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HomeMy WebLinkAbout20 - CC-9 - Attachment 1 - 12/1/2015ATTACHMENT 1 CITY OF COSTA MESA PROFESSIONAL SERVICES AGREEMENT WITH KITCHELL CEM, INC. THIS AGREEMENT is made and entered into this 1st day of December, 2015 ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and KITCHELL CEM, INC., a California Corporation ("Consultant"). WITNESSETH: A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide construction management services, as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: 1.0. SERVICES PROVIDED BY CONSULTANT 1.1. Scope of Services. Consultant shall provide the professional services described in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated herein by this reference. 1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. 1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City's Chief Executive Officer ("City CEO") or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to: (a) Meet with Consultant to review the quality of the work and resolve the matters of concern; (b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or (c) Terminate the Agreement as hereinafter set forth. 1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement. 1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. 1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. 1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. 1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule"). Consultant's total compensation shall not exceed Nine Hundred Six Thousand Two Hundred and Eighteen Dollars ($906,218.00). 2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal unless the City or 2 Kitchell CEM, Inc. PSA 15 the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. 2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date. 3.0. TIME OF PERFORMANCE 3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "D," attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. 4.0. TERM AND TERMINATION 4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of five (5) years, ending on November 17, 2020, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. 4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. 4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually 3 Kitchell CEM, Inc. PSA 15 rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. 4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant. 5.0. INSURANCE 5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City: (a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. (b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California. Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. (d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. 5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions: I Kitchell CEM, Inc. PSA 15 H (a) Additional insureds: "The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City. (c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy." (d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. (e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention. 5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto as Exhibit "E" and incorporated herein by this reference. 5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property. 6.0. GENERAL PROVISIONS 6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 5 Kitchell CEM, Inc. PSA 15 6.2. Representatives. The City CEO or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement. 6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City. 6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONSULTANT: IF TO CITY: Kitchell CEM, Inc. City of Costa Mesa 940 South Coast Drive, Suite 115 77 Fair Drive Costa Mesa, CA 92626 Costa Mesa, CA 92626 Tel: (714) 278-4499 Tel: (714) 754-5303 Fax: (714) 754-5028 Attn: Wendy Cohen Attn: Robert Staples 6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit "F" and incorporated herein by reference. Consultant's failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City. 6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. 6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. 6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, 6 Kitchell CEM, Inc. PSA 15 transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement. 6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect. 6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. 6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or 7 Kitchell CEM, Inc. PSA 15 subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. 6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court. 6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. g Kitchell CEM, Inc. PSA 15 6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. 6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced. 6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.20. No Thirst Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement. 6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 6.25. Severability. If any provision of this Agreement is determined by a court of 9 Kitchell CEM, Inc. PSA 15 competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF COSTA MESA, A municipal corporation Mayor of the City of Costa Mesa CONSULTANT Signature Name and Title Social Security or Taxpayer ID Number ATTEST: City Clerk and ex -officio Clerk of the City of Costa Mesa Date: Date: 10 Kitchell CEM, Inc. PSA 15 APPROVED AS TO FORM: 11 Kitchell CEM, Inc. PSA 15 Date City Attorney APPROVED AS TO INSURANCE: Date: Risk Management APPROVED AS TO CONTENT: Date Project Manager DEPARTMENT HEAD APPROVAL Date: Ernesto Munoz, Director of Public Services DEPARTMENT HEAD APPROVAL Date: Stephen Dunivent, Interim Finance Director 11 Kitchell CEM, Inc. PSA 15 EXHIBIT A REQUEST FOR PROPOSALS 12 Kitchell CEM, Inc PSA 15 July 15, 2015 CITY OF COSTA MESA P.O. BOX 1200 • 77 FAIR DRIVE • CALIFORNIA 92628-1200 FROM THE DEPARTMENT OF PUBLIC SERVICES/ENGINEERING DIVISION SUBJECT: REQUEST FOR PROPOSALS (RFP's) TO PROVIDE PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR REMODELING AND/OR NEW CONSTRUCTION OF VARIOUS CITY'S FACILITIES Dear Consultant: The City of Costa Mesa is requesting a proposal from your firm to provide professional construction management services, for the next five years, on an as -needed basis, for various upcoming City facilities' projects. The schedule is as follows: ENGINEERING SCHEDULE DATE 1, Proposal Received by the City 8/14/15 2. City Council Award (Professional Services Agreement) 9/15/15 3. Kick off meeting 9/16/15 4. End of contract 9/16/20 Enclosed is a Request for Proposals to provide professional services for the subject projects. The proposal requirements and the necessary professional services required by the City are stated within the RFP's. The consultant shall provide all services as requested in the RFP's and stated in the submitted proposal. CITY OF COSTA MESA CONTACT PERSON The City of Costa Mesa contact person for this project is Fariba Fazeli, at (714) 754-5378. PROPOSAL SUBMITTAL REQUIREMENTS Please submit three (3) copies of the proposal and two (2) copies of the fee proposal no later than 3:00 p.m., on Friday, August 14, 2015. All proposals shall be delivered or mail to: Sincerely, Fariba Fazeli, P. E. City Engineer Fariba Fazeli, P. E. City of Costa Mesa Public Services/Engineering 77 Fair Drive, 4th Floor Costa Mesa, CA 92628 Mailing Address: P.O. Box 1200, Costa Mesa, CA 92628-4193 PHONE: (714) 754-5343 FAX: -(714) 754-5028 TDD: (714) 754-5244 wwwxi xosta-mesaxa. us REQUEST FOR PROPOSALS (RFP's) TO PROVIDE PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR REMODELING AND/OR NEW CONSTRUCTION OF VARIOUS CITY'S FACILITIES 1. INTRODUCTION The City of Costa Mesa, California (City) is soliciting Request for Proposals (RFP's) for selection of a Construction Management (CM) firm for work related to remodeling and/or new construction of various City's facilities. Currently, the City has set aside sufficient funding towards the remodeling of Council Chambers, Conference Room 1A, Community Meeting Room and Employee Lounge located on the first floor of the City Hall, at 77 Fair Drive. The project also includes construction of an outdoor meeting area, and ADA and Audio/Video upgrades. The construction cost for the entire project is estimated at $3.0 million. The construction documents are 95% complete and construction is anticipated to start by January 2016. In addition, Fire Station No. 1, located at 2803 Royal Palm Drive, was built in the early 1960's. The existing building consists of a 2,750 Square Foot Engine room (Apparatus Bay/Garage) and a 6,725 Square Foot Living facilities (livable space). The existing Fire Station has exceeded its useful life, and is no longer compliant with current