HomeMy WebLinkAbout29 - CC-14 - Attachment 1 - 10/6/2015ATTACHMENT 1
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
TRITON TECHNOLOGY SOLUTIONS, INC.
THIS AGREEMENT is made and entered into this 7th day of October, 2015 ("Effective
Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and
TRITON TECHNOLOGY SOLUTIONS, INC., a California Corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to provide professional engineering services to upgrate the City's existing audio/video
design and specifications in the City Council Chambers, Conference Room 1A, New Community
Meeting Room and Broadcast Systems as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized
expertise contemplated within California Government Code Section 37103, and holds all
necessary licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for the specific services
described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in
connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the
provisions of Sections 1090-1092 of the California Government Code, in the subject matter of
this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
11.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described
in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's
Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated
herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to
the complete satisfaction of the City and within the hereinafter specified. Evaluations of the
work will be done by the City's Chief Executive Officer ("City CEO") or his or her designee. If
the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and
safety in employment; and all other Federal, State and local laws and ordinances applicable to
the services required under this Agreement. Consultant shall indemnify and hold harmless City
from and against all claims, demands, payments, suits, actions, proceedings, and judgments of
every nature and description including attorneys' fees and costs, presented, brought, or
recovered against City for, or on account of any liability under any of the above-mentioned laws,
which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of
the Government Code.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties
set forth herein shall not be delegated or assigned to any person or entity without the prior
written consent of City. Consultant may engage a subcontractor(s) as permitted by law and
may employ other personnel to perform services contemplated by this Agreement at
Consultant's sole cost and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization
by City. City shall grant such authorization if disclosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Consultant's covenant under this
Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule").
Consultant's total compensation shall not exceed One Hundred Thirty Six Thousand One
Hundred and Twenty Five Dollars ($136,125.00).
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant's Proposal unless the City or
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the Project Manager for this Project, prior to Consultant performing the additional services,
approves such additional services in writing. It is specifically understood that oral requests
and/or approvals of such additional services or additional compensation shall be barred and are
unenforceable.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a
progress basis, but no more often than two times a month. Said invoice shall be based on the
total of all Consultant's services which have been completed to City's sole satisfaction. City shall
pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to
this Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such
acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance
with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable
control of a party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of Thirty six (36) months, ending on October 7, 2018, unless previously terminated as
provided herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated based on the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
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4.4. Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
5.0. INSURANCE
5.1. _Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverages with an insurance company admitted to do business in California, rated
"A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by
City:
(a) Commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily
injury with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence. If such
insurance contains a general aggregate limit, it shall apply separately to
this Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers'
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Consultant for
the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate. Architects' and engineers'
coverage shall be endorsed to include contractual liability. If the policy is
written as a "claims made" policy, the retro date shall be prior to the start
of the contract work. Consultant shall obtain and maintain, said E&O
liability insurance during the life of this Agreement and for three years
after completion of the work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and
appointed boards, officers, officials, agents, employees, and volunteers
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are additional insureds with respect to: liability arising out of activities
performed by or on behalf of the Consultant pursuant to its contract with
the City; products and completed operations of the Consultant; premises
owned, occupied or used by the Consultant; automobiles owned, leased,
hired, or borrowed by the Consultant."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor
shall it be cancelled, nor the coverage or limits reduced, until thirty (30)
days after written notice is given to City.
(c) Other insurance: "The Consultant's insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers. Any other insurance maintained by
the City of Costa Mesa shall be excess and not contributing with the
insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not
affect coverage provided to the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a
deductible or self-insured retention to provide such coverage, the amount of such deductible or
self-insured retention shall be approved in advance by City. No policy of insurance issued as to
which the City is an additional insured shall contain a provision which requires that no insured
except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement. The
certificates of insurance shall be attached hereto as Exhibit "D" and incorporated herein by this
reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City CEO or his or her designee shall be the representative
of City for purposes of this Agreement and may issue all consents, approvals, directives and
agreements on behalf of the City, called for by this Agreement, except as otherwise expressly
provided in this Agreement.
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Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery,
facsimile or mail and shall be addressed as set forth below. Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is sent by personal
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT:
Triton Technology Solutions, Inc.
32234 Paseo Adelanto, Suite E-1
San Juan Capistrano, CA 92675
Tel: (949) 388-3919
Fax: (866) 275-9175
Attn: Kristen Tetherton
IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 754-5208
Fax: (714) 754-5028
Attn: Larry Dreiman
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"E" and incorporated herein by reference. Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment. Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance
shall be void and shall constitute a breach of this Agreement and cause for termination of this
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Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant
of Consultant's obligation to perform all other obligations to be performed_ by Consultant
hereunder for the term of this Agreement.
6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify,
hold free and harmless the City, its elected officials, officers, agents and employees, at
Consultant's sole expense, from and against any and all claims, actions, suits or other legal
proceedings brought against the City, its elected officials, officers, agents and employees
arising out of the performance of the Consultant, its employees, and/or authorized
subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation
provided for hereunder shall apply without any advance showing of negligence or wrongdoing
by the Consultant, its employees, and/or authorized subcontractors, but shall be required
whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors,
omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors,
and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected
officials, officers, agents and employees based upon the work performed by the Consultant, its
employees, and/or authorized subcontractors under this Agreement, whether or not the
Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise
asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the
defense or indemnification of the City for claims, actions, complaints or suits arising out of the
sole active negligence or willful misconduct of the City. This provision shall supersede and
replace all other indemnity provisions contained either in the City's specifications or Consultant's
Proposal, which shall be of no force and effect.
6.10. Independent Contractor. Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to
incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an
agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any
of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any
time, or in any manner, represent that it or any of its or employees are in any manner agents or
employees of City. Consultant shall secure, at its sole expense, and be responsible for any and
all payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Consultant and its officers,
agents, and employees, and all business licenses, if any are required, in connection with the
services to be performed hereunder. Consultant shall indemnify and hold City harmless from
any and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with the applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees
due to Consultant under this Agreement any amount due to City from Consultant as a result of
Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant
shall indemnify, defend, and hold harmless City for the payment of any employee and/or
employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
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Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or
information shall not be made available to any individual or organization without the prior
consent of City. Any use of such documents for other projects not contemplated by this
Agreement, and any use of incomplete documents, shall be at the sole risk of City and without
liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from
all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting
from City's use of such documents for other projects not contemplated by this Agreement or use
of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings,
reports, documents, information, data, in any form, including but not limited to, computer tapes,
discs, files audio tapes or any other Project related items as requested by City or its authorized
representative, at no additional cost to the City.
6.14. Public Records Act Disclosure. Consultant has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code Section 6254.7, and of which
Consultant informs City of such trade secret. The City will endeavor to maintain as confidential
all information obtained by it that is designated as a trade secret. The City shall not, in any way,
be liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the
Political Reform Act (Government Code Sections 81000, et seq.) and Government Code
Section 1090. During the term of this Agreement, Consultant and its officers, employees,
associates and subconsultants shall not, without the prior written approval of the City
Representative, perform work for another person or entity for whom Consultant is not currently
performing work that would require Consultant or one of its officers, employees, associates or
subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest
statute.
6.16. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
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Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
6.17. Prohibited Employment. Consultant will not employ any regular employee of City
while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and
any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the
extent this Agreement incorporates by reference any provision of any document, such provision
shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the
terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized
representative of the party against whom enforcement of a waiver is sought. The waiver of any
right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right
or remedy in respect to any other occurrence or event, nor shall any waiver constitute a
continuing waiver.
6.25. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this
9 Triton Technology PSA 15
Agreement, based upon the substantial benefit of the bargain for any party, is materially
impaired, which determination made by the presiding court or arbitrator of competent jurisdiction
shall be binding, then both parties agree to substitute such provision(s) through good faith
negotiations.
6.26. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and
shall constitute one agreement.
