HomeMy WebLinkAbout02 - CC-4 - Professional Services Contract for Plann - 12/1/2015CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 1, 2015 ITEM NUMBER: CC -4
SUBJECT: PROFESSIONAL SERVICES CONTRACT FOR PLANNING CONSULTANTS
DATE: NOVEMBER 12, 2015
FROM: DEVELOPMENT SERVICES DEPARTMENT
PRESENTATION BY: WILLA BOUWENS-KILLEEN, AICP
ZONING ADMINISTRATOR
FOR FURTHER INFORMATION CONTACT: WILLA BOUWENS-KILLEEN, AICP
ZONING ADMINISTRATOR
Willa.bouwens-killeen@costamesaca.gov
RECOMMENDATION
1. Approve the Professional Services Agreement with The Lilley Planning Group, not to
exceed $93,000; and
2. Authorize the City Chief Executive Officer to sign the attached Professional Services
Agreement with Lilley Planning Group; and
3. Authorize the City Chief Executive Officer to sign the renewals of the approved
Professional Services Agreement.
BACKGROUND
The Planning Division provides comprehensive planning services and assistance to the
City's elected and appointed officials, residents, developers, business owners, and
many other individuals. Advance planning functions involve General Plan amendments,
rezones, Master Plans, Specific Plans, ordinances, and environmental analysis.
Current planning functions relate also to interpretation of the State/Federal laws, City
Council policies, and the Zoning Code.
There are two vacancies (Associate Planner and Senior Planner) in the Planning
Division.
ONAI MSIR
Responding to planning and zoning inquiries at the public counter is an essential
service. With the recent rise in the economy, the Development Services Department
has experienced increased service requests and expects to respond to many new
project applications and development activities.
Based on current staffing needs, workload, and increase in projects, staff believes that
planning consultant assistance is essential to keep pace with entitlement processing,
customer visits and requests. Attached is the Professional Services Agreement (PSA)
with Lilley Planning Group to provide planning services for a term of seven months
(December 2015 through June 30, 2016) with the potential for two one year renewals as
referenced in the PSA.
FISCAL ANALYSIS
There is no fiscal impact because funding for the current agreement is accommodated in
the Consulting General Fund budget through Development Services Department's salary
savings. Consequently, any expenditures in excess of existing approvals will be required
to be pre -authorized with total expenditures not to exceed the approved cap.
LEGAL ANALYSIS
There is no adverse legal impact anticipated by the Council's taking the recommended
action(s), based upon the documents and information provided to this office.
CONCLUSION
Due to increased development activity and current vacancies (for an unspecified period of
time), staff is seeking authorization to enter into contract with the Lilley Planning Group .
GARY ARMSTRONG
Director of Economic & Development
Services/Deputy CEO
WILLA BOUWENS-KILLEEN, AICP
Zoning Administrator
Attachment A:
Attachment B:
Professional Services
STEPHEN DUNIVENT
Interim Finance Director
SILVIA KENNERSON
Management Analyst
Agreement Purchase Requisition