HomeMy WebLinkAbout42 - NB-3 - Attachment 2 - 7/7/2015ATTACHMENT 2
FUAP Chart of Changes/Comments
And Amendments by Commission (6/25/15)
Section
Page
What's
Explanation
#
New/Changed
I. Introduction
2
Appeals process has
Groups are assured of a path to
its own section XII
resolve differences of opinion.
Section I User Group Comments: None
Section I Commissioner Amendments: None
II. Statement of
2
Brand New
This is simply to state early in
Philosophy
the policy that the City is
committed and passionate
about serving the needs of
youth sports.
Section II User Group Comments: None
Section 11 Commissioner Amendments: None
III. Definition of Terms
2
Resident: "Special
AYSO 97, Newport Harbor
Residency," current
Baseball Association are current
leagues
grandfathered leagues.
grandfathered and
allows for future
determinations
N/A
"Commercial"
"Commercial" and "Private" are
Deleted
synonymous.
Section 111 User Group Comments:
AYSO 97, Newport/Mesa Girls Softball, Newport Harbor Baseball Association wanted a separate
document that would state that their league is exempted from the group 1 residency requirement.
Matt Leinart Flag Football League wants a separate document that states council authorized their
group as a special status group 3.
Section 111 Commissioner Amendments:
On Page 6, Paragraph 1: DELETE "may be grated at the discretion of the City Council/CEO" and
ADD "will be reviewed by the Assistant Chief Executive Officer and a recommendation will be
forwarded to the Parks and Recreation Commission for approval or denial."
IV. Priority Group
3
Group 1: Added #4,
This is important because sports
Classification
national/state sport
governing bodies assure the City
governing body
that an organization is
requirement
appropriately managed and
disciplined so that children are
properly protected, without the
City involvement.
4 Changing May to
Must (This is a
suggestion by staff
since the
Commission
Meeting.)
4 Jack Hammett
Friday Night
residency
requirement
Section IV: User Group Comments:
The word May creates
ambiguity in the document. It
leaves this portion of the
document open for
interpretation.
Please note that if the verbiage
is changed and states "Must"
rather than "May", Matt Leinart
Football will fall into the Group
5 unless they are able to
provide non-profit proof AND
meet the 50% Residency
Requirement.
To protect Jack Hammett Field.
All youth groups are governed by national organizations. California Youth Soccer League is the only
group that might not be associated with a national organization.
Costa Mesa Pony and AYSO 97 wanted clarification on the difference between a Non Profit and a
Commercial business and group classification.
Newport Mesa Friday Night Lights expressed concerns Jack Hammett Friday night residency
requirement. Staff explained that Jack Hammett Sports Complex has been designated to host 22
participants per field for a total of 132 participants for all 6 fields at one given time. Staff reiterated
that there are safety issues that exist as well as parking issues at Jack Hammett Sports Complex.
Newport Mesa Friday Night Lights requested that Group 1 status be split into sub groups Group 1
and Group 1A where Group 1A organizations are non-profit but can compensate staff.
Newport Mesa Girls Softball would like clarification on Private vs. Non -Profit classification.
Matt Leinart Flag Football had no issue with the new residency requirements for Jack Hammett.
1 Section IV Commissioner Amendments: None 1
V. Processfor
Obtaining/
Maintaining Permits
4 Field Request
documents to be
turned in earlier
than existing FUAP
Allows organizations to more
accurately recruit/register
participants based on fields
permitted.
5 Seven documents
must be submitted
to obtain permit
5 Added "League
Splits and New
Leagues"
7 Three strikes
condensed; added
examples
Section V User Group Comments:
Simplifies the process by adding
a checklist of seven documents.
This is not uncommon among
youth sport leagues so a path
for splits and new leagues is
provided.
Took existing policy and made it
more straightforward.
Most groups were open to the idea of allocating fields one season in advance. Groups did not have
a problem with the allocation because now they would know ahead of time which fields would be
permitted.
• Exception: Costa Mesa Pony believes it will be hard to project registration numbers if the
allocations are done with one season in advance.
Newport Harbor Baseball Association has invested funds into Davis Field at Lions Park and would
like to continue playing on that field and avoid other outside groups of using the field for one time
use.
Newport Mesa Friday Night Lights likes the examples of strikes and believes it is very clear.
Groups were appreciative of having a section that clearly identified the process for a new league to
be formed.
Back Bay Rugby believed that the examples that were given for strikes were perfect.
Section V Commissioner Amendments:
On Page 5, Paragraph 2 of League Splits and New Leagues: DELETE "or the need to rest fields" and
ADD "or in order to maintain adequate rest and renovation periods."
On Page 6, Paragraph 4: ADD "The Assistant Chief Executive Officer may at anytime declare a
moratorium on league splits or new leagues based on field availability or field conditions.
On Page 7, Under First Offense: DELETE "and" and REPLACE with "or".
VI. Field Allocation 7 Added language Additional language and a graph
Process about seasons and have been added to make
Exhibit A (graph) primary versus secondary sports
season clear and to make rest
and renovation periods clear.