6.27. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
Mayor of Costa Mesa
CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:
City Clerk and ex -officio Clerk
of the City of Costa Mesa
APPROVED AS TO FORM:
Date:
Date:
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Date:
City Attorney
APPROVED AS TO INSURANCE:
Date:
Risk Management
APPROVED AS TO CONTENT:
Date:
Project Manager
DEPARTMENT HEAD APPROVAL
Date:
Ernesto Munoz, Public Services Director
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EXHIBIT A
REQUEST FOR PROPOSALS
12 Triton Technology PSA 15
July 29, 2015
CITY OF COSTA MESA
P.O. BOX 1200 • 77 FAIR DRIVE • CALIFORNIA 92628-1200
FROM THE DEPARTMENT OF PUBLIC SERVICES/ENGINEERING DIVISION
SUBJECT: REQUEST FOR PROPOSALS (RFP's) TO UPDATE THE CITY'S EXISTING AUDIONIDEO
DESIGN AND SPECIFICATIONS FOR UPGRADES TO THE CITY COUNCIL CHAMBERS,
CONFERENCE ROOM 1A, NEW COMMUNITY MEETING ROOM AND COSTA MESA TV
BROADCAST SYSTEMS.
Dear Consultant:
The City of Costa Mesa is requesting a proposal from your firm to provide professional services for the upgrading of
the City's existing AudioNisual systems. The schedule is as follows:
ENGINEERING SCHEDULE,,,_, DATE
1. Proposal Received by the City 8/7/15
2. Award of Professional Services Agreement 9/15/15
3. Project Kick-off Meeting 9/18/15
4. Submit Complete Plans, Specifications 10/16/15
Enclosed is a Request for Proposals to provide professional services for the subject project. The proposal
requirements and the necessary professional services required by the City are stated within the RFPs. The
consultant shall provide all services as requested in the RFP's and stated In the submitted proposal.
CITY OF COSTA MESA CONTACT PERSON
The City of Costa Mesa contact person for this project is Dane Bora, at (714) 754-5098.
PROPOSAL SUBMITTAL REQUIREMENTS
Please submit three (3) copies of the proposal and two (2) copies of the fee proposal no later than 3:00 p.m., on
Friday, August 7, 2015. All proposals shall be delivered or mailed to:
Larry Dreiman, P. E.
City of Costa Mesa
Public Services/Engineering
77 Fair Drive, 4'^ Floor
Costa Mesa, CA 92628
Mailing Address:
P.O. Box 1200, Costa Mesa, CA 92628-4193
erelFy
Fa be azeli, P. E.
City Engineer
PHONE: (714) 754-5343 FAX: (714 754-5028 TDD: (714) 754-5244
w .Ci.costa-mesa.ca.us
REQUEST FOR PROPOSALS TO UPDATE THE CITY'S EXISTING AUDIONIDEO DESIGN
AND SPECIFICATIONS FOR UPGRADES TO THE CITY COUNCIL CHAMBERS,
CONFERENCE ROOM 1A, NEW COMMUNITY MEETING ROOM AND COSTA MESA TV
BROADCAST SYSTEMS
1. INTRODUCTION
The City of Costa Mesa, California (City) is soliciting Request for Proposals (RFP's) for
selection of an Engineering firm to update the City's existing audio/video design and
specifications for upgrades to the City Council Chambers, conference room 1A, new
community meeting room, and Costa Mesa TV broadcast systems.
The parent project will consist of the remodel of the City's Council Chambers, audio/visual control
room, conference room 1A, conversion of the former print shop into a community meeting room
and remodel of the employee/community lounge. The architectural firm of Dougherty and
Dougherty has prepared a set of construction documents that covers the majority of the
remodeling project. The original plans for the AN system upgrade project have been prepared by
Triton Technology.
However, the existing A/V design and specifications for upgrades to the current A/V and broadcast
systems are more than 18 months old and need to be updated (by A/V consultant) to
accommodate discontinued equipment, model changes, and improved specifications. In addition,
the existing plans will be reviewed to ensure there is appropriate expansion capability considering
the changes to Conference Room 1A and the addition of the new Community Room. The current
plans include upgrades to the Council Chambers, Conference Room 1A and Costa Mesa TV
master control. A new community meeting room was recently approved, resulting in needed
modifications & capability changes to the current A/V design for Conference Room 1A. These
capabilities will be moved into the Community Room.
The City wishes to hire an A/V specializing firm to update and complete the audio/visual design
documents and provide support during construction.
With a separate contract, the City will be hiring an architectural firm to finalize the construction
documents, provide the needed professional services (i.e. Architectural, Electrical, Structural,
Mechanical, etc., calculations and documents) to incorporate the A/V modifications into the
construction documents, obtain City permits.
The City's goal is to have a proposal for the professional services needed to complete this
audio/visual design update and to work with the Architect to fully and seamlessly incorporate
the updated audio/visual design into the parent project. If you feel that any items should be
added to the scope of work to accomplish this goal please include a separate description and
cost item in your proposal.
2. CONTENT OF PROPOSAL
To maintain uniformity, your proposal must be limited to a maximum of 15 pages (excluding
front and back covers, section dividers, resumes, and photographs) and include the following:
Statement of project understanding containing any suggestions to expedite the project or
additional concerns that the City should be made aware of, and a project approach containing
any scope of work tasks you feel are necessary for the successful completion of the project.
A project team organization chart identifying those who will perform work, and a brief resume of
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each team member, including similar type projects in which they have been directly involved.
Identify the Project Manager and the Project Engineer proposed for this project. The Project
Manager will be the primary contact person to represent your firm and to conduct the
presentation, if invited for an interview. Sub -consultants, if any, shall be identified in the
proposal with the same requirements as for the main consultant.
A list of similar projects that your firm has completed within the last five years. Information of
the completed projects should include project name and description, agency or client name
along with the person to contact and telephone number, year completed, engineering fee, and
project construction cost.
A proposed schedule indicating stages of work, time frames, and ability to perform the required
services in a timely manner.
A fee proposal provided in a separate sealed envelope.
3. CONSULTANT SELECTION COMMITTEE
The Public Services Department of the City of Costa Mesa has established a Consultant
Selection Committee consisting of at least four (4) members from this department who have
acted in the capacity of Project Manager or Project Engineer for the City on previous similar
projects. The evaluation of each proposal will be based on the technical information and
qualifications presented in the proposal, reference checks, and other information, which will be
gathered independently.
4. FEE PROPOSAL
A. Two separate fee schedules for the project shall be submitted in a separate sealed
envelope plainly labeled "Fee Proposal" with your company's name and the project
title.
B. A cover letter stating the not -to -exceed total lump sum fee.
C. The fee schedule shall depict individual project tasks, man-hours, and basic hourly
rates for specific personnel to be used. Personnel hourly rates will reflect all costs for
office overhead, including direct and indirect costs. The fee proposal shall reflect all
anticipated fee increases during the contract duration.
D. Payment shall not be processed for any submitted invoices if the consultant is behind
the design schedule for any of the outlined tasks.
5. ESTABLISHMENT OF FEES
The fee proposal will not be opened until the Consultant Selection Committee has evaluated the
consultants' submitted proposals. In conformance with the Mini -Brooks Act, the City will select
the Consultant based on qualifications, and then negotiate a contract price based on available
funding and a further breakdown of the "not -to -exceed" fee submitted in the fee proposal.
6. PROFESSIONAL SERVICES AGREEMENT
City of Costa Mesa has a sample of the Professional Services Agreement, which is available at
the City for your review. The RFP's and the consultant's proposal will be attached to and
become part of the executed agreement as exhibits.
The City will not permit reduction in the City's "Scope of Consultant Services" without written
approval.
7. INSURANCE REQUIREMENTS
General Liability: $1,000,000
Automobile Liability: $1,000,000
Workers Compensation and Employers' Liability: $1,000,000
Professional Liability: $1,000,000
Additional and primary Insurance endorsements shall include the City of Costa Mesa.
8. SCOPE OF CONSULTANT SERVICES
A: Update City's existing audio/video design and specifications for upgrades to City
Council Chambers, community meeting room, Conference Room 1A and Costa
Mesa TV broadcast systems.
