HomeMy WebLinkAbout05 - CC-6 - Award the Purchase of One New 2016 Ford - 11/17/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 17, 2015 ITEM NUMBER: CC -6
SUBJECT: AWARD THE PURCHASE OF ONE NEW 2016 FORD F750, NIXON-EGLI, PB,BC-4
ASPHALT PATCH TRUCK
DATE: NOVEMBER 5, 2015
FROM: PUBLIC SERVICES DEPARTMENT / MAINTENANCE SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BRUCE LINDEMANN, MAINTENANCE
SUPERINTENDENT (714) 327-7470
RECOMMENDATION
Approve and authorize the Chief Executive Officer to execute a purchase order for the
purchase of one 2016 Ford F-750, regular cab XLT truck with a `Nixon -Egli' asphalt
patch truck bed through the National Joint Powers Alliance (NJPA) #113012 -in
conjunction with Nixon -Egli Equipment Company, 2044 South Vineyard Avenue,
Ontario, Ca. 91761 in the amount of $173,044.96.
BACKGROUND
Included in the City's adopted FY 2015-16 Operations and Capital Improvement
Budget, this purchase will replace the existing asphalt patch truck, Unit #340, a 1995
Ford F-800 with a PB Loader Industries patch truck body used by the Street Section for
the patching of roadway potholes, temporary ramping of raised sidewalks and removal
and replacement of failing sections of streets.
ANALYSIS
Purchasing this vehicle through the Nixon Egli Equipment Company in conjunction with
the National Joint Powers Alliance (NJPA) meets all requirements set forth in the City of
Costa Mesa's purchasing policy manual and all requirements set forth by the State of
California in regards to regional cooperative purchasing agreements. The NJPA
established pre -approved vendors following a nation-wide competitive bid process.
This assures that the City receives the lowest available pricing and meets the
competitive bid process requirements, and has been utilized successfully for several
previous vehicle purchases.
ALTERNATIVES CONSIDERED
The replacement of the asphalt patch truck could be denied. However, due to the age
and poor condition of the existing patch truck, rebuilding or refurbishing this vehicle is
not a cost effective option. Not having an operational patch truck will result in a
potential increase in the City's liability and a significant decline in the level of service in
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the patching of potholes, temporary ramping of raised sidewalk and the removal and
replacement of failing asphalt roadway sections. Staff does not recommend this option.
FISCAL REVIEW
City Council allocated funding for this purchase through adoption of the FY 2015-16
Public Services Department's operations budget.
LEGAL REVIEW
There is no legal review required on this item.
CONCLUSION
Staff recommends that the City Council approve and authorize the Chief Executive
Officer to execute a purchase order for the purchase of a 2016 Ford F-750 truck with a
`Nixon Egli' PB -BC -4 asphalt patch truck bed through the National Joint Powers Alliance
(NJPA) #113012 -in conjunction with the Nixon -Egli Equipment Company, 2044 South
Vineyard Avenue, Ontario, Ca. 91761 in the amount of $173,044.96.
ERNESTO MUNOZ
Public Services Director
ATTACHMENT: 1
BRUCE HARTLEY
Maintenance Services Manager
Cost Quotation — Nixon -Egli Equipment Co.
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