requests for information, proposal requests, and related communications shall be attended to on a regular basis. Contractor's pay requests shall be reviewed by the Architect on a monthly basis in accordance with the amount of work completed and in accordance with the contract documents. At every job site meeting, minutes shall be prepared, published and distributed by the Architect to all parties concerned, specifically noting current action items and related responsibilities. Upon completion of the Construction Phase the Architect shall organize and conduct a final walk-through and review. A final punch list for all required corrections and remaining work shall be prepared. During the Construction Phase of the project, the following services shall be furnished: a. Preconstruction Conference A preconstruction conference shall be organized and conducted by the Architect to brief all parties concerned with general and special requirements of the contract for construction. Procedural matters, routing of information, and project representatives shall be defined. Attendees shall include representatives from the Fire Department, the Architect, the Contractor, and all major subcontractors. b. Job Site Meetings Job site meetings at two week intervals shall be scheduled and conducted by the Architect for the same day and time through the duration of the project. Scheduling, coordination, requests for information, and changes to the contract for construction are routinely monitored. The Architect shall publish and distribute a field report for each job site meeting, `193 documenting the progress of construction and specifically noting current and delinquent action items. The following number of meetings are anticipated to be required for each project: Civil 2 Mechanical 4 Architectural 24 Electrical 4 Structural 4 Landscaping 4 c. Submittal and Shop Drawing Review The Architect shall review all required shop drawings and related submittals as required by the contract documents. d. Project Closeout At the completion of the Construction Phase a final job site meeting and review of the entire facility shall be conducted. A final punch list will be published and distributed by the Architect to all parties concerned, specifically noting required corrections, non -conforming work, and work remaining to be completed. A second walk-through shall be conducted when all punch list items have been corrected, at which time a Final Notice of Completion shall be filed by the e. Record Documents A set of final record documents will be created from the Contractor's as -built drawings. x The following items are not typically found in the basic scope of architectural services. Based on the specifics of your site and our experience with projects of this type, we believe the following additional services will also be required: a. Topographical Survey A complete Topographical and Boundary Survey shall be furnished by the Design Team. The size, area, and overall configuration of the site area shall be accurately defined noting.all existing conditions, improvements, utilities, and adjacent relationships. %0 b. Geotechnical investigation A Geotechnical Investigation shall be furnished by the design team. The soils report shall be reviewed in order to determine existing soils conditions, soils characteristics, water table relationship to known seismic faults, and overall soils suitability for the proposed project. Specific recommendations shall be made for soils preparation related to the construction of footings, foundations, slabs, and various pavement sections. c. Water Quality Management Plan Prepare Water Quality Management Plan (WQMP) report and plans addressing how to treat the post -construction stormwater runoff per City and County standard requirements. An onsite Filterra unit or bioretention system is expected to be required for this project since the soil is not anticipated to infiltrate at an acceptable rate. d. Storm Water Pollution Prevention Plan Prepare a Storm Water Pollution Prevention Plan (SWPPP) and electronically file a Notice of Intent (NOI) with the SWRCB SMARTS website in order to obtain a WDID number. e. Traffic Engineering Prepare a signal pre-emption system on Royal Palm Drive and a signal modification for the Adams/Royal Palm Intersection. f. Environmental Assessment Prepare a pre -demolition asbestos, lead, and miscellaneous toxic material survey of the existing structure. Prepare a final report to include photographs, conclusions, and remediation