HomeMy WebLinkAbout10 - CC-7 - Professional Engineering Services for - 7/21/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 21, 2015 ITEM NUMBER: CC -7
SUBJECT: PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF FIRE STATION
No. 1
DATE: JULY 9, 2015
FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION
PRESENTATION ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
BY:
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER - (714) 754-5335
RECOMMENDED ACTION:
Award a contract to WLC Architects, Inc., 8163 Rochester Avenue, Suite 100, Rancho Cucamonga,
California 91730, in an amount not to exceed $499,000.00 for design services, and authorize the
Mayor and the City Clerk to execute the Professional Services Agreement (Attachment 1).
BACKGROUND:
Fire Station No. 1, located at 2803 Royal Palm Drive, was built in the early 1960's. The existing
building consists of a 2,750 Square Foot Engine room (Apparatus Bay/Garage) and a 6,725
Square Foot Living facilities (livable space). The existing Fire Station has exceeded its useful life,
and is no longer compliant with current standards and modern building codes.
The present facility is exhibiting significant foundation settlement resulting in accelerated
deterioration to its various components including floor slabs, walls, and the building structural frame.
At this time, it is more cost effective to construct a new state -of -the art Fire Station than to repair
or remodel the existing facility.
The City Council allocated funding towards the design and construction of a new Fire Station at this
location in Fiscal Year 2015-2016.
ANALYSIS:
The scope of work for this project consists of the preparation of complete construction documents,
including conceptual and final design, soil testing, architectural, structural, electrical, mechanical
and grading design, as well as all necessary calculations and technical support needed during
construction.
The required professional services for the project are extensive and beyond staff's resources at
this time. Staff advertised the project for the design phase and received eleven proposals on April
24, 2015. All proposals were reviewed for compliance with the City's Request For Proposals
(RFP's), and the consultants were evaluated based on project understanding, depth of
experience, technical expertise, ability to meet the schedule, and associated factors.
After careful review of all proposals, and interviewing the top five candidates, staff has selected
WLC Architects, Inc. as well qualified to perform the work. The firm's Project Manager exhibited
a thorough understanding of the project scope, and has demonstrated to have the technical ability
and expertise with similar projects their firm has completed in the Southern California area. Staff
has determined the proposed cost for consultant services to be reasonable for meeting the City's
requirements as listed in the Scope of Services. The cost for services is competitive and within
industry standards for these specialized architectural services.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to not award a design services contract for the stated
project, and perform the engineering work with City staff. Due to the volume of work and the large
number of projects currently being handled by the Engineering Division, a significant delay in
implementing this project would be experienced if staff were to perform the engineering in-house.
Delays are estimated to be from twelve to fifteen months.
FISCAL REVIEW:
In Fiscal Year 2015-2016, City Council allocated $1,676,201.00 of Capital Facility Funds towards
the design and construction of Fire Station No. 1.
LEGAL REVIEW:
The City Attorney has reviewed and approved the attached Professional Services Agreement as to
content and form.
CONCLUSION:
Staff completed the evaluation of the RFP's submitted for the design services for the Fire Station No.
1 improvements. It is recommended that the City Council award the design services contract to WLC
Architects, Inc. in an amount not to exceed $499,000.00 and authorize the Mayor and the City Clerk
to execute the Professional Services Agreement.
ERNESTO MUNOZ
Public Services Director
Attachment: 1 -
Distribution:
FARIBA FAZELI
City Engineer
Professional Services Agreement
Chief Executive Officer
Fire Chief
Battalion Chief
City Attorney
Director of Finance
City Clerk
Staff
File
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