The City's existing design and specifications for upgrades to the current audio/video and
broadcast systems are more than 18 months old and need to be updated to
accommodate discontinued equipment, model changes, and improved specifications,
The plans will be reviewed to ensure there is appropriate expansion capability
considering the changes to Conference Room 1A and the addition of the new
Community Room. The current plans include upgrades to the Council Chambers,
Conference Room 1A and Costa Mesa TV master control. A new community meeting
room has been approved, resulting in needed modifications & capability reductions to the
current a/v design for Conference Room 1A. These capabilities will be moved into the
Community Room.
The design consultant will update the existing a/v design and specifications including
modifications to the previously written bid specifications. They will create a new bid -
ready plan and incorporate that plan with the A/V design for new community meeting
room detailed in following section.
B: Provide audio/video design services for a new community meeting room located at
Costa Mesa City Hall and integrate the audio/video design with the existing plans
for audio/video upgrades in the Council Chambers and broadcast systems.
The idea of converting the City's former Print Shop was conceived after the original a/v
upgrades were designed and specified for the Council Chambers, Conference Room 1A
and Costa Mesa TV. The design consultant will provide a/v design specifications for the
new community meeting room and ensure that the design integrates with a/v design for
City Council Chambers, Conference Room 1A and Costa Mesa TV Broadcast systems
into one completely unified a/v plan and specifications. This room will have audio,
presentation, broadcast, and IT elements to it and the coordination of all of these
systems with existing and previously designed infrastructure �is the responsibility of the
Consultant. It may include projection and direct view display technology.
4
The design consultant will need to provide the following services and/or deliverables:
• Conceptual Design
o Conceptual Block and flow diagrams
o Rough Order of Magnitude (ROM)
o Estimate of proposed equipment
o Space layout drawings and preliminary functional description of the system
o Equipment evaluation and demonstrations
• Detail Design
o Conduct Meetings
o Research Benchmark Equipment
o Develop System Design using same standards and blocks as in original
Council Chambers, Conference Room 1A and Costa Mesa TV Broadcast
design
• Single Line Drawings
• Console and Rack Elevations
• Final Space Planning. Floor plans and elevations with electrical,
conduit, and equipment locations and placements
• HVAC and Electrical requirements
o Establish the Infrastructure
o Coordinate with architect and other trades during the design
o Critical Design Review of Technical Systems
o Written bid specifications in similar format as created for the other spaces.
• All design documentation to be provided to the City in the original formats, i.e.
AutoCad, Excel, etc. All documentation to be also provided in a pdf format.
C: Construction Management Services
Assist with bid process, including job walk and bid evaluation.
Provide System Installation Supervision & Oversight. Consultant will oversee the
installation of the system and ensure the install contractor is meeting the design
specification. Consultant will attend all meetings related to the construction and during
the construction of the Council Chambers, Conference Room 1A, Production Control,
and the Community Room. Consultant will also be available to answer any questions
related to the design and/or or any changes that need to be made due to field conditions
or access restrictions. Consultant's engineer will be onsite for two days per week for an
estimated 6 week install period, plus additional five days onsite prior installation for
meetings with General Contractor, AN Contractor, Architect, City Staff, etc.)
System Testing & Commissioning. Consultant will verify all cable meets the bid
specification and design parameters. The Consultant will also verify the cabling and its
support is properly installed (some of this work may be provided during install phase).
Any deficiencies will be provided to City and AN contractor in a work order form.
Consultant will schedule and coordinate all vendor commissioning with AN Contractor
and will ensure prerequisites are met prior to vendor coming onsite where applicable
(includes voting, control, production switcher & broadcast sub -systems, and lighting
systems).
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System training: Consultant will schedule and coordinate all vendor training and will
ensure prerequisites are met prior to vendor coming onsite where applicable. Consultant
will be onsite for all product training and commissioning with vendors and will perform 3-4
days of overall system training.
The first section of training will be for users of the presentation systems in the Council
Chamber, Conference Room, and the Community Room. These training sessions will
include system startup, operation, and basic troubleshooting. There may be more than
one of these sessions to accommodate the wide assortment of City Staff that use the
system and their schedules.
The second section of the training for operators will include the operation, basic
troubleshooting and basic maintenance of the broadcast production, and master control
components of the system.
The third section of training is for advanced operators and engineering staff and will
include review of all system documentation, explanation and correlation of documents to
the finished system as well as advanced troubleshooting and system maintenance. It is
expected that those attending this training have attended all previous training sessions.
Documentation Review: The Design Consultant will coordinate with the AN contractor
and provide as -built drawings derived from the Master Drawing Set maintained by the
Contractor during the installation phase. The design consultant will then review as-builts
and all final documentation that the A/V contractor delivers to the City per the bid
specification responded to by the Contractor.
9. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL
Each consultant must fully know all project conditions and the effort required to
successfully complete the project. Failure to do so will not relieve the selected consultant
of the obligations to carry out the contract.
10. RIGHT TO REJECT ALL PROPOSALS
A. The City of Costa Mesa reserves the right to reject any or all proposals submitted,
and no representation is made hereby that any contract will be awarded pursuant to
this RFP's or otherwise.
B. The City also reserves the right to award a portion of work or combination, thereof
C. All costs incurred in the preparation of the proposal, the submission of additional
information and/or any aspect of a proposal prior to award of a written contract will
be borne by the consultant. The City will provide only the staff assistance and
documentation specifically referred to herein and will not be responsible for any
other cost or obligation of any kind that may be incurred by the consultant. All
proposals submitted to the City of Costa Mesa become the property of the City.
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11. SUMMARY
The City appreciates participation, and the intent of this RFP's is to establish the minimum
consultant services required. Prior to awarding a contract, all insurance documents must be
submitted and approved.
a
EXHIBIT B
CONSULTANT'S PROPOSAL
13 Triton Technology PSA 15
City of Costa Mesa
Request For Proposal To:
Update the City's Existing AV Design and
Specifications for Upgrades to the City Council
Chambers, Conference Room 1A, New Community
Room, and Costa Mesa TV Broadcast System
Prepared for:
City of Costa Mesa
j Public Services / Engineering
Attn: Larry Dreiman, P.E.
77 Fair Drive
Costa Mesa, CA 92626
Acceptance of this Proposal constitutes agreement with the terms of confidentiality noted herein. This Proposal constitutes an offer, which
remains valid for a period of 90 days after the proposal submission date. This Proposal is proprietary to Triton Technology Solutions, Inc
and its clients. It is furnished and accepted in strict confidence for use in connection with any project described herein. It Is to be held in
strict of confidence by and between Triton Technology Solutions, Inc, its clients, their agents and employees. Distribution, photocopying, or
dissemination in any way to competitors of Triton Technology Solutions, Inc without the expressed written permission of Triton Technology
Solutions, Inc is strictly prohibited.
Triton TTechno€ragy Solutions, !nt: 322:34 Paseo Adelaxnto Suits E -i Safi Juan Capistrano, CA 92675
Phone949-388-3919 " Fax: 866-275-9175
CITY OF COSTA KAESA RFP TCS UPDATE AV DESIGN & SPt- ICATIONS
!jlix
J
August 6, 2015
City of Costa Mesa
Public Services / Engineering
Attn: Larry Dreiman, P.E.
77 Fair Dr
Costa Mesa, CA 92626
Dear Mr. Dreiman,
tc Thank you for giving me the opportunity to provide a response to the RFP to update the city's existing
audio/video design and specifications for upgrades to the City Council Chambers, Conference Room 1A, new
^ Community Meeting Room and Costa Mesa TV Broadcast System. Following this cover letter, you will find
the following information included in this response:
• Statement of Project, which describes our understanding of scope of work for the project with any
recommendations to expedite the project or concerns that need to be brought to the City's attention
• Our Project Process describes our approach and methodology to the scope of work and what will be
'rY achieved at the completion of the process including objectives and deliverables
`j Project Organization chart identifying who will be performing the work and the reporting structure.
• Project Team includes the list of Triton's team members, their responsibilities to the project, and a
resume of their experience.