recommendations. Moog Woff" 'pr x--ovry to FIRE STATION 19 LAKE FOREST, CA Mr. Steve Chambers, Property Manager Orange County Fire Authority Phone: (714) 573-6471 Email: stevechombers@ocfa.org Mr. Chris DeCoursey, Construction Mgr. Orange County Fire Authority Phone: (714)573-6473 Email: chrisdecoursey@ocfa.org Mr. Paul Malone, City Manager (R) City of San Marcos Phone: (760) 802-2487 Email: paulmalone@gmail.com Mr. Todd Newman, Fire Chief (R) San Marcos Fire Department Phone: (760) 594-4704 Email: newman62@aol.com Mr. Brett Vanwey, Fire Chief San Marcos Fire Department Phone: (760) 594-4700 Email: bvanwey@san-marcos.net Mr. Greg Woolf, Division Chief (R) San Marcos Fire Department Phone: (760) 594-4705 Email: gwoolfl950@cox.net Mr. Tim Stewart, Battalion Chief Chino Valley Independent Fire District Phone: (949) SM -3849 Email: tstewort@choRre.org Mr. Luke Nurre, Fire Fighter (R) Chino Valley Independent Fire District Phone: (909) 907-0166 Email: inuire@charter.net Mr. Mike Lowry, Fire Chief Escondido Fire Department Phone: (760) 839-5402 Email: mlowry@escondido.org Ms. Joyce Masterson, Project Manager City of Escondido Phone: (760) 839-4621 Email: jmasterson@escondido.org Mr. Bruce Clark, Fire Chief (R) Santa Cruz Fire Protection District Phone: (831) 685-2557 Email: brucec@comcast.net Mr. Andy O'Connell, Senior Civil Engineer City of Culver City Phone: (310)253-5606 Email: andy.o'conneli@culvercity.org 25 Mr. Richard Gallagher, Fire Chief Mr. Dale Torstenbo, Project Manager Warner Bros. Studios City of Pasadena Phone. (818) 954-5640 Phone: (626) 744-3971 Email: dchard.gallagher@wamerbros.com Email: dtorstenbo@cityofpasadena.net Mr. Mike Avila, Fire Captain Fremont Fire Department Phone. (925) 683-1802 Emall: mavila1727@yahoo.com Mr. Jon Canavan, Division Chief Poway Fire Department Phone. (858) 668-4485 Email: jcanavan@ci.poway.ca.us Mr. Terry Welsh, Division Chief (R) San Bernardino Courtly Fire Department Phone. (760)954-7779 Email: tnkwelsh@vedzon.net Mr. Rick McClintock, Battalion Chief (R) San Bernardino County Fire Department Phone: (919) 518-7914 Email: rmcctintock§sbcfire.org Mr. Willie McDonald, Fire Chief Las Vegas Fire & Rescue Phone: (408) 828-3631 Email: wmcdonakl@lasvegasnevado.gov Mr. Terry L Smith, Senior Civil Engineer City of Carlsbad Phone. (760) 602-2720 Email: terry.smitt0carisbadca.gov Mr. David R. Burkett, Project Manager City of Hesperia Phone: (760)947-1202 Email: dburketi@cttyofhesperia.us Ms. Anna E Rodriguez, Project Manager County of Riverside, EDA Phone: (760)863-2537 Email: aarodriguez@dvoceda.org Ms. Kathryn Ferrell, CEQA Coordinator San Diego Unified School District Phone- (760)622-6193 Email: kferreiRsandLnet Mr. Michael A. Koiling, Project Manager City of Chino Phone: (909) 334-3412 Email: mkolfing@cityofchino.org Ms. Nancy Palm, Deputy City Manager City of EI Cajon Phone: (619) 441-1716 Email: npalm@ci.el-cajon.ca.us Mr. Steve Marovich, Battalion Commander North County Fire Protection District Phone: (760) 497-2215 Email: smarovich@ncfire.org Ms. Leah Rodriguez, Project Manager County of Riverside Phone: (760) 863-2534 Email: Imrodriguez@rivcoeda.org Mr. Robert Falcon. Civil Engineer Los Angeles World Airports Phone: (424) 646-5700 Email: rfalcon@lawa.org Mr. Jim Hone, Fire Chief (R) Santa Monica Fire Department Phone: (310) 749-3523 Email: jnhone@me.com Mr. Gene Hiaainbotham. Civil Enaineer City of Santa Monica Phone: (310) 458-8729 Email: gene.higginbotham@smgov.net Mr. Noel Castillo, Senior Engineer City of Fontana Phone: (909) 350-7632 Email: ncastillo@fontano.org Mr. Mike Lopez, Battalion Chief Carlsbad Fre Department Phone: (760) 212-2569 Email: mike.lopez@carisbadca.gov Mr. Chris Lawrence, Captain Carlsbad Fire Department Phone: (760) 415-4679 Email: christopher.lawrence@cadsbadca.gov Mr. Jim Schiller, Battalion Chief Ontario Fire Department Phone: (760) 954-8635 Email: jschille@ci.ontario.ca.us Mr. Nathan Complin, Project Manager Erickson -Hall Construction Co. Phone: (760) 801-4284 Email: ncompiin@ericksonhaff.com Mr. Scoff Priester, Director of Dev. Services City of Hesperia Phone: (760) 947-1901 Email: spriester@cityofhesperia.us EXHIBIT C FEE SCHEDULE 14 WLC Architects, Inc. PSA 15 CLIENT FOCUSED. PASSION DRIVEN. June 12, 2015 Ms. Fariba Fazeli City Engineer City of Costa Mesa 77 Fair Drive P.O. Box 1200 Costa Mesa, CA 92628-1200 Re: Revised Fee Proposal Fire Station 1 City of Costa Mesa Dear Ms. Fazeli: Thank you for considering W LC for your new fire station project. Attached please find our revised fee proposal. Per