standards and modern building codes. In Fiscal Year 2015-2016, the City Council allocated partial funding towards the design and construction of a new Fire Station No. 1; approximately 8,500 S.F house with 3,500 S.F. garage. The Fire Station Structure will be located on the same site, owned by the City, at 2803 Royal Palm Drive. The construction cost is estimated at $4.5 million dollars. The conceptual design phase for this project is scheduled to start in August 2015. Pending funding availability, the construction for FS No.1 could take place during the time frame of January 2017 to July 2018. This RFP's will include professional construction management services; working closely with City project staff; review of the construction documents and constructability analysis; Prime Contractor prequalification; review and analysis of general contractor bid proposals and project schedules; construction oversight and coordination; and, post occupancy services such as project close-out and post inspections/job walks for the project and related site improvements. The objective of this RFP's is for the City to identify and select a Construction Management firm (with a proven track record by both the firm and the individuals to be assigned to the project) to provide comprehensive construction management and project oversight services for these high profile projects. The selected firm and identified staff shall demonstrate strong construction knowledge and background in construction of municipal buildings and facilities; be capable of providing leadership to the entire design and construction team and be able to work in close partnership with City staff; and be able to oversee/manage/control schedules and costs during all phases of the project construction. Strong organization, documentation and communication skills are also a must to be considered for selection. 2. CONTENT OF PROPOSAL To maintain uniformity, your proposal must be limited to a maximum of 25 pages (excluding front and back covers, section dividers, resumes, and photographs) and include the following: Statement of project understanding containing any suggestions to expedite the project or additional concerns that the City should be made aware of, and a project approach containing any scope of work tasks you feel are necessary for the successful completion of the project. A project team organization chart identifying those who will perform work, and a brief resume of each team member, including similar type projects in which they have been directly involved. Identify the Project Manager and the Project Engineer proposed for this project. The Project Manager will be the primary contact person to represent your firm and to conduct the presentation, if invited for an interview. Sub -consultants, if any, shall be identified in the proposal with the same requirements as for the main consultant. A list of similar projects that your firm has completed within the last five years. Information of the completed projects should include project name and description, agency or client name along with the person to contact and telephone number, year completed, engineering fee, and project construction cost. A proposed schedule indicating stages of work, time frames, and ability to perform the required services in a timely manner. A fee proposal provided in a separate sealed envelope. 3. CONSULTANT SELECTION COMMITTEE The Public Services Department of the City of Costa Mesa has established a Consultant Selection Committee consisting of at least four (4) members from this department who have acted in the capacity of Project Manager or Project Engineer for the City on previous similar projects. The evaluation of each proposal will be based on the technical information and qualifications presented in the proposal, reference checks, and other information, which will be gathered independently. 4. FEE PROPOSAL A. Two separate fee schedules for the project shall be submitted in a separate sealed envelope plainly labeled "Fee Proposal" with your company's name and the project title, B. A cover letter stating the riot -to -exceed total lump sum fee. C. The fee schedule shall depict individual project tasks, man-hours, and basic hourly rates for specific personnel to be used. Personnel hourly rates will reflect all costs for office overhead, including direct and indirect costs. The fee proposal shall reflect all anticipated fee increased during the contract duration. D. Payment shall not be processed for any submitted invoices if the consultant is behind the design schedule for any of the outlined tasks. 5. ESTABLISHMENT OF FEES The fee proposal will not be opened until the Consultant Selection Committee has evaluated the consultants' submitted proposals. In conformance with the Mini -Brooks Act, the City will select the Consultant based on qualifications, and then negotiate a contract price based on available funding and a further breakdown of the "not -to -exceed" fee submitted in the fee proposal. 6. PROFESSIONAL SERVICES AGREEMENT City of Costa Mesa has a sample of the Professional Services Agreement, which is available at the City for your review. The RFP's and the consultant's proposal will be attached to and become part of the executed agreement as exhibits. The City will not permit reduction in the City's "Scope of Consultant Services" without written approval. 7. INSURANCE REQUIREMENTS General Liability: $1,000,000 Automobile Liability: $1,000,000 Workers Compensation and Employers' Liability: $1,000,000 Professional Liability: $1,000,000 Additional and primary Insurance endorsements shall include the City of Costa Mesa. 8. SCOPE OF CONSULTANT SERVICES 1.0 Project Description: This scope of services is to provide the typical construction management and administration services for remodeling of Council Chambers, Conference Room 1A, Community Meeting Room and Employee Lounge as well as ADA and Audio/Video upgrades on the first floor of the City Hall, at 77 Fair Drive. The scope of services shall also include typical construction management and administration services for the construction of a new Fire station at 2803 Royal Palm Drive within the next four years. The following are the typical services and deliverables anticipated for this project. 2.1 Pre -Construction Services 2.2 Perform a thorough review of the construction documents and conduct a thorough constructability analysis. 2.3 Prepare the Construction Management Procedures Manual and provide an overview presentation to the project team for final review/acceptance. 2.4 Establish project filing and other record keeping systems. 2.5 Pre -Construction Meeting. Schedule, notify appropriate parties, and conduct an initial pre -construction meeting with the Contractor. Prepare and distribute pre -construction minutes to attendees and other parties. The pre -construction meeting shall cover, as a minimum, the overall project objectives, responsibilities of key personnel and agencies, schedules, schedule of values (bid breakdown), procedures for handling submittals, correspondence, utility relocations, local agency permit requirements, requests for clarification, progress payments, change orders, safety issues, emergency response requirements, and other pertinent topics. Provide opportunities to have the Contractor's questions answered. Collect from the Contractor the submittal items required to be submitted at the pre -construction meeting. 2.6 Project Baseline Schedule. Conduct project schedule workshop for the Contractor's development of the baseline schedule adhering to the contract schedule specifications. Ensure the timely preparation, analysis and review with the City for acceptance prior to 1st payment. 3.1 Correspondence, Reports, and Other Forms of Communication 3.2 Document Standards. Prepare project correspondence and other forms of communication in accordance with industry standard document control and management procedures. 3.3 Document/Tracking Control. Manage the receipt, logging, control, tracking, and timely processing of project documents, including correspondence and other forms of communication, technical documents, shop drawings, calculations, data, submittals, manuals, and samples received as part of the construction process, non-compliance, work to be completed, and other tracking logs as requested. 3.4 Records. Maintain records of inspections, reports, and test results received from the Contractor, Design Engineer, manufacturers, and others. 