,M
Project References are outlined here with the projects contact reference and a summary of the project.
This includes what team members were involved with these projects.
{ Project Schedule with stages of work, and time frames showing the ability to perform in a timely
manner.
• Fee Schedules are submitted on two separate sheets in a single sealed envelope labeled "Fee -
Proposal"
Now that you are tasked with this project we feel we are the right company to assist you in this major
undertaking. Triton has intimate knowledge of this project as we provided the design and documentation for
the original project. We also have knowledge of the Community Room requirements as we worked with the
City's staff to develop some preliminary budgets for this room even though that was out of our original scope of
work. Besides these two reasons, we have an abundance of experience working with municipalities on very
similar projects.
We feel we have a thorough understanding of the scope of your project by reading through the RFP, providing
the original design and bid specifications, and by having years of experience designing and building similar
systems.
In any project related business, communication, trust and relationships are key elements to a successful
partnership. We view our role as that of your engineering and integration partner to help develop and
'rrittin Technology Solutions, Inc 32234 Passe N,Mauto Suite E -'i San Juan Capistrano, CA 92575
Phone: 949..388-3919 "l=ax: 866-275-9175
Page 1 of 17
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CITY OF COSTA MESA RFP TO UPDATE AV DESIGN & SPECIFICATIONS
implement a system that fits your current functional needs while keeping a keen eye on future technology and
workflow ideas. As your partner, we understand that you need current information consistently communicated
to you so that you can make informed decisions during the project implementation. We will work with you and
your team to develop a communication process that fits your needs and goals.
At Triton Technology, we are committed to our project process and the quality of work we do. Please review
and let me know if you have any questions about our proposal. We also invite you to contact any of our
references which are also included in this proposal. We believe you will find that no other firm can combine the
knowledge, experience, trust and technical skills that Triton Technology has to help you complete this project.
Please do not hesitate to contact me if you have any questions or concerns regarding this proposal.
Sincerely,
Kristen Tetherton
President
"triton "technology Solutions, Inc 32231. Paseo Adelanto Bente E-1 San Juan Capistrano, CA 92675
Phone: 949-38€1-3999' Fax: 866-275-9175
Page 2 of 17
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CITY OF COSTA MESA RFP TCS UPDATE Ail DESIGN & SPECIFICATIONS
STATEMENT OF PROJECT
The City of Costa Mesa contracted with Triton Technology to provide the design and bid specifications for the
following systems:
`I Costa Mesa TV Broadcast, Production, and Master Control systems.
• Council Chamber audio-visual presentation, sound reinforcement, display, voting and system control
systems.
Conference Room 1A Production and audio-visual presentation system, sound reinforcement, display
and system control.
a
Since the design and bid specifications have been completed there have been significant changes in
equipment and technology used in the design, which requires the design to be reviewed and updated. The city
is looking to contract with an engineering firm to provide the following services:
CONSULTANT SERVICES:
it 1. Review and update the existing design for both the Costa Mesa TV and Council Chamber systems for
`3� current equipment and technology that has possibly changed since the completion of the original
"j design. During the review, Triton will determine if there are any new objectives or requirements to the
systems that can be met within the scope of this project.
j 2. Update Conference Room 1A design by removing the television production functionality as this is being
;3 moved to the new community room. Review and update the remaining audio-visual presentation
system, sound reinforcement, display and control system based on the removal of the television
production functionality. This includes making sure current equipment and technology is being used in
J in the updated design.
3. Design the audio-visual presentation, sound reinforcement, display, system control, and production
system for the new Community Room.
1' a. Meet with the stakeholders of the Community room project to determine the audio-visual
functional requirements of this space.
b. Provide conceptual design and once approved by the city provide a detail design of the
e systems.
4. Review and update the audio and video infrastructure that serves all spaces (Council Chamber,
Conference Room 1A, Costa Mesa TV and Community Room). This includes making sure there is
appropriate expansion capability for the future.
5. Work with the City's architect to provide equipment and mechanical information that the architect will
need to provide in their build documentation.
T, 6. Provide updated bid specifications that reflect the changes and or additions to the design.
7. Update the Bill of Materials and budget to reflect the changes to the equipment.
8. Update single line drawings, rack elevations, console elevations and all other drawings that reflect the
nl changes and /or additions discussed and approved by the city.
9. Update the cable database to reflect the changes or additions.
10. Provide 4 hard copies of the new updated drawing package, cable database and bid specifications.
Provide all of this in soft copy as well including both AutoCAD and pdf formats for the drawings, cable
jl database in Excel, and bid specifications in Word.
Triton Technology Solutions, Isar 32234 Paseo Adelanto Saute F-1 !sass Juan Capistrano, CA 92675
Phoma 949.388-3919 * Far:: 866-275-9175
Page 3 of 17
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CITY OF COSTA MESA IFP TO UPDATE AV DESIGN & SPECIFICATIONS
The biggest concern for this project is the timeline provided in the RFP. The timeline to complete all of the
above tasks is no doable in the thirty days the city wants this project completed. There are hours of work that
needs to be completed by Triton as well as having multiple meetings with the city, giving the city time to review
and sign off on documentation before moving from conceptual to detail design phases and from detail design
to writing the bid specifications, and then finally updating the bill of materials and cable database. The tasks to
complete this project is explained in our Project Process, which describes our approach and methodology to
the scope of work and what will be achieved at the completion of the process including objectives and
deliverables.
This project will follow the following detailed Project Process Program and Design. The entire process is made
up of four phases in which each one is built upon the other. A requirement of each phase in the Project
Process is for the City of Costa Mesa to work closely with Triton Technology.
The two phases, Program Phase and Design Phase, require collaboration between both the City and Triton
a
project team to define all the project requirements. If there is no collaboration then it is not possible to define
the customer's objectives and expectations, nor design a system that will meet them. Within the Program and
=w
Design Phase, the Cit will be required to review and approve all deliverables before proceeding to the next
9 Y q PP P g
phase. This allows the City to fully understand their systems specification, capabilities, budgets, timelines,
etc... This review and approval process confirms that the design is meeting their objectives and expectations.
The Project Process includes value engineering throughout the entire process, which allows us to discuss
alternative designs, products and/or processes that could be applied to the project with the benefit of saving
the customer money.
For this project only the Program and Design Phase are included. The project process is as follows:
PROJECT PROCESS
The first two phases of our Project Process is as follows.
PROGRAM PHASE: The first phase of the process is to develop the conceptual design and define
overall project goals. This phase allows the project team to brain storm at a high level and
determine the specific functionality for each system area and location of the project. The
deliverables of this phase include block and flow diagrams, a Rough Order of Magnitude (ROM)
estimate of proposed equipment, space layout drawings and preliminary functional description of
the system. For this project this phase only applies to the new Community Room scope of work.
This phase is not complete until the customer signs off on the program report. Specifically, this
phase includes the following:
a. Conduct Meetings and collaborate with customer
b. Needs Analysis of users, systems, and equipment
c. Review Existing Documentation — Facilities
d. Benchmark Comparable Facilities
e. Conduct Program Meeting — Management, Operator, Engineering
f. Program Report including
i.Documented meetings about what was discussed and decided upon
Triton Technology Soiutions; Me 32234 Pasco Adelanto Suite E: 'I Burt Juan Capistrano, CsA. 92675
Phonez 949-388-.59'19 ' Fax. 866-2759175
Page 4 of 17
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CITY CSE COSTA MESA Ri-P 1-0 UPDATE AV DESIGN SPECIFICATIONS
j
ii.Conceptual Design
II. DESIGN PHASE: The Design Phase refines the research and design findings from the Program
~' Phase. This second phase takes the information from Program Phase and develops the design into
:j detail. Once this phase is completed, the City will know everything that needs to be known about
the project from a technical standpoint including how all equipment will be wired, where the
equipment will be installed, what size console or number of racks will be required, electrical and
mechanical requirements. Final Bill of Material is prepared inclusive of specific line item equipment
lists. For this project this phase applies to the new Community Room design, Conference Room 1A
Redesign, and how the current design for the council chamber and Costa Mesa TV System are
affected by any changes to equipment and /or technology. This phase includes the following:
ka. Conduct Meetings
b. Research Benchmark Equipment
c. Develop System Design
d. Establish the Infrastructure
q j i. Concept
ii.Schematic, Design
;rye e. Critical Design Review of Technical Systems
f. Final space planning, floor plans, etc.
g. Rack elevations and/or console layouts
h. 1/0 Panel Design and Layout
` i. Identification of power, and conduit requirements. The implementation of power and conduit
requirements will be completed by the customer.
j. Deliverables and Approval
i.Drawings in both hard and soft copy Construction single line drawings that document
every cable and all equipment that will be installed in this project. (Cables not
documented include power, keyboard, and mice.) All equipment is specified and named,
a a ii.Bill of Material both hard and soft copy that lists the equipment required for the project
including quantity, manufacturer, model #and price.
iii.Technical Bid Specifications delivered to client to incorporate into their bid documents
!I k. Accurate project Cost quote for remaining phases.