our conversation this morning we have fine tuned our fees and verified the type of services required. We believe that we have included all the services necessary to complete your project. In the event that any of the services indicated are not required, you will not be invoiced. Ms. Fazeli, thank you again for this opportunity. If you should have any questions or require any additional information, please do not hesitate to contact me at any time. Very truly yours, K Vdv T '� KELLEY AEEDHAM Architect, AIA Principal KN: br\ 15029R -mkt Attachment: Fee Proposal 8163 ROCHESTER AVENUE, SUITE 100 RANCHO CUCAMONGA, CA • 91730 • T: (909) 987-0909 F: (909) 980-9980 www.wicarchitects.com B. Site Specific Fees The following items are unique to each site and not typically found in the basic scope of architectural services. Based on our experience and interpretation of the information provided, we believe the following services will also be required: Task Fee 1. Topographical and Boundary Survey $ 10,000.00 2. Geotechnical Report 12,000.00 3. Water Quality Management Plan and Report 7,000.00 4. Storm Water Pollution Prevention Plan 3,000.00 5. Traffic Engineering 15,000.00 TOTAL SITE SPECIFIC FEES $ 47,000.00 C. Optional Services The following items are listed as optional services. The City and Fire Department may not require these services depending on the overall budget constraints of the project: Task 1. LEED Certification 23,000.00 2. Commissioning 14,000.00 3. Hazardous Material Assessment (Building Only) 2,500.00 TOTAL OPTIONAL FEES $ 39,500.00 D. Total Fee The following is the total of all fees: Service Fee Basic Architectural Services $ 405,000.00 Site Specific Services 47,000.00 Optional Services 39,500.00 SUBTOTAL TOTAL FEE $ 491,500.00 REIMBURSABLE ALLOWANCE 7,500.00 TOTAL FEE $ 499,000.00 29. Offsite or onsite separate water, fire line, sanitary sewer, or storm drain improvement plan and profile drawing, or revisions to a separate City or utility company approved drawing, not already shown on our standard composite onsite utility and storm drain plan. 30. Tract map, Amended Map, Final Plat, Parcel Map, Lot Merger, Certificate of Compliance, or a Lot Line Adjustment Map, Application, Deed, Legal Description, Sketch, and Traverse Closure Calculations. 31. Design plans or reports to remediate the contaminated soil as this site is listed by the City as a known hazardous waste and substance site as of March 2009 with leaking underground storage tanks. 32. No calculations or reports related to satisfying hydromodification requirements based on the assumption that there will be no increase in impervious surface area for the project, even if pavers need to be installed in lieu of concrete to achieve this value. 33. Foundation System: Our fee assumes typical spread footings in average soil conditions. Any other type of foundation system required as a result of poor soil conditions would not be considered within our scope of work. 34. Separate street improvement plans or profile drawings. 35. Separate street lighting improvement plan. EXHIBIT D PROJECT SCHEDULE 15 WLC Architects, Inc. PSA 15 PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE DESIGN OF FIRE STATION NO. 1 — Project Schedule ENGINEERING SCHEDULE DATE 1. Proposal Received by the City 2. Award of Professional Services Agreement 3. Project Kick-off Meeting 4. Conceptual Design Submittal 5. Planning Commission Approval 6. City Council Approval 7. First Plan Check Submittal 8. Second Plan Check Submittal 9. Third Plan Check Submittal 10. Obtain Building Permit 11. Provide Construction Support 4/24/15 7/21/15 7/22/15 9/07/15 9/28/15 11/03115 3/14/16 5/09/16 6/27/16 7/19/16 1/09/17 — 1/15/18* *Subject to postponement pending detailed Engineer's cost estimate and available construction funds 1 EXHIBIT E CERTIFICATES OF INSURANCE 16 WLC Architects, Inc. PSA 15 ACORD® �,, CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 6/29/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Dealey, Renton & Associates 199 S Los Robles Ave Ste 540 Pasadena, CA 91101 CONTACT Marie SwaneyFax PHONE E-MAIL mswaney@dealeyrenton.com Y@ renton.com Y INSURERS AFFORDING COVERAGE NAIC # LIC #0020739 INSURERA:Travelers Property Casualty Co of A 25674 68092SIL18A INSURED WLCARCHIT INSURER 8:Lexington Ins. Co. 19437 WLC Architects, Inc. 8163 Rochester Ave., Suite 100 Rancho Cucamonga, CA 91730 INSURERC: INSURER D: 909 987-0909 INSURER E: INSURER F CnVFROGFS CFRTIFICOTF NI IMRFR• 41321600 RFVLSInN NI IMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF MWDD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y 68092SIL18A 4/1/2015 4/1/2016 EACH OCCURRENCE $1,000,000 CLAIMS MADE X� OCCUR DAMAGE TO REN PREMISES Ea occurrence)$1,000,000 MED EXP (Any one person) $10,000 X Contractual Liab X XCU Included PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY F�] JER& M LOC PRODUCTS - COMP/OP AGG $2,000,000 $ OTHER: A AUTOMOBILE LIABILITY Y Y BA92511_707 4/1/2015 4/1/2016 Eaaccident $1,000,000 BODILY INJURY (Per person) $ ANY AUTO ALL OWNEDSCHEDULED BODILY INJURY (Per accident) $ X HIRED AUTOS X NON -OWNED AUTOS PROPERTY DAMAGE $ Per accident $ X NoOwnedAutos UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED F7 RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE UB36881785 4/1/2015 4/1/2016X PER OTH- STATUTE ER E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N / A E.L. DISEASE -EA EMPLOYEE $1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1,000,000 B Professional Liability 013001634 4/1/2015 4/1/2016 $2,000,000 Per Claim Claims Made Form $4,000,000 Annual Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) i General Liability excludes claims arising out of the performance of professional services. Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies.** RE: Fire Station #1 -- City of Costa Mesa, its officers, officials, agents, employees are named as an additional insured as respects general liability for claims arising from the operations of the named insured as required per written contract or agreement. CERTIFICATE HOLDER CANCELLATION 30 Day NOC/10 Day for NonPay of Prem @ 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 26 (2014/01) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Costa Mesa ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Fariba Fazeli 77 Fair Drive, P.O. Box 1200 Costa Mesa CA 92628-1200 AUTHORIZED REPRESENTATIVE @ 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 26 (2014/01) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 6809251L18A COMMERICAL GENERAL LIABILITY ISSUE DATE: 6/29/2015 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSON(S) OR ORGANIZATION(S): City of Costa Mesa Attn: Fariba Fazeli 77 Fair Drive, P.O. Box 1200 Costa Mesa CA 92628-1200 PROJECT/LOCATION OF COVERED OPERATIONS: RE: Fire Station #1 -for- City of Costa agents, employees PROVISIONS A The following is added to WHO IS AN INSURED (Section ll): The person or organization shown in the Sched- ule above is an additional insured on this Cover- age Part, but only with respect to liability for bod- ily injury", 'property damage" or 'personal injury caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing oper- ations; In connection with premises owned by or rented to you; or C. In connection with your work and included within the "products -completed operations hazard." Such person or organization does not qualify as an additional insured for "bodily injury", "property damage" or "personal injury' for which that person or organization has assumed liability in a contract or agreement. CG D3 82 09 07 Mesa, its officers, officials, The insurance provided to such additional insured is limited as follows: d. This insurance does not apply to the render- ing of or failure to render any "professional services". The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that `contract or agreement requir- ing insurance" to provide for that additional insured, or the limits shown in the Declarations for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section III) for this Coverage Part. B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section Iv): However, if you specifically agree in a contract or agreement requiring insurance that, for the addi- tional insured shown in the Schedule, the insur- ance provided to that additional insured under this © 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with its permission Page 1 COMMERICAL GENERAL LIABILITY Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such additional insured as a named insured, and we will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance" for such additional insured. But this insurance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured when the additional insured is also an additional insured under any other insurance. C. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): We waive any rights of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury", "property damage" or "personal injury" arising out of "your work" on or for the project, or at the location, shown in the Schedule above, performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that additional insured. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insurance" with that additional insured entered into by you before, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement under which you are required to include the person or organization shown in the Schedule as an additional insured on this Coverage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal injury" is caused by an offense committed: a. After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. CG D3 82 09 07 Page 2 © 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with its permission POLICY #: gA9251L707 COMMERCIAL AUTO CA 20 48 02 99 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisions ofthe Coverage Form apply unless modi- fied by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provi- sion of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective: 6/29/2015 Countersigned By: LU Named Insured: WLC Architects, Inc. �� Authorized Representative) SCHEDULE Name of Person(s) or Organization(s): RE: Fire station #1 -for- City of Costa Mesa, its officers, officials, agents, employees (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement.) Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section II of the Coverage Form. CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 Insured: WLC Architects, Inc. Policy #BA92511-707 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY BLANKET WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, :he provisions of the Coverage Form apply unless mocified by the endorsement. Paragraph 5. Transfer of Right Of Recovery Against Others To Us of the CONDITIONS section is replaced by the following: S. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the extent required *of you by a written contract executed prior to ary "accident" or "loss", provided that the "accident" or "loss" arises out of the operations contemplated by such contract. The waiver applies only to the person or organization designated in such contract. CA T3 40 08 08 ©2008 The Travelers Companies; Inc. References Mr. Steve Chambers, Property Manager Orange County Fire Authority Phone. (714) 573-6471 Email: sfevechambers@ocfo.org Mr. Chris DeCoursey, Construction Mgr. Orange County Fire Authority Phone: (714) 573-6473 Email: chrisdecoursey@ocfa.org Mr. Paul Malone, City Manager (R) City of San Marcos Phone., (760) 802-2487 Email: poulmolone@gmail.com Mr. Todd Newman, Fire Chief (R) San Marcos Fire Department Phone: (760) 594-4704 Emil: newman62@aol.com Mr. Brett Vanwey, Fire Chief San Marcos Fire Department Phone: (760) 594-4700 Email: bvanwey@san-marcos.net Mr. Greg Woolf, Division Chief (R) San Marcos Fire Department Phone: (760) 594-4705 Email: gwoolf1950@coxnet Mr. Tim Stewart, Battalion Chief Chino Valley Independent Fire District Phone: (949) 533-3849 Email: tstewart@chofire.org Mr. Luke Nurre, Fire Fighter (R) Chino Valley Independent Fire District Phone: (909) 907-0166 Email: Inurre@charter.net Mr. Mike Lowry, Fire Chief Escondido Fire Department Phone: (760) 839-5402 Email: mlowry@escondido.org Ms. Joyce Masterson, Project Manager City of Escondido Phone: (760) 8394621 Email: jmasterson@escondido.org Mr. Bruce Clark, Fire Chief (R) Santa Cruz Fire Protection District Phone. (831) 685.2557 Email., brucec@comcast.net Mr. Andy O'Connell, Senior Civil Engineer City of Culver City Phone: (310) 253-5606 Emil: andy.o'connell@culvercity.org Mr. Richard Gallagher, Fire Chief Warner Bros. Studios Phone., (818) 954-5640 Email: richard.gallogher@warnerbros.com Mr. Mike Avila, Fire Captain Fremont Fire Department Phone: (925) 683-1802 Emil: mavilal727@yahoo.com Mr. Jon Canavan, Division Chief Poway Fire Department Phone. (858) 668-4485 Email: jcanavan@ci.poway.ca.us Mr. Terry Welsh, Division Chief (R) San Bernardino County Fire Department Phone. (760) 954-7779 Email: tnkweish@verizon.net Mr. Rick McClintock, Battalion Chief (R) San Bernardino County Fire Department Phone: (919) 518-7914 Email: rmcclintock@sbcflre.org Mr. Willie McDonald, Fire Chief Las Vegas Fire & Rescue Phone: (408) 828-3631 Email: wmcdonald@lasvegasnevada.gov Mr. Terry L Smith, Senior Civil Engineer City of Carlsbad Phone: (760) 602-2720 Emil: terry.smlfh@codsbadca.gov Mr. David R. Burkett, Project Manager City of Hesperia Phone. (760) 947-1202 Emil: dburketi@cityofhespeda.us Ms. Anna E. Rodriguez, Project Manager County of Riverside, EDA Phone- (760) 863-2537 