HomeMy WebLinkAbout18 - CC-9 - Attachment 1 - 9/15/2015Date: 09-15-15
Contact: Lt. Keith Davis
JUSTIFICATION FOR SOLE SOURCE REQUEST
Dept./Div.: Police / Su
Services Phone: 714-754-5660
Description of Equip./Service Req.: 96 Motorola Hot Red Radios
Recommended Vendor: Motorola Solutions
Address: 6450 Seauence Drive. San Diego. CA. 92121
1. Check reason for sole source request:
Phone: 858-442-3979
® Sole Source: No other items are known to exist which perform the same function.
❑ Proprietary: The item is held under exclusive title, trademark or copyright by a private person or
company; a proprietary distributorship would also apply.
❑ Standardization: The City requires the item(s) to standardize parts, design, quality, etc. (explain in
more detail below)
2. Is the product or service available from other sources?
❑ Yes
❑ No
If YES, list name of vendors:
If NO, explain why the product/service is available from only one source:
The replacement radios have been identified by the County of Orange and the specific models are
manufactured by Motorola. Because of the number of radios requiring replacement system -wide, Motorola
Solutions is offering a one-time promotion of 50% off the list price, referred to as the "Hot Red" promotion,
for all participating agencies that purchase these radios by the end of 2015. In this case, Motorola Solutions
is considered a sole source vendor, offering a singular -type product necessary to match existing equipment.
Only Motorola manufactures the radio specified by the County of Orange for use with the existing 800 MHz
3. Can your requirements be modified so that competitive products or services may be used?
❑ Yes
® No Please explain:
Orange County law enforcement agencies have long benefited from a unique capability to monitor the
Orange County law enforcement emergency channel known as the "Red" channel. The Hot Red receiver
installed in all front-line vehicles has allowed law enforcement personnel to monitor the Red channel at all
times, regardless of what channel they have selected on their primary radio. This allows an officer to hear
emergency traffic from other agencies while still communicating with their own dispatch. This capability
requires a unique configuration of radio equipment that is not available in a typical off-the-shelf
arrangement. The existing Spectra Hot Red radio equipment has reached end -of -life and is no longer
supported by Motorola. The Spectra model radio is not upgradable to Project 25 (P25). P25 is a set of
standards for digital radio communications for use by federal, state, and local public safety agencies in North
America to enable them to communicate with other agencies and mutual aid response teams in emergencies.
P25 was established to address the need for common digital public safety radio communications standards
for first -responders and homeland security/emergency response professionals. The goal of P25 is to enable
Sole Source Vendor form - online
all public safety responders to communicate with each other and thus, achieve enhanced, coordinated, and
effective use of communication equipment. Spectra radios must be replaced prior to the countywide system
uDgrade to P25 in 2018.
When the original contract for the 800 MHz CCCS was awarded to Motorola in 1995, among the many
considerations that led to the selection of Motorola's proprietary SmartNet/SmartZone technology was the
requirement for certain specialized features including, but not limited to, Dynamic System Management and
Fleet Regrouping, which are embedded in both the infrastructure and the subscriber equipment (e.g.,
mobiles, portables, control stations, etc.). In addition, Motorola equipment is capable of encrypted voice
transmission, which is utilized continuously by all law enforcement agencies throughout the Orange County.
Only Motorola equipment is capable of encrypted operation on a SmartNet/SmartZone system. Mobile,
portable, and fixed station equipment utilized by participating CCCS agencies must be capable of operation
on Motorola's SmartZone® technological platform. Only certain Motorola products can be utilized on the 800
MHz CCCS network. To maintain the integrity and performance of the 800 MHz CCCS, and provide the
operational capabilities required by various users, the mobile, portable, and fixed station equipment must be
upgraded by Motorola Inc., the original manufacturer and supplier of all of the subscriber equipment
currently used on the system.
OCSD - Communications Et Technology has been working with Motorola to develop a new generation of P25
compatible Hot Red radios to keep this critical capability alive for the law enforcement community in Orange
County. Motorola has completed the design of a replacement set of equipment that will duplicate the Hot
Red function. Due to the custom configuration of this equipment, the list pricing is considerably higher than
a single APX6500 mobile radio. OCSD -Communications Et Technology has been working with Motorola to
brim the pricing down and Motorola agreed to a limited time promotion reducing the list price by 50%. The
Dromotion is available only until November 30. 2015.
4. How does the recommended vendor's prices or fees compare to the general market?
Favorable
Dept./Div. Head's Signature:
Purchasing Supervisor's Signature:
Purchasing Officer's Signature:
Sole Source Vendor form - online
Date:
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