1. Project Timeline for remaining phases.
Triton's team has been managing and delivering projects larger and smaller than the current scope following
this process for years.
Following this process allows for a design to be created that meets the client's functional, operational and
budgetary needs. The client is intimately involved in the first two phases so decisions can only be made if the
client participates in the process. With the client fully understanding the design and by making decisions on all
aspects of the design, the client is confident and satisfied with the end results because they are involved. The
project is able to move towards completion because Triton partners with the client to help them through this
process by bringing their expertise and methodology to the project.
This process needs to be managed as does the project. The way Triton has been successful in doing this is by
having the project manager and engineer remain the same throughout the process. We manage all of projects
Triton 7ochnology Solutions, hic 32234 Paseo Adelan€o Suite F_1 Sian Joan Capistrano, C=AA 42673
Phone: 449-3iS-3914 * Fax: e66-275-9175
Page 5 of 17
;;fl CITY OF COSTA MESA RFP TO UPDATE AV DESIGN & SPECIFICATIONS
IONS
from the point of sale to the completion of a project. We manage the projects by keeping everyone on task,
establishing and meeting deadlines, documenting decisions and meetings and close out action items.
Specific tasks we require of the city staff during the project is to have time available to meet in person, answer
emails and phone calls. They need to be able to review our documentation, reports, etc., comment on them
and make decisions on how the system will function and operate based on our recommendations and
discussions we have with the client.
CONSTRUCTION MANAGEMENT SERVICES
Once the consultant services for the design and bid specifications have been completed and the city is ready
to move forward with this project Triton is to provide the following services:
1. Triton will assist with the bid process including job walk and bid evaluation. This includes responding to
any RFI's or RFQ's related to the audio-visual systems designed by Triton.
2. Provide System Installation Supervision Oversight:
' a. Triton will provide a Project Engineer onsite for 2 days a week for 6 weeks to be available for
RbW
the installation kick of meeting, answer any technical questions from the AV Contractor or City,
review installation to make sure the AV Contractor is installing per specifications.
b. Triton will attend up to 12 meetings related to the construction and during the construction of the
Council Chamber, Community Room and Conference Room 1A prior to the system installation
beginning.
r s 3. Provide System Testing & Commissioning:
:)
a. Triton will verify the system meets the bid specifications and design parameters.
b. Triton will verify the AV Contractor properly installs the cabling and its support.
c. Triton will create and maintain a punch list with any deficiencies to be corrected by the AV
'rr Contractor. This will be in work order form.
d. Triton will schedule and coordinate all vendor commissioning and training with the AV
Contractor. Triton will ensure all prerequisites are met prior to vendor coming onsite where
'rr applicable (voting, control, production switcher, broadcast and production sub systems, lighting
systems, etc....)
4. Schedule and Coordination of Vendor Triton with AV Contractor and ensuring prerequisites are met
s prior to vendor coming onsite. Triton will be onsite for all vendor training.
=t 5. Triton will perform up to 4 days of overall system training.
a. 1s' Session — Council Chamber Presentation System including start up, operation and basic
iy troubleshooting. This may have more than session to accommodate city staff.
!j b. 2nd Session — Community Room and Conference Room 1A Presentation System including start
up, operation, and basic troubleshooting.
C. 3`d Session — Broadcast, Productions and Master Control overall basic operation training
including basic troubleshooting.
d. 4th Session — Advanced Operations and Engineering Staff training will include review of system
documentation, explanation and correlation of documents to the finished system, advanced
trouble shooting and system maintenance. Staff attending this session needs to attend the first
?y
two sessions.
6. Triton will coordinate with the AV contractor to provide the as -built drawings derived from the Master
"I Drawing set maintained by the AV contractor during the installation phase. Triton will review the as -
built drawings and all final documentation the AV contractor delivers to the City per the bid
specification.
Triton "rpchnology Solutions, Bic. 32234 Paseo Adelanto smite E-1 San Juan Capistrano, CA 92675
Phone: 949-368-3916 * Fwc 866-275-9175
Page 6 of 17
CITY OF COSTA MESA RFP TO UPDATE AV DESIGN & SPECIFICATIONS
PROJECT TEAM ORGANIZATION CHART
The project team organization chart is outlined as follows:
TRITON TECHNOLOGY SOLUTIONS, INC
PROJECT ORGANIZATIONAL CHART
DESIGN / PROJECT ENGINEER
STAKEHOLDERS
PUBLIC WORKS, COSTA MESA
TV, MANAGEMENT, FACILITES,
COUNCIL, ETC...
ow
ARCHITECTURE FIRM
AND CONTRACT ENGINEERS
A I I
BRIAN ROSE
DESIGN PROJECT ENGINEER
PROJECT ENGINEER
AV CONTRACTOR
Triton 'reciinoiogy soiuuons, Inc 32234 Posen Adelanto SuRp E-1 Swi Juan Capistrano, CA 92675
Phone: 949-388-3919 * Fax: 866-2'75-9175
Page 7 of 17
CITY OF COSTA MESA RFP 'ro UPDATE AV DESIGN & SPECIFICATIONS
fid
PROJECT TEAM
The management team members and key personnel for this project are:
Gus Allmann, who will be responsible for engineering oversight and technical management of this
project
Kristen Tetherton, who is the project leader and will be responsible for all project management, sales,
coordination, financial and legal aspects of the project
Brian Rose, who will be the responsible engineer for the design of the project, as well as engineering
oversight for the construction management. Brian will take technical direction from Gus and project
management direction from Kristen.
Contact Information is as follows:
Gus Allmann
Email
gus(a,tritontech.ty
Phone (619) 990-2409
Kristen Tetherton
Email
kristenfltritontech.ty
Phone (949) 388-3919
Brian Rose
Email
brian a(),tritontech.ty
Phone (760) 285-7759
Following are brief biographies of the Triton team, which highlight their skills, experience, and quality
certifications. Please note this information takes up 4 % pages of this proposal and should be excluded from
the 15 page maximum noted in Section 2, page 2 of the RFP.
Gus Allmann has been closely involved in every aspect of television and related technologies since 1970.
He has held many technical, operational and management positions within the industry from technician to
Executive Vice President of Engineering of a nationally recognized television systems integrator. He has
operational experience as a camera operator, recording engineer, producer, director and Vice President of
Operations for a systems integrator. His management expertise has been honed to a fine skill by leading
diverse teams of varying skill level to obtain outstanding results in media services management, project and
program management. Gus's background gives him extensive and unique insight into all aspects of the
television and media industry.
Gus's background includes 19 years with the federal government providing technical support and management
of media services for 8 sites around the world. He has also technical, general and sales management of
several southern California video integrators and dealerships. Gus has the business, management and
engineering expertise to provide a comprehensive understanding of any system requirements to meet a wide
range of customer expectations.
