HomeMy WebLinkAbout06 - CC-6 - Professional Engineering Services for - 10/20/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 20, 2015 ITEM NUMBER: CC -6
SUBJECT: PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF THE HARBOR
BOULEVARDIMPROVEMENTS
DATE: OCTOBER 8, 2015
FROM: PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES
MANAGER, (714) 754-5343
RECOMMENDATION:
1) Award a Professional Services Agreement (Attachment 1) for the design of the Harbor
Boulevard Improvements to CivilSource, Inc., 9930 Research Drive, Suite 200, Irvine, CA
92618, in the amount of $139,850.
2) Authorize the Mayor and the City Clerk to execute the Professional Services Agreement.
BACKGROUND:
Harbor Boulevard is a six -lane major arterial with commercial development on both sides of the
street. Harbor Boulevard, within the project limits of Wilson Street and 19th Street, has a wide -
painted median and provides access to major retail centers including several Auto Dealerships.
The City believes that the installation of raised medians with landscaping will improve safety and
enhance the overall image along the Boulevard.
In April 2012, the Public Services Department was successful in capturing a Highway Safety
Improvement Program (HSIP) grant for the engineering design and construction of raised median
and safety improvements along Harbor Boulevard between Wilson Street and 19th Street. The
City Council approved funding for this project through the adoption of the 2014-2015 Capital
Improvement Budget. This contract will evaluate vehicular traffic and pedestrian movements on
Harbor Boulevard within the project limits to develop a median design plan that serves the need
of the adjoining commercial establishments effectively.
ANALYSIS:
On February 11, 2015, the City issued a Request for Proposals (RFP's) to several consulting
firms for civil engineering design services. Eight (8) proposals were received to provide the
intended engineering services. Proposals were reviewed for compliance with the City's RFP's,
and consultants were evaluated based on project understanding, depth of experience, technical
expertise, and associated factors. Based on the proposals, staff selected two (2) consultants for
an oral interview. After careful review of the proposals and responses during the interview
process, staff finds CivilSource, Inc. well qualified to perform the final engineering design services.
The proposal submitted by CivilSource, Inc. and the responses during the interview process
represent a thorough understanding of the project, complies with the project specifications, and
documents technical ability and experience with similar projects.
In addition to preparation of the necessary studies, and assessing the needs for access to
adjacent businesses along the project limits, staff proposes to conduct extensive outreach with
the property owners and commercial establishments to ensure their feedback is taken in full
consideration.
ALTERNATIVES CONSIDERED:
One alternative would be to perform the design work in-house. However, the scope of work and
demands of the project exceed staff's resources and time.
A second alternative would be not to undertake this project. However, this will result in speeding and
safety issues to remain along this stretch of Harbor Boulevard and will also result in relinquishing the
HSIP Federal grant funds captured for this project.
FISCAL REVIEW:
The Public Services Department has secured HSIP federal grant funding in the amount of $105,000
for the design phase and $423,100 for the construction of raised medians and safety improvements
along Harbor Boulevard between Wilson Street and 19th Street. The grant funds were recognized by
City Council in the Fiscal Year 2014-15 Budget. Capital Improvement funds will be utilized for the
balance of funds necessary for engineering design. Once the design documents and engineering
estimates are completed, staff will request the balance of the construction phase funding through
Fiscal Year 16-17 budget process.
LEGAL REVIEW:
The City Attorney's office has prepared the attached Professional Services Agreement and has
approved the document relative to form.
CONCLUSION:
After careful review of eight (8) proposals submitted for civil engineering design for raised median
improvements along Harbor Boulevard between Wilson Street and 19th Street and the subsequent
interview process, it is recommended that the City Council award the Professional Services
Agreement to CivilSource, Inc.; and authorize the Mayor and the City Clerk to execute the
Professional Services Agreement.
ERNESTO MUNOZ
Public Services Director
RAJA SETHURAMAN
Transportation Services Manager
ATTACHMENT: 1 - Professional Services Agreement
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File