4.1 Site Conditions and Progress Visual Documentation 4.2 Pre -Construction Video and Photos. Coordinate and review the Contractor's videotape and photos of pre -construction site conditions prior to beginning any construction operation. Confirm existing conditions within the limits of the work in adjacent areas and along access and haul roads. The Contractor's documentation shall clearly depict the pre-existing conditions of public and private improvements, including, but not limited to, street, drainage, utilities, landscaping, and irrigation improvements. Compare Contractor's pre - construction site surveys to the site surveys performed under this scope of work. Note any discrepancies and resolve issues. Describe in memorandum, submitted prior to the beginning of any construction operation, pre-existing damage identified within the limits of work and along access and haul roads. Meet with owners of pre-existing damage to document and confirm existing conditions. Document any damage to public and private improvements incurred during construction operations and meet with owners immediately following discovery of damage to resolve repair requirements and responsibilities. 4.3 Progress and Other Photos. Maintain a digital photographic library of significant critical construction scheduled activities. Include grading, relocated / added utilities, foundation and building structure. Take additional photographs to document differing site conditions, change order and claim items, and any special or unique conditions as they arise. Incorporate photographs taken by others into the overall photo documentation record of the project. 5.1 Meetings 5.2 Weekly and Monthly Construction Meetings. Schedule and conduct construction project meetings with the Contractor and the City. Provide meeting agendas and discuss the schedule, near-term activities, clarifications and problems which need resolution, coordination with other Contractors, status of change orders, submittals and RFIs, safety issues, OSHA visits and citations, and other topics. Identify action items and assign responsibility for the action and date action is to be completed. Prepare minutes of the meetings and include identified action items. Review the meeting minutes with the Contractor and obtain the Contractor's concurrence with the content. Distribute the minutes to the attendees within five calendar days of the meeting. 5.3 Other Meetings. Attend other construction -related meetings as requested by the City. 6.1 Shop Drawing and Submittal Reviews 6.2 Submittal Reviews. Review each submittal received from the Contractor for conformance with the requirements of the drawings and specifications. Check each submittal against the Contractor's schedule for potential resubmittals that may cause schedule impacts. Coordinate required reviews of submittals with the Design Engineer and the City. Submittals of a general nature are to be reviewed and processed by the Design Engineer. Distribute submittals to appropriate reviewers with dated transmittal letters. 6.3 Submittal Log and Status of Submittals. Log, track, and monitor shop drawings, calculations, data samples, submittals, and manuals from the Contractor. Update the submittal log as items are received and responses given. Prepare weekly exception reports identifying outstanding submittals and reviews. Review with the Contractor the status of submittals at the weekly construction meeting using the submittal log and the master submittal list. 7.1 Plan and Specification Interpretation and Control 7.2 Requests for Information (RFI). Coordinate the RFI log. Review and respond to Contractor RFI. Make every effort to review and provide appropriate response to RFI prior to involving the Design Engineer. Distribute RFI to appropriate staff and coordinate timely response. Review answers and prepare formal response to Contractor within five calendar days of receipt of response, or as needed to meet schedule requirements. Respond in writing to Contractor questions from a reasonable review of the drawings and specifications for clarification items. Record changes in the record specifications and plans. 7.3 Requests for Changes in Design. Review and respond to requests for design revisions by the Contractor. Responses to requests for design revisions require prior written approval from the City and/or Design Engineer. Revisions in design may take the form of value engineering (VE) and shall require extensive research, evaluation, and recommendation from the Design Engineer. Provide written recommendations, as required. 7.4 Field Orders. Initiate and review field orders and schedule requirements when a change in the work is needed to maintain the design intent. Issue the field order to the Contractor and monitor the work for compliance. Track the issued field orders in a log. Record the changes in the record specifications and plans. If required, follow-up with a change order within 14 calendar days of mutual agreement with Contractor on pricing and conditions. 7.5 Substitution Requests. Coordinate evaluation of "or -equal" or product substitution requests with the Design Engineer, the City, vendors, manufacturers, and others. Prepare evaluation and recommendation for "or - equal" or product substitution request. 7.6 Record Drawings and Specifications. Update continually the plans and specifications as the work progresses. Incorporate modifications and changes from all sources, such as submittals, RFI, VE, field orders, extra work, and change orders. Compare the record drawings and specifications with the Contractor record drawings and specifications monthly. 8.1 Construction Management Administration and Special Staffing 8.2 Management. Oversee, perform, and coordinate construction management services including a process for on-going risk analysis as required to verify and assure the timely completion of the work. Prepare reports, letters, and memoranda; conduct meetings; monitor and track the expiration of insurance requirements and obtain updated certificates from the Contractor (City to process through Risk Management); coordinate subconsultants, testing, and specialty services; review daily inspection notes and identify and resolve nonconforming items; notify the City of significant problems and discrepancies; interpret drawings, specifications, and reference standards; monitor construction activities and schedules; resolve constructability problems; coordinate connections and operations; prepare change orders; review and notify the Contractor of test results; investigate claims; perform inspections; review the Contractor's project record drawings periodically and concurrently with Contractor progress payments; prepare project punch lists; and all other duties related to construction management as requested by the City. 8.3 Resolution of Day -to -Day Construction Issues. Lead resolution of day-to-day construction issues raised. Coordinate with the City, Design Engineer, and Contractor on technical issues and concerns, as well as interpretation of the design documents. Interface with the Design Engineer for resolution of technical issues, processing of change order requests or design changes to suit actual conditions encountered in the field. 8.4 Provide labor compliance monitoring services in compliance with the California Department of Industrial Relations. 9.1 Project Schedule Updates and Progress Payment Applications 9.2 Monthly Review. Conduct monthly schedule and progress payment meetings with the Contractor and coordinate and update the record drawings at this meeting. The construction progress shall be based on an agreement between the Construction Manager and the Contractor of the physically installed bid item quantities. The result of these meetings shall be the update of the construction schedule and the progress payment estimate. Coordinate the review of the Contractor's monthly progress payment request with City staff and prepare a recommendation stating the proper amount of payment. Use the Schedule of Values and actual quantities installed as a basis for the recommendation. 9.3 Prepare detailed monthly progress reports to the satisfaction of the City. 10.1 Change Control Management 10.2 Identify and Track Changes. Identify and track potential changes to the work and schedule. Prepare, log, and monitor Contractor or City initiated changes to the work, extra work, and change orders. 10.3 Request for Quote (RFQ). Request cost proposals from the Contractor for extra work and negotiate final cost. 10.4 Justification of Extra Work or Change. Prepare written justification and cost estimates for each extra work or change item. Justification shall include a statement of the extra work or change; background leading to issue; resolution alternatives and resolution recommendation for action by the City. 10.5 Prepare Change Orders. Prepare and submit change orders in the City's format to the City for written approval within seven calendar days of the finalization of negotiations. 