Email: aaroddguez@rivoceda.org Ms. Kathryn Ferrell, CEQA Coordinator San Diego Unified School District Phone: (760) 622-6193 Email: kferrell@sandi.net Mr. Michael A. Kolling, Project Manager City of Chino Phone: (909) 334-3412 Email: mkolling@clfyofchino.org Ms. Nancy Palm, Deputy City Manager City of EI Cajon Phone: (619) 441-1716Newport Beach Fire and Marine Department Email: npalm@ci.el-cajon.ca.us Mr. Dale Torstenbo, Project Manager City of Pasadena Phone: (626) 744-3971 Email: dtorstenbo@cityofpasadeno.net Mr. Steve Marovich, Battalion Commander North County Fire Protection District Phone: (760) 497-2215 Email: smarovich@ncfire.org Mr. Ed. Sprague, Deputy Fire Chief North County Fire Protection District Phone. (760) 723-2005 Emil: Esprogue@ncfre.org Ms. Leah Rodriguez, Project Manager County of Riverside Phone: (760) 863-2534 Email: Imroddguez@rivcoeda.org Mr. Robert Falcon, Civil Engineer Los Angeles World Airports Phone. (424) 646-5700 Email: rfalcon@lawa.org Mr. Jim Hone, Fire Chief (R) Santa Monica Fire Department Phone: (310) 749-3523 Email: jnhone@me.com Mr. Gene Higginbotham, Civil Engineer City of Santa Monica Phone: (310) 458-8729 Email: gene.higginbotham@smgov.net Mr. Noel Castillo, Senior Engineer City of Fontana Phone: (909) 350-7632 Email: ncasflllo@fontano.org Mr. Mike Lopez, Battalion Chief Carlsbad Fire Department Phone: (760) 212-2569 Email: mike.lopez@cadsbadca.gov Mr. Chris Lawrence, Captain Carlsbad Fire Department Phone: (760) 415-4679 Emil: ctuistopher lawrenceftorisbadca.gov Mr. Jim Schiller, Battalion Chief Ontario Fire Department Phone: (760) 954-8635 Email: jschiile@ci.ontado.ca.us Mr. Nathan Complin, Project Manager Erickson -Hall Construction Co. Phone: (760) 801-4284 Email: ncompiin@edcksonholt.com Mr. Scott Priester, Director of Dev. Services City of Hesperia Phone: (760) 947-1901 Emil• spriester@cRyofhespeda.us Mr. Mark IC Vukojevic, Deputy Public Works Director/City Engineer City of Newport Beach Phone, (949) 644-3319 Email: mvukojevic@newportbeachca.gov Mr. Fong TSE, Principal Civil Engineer City of Newport Beach Phone: (949)644-3321 Emil: ftse@newporibeachca.gov Mr. Jim Boland, Fire Captain Newport Beach Fire and Marine Department Phone: (949) 644-3103 jboland@nbfd.net Mr. Joe McIntyre, Executive Director Capital Construction Development University of Southern California Phone- (213)821-6314 Email: ejmcinty@usc.edu Mr. Joe indrawan, Deputy City Engineer City of Eastvale Phone: (951) 703-4473 Emil: Jindrawarr@eastvaleco.gov EXHIBIT F CITY COUNCIL POLICY 100-5 17 WLC Architects, Inc. PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 1 of 3 BACKGROUND Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace. PURPOSE It is the purpose of this Policy to: 1. Clearly state the City of Costa Mesa's commitment to a drug-free society. 2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace. POLICY The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds. 1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor's and/or sub -grantee's workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition; 18 WLC Architects, Inc. PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 2 of 3 b. Lstabusning a urug-t-ree Awareness Program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation and employee assistance programs; and 4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; c. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A; d. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will: 1. Abide by the terms of the statement; and 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction; e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction; f. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to and including termination; or 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency; 19 WLC Architects, Inc. PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 3 of 3 g. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive. 2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that: a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above; b. Contractor and/or sub -grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above; c. Such number of employees of Contractor and/or sub -grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub -grantee has failed to make a good faith effort to provide a drug-free workplace. 3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub -grantee, the contractor and/or sub -grantee shall be eligible for compensation as provided by law. 20 WLC Architects, Inc. PSA 15