HomeMy WebLinkAbout02 - CC-4 - Clearbrook Lane Alley (Alley No. 46) - 11/3/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 3, 2015
ITEM NUMBER: CC -4
SUBJECT: CLEARBROOK LANE ALLEY (ALLEY NO. 46), FLOWER STREET ALLEY (ALLEY NO.
81), BROADWAY ALLEY (ALLEY NO. 89), AND MAGNOLIA STREET ALLEYS (ALLEY
NO. 91, ALLEY NO. 93 AND ALLEY NO. 94) IMPROVEMENT PROJECT - CITY
PROJECT NO. 15-13
DATE: OCTOBER 22, 2015
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Clearbrook Lane Alley (Alley No. 46),
Flower Street Alley (Alley No. 81), Broadway Alley (Alley No. 89), and Magnolia Street Alleys
(Alley No. 91, Alley No. 93 and Alley No. 94) Improvement Project - City Project No. 15-13.
2. Award a construction contract to Black Rock Construction Company, 615 N. Berry Street, Unit
G, Brea, CA 92821, in the amount of $848,500.00.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The City owns and maintains 129 alleys. In November 20, 2007, a Citywide Alley Improvement
Report was presented to the City Council. At that meeting, Council approved a City Alley
Improvement Priority List to address the City's alley system beginning with those alleys most in
need of improvements. This project will include rehabilitation of the following alleys (Attachment
1):
1. Clearbrook Lane Alley (Alley No. 46) located between Civic Center Park, Clearbrook
Lane, and west of Vanguard Way.
2. Flower Street Alley (Alley No. 81) located between Flower Street, Broadway, Tustin
Avenue, and Irvine Avenue.
3. Broadway Alley (Alley No. 89) located between Broadway, Magnolia Street, Tustin
Avenue, and Irvine Avenue.
4. Magnolia Street Alley (Alley No. 91) located betweer
Fullerton Avenue, and Orange Avenue.
5. Magnolia Street Alley (Alley No. 93) located betweer
Westminster Avenue, and Santa Ana Avenue.
6. Magnolia Street Alley (Alley No. 94) located betweer
Tustin Avenue, and Irvine Avenue.
Magnolia Street, E. 18th Street,
Magnolia Street, E. 18th Street,
Magnolia Street, E. 18th Street,
ANALYSIS:
The pavement rehabilitation process for the Clearbrook Lane Alley, Flower Street Alley,
Broadway Alley, and Magnolia Street Alleys consists of removal of the existing asphalt concrete
alley sections and construction of new Portland Cement Concrete (PCC) pavement sections,
and other incidental work needed to complete the project in accordance with the contract
documents.
The City Clerk received and opened nine (9) bids for this project on September 8, 2015. Black
Rock Construction was the apparent low bidder with a bid proposal of $848,500.00. The
Engineer's estimate was $996,095.00; and the average of the nine (9) bids received amounted
to $994,125.89. An analysis of the bids indicates that this apparent low bidder submitted a bid
proposal that is 14.8% lower than the Engineer's estimate. The variance between the low bidder
and the Engineer's estimate may be attributed to the highly competitive conditions prevalent in the
construction industry at this time. The Bid Abstract is included as Attachment 2.
The license and references of Black Rock Construction Company were checked and staff has
found them to be in good standing. Black Rock Construction Company has successfully
completed other City projects, including most recently, rehabilitation of Alley No. 5 (located
north of 16th Street), Alley No. 28 (located south of Baker Street), Alley No. 29 (located west of
Harbor Boulevard), Alley No. 30 (located north of Ponderosa Street), Alley No. 47 (located north
of Baker Street), Alley No. 51 (located south of Baker Street), Alley No. 71 (located north of
Flower Street), the northerly portion of Alley No. 75 (located south of Flower Street), Alley No.
76 (located south of Flower Street), Alley No. 92 (located south of Magnolia Street), Alley No.
116 (located north of 23rd Street), Alley No. 119 (located north of EI Camino Drive), Alley No.
124 (located north of W. 19th Street), and Alley No. 125 (located north of Sonora Road).
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids are rejected, the
City would need to readvertise or cancel the project. Staff believes that readvertising the project
will not result in lower bids.
FISCAL REVIEW:
Funding for this project has been budgeted in Fiscal Year 2014-2015 from Gas Tax and Capital
Improvement Funds.
LEGAL REVIEW:
Black Rock Construction has furnished the necessary bonds and insurance, which were approved
as to form by the City Attorney. After the award and subsequent execution of the contract, a
"Notice to Proceed" will be issued.
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CONCLUSION:
The advertisement and bid opening for the Clearbrook Lane Alley (Alley No. 46), Flower Street
Alley (Alley No. 81), Broadway Alley (Alley No. 89), and Magnolia Street Alleys (Alley No. 91, Alley
No. 93, and Alley No. 94) Improvement Project, City Project No. 15-13, has been completed. It is
recommended that the City Council adopt the plans, specifications, and working details for said
project; award the contract to the apparent low bidder, Black Rock Construction, in the amount of
$848,500.00; and authorize the Mayor and the City Clerk to execute the Public Works Agreement.
ERNESTO MUNOZ FARIBA FAZELI
Public Services Director City Engineer
ATTACHMENTS: 1 - Location of Alleys
2- Bid Abstract
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
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