11.1 Claims Management 11.2 Identify and Track Claims. Identify, prepare, log, and monitor Contractor potential claims. Report verbal and written claims immediately to the City. Coordinate claims with the City's Project Manager, Risk Manager, and General Counsel Office. 11.3 Resolution Alternative. Prepare written explanation of each claim with full background of issues, proposed resolution alternatives, and resolution recommendation for action. 11.4 Negotiate and Resolve Claims. Assist and support the City in resolving claims minimizing the impacts and disputes, including written responses to Contractor and private parties, giving depositions, assisting with dispute resolution, arbitration and litigation, serving as an expert witness, investigating claims for damages by private sources, design services for replacement of damaged work, and services made necessary by Contractor default. Negotiate claims to an agreed conclusion. 11.5 Private Party Claims. Investigate claims for damages by private parties and respond in writing within two calendar days of receipt of the claim. Coordinate the written response with the City's Project Manager and Risk Manager. 12.1 Quality Assurance 12.2 Inspection of the Work. Provide inspections as necessary to ensure that materials and workmanship are in compliance with the contract documents. Coordinate delivery, inspect for defects or missing parts, and oversee recording the receipt and storage of equipment. Inspect construction activities, which are identified in the contract documents to be performed at night, weekends, and/or holidays. 12.3 Reports. Prepare reports of the construction activities including weather conditions, Contractor's equipment and manpower, work performed, materials used, site visitors, noting delays in work and reasons for the delays, and deficiencies, which may impact the schedule. Prepare reports of deviations and non-conformance to specifications and provide responses in accordance with the specification requirements. 12.4 Revisions to Contractor's Methods. Discuss appropriate revisions to the methods and procedures used in performing the work. Inspectors may not authorize extra work or approve of work that deviates from the contract documents. Any deviations must be authorized through the RFI process. 12.5 Deviations in the Work. Advice the City's Project Manager and the Contractor of deviations in the work and document any deviations. Record deviations that are not corrected and immediately deliver a Notice of Non - Compliance to the Contractor. Perform necessary follow-up to resolve Notices of Non -Compliance. Include unresolved Notices of Non -Compliance on substantial completion punch lists. 12.6 Pipeline Shutdowns. Coordinate necessary pipeline shutdowns, with City staff, to complete connections to existing facilities. 13.1 Geotechnical Engineering and Material Testing Services 13.2 General Requirements. Schedule sampling, material testing, and laboratory services in accordance with the methods prescribed in current standards of the American Society for Testing and Materials (ASTM). The standards shall be applicable to the class and nature of the articles or materials under review unless otherwise stipulated in the project specifications, or authorized in writing by the City. 14.1 Startup, Closeout, and Acceptance Services 14.2 Operation Testing Plan. The operational testing plan shall be developed in consultation with the City, Design Engineer, Contractor, and all appropriate vendors. Review and recommend the operational testing plan. Coordinate the testing of the equipment and facilities with the City, and assist Contractor's personnel as required during the startup phase. 14.3 Punch List. Prepare detailed project punch lists at substantial completion of the project. Upon correction of deficiencies, schedule, coordinate, and conduct a final walk-through prior to the acceptance of work with the City and other parties. Provide certification of Contractor's compliance on work items specifically requested by the City. Verify that work, testing, cleanup, and Contractor demobilization are complete. 14.4 Final Walk -Through. Schedule, coordinate, and conduct a final walk-through and project review prior to the acceptance of work with the City. 14.5 Recommend Acceptance. Recommend acceptance of the work in writing in preparation for issuance of the Certificate of Substantial Completion and/or Notice of Completion. 15.1 Post Construction 15.2 Operations and Maintenance Materials. Deliver the Operations and Maintenance Manuals and any spare parts and equipment upon acceptance of the project by the City. 15.3 Record Drawings Certification. Review and certify that the Contractor's project record drawings are complete and accurate. Provide the drawings to the Design Engineer. 15.4 Final Payment. Recommend final payment in the form of release of retention to the Contractor in accordance with contract requirements. Verify that the Contractor has made all payments to the subcontractors and vendors and that any stop notices or liens have been released. Obtain a Conditional Waiver of Lien from the Contractor prior to recommending final payment. Certify final payrolls as needed. 15.5 As-builts. Provide Contractor's red -lines to the City for as-builts 15.6 Closing Out Contract. Take the lead in negotiating and closing out the construction contract. Prepare the memorandum to the City recommending acceptance of the project and the Notice of Completion 15.7 Final Project Records and Documents. These records must be turned over to the City upon completion of the project 16.1 Extended Services (by separate fee request). 16.2 Other Services. If you believe there are other services that are directly related to project management administrative support services and that are not specifically listed above please indicated these services in your proposal. 9. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL Each consultant must fully know all project conditions and the effort required to successfully complete the project. Failure to do so will not relieve the selected consultant of the obligations to carry out the contract. 10. RIGHT TO REJECT ALL PROPOSALS A. The City of Costa Mesa reserves the right to reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP's or otherwise. B. The City also reserves the right to award a portion of work or combination, thereof. C. All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the consultant. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind that may be incurred by the consultant. All proposals submitted to the City of Costa Mesa become the property of the City. 11. SUMMARY The City appreciates participation, and the intent of this RFP's is to establish the minimum consultant services required. Prior to awarding a contract, all insurance documents must be submitted and approved. EXHIBIT B CONSULTANT'S PROPOSAL 13 Kitchell CEM, Inc. PSA 15 �_L_LKITCHEL L August 14, 2015 Ms. Fariba Fazeli, PE, City Engineer City of Costa Mesa - Public Services/Engineering 77 Fair Drive, 4th Floor Costa Mesa, CA 92628 RE: Request for Proposals to Provide Professional Construction Management Services for Remodeling and/or New Construction of Various City Facilities Dear Ms. Fazeli and Members of the Selection Committee: We are pleased to present our qualifications to the City of Costa Mesa as you continue the implementation of your Capital Improvement Program. We appreciate the opportunity to be considered as a team member for the various support services at the City of Costa Mesa. Based locally in Costa Mesa, the Kitchell team is excited about the opportunity to work in the community that they live and play in. The following are key differentiators our firm and team will bring to your projects. We Have the Experience. Since our inception, we have completed over $43 billion in public works construction, including municipal office and public safety facilities, courthouses, performing art centers, fire stations, theaters, museums, civic centers, schools and correctional centers. With a long history supporting California public entities, Kitchell has a vast amount of experience working with local agencies on new construction and renovation projects. We are specialists in the management of fire station projects throughout the state of California. We Have the Right Team. We have selected a team of experienced project managers who are well -versed in providing construction management services for a variety of projects in a public environment. Our team is versatile in their experience to match the variety of capital projects that the