Section VI User Group Comments:
Groups liked the visualization the rest and renovation chart.
Newport Mesa Soccer Club and California Youth Soccer League have challenges in the summer
season finding field space. Would like to explore options for summer use.
Section VI Commissioner Amendments:
On Page 8, Under Bullet Point 5: ADD "In addition to the fields being reassigned, lack of use of the
field may also result in the revocation of the permit for allocated fields. The team or organization
will be billed and the fields will be reassigned."
VII. Field Allocation
8
No changes
No Changes
Formula
User Group Comments: None
Section VII Commissioner Amendments: None
VIII. Fees
9
Added Group
Group numbers were added to
Numbers
fee groups so that groups could
more easily determine their
fees.
9
NOTE added
To protect fields from overuse
regarding field-
and collect fees accurately
splitting
based on actual number of
fields used.
N/A
Deleted "Deposits"
Because we are not requiring a
50% payment upon approval of
permits, the Deposits section is
no longer necessary.
Section VIII User Group Comments:
Newport Mesa Friday Night Lights is concerned about only being able to split the fields two times
and would like to consider other options.
Matt Leinart Flag Football would like staff to reconsider splitting of fields to 3 fields instead of 2
because that will affect the group's numbers.
Newport Mesa Soccer Club requested that staff explore the idea of making the non-resident non-
profit fee more than a $10 difference from the resident non-profit fee.
All groups that pay a fee are comfortable with 50% of the fees up front.
Section VIII Commissioner Amendments:
On Page 9, Last Note on bottom of page: DELETE "Any permitted field that is converted into
multiple fields will be charged for each converted field. For example if one utility field is converted
into two individual fields, the user group will be charged for two fields."
On Pages 9 and 10 Under Last Note on bottom of page 9: Give final decision power to the Assistant
Chief Executive Officer.
IX. Financial Recovery
10
Brand New
This section was added to make
Policy
it clear that the City is
committed to providing fields to
Costa Mesa/Newport Beach
residents at taxpayer expense
unless additional costs are
incurred due to an
organization's direct impact.
Section IX User Group Comments: None
Section IX Commissioner Amendments: None
X. Tournaments
11
No changes
No changes
Section X User Group Comments:
Newport Mesa Soccer Club requested that staff consider limiting the number of tournaments held
at Jack Hammett Sports Complex to protect the integrity of the fields.
AYSO Region 97 would like to explore the idea of hosting a tournament but will need more fields.
Section X Commissioner Amendments: None
XI. Maintenance Issues
12
Added "Turf
Enlists the cooperation of sports
Preservation"
groups using fields by giving turf
section
preservation guidelines.
12
Added "Line colors
Provides that City will
must be approved
determine line colors for
by City"
different sports.
13
Includes "Inclement
Weather
Language has been added to
Guidelines"
give more playability options
approved by
during periods of inclement
Maintenance
weather.
Section XI User Group Comments:
Multiple groups agreed that 2:30pm during the week for an updated status on the mudline is too
late. It should be sooner so parents could be informed.
Costa Mesa National Little League appreciated the new guidelines for inclement weather.
AYSO Region 97 inquired about the possibility of providing resources for the treatment of school
district fields during the offseason.
Section XI Commissioner Amendments: None
XII. Appeals Process
15
This is not new, just
given its own
sections (was part
of Introduction in
7/1/14 FUAP)
User Group Comments:
This was appreciated by groups.
Section XII Commissioner Amendments: None
XIII. Other Information
15
Vendors/Concessio
Adds language to clarify the use
naries added;
of concession stands by first -
requires Food
party operators (sports groups)
Handling Class two
and second -party operators
times per year
(concessionaires or food trucks)
and includes operations to
protect the health and safety of
participants.
16
Banners: Refers to
No changes to policy; simply
Policy and Permit
removed from FUAP.
16
Portable Lights:
No changes to policy; simply
Refers to Policy
removed from FUAP
Section XIII User Group Comments:
Groups suggested listing current Group 1 users, Group 3 users, etc. and staff suggested it as a
separate document that can be provided to user groups.
Currently most of the user groups have invested money into their "home" fields and feel a sense of
ownership to their allocated field.
Most groups expressed need for permanent lights.
Back Bay Rugby would like more signage on school fields that state "No Dogs"
Costa Mesa American Little League would like to explore the idea of having restrooms closer to
their fields at Costa Mesa High School.
California Youth Soccer League has concerns with extracurricular activities occurring at Rea
Elementary.
Costa Mesa Pony would like to entertain the idea of hosting tournaments in the future.
AYSO 97 would like to have Kaiser Elementary lit for multiple seasons and have the facility
permanent lit in the future.
Newport Mesa Friday Night Lights has an issue with groups operating the Jack Hammett Sports
Complex Snack Bar when field use permits for their organization are not issued. Believes the city
should create a contract for snack bar use.
Newport Mesa Friday Night Lights is disappointed that food trucks will no longer be allowed.
Section XIII Commissioner Amendments: None