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HomeMy WebLinkAbout16 - CC-9 - Apparatus Room Extension and Rescue Vehi - 7/21/2015CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 21, 2015 ITEM NUMBER: CC -9 SUBJECT: APPARATUS ROOM EXTENSION AND RESCUE VEHICLE STORAGE BUILDING - FIRE STATION NO. 4 -CITY PROJECT NO. 15-10 DATE: JUNE 26, 2015 FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT RECOMMENDATION: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335 Adopt plans, specifications, and working details for the Apparatus Room Extension and Rescue Vehicle Storage Building at Fire Station No. 4, City Project No. 15-10. 2. Accept the withdrawal of the bid submitted by Marjani Builders, Inc. at 26091 Ravenna Road, Mission Viejo, CA 92692. 3. Award the construction contract to St. George Construction, Inc. at 7839 Adwen St., Downey, CA 90241, in the amount of $690,000.00 (base bid plus additive item AD1). 4. Authorize the Mayor and the City Clerk to execute the Public Works Agreement. BACKGROUND: The existing condition of Fire Station No. 4, as well as the needs of the Fire Department, requires the City to expand this facility and construct needed upgrades in order to maintain it in working order and to comply with the Americans with Disabilities Act (ADA) accessibility requirements. This project will extend the existing Apparatus Room at Fire Station No. 4 and will add a detached vehicle storage building to the site. The existing bathroom will be upgraded to comply with ADA requirements. New accessible parking stalls and an accessible path of travel will also be part of the scope of this work. In addition, a new emergency generator will be installed in order to maintain critical services to Costa Mesa residents during times of power outages. ANALYSIS: The scope of the Apparatus Room Extension and the new Rescue Vehicle Storage Building includes adding 800 square feet to the existing building; constructing a 1,024 square foot detached rescue vehicle storage building; upgrading the existing restroom to meet ADA accessibility requirements; creating new accessible parking stalls with an accessible path -of - travel to the building; and installing a new emergency generator. The City Clerk received and opened seven (7) bids for this project on April 28, 2015. However, Marjani Builders, Inc., the apparent low bidder, has since requested to withdraw its bid from consideration on this project due to a clerical error made in the bidding documents, as allowed under California Public Contract Code Section 5101(b). Therefore, it is recommended to accept the withdrawal of their bid. The second apparent low bidder, St. George Construction, Inc., submitted a base bid proposal in the amount of $670,000, and is recommended for award. The Engineer's estimate for this work was $290,000; and the average of the remaining six (6) base bids received amounted to $862,148.33. An analysis of the bids indicates that the recommended apparent low bidder, St. George Construction, Inc. submitted a base bid proposal that is approximately two hundred thirty-one (231%) percent higher than the Engineer's Estimate. The Bid Abstract is included as Attachment 1. Staff has reviewed all of the bids submitted by the contractors and have determined that the bids reflect the scope of work to be performed. The Engineer's estimate omitted the inclusion of all of the costs to complete the work on the plans and when corrected was in line with the bid proposal submitted by the lowest apparent bidder. In addition to the base bid, the bid solicitation included one additive bid (Item AD1) to address painting the entire exterior of the building in order to avoid noticeable paint transitions between areas of new work and the existing building. The bids for this item of work are in line with the revised Engineer's estimate. The license and references of St. George Construction, Inc. were checked and staff has found them to be in good standing. In 2012, St. George Construction, Inc. successfully completed the Corporation Yard Fire Damage Restoration Project (2310 Placentia Avenue, Costa Mesa). ALTERNATIVES CONSIDERED: The first alternative is to award a contract for the base bid only. The removal of the additive item to paint the entire exterior of the building from the contract is not recommended since it is more feasible to paint the entire building at one time instead of sections where there will be a noticeable paint transition between areas of new work and the paint on the existing building. Adequate funds are currently appropriated to accomplish this alternative. The second alternative to this Council action would be to reject all of the bids and rebid the project. Staff believes that re -advertising and rebidding the project will not result in lower bids. Canceling the project is not recommended because Fire Station No. 4 needs to remain operational and is in immediate need of the proposed work. FISCAL REVIEW: In Fiscal Year 2014-2015 and 2015-2016, City Council allocated a total of $1,090,000 towards the design and construction of this project. The design phase has been completed and the construction documents have been prepared. There is sufficient funding to complete the construction phase. LEGAL REVIEW: St. George Construction, Inc. has furnished the necessary bonds and insurance, which were approved as to form by the City Attorney. After the award and subsequent execution of the contract, a "Notice to Proceed" will be issued. 2 CONCLUSION: The City has received bids for the Apparatus Room Extension and new Rescue Vehicle Storage Building - Fire Station No. 4 Project, City Project No. 15-10. Staff has evaluated all of the bids and recommends that the City Council adopt the plans, specifications, and working details for said project; accept the withdrawal of the bid submitted by Marjani Builder, Inc.; award a contract to the apparent low bidder, St. George Construction, Inc. in the amount of $690,000.00 (base bid plus additive bid item AD1); and authorize the Mayor and the City Clerk to execute the Public Works Agreement. ERNESTO MUNOZ Public Services Director ATTACHMENTS: DISTRIBUTION Bid Abstract Chief Executive Officer Fire Chief Battalion Chief City Attorney City Clerk Staff File FARIBA FAZELI City Engineer 3