HomeMy WebLinkAbout02 - CC-4 - Fairview Park Capital Removal, City Pro. - 10/20/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 20, 2015
ITEM NUMBER: CC -4
SUBJECT: FAIRVIEW PARK CATTAIL REMOVAL, CITY PROJECT No. 15-14
DATE: OCTOBER 8, 2015
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Fairview Park Cattail Removal Project,
City Project No. 15-14.
2. Award a contract to McNabb Construction, Inc. in the amount of $215,460.00.
3. Approve Budget Transfer No. 16-124 (Attachment 1) in the amount of $232,000.00.
4. Authorize the Mayor and the City Clerk to execute the Agreement.
BACKGROUND:
The Fairview Park Wetlands and Riparian Habitat Project was completed in November of 2012.
The project included the construction of six wetland ponds with a water delivery system, 23 acres
of native habitat and irrigation, and almost two (2) miles of trails. Also included was the construction
of a multipurpose trail connecting Placentia Avenue to the Santa Ana River Bike Trail, and over
one (1) mile of decomposed granite trails. Phase I of the project, which included the planting of the
riparian habitat, is fully established and has been accepted by the regulatory agencies. No further
plant establishment or watering is required for Phase I other than the clearing of the channels and
the maintenance of access paths. Phase II of the project which included the construction of six
ponds, trails (maintenance, pedestrian and multipurpose trails), grassland and coastal sage scrub
habitat, is in its third year of plant establishment, maintenance and biological monitoring
requirements.
ANALYSIS:
Maintenance of the Phase II wetland ponds requires the periodic removal of volunteer cattails,
bulrush, algae and other plants growing in the banks and maintenance trails, in order to maintain
the health of the native habitat. Due to the magnitude of this initial removal of vegetation, the work
can only be performed outside of the bird nesting season, which runs from February 15th -
September 1St. The removal of the vegetation requires specialized equipment and expertise to
avoid eradication of the native habitat surrounding the ponds which was planted as part of the
Fairview Park Wetlands Phase I and Phase II restoration. The removal of the vegetation will be
overseen by the City's contracted biologist who has monitored the site and reported to the
regulatory agencies for the past six years.
Future ongoing maintenance of the ponds will be performed through annual contracts.
The City Clerk received and opened one (1) bid for this project on September 2015 (Attachment 2).
McNabb Construction Inc. was the apparent low bidder with a base bid proposal of $215,460.00.
The license and references of McNabb Construction Inc. were checked and staff found them to be
in good standing. Dave McNabb, owner of McNabb Construction, was the developer and first
operator of the Aquamog, an aquatic harvester, and is a leader in mechanical aquatic maintenance
solutions.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject the bid. If the bid was rejected, the City
would then need to re -advertise the project. Staff believes that re -advertising the project will not
only delay the project but may miss the non -nesting season which will require that the work be
delayed.
FISCAL REVIEW:
The attached Budget Transfer in the amount of $232,000 (Attachment 1) covers the cattail removal
cost and approximately 7.5% for contingencies. This action transfers unencumbered Capital
Improvement Fund allocations for the Tree Planting Program approved in FY 2014-2015 and from
General Fund allocations for general pond maintenance previously included in the Maintenance
Services budget. An alternate funding source for the proposed cattail removal project would be the
General Fund Contingency account.
LEGAL REVIEW:
McNabb Construction Inc. will be furnishing the necessary bonds and insurance for approval as to
form by the City Attorney's office. Subsequent to the execution of the contract and approval of the
insurance and bonds, a "Notice to Proceed" will be issued.
The City has received a bid for the Fairview Park Cattail Removal Project, City Project No. 15-14.
Staff evaluated the bid and recommends that the City Council adopt the plans, specifications, and
working details for said project; award the contract to the apparent low bidder McNabb
Construction Inc. in the amount of $215,460.00; approve Budget Transfer No. 16-124 in the
amount of $232,000; and authorize the Mayor and the City Clerk to execute the Public Works
Agreement.
ERNESTO MUNOZ FARIBA FAZELI
Public Services Director City Engineer
ATTACHMENTS: 1 — Budget Transfer No. 16-124
2 — Bid Abstract
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
Interim Finance Director
City Clerk
Staff
File