In 1999, Gus founded system integrator TV Magic with Steve Rosen. Gus headed TV Magic's engineering
efforts creating standards for design documentation, installation procedures and all project processes. Under
Gus's direction in a few short years, TV Magic grew to be an industry leader in broadcast systems design and
integration completing many high profile projects and winning many industry kudos and awards. As Vice
President of Engineering, Gus was responsible for the corporate level engineering standards, practices and
training for engineering personnel at offices in San Diego, Burbank and New York/New Jersey. He provided
Triton Technakagy Solutions, Ine 32234 Pasoco Adeiantco Suite H-1 San Juan Capistrano, CA 92675
Phone: 949-388-3919 * Fax: 866-275-9175
Page 8 of 17
CITY OF COSTA MESA RI -P TO UPDATE A\/ DESIGN SPECIFICATIONS
critical design review of all engineers within the company including contract engineers and was the
q Responsible Managing Official (RMO) for the California Contractors C-7 license.
While Gus supervised all engineering aspects of TV Magic projects, he maintained personal involvement as
design engineer in several high profile projects. Gus's design for Trinity Broadcasting Network's affiliate
°s automated master control systems (160 channels across 32 affiliates) earned a prestigious Broadcast
_k Engineering Magazine Excellence Award in 2007. Gus also completed the design and supervised integration
of a state-of-the-art all digital tapeless news facility for the FOX Network affiliate in San Diego.
�I
Some other interesting projects completed are:
• Crystal Cathedral Ministries - high definition 9 camera production, 7 AVID editing and tape duplication
facility.
• University of California at San Diego (UCSD) - HD infrastructure to include digital cinema work in 2K
and 41K resolutions.
KLCS — Studios, editing and data casting to the LA Unified School District, with over 34 channels of
ingest and play out.
• KPBS San Diego -Master Control, satellite, tape, and ingest/play out to 18 channels of video servers.
i!I California State University Northridge (CSUN) — video, film studio & production editing, green screen
j room, audio production w/5.1 sound, Foley stage, film audio mix room w/5.1 sound.
• XETV Channel 6 San Diego - digital tapeless news facility in a 25,000 sq. ft. building from Architectural
Programming to On -Air plus remote production/satellite vehicles.
• FOX Regional Sports in Houston, TX - HD Multi -camera production studio, video and audio control
rooms, sound booth, (3) AVID Editing Bays
Savier — AVID NTSC and PAL editing facility
CBS Studio Center portable production facility
• Distance learning facility for National University
Tiger Woods Learning Center - theater, classrooms, cable TV system
• Master control system for the California Channel master control system
• US Navy TOPGUN cockpit video recording system for military aircraft
a and many more
Gus brings a very high level of knowledge, experience and confidence in television related technologies to all
of his projects. He has the foresight to "future proof' designs and to make cost effective use of available
technology. Capable of "pushing the envelope," he ensures that technology is properly applied with the
ergonomics of systems design and work flow patterns paramount to each project, ensuring that technical
excellence does not outweigh human factors.
As an FAA instrument rated pilot with more than 800 hours of flight time, Gus feels this experience provides
him a solid understanding of the real meaning of multi -tasking, risk management and redundant systems
design that he is able to apply to every situation.
Gus maintains his technical expertise through direct contact with manufacturers, training programs, customers,
and professional organizations such as the Society of Broadcast Engineers (SBE) and the Society of Motion
Picture and Television Engineers (SMPTE), the National Systems Contractors Association (NSCA), and
others. He has published articles on facility design in Broadcast Engineering and co-authored other articles for
various TV Technology publications.
Triton `i'echnology sca utions, Inc 32234 Paseo Adelanto Suite F-1 San ,Juan Capistrano, C,4 92675
Phone: 949-:388-3919 * pax: 86€4-275.9175
Page 9 of 17
'yR1
j
CITY OF COSTA MESA RFP TO tJPDAI-E Aft DESIGN & SPECIFICATIONS
Kristen TethertOn is the President and founder of Triton Technology since 2010. The Company has
grown steadily since 2010. Kristen Tetherton and her partner, Gus Allmann, all were former members of the
TV Magic management team.
'i Kristen began her career in the broadcast and production industry in 1991 after graduating from San Diego
State University with a Bachelor of Arts degree in Mathematics. Kristen fell into this industry accidently,
becoming successful through hard work and attention to detail. Her ability to understand plus a desire to learn
about the equipment, technology, operations, and work flows of the broadcast and production industry pushed
her forward. Along with the support of several mentors, Kristen's skills and abilities have advanced launching
her to where she is today.
Kristen began her career by taking entry-level customer service positions with both Ikegami Electronics then
Shoreline Video, who was an equipment dealer located in Hollywood, CA. For five years she learned the
business from the manufacturing and equipment dealer side of the business acquiring a great interest and
aptitude for the industry. Kristen eventually worked as a Sales Engineer at Shoreline then at Burst
Communications. During her time at both Shoreline and Burst, Kristen sold integration by typically using
freelance engineers.
The experience gained at Shoreline as the assistant to an outside sales person, who was also a Broadcast
Engineer added to Kristen's overall knowledge of broadcast and production equipment and systems. While at
A Shoreline, she was also responsible for managing projects. This provided her the project management
experience she required in system sales. She learned effective processes, techniques and tools for managing
j these often -complex projects. By the end of her tenure with Shoreline, Kristen became a full-time sales person
selling equipment and system integration services while still managing her own projects.
In 1997, Shoreline management decided to close the business. Kristen approached Burst Communications
-,j (based in Denver, Colorado) about opening a sales office in California. Kristen opened the office in Newport
Beach, CA where it is still operating today. At Burst, Kristen's sales began turning from primarily equipment
.,i sales to system integration sales. Kristen's responsibilities were to sell the systems and to find freelance
't engineers to design, install and commission the systems. Kristen managed the projects through the entire
process including closing the sale; coordination of the design between the client and engineer; facilitation of
the ordering, purchasing, receiving and delivery of equipment to the project site; managing the technical team
11 through installation, system testing and system training; concluding with close-out of the project.
Kristen was hired in 2002 to the management team as the VP of Sales at TV Magic, a fledgling systems
integrator in San Diego. At TV Magic, she managed the sales staff on a day-to-day basis; continuing to sell
system integration services and projects. Eventually, her position evolved to business development with less
sales management where she continued to sell and look for other system integration opportunities outside of
the standard broadcast and production markets.
Some highlights of Kristen's career include:
First and foremost, Kristen's career has spanned 24 years. During this time, Kristen has worked with
her customers on many projects. She is very grateful and appreciates all the relationships she has
made during this time. The very first customer she met at Shoreline is still her customer today.
Kristen worked with Santa Margarita Catholic High School and the Diocese of Orange to design and
install a state-of—the art high definition studio, including a production control room in a new digital media
building. The highlight of this project was the High School HD facility that also included two production
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite C-1 San Juan Capistrano, CA 92675
Phone: 945-388-3999 ' Fax: 866-275-9'175
Page 10 of 17
I
CITY OF COSTA MESA, RFP TO UPDATE AV DESIGN & SPECIFICATIONS
classrooms using Avid Media Composer NLE's where all storage and assets were managed through a
centralized storage system.
• As a member of the TV Magic Board of Directors for six years, this allowed her to influence the
direction of the Company and participate in its growth from a five million dollar company to a $25 million
company.
• Managed installation project of a 4.5M satellite dish on the top of a six story building in downtown Los
Angeles for the City of Los Angeles. Just the coordination alone on this project made it a challenge.
• Always being honest and not sugar coating bad news. Kristen had to tell LPA, an architecture firm that
it was going to cost a million dollars to outfit a new building at Saddleback Community College with
broadcast, production, and audio visual capabilities. They almost fell out of their chairs! This amount
was stated after assessing the project requirements without a completed design but knowing their
prerequisites and the costs. They elected to hire her for the design of the system. When completed,
the project came in at 1.1 million.
• Landing a 1.2M project with the City of Mission Viejo by addressing errors in a conceptual design and
bid specification for a new council chamber, production studio, control room, master control, and
editing system that would not have worked as planned. Kristen with Gus Allmann proposed an
alternative solution that would work. As a result, the City hired them. They successfully completed this
project leading to a long-term business relationship with the City.