City has planned and can be scaled to meet the City's needs. Our project team has a depth of experience on a variety of projects including new construction and modernization. Depth of Resources. Our project team has access to Kitchell's in-house Engineering & Architectural Services Department which includes licensed architectural, civil, structural, mechanical and electrical professionals. These professionals serve as a valuable resource for our project managers during the course of any project. Our services also include scheduling, constructability and estimating. We Have the Right Approach. As your collaborative partner, our approach is centered around providing integrated solutions to manage the City's programs and projects. We have a proven method and approach to program and project management services and associated tasks, and are committed to delivering exceptional services in the most cost effective manner while ensuring open communications, transparent processes and procedures, enhancing stakeholder participation and delivering outstanding value. We thank you for your consideration and our team looks forward to presenting our qualifications and approach in person. Sincerely, AW4 / Russell A. Fox President/Principal-in-Charge Indy hen Project Executive Project Understanding 4 Project Team 12 Resumes R1 Project Experience '14 Proposed Schedule 24 Fee Proposal (separate sealed envelope) *Asterisk denotes pages not included in page count Project Understanding With over $368 million in essential service facility construction, as well as $7.3 billion in civic/municipal construction, Kitchell offers the flexibility necessary to provide the City of Costa Mesa with highly professional construction management resources. Kitchell's experienced project management team brings years of experience to each project that they work on. With our combined experience on municipal projects along with an understanding of your upcoming projects, we have developed what we think are the keys to success on these projects. New Fire Station Clearly understand project criteria with City to ensure the final design meets the criteria. Collaborate with the City during the entitlement and design phase to ensure the project budget and schedule is within the Council approved parameters. Leverage best practices for the design of fire stations across the state. Kitchell to coordinate a collaborative lessons learned with the City and Fire Staff. Work with the City to develop RFP for the design services and other consulting services required for the project. Understanding the key stakeholders on the project and determining the best way to include them in the project. NEIKITCHELLI Council Chambers, Conference Room, Community Meeting Room & Employee Lounge Ensuring all existing conditions have been identified and incorporated into the project drawings and bidding documents. Fully understand the City's needs during the construction of these spaces so appropriate phasing and logistics plans can be developed. Develop phasing and logistics plans for incorporation into the bid packages. Clearly communicate project impact to City stakeholders and the public, as necessary. This may include signage, weekly updates to the phasing logistics plan, etc. Coordinating closely with all aspects of the project including equipment, furniture, IT, audio/visual to ensure the spaces are fully completed before occupancy. ECJKITCHELL� Project Approach With over 65 years of experience, our success is founded on taking the time to fully understand your goals and vision. Whether a project consists of renovating, expanding or constructing a new facility, we understand the process is complex and requires a high level of oversight and expertise. Kitchell's professional management services are designed to successfully delivery your programs and projects. Our experienced staff creates solutions for the most efficient, cost-effective, safe and secure facilities possible. Following is our abbreviated approach to providing construction management services. Preconstruction Phase Services Planning is the key to success. Our goals for preconstruction include working with all parties to plan the project to minimize any unknowns or discrepancies that could create possible changes and/or downtime during construction; to maximize the value of investment dollars, and remain within the construction expectations. Kitchell will achieve this by developing and implementing a management plan unique to each project that include a QA/QC program designed to support the architect and trade contractors with accurate feedback on systems design, phasing and execution, allowing the teams to make choices about the longest lasting systems. We will provide estimates and constructability reviews as necessary throughout the design process with suggested ways to minimize issues before they become issues on-site. Kitchell will develop a comprehensive 24/7 "low impact plan" that focuses on: Developing and Implement the project controls and administration systems Project phasing to allow for efficient project delivery and logistical coordination Developing a site-specific plan for construction parking & traffic, including relocation space Establishing well -marked alternative routes during construction, and managing additional staging and phasing of construction around special events Developing a materials management plan that includes staging and materials transportation Maintaining public and staff access to the buildings Communications & Project Procedure Effective communication of relevant and accurate information on a daily basis ensures that all members of the project team are informed of decisions or changes. Our project team is an extension of your staff to provide leadership and a sense of urgency to your projects; therefore, each team member will treat this project with the same sense of urgency, efficiency and purpose. Kitchell will lead the project team through the development of the project implementation plan, policies and procedures; and meet regularly with the client and user groups then use this collaborative input to streamline project operations. They will create a professional working environment for all individuals involved, this will ensure full participation and productivity of qualified technical professionals with the expertise required to complete a successful project. Project Document Controls & Coordination We understand the importance of sound project management practices, good record keeping and timely reporting in facilitating project success. Our management tools and software programs aid in keeping projects on time, on budget and meet the City's quality standards. Our project controls practice is to implement processes and procedures that successfully drive project -critical activities to completion. This practice includes planning, scheduling, well- planned prime trade contractor preparatory meetings for critical construction activities and assemblies, communications and construction cost control, as well as the application of work processes such as cost and schedule progress reporting procedures. We will lead the project team to address and mitigate corrective action plans and schedule recovery. We will oversee trade contractor coordination with the on-site inspectors. By pre -coordinating the inspection activities within the master project schedule that will support the requirements of the Inspection Department, all inspections will be scheduled in advance to avoid delays in follow-on work activities. We also perform observation during our normal course of activities while on the site. Any problems or issues identified by the IOR will be addressed with the project team proactively as they occur. We understand information processing is time sensitive during the construction process. Kitchell will work with the City and the project team to implement a web -based mobile access system to track and access posted drawings, RFIs, supplemental instructions, CPM schedules and submittals. This will allow the project team to communicate any issues and move quickly to resolve them. Kitchell's submittal activities will begin before construction starts. Kitchell will work with the prime trade contractors, the City and the selected project team to ensure submittal requirements are fulfilled and are tracked in the project administration software and in the master project schedule. This enables the project team to work from a submittal schedule tied to master project schedule dates. The project team can utilize the computerized submittal schedules and submittal logs to mitigate potential delays. Construction Phasing Strategy Working with the City staff, the