HomeMy WebLinkAbout15 - CC-9 - Del Mar Avenue Median Improvements - 9/1/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 1, 2015 ITEM NUMBER: CC -9
SUBJECT: DEL MAR AVENUE MEDIAN IMPROVEMENTS (FROM NB NEWPORT BOULEVARD TO
300 FEET EAST), CITY PROJECT NO. 15-12
DATE: AUGUST 20, 2015
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Del Mar Avenue Median Improvements
(from NB Newport Boulevard to 300 feet east), City Project No. 15-12.
2. Approve Budget Adjustment No. 16-003 (Attachment 1) in the amount of $158,000.
3. Award a construction contract to HYM Engineering, Inc., 6380 Roland Street, Buena Park, CA
90621, in the amount of $299,422.
4. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
Del Mar Avenue is a major entryway to the Eastside Costa Mesa neighborhood. The existing
improvements at the intersection with Newport Boulevard include extra wide, unused pavement
areas that based on the current Master Plan of Highways will not be needed for future travel lane
widening projects. The proposed project creates a more welcoming entryway by constructing new
medians with colorful, drought tolerant landscape and signature trees, decorative crosswalk and
an entry monument sign.
ANALYSIS:
The City Clerk received and opened ten (10) bids for this project on June 9, 2015. The apparent
low bidder, HYM Engineering, Inc. submitted a bid proposal in the amount of $299,422, and is
recommended for award. The Engineer's estimate for this work was $260,000; and the average
of the ten (10) bids received amounted to $314,738.84. An analysis of the bids indicates that
the apparent low bidder, HYM Engineering, Inc. submitted a bid proposal that is approximately
thirteen (13%) percent higher than the Engineer's Estimate. The Bid Abstract is included as
Attachment 2.
Staff has reviewed all of the bids submitted by the contractors and have determined that the
bids reflect the scope of work to be performed. The variance between the low bidder and the
Engineer's estimate may be attributed to higher material costs and a more competitive market
in the landscape construction industry at this time.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the project. If the
bids are rejected, the City would need to cancel this project. Staff believes that readvertising and
rebidding the project will not result in lower bids.
FISCAL REVIEW:
The Public Services Department staff has secured Capital Improvement Funds in the amount of
$175,000 toward the construction of Del Mar Avenue Median Improvements Project. The funds
were recognized in the Fiscal Year 2013-14 budget. Staff requests an appropriation of $158,000
from Gas Tax funds towards the project construction and any potential additional expenses that
may be required. The attached Budget Adjustment No. 16-003 allocates the Gas Tax funds from
the available fund balance towards the construction of the project.
LEGAL REVIEW:
HYM Engineering, Inc. has furnished the necessary bonds and insurance, which have been
approved as to form by the City Attorney's office. After the award and subsequent execution of
the contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Del Mar Avenue Improvements Project (from NB Newport
Boulevard to 300 feet east), City Project No. 15-12. Staff has evaluated all of the bids and
recommends that the City Council adopt the plans, specifications, and working details for said
project; approve Budget Adjustment No. 16-003 in the amount of $158,000; award a contract to
the apparent low bidder, HYM Engineering, Inc., in the amount of $299,422; and authorize the
Mayor and the City Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ
Public Services Director
FARIBA FAZELI
City Engineer
STEPHEN DUNIVENT
Interim Finance Director
ATTACHMENTS: 1" Budget Adjustment No. 16-003
"2" Bid Abstract
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
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