• Kristen successfully managed multiple projects with Sony Pictures Imageworks ranging from the move
of existing Avid editing systems to procurement and installation of new shared editing systems to the
integration of a facility machine room. Because of the nature of Sony's business, downtime and costs
needed to be kept to a minimum leaving very little margin for error.
Kristen was involved in the initial feasibility study and subsequent implementation of a tapeless video
recording system for JAXA (Japanese Aerospace Exploration Agency) that was installed on the
International Space Station. The challenge was to develop a system that would operate in space,
withstand gravitational forces during launch and liftoff of the space shuttle transporting the system to
the Space Station.
• Kristen lives in Southern California with her husband and two daughters.
Triton Technology SoWt€cans, Inc 32234 Pasoo A delwito Suite E-1 aarl Juan Capistrano, CA 92675
Phone: 949-3€ fi-3919 " Fax: £566.275-9175
Page 11 of 17
AM
fn CITY OF COSTA ME -SA RFP TO UPDATE Ail DESIGN & SPECIFICATIONS
;a
R., Brian Rose has been in broadcast operations and engineering for more than fourteen years. He began his
011 broadcasting career at a three -station radio group in Susanville, CA. Upon moving to Las Vegas, NV, he
worked as a broadcast engineer for KNUU and KRLV.
Shortly after moving to Las Vegas, he was hired as MIS Manager for the Talk America Radio Networks, and
promoted to Director of Engineering. After Talk America was purchased by the IDT Corporation, Brian
supervised moving the nationally syndicated network to Newark, NJ, including the transfer of programming and
operations. In addition, Mr. Rose designed and managed the construction of a new digital studio complex. This
state -of -the art facility was featured in two industry leading trade publications (Radio World and BE Radio).
Brian has also written reviews and articles on various types of broadcast equipment and systems, which have
been published in trade publications such as Radio Magazine, Radio World, and TV Technology.
1 While at IDT Corporation, Brian served as Vice President of Engineering & Operations for WMET in
`Washington DC (another network purchased by IDT). He supervised a 50 Kilowatt power upgrade at a
transmitter site, designed and managed the construction of a new 8500 sq ft digital studio complex containing
r, two production rooms, a master control studio, talk studio, and a newsroom for the WMET network.
@
'"''5
Brian relocated back to his home -state of California in the early 2000's, where he began working at TV Magic
as a Project Engineer. He was involved in various projects including worship center A/V and TV production,
city council chambers A/V and TV production, community center A/V projects, and more. He supervised the
=u offsite and onsite work for HD upgrades at both the Saddleback Church in Lake Forest, CA and for Word of
Life Christian Center in Las Vegas, NV. He served as Project Engineer for the David H. Koch Theater at
Lincoln Center in New York City, designing and supervising the installation of the broadcast center, in-house
;,; IPTV system and Media Asset Management systems.
Certifications include: InfoCOMM CTS, Extron AV Associate, Crestron DMC -E, Chief Certified Partner.
Additional training includes Solid State Logic, OMT, Logitek, Wheatstone, BARCO, and others.
i'rifon Technology Solutions, hic 32234 Paseo tAdelanto Suite E-1 San Jean Capistrano, CA 92675
Phone: 949-388-39'19 * Fax: 866-275-9175
Page 12 of 17
i5
CITY OF COSTA MESA RFP 1-0 UPDATE AV DESIGN & SPECIFICATIONS
PROJECT REFERENCES
Triton Technology Solutions is a broadcast and AV system integration and engineering company dedicated to
providing customers state-of-the-art solutions and quality customer service with the utmost integrity.
ft Triton's business philosophy is at its core based on the concept of quality. Quality designs, quality installation,
quality communication. Getting the job done right is the key. To that end, Triton strives to create experienced
teams of individuals who all have this goal in mind. Project processes all revolve around making sure a high
quality and complete system is delivered to the customer. Another important element is clear communication.
Keeping the lines of communication open and providing regular reports during a project are integral to
developing a system that provides what the customer needs on time and on budget while avoiding
misunderstandings and disconnects that can creep up during a project.
rid
Triton's management has been involved in designing and integrating state-of-the-art systems for a variety of
customers and systems. With over 70 years of combined industry experience, Triton's management has vast
'f network of customers, technical personnel and equipment manufacturers and representatives. Gus, Kristen
and Brian are well-respected industry veterans who can handle projects of various sizes and complexities.
Professional references that received services of a similar size and scope from Triton are:
City of Costa Mesa
Contact: Dane Bora, Phone 714-754-5098, Email DANE.BORA@costamesaca_g_o_v
Project Start Date: March 2013, Project End Date: May 2014
Engineering Fee: $42,500
Project Construction Cost: Approximate $1,228,000 (does not include tenant improvements)
Triton was contracted by the City of Costa Mesa to provide the design and bid specifications creation of the
Costa Mesa TV Broadcast, Production, and Master Control systems, Council Chamber audio-visual
presentation, sound reinforcement, display, voting and system control systems, and Conference Room 1A
Production and audio-visual presentation system, sound reinforcement, display and system control systems.
The project team for this project included Kristen Tetherton and Brian Rose.
City of Orange
Contact: Mike Daring, Phone (714) 744-2285, Email mdering@cityoforange.org
Project Start Date: September 2013, Project End Date: approximately Summer 2016
Engineering Fee: $27,500
Project Construction Cost: Phase 1 Approximate $278,000 (Final pricing city contracted with build contractor is
not known). Phase 2 Approximate $250,000.
Triton was contracted by the City of Orange to provide design and construction management services for the
City's production and broadcast system as well as the City's council chamber presentation, voting, and sound
reinforcement system. Triton designed these systems in two phases. The first phase consisted of new robotic
pan / tilt cameras in the council chamber and then the back of the house video production and broadcast
system. The second phase consists of the council chamber presentation, sound reinforcement and voting
Triton Technology Solutions, Inc 32234 Paseo Ade tanto Suite F -t San Juan Capistrano, CA 92875
Phone: 949-388-3919 k Fax: 866.275-9'175
Page 13 of 17
CITY OF COSTA MESA RFC `j UPDATE AV DESIGN& SPECIFICATIONS
system. As of July 2015 only the first phase has been constructed and is online. The second phase is to be
constructed and online in the summer of 2016. During the construction of the first phase, Triton provided the
construction management and oversight of another contractor that provided the build services. Triton is in
current discussions with the city regarding the implementation of the 2nd phase, which includes updating and
reviewing the drawings and bid specifications of the 2"d phase systems as equipment and technology has
changed since the completion of the design and bid specifications. The project team for this project included
Kristen Tetherton and Brian Rose.
City of Santa Barbara
Contact: Tony Ruggieri, Phone (805) 564-5311, Email truggieri a,)ci.santa-barbara.ca.us
Project Start Date: August 2014, Project End Date: July 2015
Engineering Fee: $23,500
Project Construction Cost: Approximate $452,000
Triton was contracted by the City of Santa Barbara to provide the design and bid specifications to upgrade the
City's production and master control system to high definition. This design has not been implemented yet,
however it is scheduled to be in the summer of 2016. The project team for this project was Kristen Tetherton
and Gus Allmann.
This is the 2nd project the City of Santa Barbara provided the design and bid specifications to. The first was in
Feb 2012 in which the project was constructed in Summer 2012. The system included the presentation, audio
sound reinforcement, and display in a meeting room where the planning commission meetings are televised.
During the build of this project Triton was not contracted for construction oversight however Triton did provide
answers to questions the client had. The project team for this project was Kristen Tetherton and Brian Rose.
City of Escondido
Contact: Joyce Masterson, Phone (760) 839-4621, Email jmastersortescondido orq
Project Start Date: October 2013, Project End Date: January 2014
Engineering Fee: $6,000
Project Construction Cost: $64,000
Triton has completed over $176,000 worth of projects with this city since 2012. Triton is now in the process of
being awarded a new project with the construction cost at $228,000. The project noted above was a project to
replace the audio digital sound processor of the sound reinforcement system for the council chamber. This
project also included hardware replacement of the customers existing voting system, and a software upgrade
to it. This project also included the rewiring of the audio system. The project team for this project included
Kristen Tetherton, Gus Allmann and Brian Rose.