Kitchell team will work collaboratively to develop a phasing and logistics plan that will minimize operational impact while at the same time ensuring appropriate infection control procedures are in place. As the projects progress, we will work collaboratively with the project teams to analyze, strategize and adjust the phasing plans to optimize construction progress. Our project team has worked closely with our healthcare clients to develop work plans that adapt construction to suit the dynamics involved with delivering projects at the City. Project Logistics Plan The projects logistic plan is prepared by Kitchell and presented to the City to ensure all site constraints and limitations are properly addressed and ongoing medical center operations are respected. The plan identifies and resolves project logistical challenges, such as ensuring construction is coordinated around public events, accommodates both the public and City employees who access these buildings. In addition, the logistics plan should take into effect the move out of staff and employees, temporary work spaces as needed as well as a move back in after construction is complete. Construction Phase Services Construction is the realization of your vision and the collective efforts of your design and construction partners. Our goal for the construction phase of the project is simple: EXECUTE. Kitchell's efforts during preconstruction will prepare the team for a project free from surprises. Our construction managers will begin working in the preconstruction phase to ensure continuity and understanding of the shared vision. We will be intimately involved in NEIKITCHELLI establishing our protocols for project administration system, Lean/BIM systems, QA/QC, constructability reviews and involvement and compiling bidding packages. During this phase, each project manager will serve as the City of Costa Mesa's eyes and ears and will work closely in providing construction oversight of the contractor. This is done by serving as your advocate in that we communicate the overall goals and work with the architect, contractor, inspector of record, maintenance and operations staff, and the staff so project challenges can be expedited and reasonable solutions can be explored and chosen. Ultimately, our on-site, daily management provides you with a layer of oversight and risk management that brings tremendous value by ensuring you receive what you paid for. When the Notice to Proceed is issued, we will have already completed the planning process. This will allow us to immediately get the work coordinated for the contractors to ensure the timely sequencing of work activities and establish and implement a comprehensive schedule and well defined quality control program. We will conduct project status meetings with the City, the architect, consultants and others as necessary to review project progress, coordinate activities and to resolve issues. We will coordinate with local and state agencies as required to track and monitor agency approvals. The goal for the project is to build faster, safer and with a critical, personal eye toward quality—translating to lower cost. Our team will implement the use of daily and monthly progress reports, with each serving specific purposes. While on-site, daily project information is collected and reported to develop a written history. Information included in these daily reports include activities performed, important events of the day, visitors, materials received, crew size, weather data and issues to resolve. Collection of daily reports document the daily construction events, the significance of which may only be known after project completion. ff—C][MI T C IN E L L Project Documentation Meeting Minutes & Monthly Reports Along with the establishment of published project procedures, we consider meetings an effective means of collaborating on ideas, resolving issues, building relationships, and reporting information in a relational environment. To memorialize important statements made and actions required, concise, accurate meeting minutes issued in a timely manner are just as important as the meetings themselves. We adhere to Kitchell's 48-hour turnaround policy on issuing meeting minutes. Requests for Information A key component to maintaining schedule and avoiding claims, during construction, is the prompt resolution of the contractors' requests for information (RFIs). For this reason, we have implemented an efficient RFI processing and monitoring system through our project administration software. We will use the RFI Log to track important received/sent dates and ball -in -court status. Also, the RFI Log prioritizes when a response is required to be submitted to the contractor. This will help mitigate delays due to delinquent RFI responses. The RFI Log is updated daily and is distributed to all team members as an attachment to the weekly meeting minutes. Submittals Kitchell's submittal activities begin weeks before the contractor begins work. To ensure that the contractor fulfills the specified submittal requirements, we thoroughly review the specifications to identify all required submittals and enter them in to our project administration software. This enables us to work from a submittal schedule tied to individual due dates. Once the contractor transmits submittals for approval, status transitions from "scheduled" to "logged" by simply entering actual receipt dates into the pre -entered submittal information. We utilize our computerized submittal schedules and submittal logs to mitigate delays due to delinquent contractor submittals or consultant reviews. ��_ _ fid' 11 C I KItCNELL Issues & Issues Tracking The success of any project is dependent on how issues are addresses logged and handled. Without prompted resolution, small issues can become big issues. It is Kitchell's creed to handle all issues as fast as possible. What helps us to do this is using Prolog software to assist us with tracking various issues that need to be addressed on a project. The definition of an "issue" in this case is anything from non -conforming work—a punch list item, documentation not complete, a general QA/QC item or a safety concern that needs to be corrected. Quality Assurance/Quality Control Program Kitchell's quality assurance/quality control (QA/QC) program is driven by our deep commitment to deliver the best project quality for the City's investment, and includes thorough evaluation of the technical specifications during design to clarify quality requirements. Implementation of a comprehensive QA/QC program with the trade contractors includes pre -work meetings prior to each construction operation to ensure proper installations and applications. We will conduct the QA/QC program in a cooperative effort with the inspection team, including coordination of materials testing, special inspections and periodic evaluation of the inspection process. We will notify the trade contractors of deficiencies and follow through to ensure corrections are made in a timely manner. We will generate informal ongoing punchlists to correct deficiencies as the projects proceed instead of waiting until project conclusion when corrections become more difficult to implement. Experience with State Agencies We are familiar with California codes, policies and regulations along with business practices that are common, and in some cases, particular to the California market. We have experience working with a number of state agencies such as the State Fire Marshal, Regional Water Quality Control Boards, State Water Resources Control Board, CalTrans, and Air Quality Management Districts along with various city and city agencies and numerous public and private utility companies. We also have working knowledge and experience with both NEPA and CEQA procedures. Initial, Follow-up & City Inspections Initial inspections shall be performed by Kitchell at the beginning of any definable feature of work. During the initial inspection, Kitchell will ensure the correct products, methods and systems are being installed in accordance with the contract documents. Follow-up inspections shall be performed daily to ensure the control established during preparatory meeting and initial inspection continues to provide a product that con -forms to the contractual requirements. Trade contractors will be given a written correction list that shall be required to be corrected prior to requesting a final inspection. After Kitchell's inspection and verification that any necessary corrections have been made, Kitchell will formally request on the City's supplied inspection form a request for inspection. Similarly, certain scopes of work will require special