Other projects completed for this city include replacement of their production switcher, master control system,
rear projector replacement and now the new project Triton is being awarded for $228,000 is to upgrade the
remaining production system to High Definition, and install a new presentation router. One other project that
Triton is currently contracted to do for the city is to evaluate and provide a design for their main display in the
council chamber.
Other references are available upon request.
Triton Technology SRI=.itlons, Inc 32234 Pasoo Adelanto Suite F-1 Sari Juan Capistrano, CA 92675
PPrr ne3 949-388-3919 " Far.: 856-275-9175
Page 14 of 17
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EXHIBIT C
FEE SCHEDULE
14 Triton Technology PSA 15
I■r
August 7, 2015
City of Costa Mesa
Public Services / Engineering
Attn: Larry Dreiman, P.E.
77 Fair Dr
Costa Mesa, CA 92626
Dear Mr. Dreiman,
32234 Paseo Adelanto Suite E-7 San Juan Capistrano, CA 9:2675
949.388 3919 Office � F. 66.275,9175 Fax
www.tritontechnology& I l.icen.se No. 951869
I am pleased to provide you the fee schedule for the project Update the City's existing AudioNideo Design and
Specifications for upgrades to the City Council Chambers, Conference Room 1A, New Community Meeting
Room and Costa Mesa TV Broadcast Systems.
The not -to -exceed total lump sum for this project is $131,125.00
The fee schedule for this project is as follows:
PROJECT
TASKS
HOURS
HOURLY
RATE
SUBTOTAL
DESIGN
327
125
$40,875.00
MANAGEMENT
150
110
$16,500.00
ENGINEERING
590
125
$73,750.00
TOTAL
1067
$131,125.00
This pricing includes office overhead direct & indirect costs, project and travel expenses.
Please feel free to contact me if you have any questions or concerns.
Sincerely
Kristen Tetherton
President
EXHIBIT D
CERTIFICATES OF INSURANCE
15 Triton Technology PSA 15
To: Larry Dreirriian Page 2 of 5 2015-09-15 '19:57:20 (GMT) 18662759175 Frorn: Kristen Tetherton
'---I ®
,m7��rV CERTIFIC$.._.E OF LIABILITY INSURA, '�
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9/B/2015
THIS"CERTIFICATE 15 JSSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND: OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
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IMPORTANT: If the corUncate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If ;SUBROGATION 15, WAIVED, subject to
the terms and Conditions of the policy, certain policies may require an endorsement. A statement on this ceru'floate does not confer rights to the
certificate holder in lieu of such endorsement(s). j
PRODUCER
NUGEN '& ASSOC INS SERV INC LIC#OC17304
10722 Arrow Route #115
Rancho Cucamonga, CA. 91730
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ACORD25(2009M) The ACORD name and logo are registered marks of ACORD ��
CITY OF COSTA MESA
SHOULD ANY OF THE AS&EDESORIBFD POLICIES'. BECANCELLEDBEFORE
ATTN.DON STOCKER '.PURCHASING BUYER
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x'!968-2.009ia�ORt7 GUR-y'.Ud I IUN. All rights reserved,
ACORD25(2009M) The ACORD name and logo are registered marks of ACORD ��
To: Larry Dreimian Page 3 of 5 2015-09-15 19:57:20 (GMT) 18662759175 From: Kristen Tetherton
Name of Insured: TRITON TECHNOLOGY SOLUTIONS INC
Policyf1: BKS(16)56399403
THIS ENDOSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED —OWNERS, LESSEES OR CONTRACTORS —SCHEDULED PERSON OR
_ ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of:Additional Insured Peron(s) Or Organization:
THE, CITY OF COSTA MESA AND ITS ELECTED AND APPOINTED BOARDS, OFFICERS, AGENTS AND
EMPLOYEES
Location(s) Of Covered Operations:
ALL AUDIOfV@EO OPERATIONS OF THE NAMED INSURED
information required to complete thisScheduIe, if not shown above, will be.shown — —
Declarations,
A. Section 11— —Who Is An Insured is arfiended to include as an additional insured the
persons). or organizations) shown in the.Schedvie, but.o.nly with respect to liability for
":bodily injury", "property damage' or "personal and advertising, injury" caused, in whole
orin part., by;,. .
1.. Your acts or omission; or
2. The acts or omissions of those acting on your behalf;
In the performance of your ongoing operations forthe additional Insured(s) at the
atthe locations(s)designated above.
However:
1. The insurance afforded to such additional insured only applies to the extent
permitted by Law; and
2. If coverage provided to the additional insured is required by a contract, or
agreement, the insurance afforded to such additional insured will not be broader
than that -which, you are required by the contractor agreement to providefor such
additional insured.
B. With respect to the insurance afforded to these additional insureds, the following.
additional exclusions apply:
This insurance does not.apply to "bodily injury" or "property damage" occurring after:
1. All. work, including materials, parts or equipment furnished in connection with such
work, on the project (other than service, maintenance or repairs)to be performed by
To: Larry Dreirnian Page 4 of 5 2015-09-15 19:57:20 (GMT) 18662759175 From: Kristen Tetherton
or on behalf of the additional insureds) at the location of the covered operations
has been completed; or
2. That portion of "your work" out of which the injury or damage arises has been put
to its intended use by any person or organization other than another contractor or
subcontractor engaged in performing operations for a principal as part of the same
project.
CG2010 04/13 Insurance Services Office Inc 2010 Paget of 2
To: Larry Dreimian Page 5 of 5 2015-09-15 19:57:20 (GMT) 18662759175 From: Kristen Tetherton
Name of I isured; TRITON TECIINOLQGY SOLUTIONS TNC
Policy Number: BKS(16)56399403
THIS ENDORSEMENT CITANGES THE POLICY, PLEASE READ IT
CARETULLY.
AMENDMENT OF OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE RAWF
A. The following is added to provision a. Primary insurance of paragraph 4. Other
Insurance under Section IV - L.'OMMERICAL GENERAL LIASILI'I'Y
CONDITIONS:
However, when an additional insured has been added to this Coverage Part by attachment,
of an endossemenL, we will.not seek., contribution.from the "additional insured's owit
insurance." provided that:
(I)You and :the additional insured have agreed in a writ(eu contract diatthis
insurance is primary and non-contributory; and
(2) The "bodily injury" or property damage" occurs, or the "Personal and
advertising injury" is committed, subsequent to. the execution of such
contract.
B, For the purpose of this endorsement the following is added. to SECTION V
DEFINITIONS:
"-`Additional insured's own insurance," means. other insurance for which the additional
insured is designated as a Named Insured.
22-1,11.(01/07) Includes copyrighted material of Insurance Services Office The with its
permission.
EXHIBIT E
CITY COUNCIL POLICY 100-5
16 Triton Technology PSA 15
SUBJECT
POLICY
EFFECTIVE --AGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
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BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they
will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee
of Federal funds under a variety of programs, is required to abide by this Act. The City Council
has expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and
other activities in support of a drug-free community. This policy is intended to extend that effort
to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in
the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see
that the following provisions are included in all contracts and agreements entered into by the
City of Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
17 Triton Technology PSA 15
SUBJECT
POLICY
EFFECTIVE
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NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
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b. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of
such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or
local health agency, law enforcement, or other appropriate agency;
18 Triton Technology PSA 15
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POLICY
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DRUG-FREE WORKPLACE
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g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub -grantee have been
convicted of violations of criminal drug statutes for violations occurring in the
workplace as to indicate that the contractor and/or sub -grantee has failed to
make a good faith effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted.
Upon issuance of any final decision under this section requiring debarment of a
contractor and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for
award of any contract, agreement or grant from the City of Costa Mesa for a period
specified in the decision, not to exceed five (5) years. Upon issuance of any final
decision recommending against debarment of the contractor and/or sub -grantee, the
contractor and/or sub -grantee shall be eligible for compensation as provided by law.
19 Triton Technology PSA 15