inspections by the City's testing agencies. Trade contractors shall be required to notify Kitchell when such inspections or testing is required. This request can happen upon start-up of new activities or upon completion of a scope of work that requires testing and inspection. Kitchell, upon receiving an inspection request from the trade contractor, will have a field supervisor verify the work is installed per the contract documents and ready for inspection in the field. Cost Control Working closely with the City staff and the balance of the project team, we will use proven construction management tools and techniques to meet the project budget. Some of the key elements in our cost control process include estimating, design reviews, structured value engineering, use of a comprehensive cost control report and effective change order evaluation. Through our experience, we have the ability to "look ahead" to reduce the unknown factors that can create budget exceeding cost issues. Throughout the project, we will update the cost control report with emphasis on forecasting the final project cost and projected monthly expenditures. We take an active role in not only showing cost impacts as the project progresses but in providing alternatives and recommendations for maintaining costs within the final budget. Cost Estimating Our team has an established system to benchmark construction costs, track building systems and component costs in today's dollars. We will develop our estimates to provide the City with comprehensive information from which you can make critical project decisions. We will perform detailed quantity take -off estimates at each design submittal to verify the project scope remains within __ budget. These estimates will provide the City with an unbiased professional opinion of probable construction costs conducted by professional estimators. ME-1-KITCHELLE Change Order Mitigation Our primary focus in mitigating construction change order costs is through prevention. This begins with thoroughly reviewing design documents through our detailed design and constructability reviews to eliminate change orders before they happen. During construction, prompt resolution of the contractors' RFls will help mitigate change orders. For this reason, we have implemented an efficient RFI processing and monitoring system through our project administration software. Kitchell, in conjunction with the City and the architect, will develop and follow specific procedures for resolving change order disputes. The team will maintain emphasis on critical issues and ensure that all appropriate team members are informed of the proposed changes and the impact on cost and time immediately when issues arise. Schedule Control Project schedule control is among the most important functions of the services we will provide the City. Our project team is well versed in the process of overall program scheduling, as well as highly detailed project scheduling. Our project master schedule provides information in a concise, clear, and effective format. Careful monitoring and regular reporting of activities against this schedule will provide early information about overall progress. We will follow up on potential delay issues through active communication with the City staff and the project team. We will consistently review and monitor progress of the trade contractors' progress against the master schedule and provide recommendations necessary to avoid, minimize or recover from delays. We will use the weekly on-site project construction meetings as a forum to discuss the status of the schedule with the project team. We will continuously monitor the contractors' progress against the CPM project schedule and implement mitigation and/or recovery measure should contractors fall behind schedule. Claims Prevention, Review & Negotiation Claims Avoidance As a construction manager, Kitchell is responsible for implementing a project designed to mitigate or avoid claims. We believe that the best tool for resolution of conflicts is the avoidance of conflicts in the first place. The avoidance of claims during construction begins in the design process. Complete and coordinated documents will go a long way in preventing claims and litigation at the end of a project. Our design reviews focus not only on the technical aspects of the design but also on the comprehensiveness of the documents. We serve as a second set of eyes, looking at the documents from a different perspective than a designer. This process has proven to be one of the most cost effective in avoiding problems further down the road. The development of a workable set of front end documents is also important in claims avoidance. By clearly establishing the requirements during bidding, there should be little question later as to what was really required of the contractor. These documents also establish the appropriate project controls that allow us to monitor the contractor's operations. During construction, diligently following established processes and procedures will help to keep the project under control. A key to success is the preconstruction conference. Contract requirements will be clearly communicated and enforced. Most importantly, issues will be proactively addressed and fairly 'u'r- 031111HIN Ili 'Ur- IRE 7111111M,n,I 1-6-1KITCHILL� and equitably resolved so as to have minimal impact on the project, the contractor and any follow-on work. We believe that open and honest communication between all parties is the best tool for effectively and efficiently managing conflict. We will hold weekly coordination meetings to address these in a "formal" atmosphere. More importantly, however, will be day-to-day communication to avert the majority of potential issues. In addition, through proactively establishing a thorough and detailed schedule up front, potential areas of conflict are identified and efforts made to avoid them are taken. Claims Review & Negotiation Claims and litigation cannot be totally avoided in every project, as unanticipated events occur. However, practical experience proves that certain types of claim problems can occur, and that there are recognizable patterns in delay -causing events. Prevention and mitigation involves discerning these patterns and anticipating their effects. Sources of claims include—but are not limited to—scope change, delay claims, differing site conditions, errors and omissions on drawings, implied warranty, inaction by owner's team, owner -furnished items that differ or do not arrive on time, work stoppages, and weather delays. The first step in the mitigation process is simply recognizing that a delay situation exists. One then proceeds with the identification of the cause(s) of the delay. The underlying basis of the delay must be confronted and resolved. Often, identification of the cause requires extensive analysis and insight. During the evaluation of bids, it is a good idea to look into claims leveled on previous clients by contractors in question. Avoiding Claims at the Job -site In early 2009, the State Department of Finance suspended all capital outlay projects, including those currently under construction. This directly impacted the Department of Social Services Headquarters and Training Center project, and also imposed a safety concern as the building was undergoing asbestos abatement and containment. Kitchell coordinated meticulously with the general contractor to maintain job -site safety and to mitigate the cost and schedule impacts. Most of the vital subcontractors were unable to maintain an on-site presence and had to demobilize equipment and labor forces. Kitchell successfully negotiated the final cost proposal from the general contractor (and included subcontractors) to avoid potential claims and reduced the cost proposal by approximately $240,000 in final settlement, and shaving 28 days off their proposed schedule extension to 77 days of impact. We also worked methodically with the contractor's team to ensure the re -mobilization process did not further impact the schedule, resulting in additional project savings. Critical to this entire process was Kitchell's ability to maintain positive and professional working relationships with the contractor's team and DGS, ultimately leading to a successful project completion for all parties involved. Contractors with a history of heavy claims, while still able to submit a bid under the public contract code, can be anticipated, and other preventive measures such can be implemented. During the construction phase, the following strategies are recommended in order to limit the impact and financial exposure of delay claims. Using our services will minimize claims by having a good set of drawings, good, enforceable general conditions/specifications and sound documentation. Our team has an official "Procedures Manual" and trains our project managers and field personnel on its use. Granting prompt time extensions for excusable delays and avoiding construction acceleration Providing timely responses to critical information requests Establishing a document control system that includes proper claim documentation and resolution procedures Avoiding postponing the resolution of disputes Resolving change orders throughout the project's duration Claim Analysis Process Establishing the components of the contractor's time extensions request Establishing detailed scheduling requirements Ensuring owner approval of the contractor's baseline schedule Maintaining owner's schedule as mirror image of contractor's schedule Obtain lien releases with each monthly contractor request for payment Avoiding interference with the contractor's work Kitchell is committed to meeting your goals with a project team approach. The proposed staff has been selected and advanced because of their skill at delivering successful projects using a collaborative approach. The Kitchell team approach will recognize and incorporate the value that all project participants bring to the process. We pledge to foster an inclusive and professional relationship with all project team members. A well-defined team is particularly useful in evaluating potential claims and change orders. Having a wide range of subject -matter experts, construction and engineering professionals, we will be able to review, assess and recommend action on additional cost matters, and scope entitlement or denials. Lastly, we can identify if contractor costs are appropriate based on our database of costs estimates developed for multiple projects in the region. The evaluation of construction claims is a three-step process of analysis, as explained to the right. �CJKITCHELL� Closeout Phase Services Commissioning Implementing the commissioning scope in an occupied facility is unique in that one needs to always consider if and how functional test implementation can affect patients and staff in surrounding occupied areas. Due to Kitchell's experience in commissioning similar facilities we understand the importance of coordination with facilities management and staff to minimize if not completely eliminate inconveniences. Warranty Phase Warranty phase support will be implemented by providing facilities staff a direct contact with the Kitchell team. The preliminary master project schedule includes monthly site reviews with the City, prime trade contractors and Kitchell. Upon notification of an issue with equipment or system(s) our team will immediately contact the appropriate vendor, contractor, or sub -contractor to address the issue. Additionally, monthly scheduling and coordination during the warranty phase will be provided by our team. A representative from our team will be on-site during any warranty phase work to coordinate with facilities staff and vendors to ensure equipment or systems issues are addressed in alignment with the City operating procedures and requirements. All warranty phase work and correspondence will be documented by our team and placed in the Systems Manual for the owner's convenience. Oii`>7IM( I ")N iVl'livi^,(,t 1/) (, 1 1 Essential Service Facility Construction FIRE STATIONS POLICE STATIONS PUBLIC SAFETY CENTERS Civic/Municpal Construction PUBLIC WORKS GOVERNMENT CENTERS OFFICES Public Sector Construction Project Team 0 Established in 1950, Kitchell is a 100% FEE employee -owned company. Our roots are in general contracting and construction management services. As the construction industry grew, Kitchell recognized the need for improved, flexible methods for meeting construction challenges. Our firm's many innovations in building processes, diversity of services and experienced team of professionals have earned us a stellar reputation for superior performance. We are consistently ranked amongst the top 100 construction management firms by ENR. Focusing on the public sector has allowed us to develop management and project control techniques targeted to its specific needs. Our methods have been very successful—more than 85% of our work comes from repeat clients. We deliver our services using a variety of delivery strategies including agency and multiple -prime construction management, CMAR, lease -leaseback, design - build and the traditional design -bid -build. Unlike most firms, Kitchell has an in-house Engineering & Architectural Services Department (included in our support services team) who can provide architectural, mechanical, electrical, structural, civil and industrial engineering design and peer/constructability reviews, as well as facility evaluations, needs assessments, BIM, life cycle studies, value engineering, energy studies, specifications development and facility maintenance. Subconsultant To support our project team, we have included Ninyo & Moore as our subconsultant for geotechnical engineering and material testing services. Ninyo & Moore, a California corporation, is a minority-owned, multi -disciplinary consulting firm that provides high- quality geotechnical and environmental consulting services. The firm was incorporated in 1986 to provide high-quality consulting services in geotechnical engineering, construction inspection and testing, engineering geology, hydrogeology, hazardous waste remediation and environmental assessment. Ninyo & Moore's soils technicians are trained by geotechnical engineers under accreditation procedures approved by the American Association of State Highway Officials (AASHTO). Thier concrete technicians are certified by the American Concrete Institute (ACI). Their construction inspectors are certified in the disciplines of concrete, prestressed concrete, masonry, structural steel, and fireproofing by the International Code Council (ICC). Additionally, selected structural steel inspectors are certified by the American Welding Society (AWS). Ninyo & Moore's inspectors are also certified by agencies and building inspection departments for which they have performed a number of projects, including CalTrans, the City of San Diego and the City of Los Angeles. The firm's 390 professionals also include registered geotechnical and civil engineers, geologists, hydrogeologists, engineering geologists, geophysicists, environmental scientists, and specialists in fields such as regulatory issues and interpretation, hazardous waste management, health and safety, and remedial action planning. L KITCHELL wg;6 Organizational Chart BILL JOHAL, DBIA, LEED AP FIRE STATION CONSTRUCTION SPECIALIST .60000000.0-°oo PROJECT MANAGERS NAREG MOU RADIAN, LEED AP (Primary Contact Person) PROJECT ENGINEERS MOHAMAD BIRAKDAR, QsP INSPECTIONS & GEOTECHNICAL/ MATERIAL TESTING (Subconsultant: Ninyo & Moore) GARRETH M. SAIKI, PE, GE Russell A. Fox Principal -in -Charge Matt Enochs, PSP Scheduling Manager G KITCHELL WENDY COHEN PROJECT EXECUTIVE PROJECT MANAGERS JASON YI , RICARDO CANO NICK FARANO, LEED AP BD +C GEOFF BACHANAS ; NAWAR AL JUBURI, CCM, LEED GREEN AS50C. PROJECT ENGINEERS DAVE NUNO, EIT , ERIN BISHOP INSPECTIONS & GEOTECHNICAL/MATERIAL TESTING (Subconsultant: Ninyo & Moore) GARRETH M. SAIKI, PE, GE Tim Prechel Estimating Manager Heather Brown, PE, CPMP, LEED AP Engineering & Architectural Services Manager Education WENDY COHEN PROJECT EXECUTIVE Wendy brings 20 years of experience in planning, development and construction to the company's growing Southern California practice providing an array of program and construction management services to owners and project teams. She has worked in all aspects of the construction industry including general contractor, construction manager, consultant and an owner. Wendy has a strong background in civic/municipal facilities, healthcare, senior living and K-12 education. She is committed to creating and leading high-performance teams that deliver exceptional outcomes. Civil Engineering, SIMILAR PROJECT EXPERIENCE California Polytechnic City of San Diego, Fire Station No. 3, San Diego, CA: A two-story, 2,823 SF facility, includes University, San Luis Obispo replacement of the HVAC system, flat roof covering, dorm room reconstruction, addition of an Affiliations ADA compliant restroom and kitchen reconfiguraton. Construction Management City of San Diego, Fire Station No.8, San Diego, CA: A one-story, 3,272 SF facility built in 1964 Association of America includes the addition of a new kitchen, training/watch room/bull pen/ready room, laundry/work room and ADA restroom. Modifications will also be made to various systems throughout the Lean Construction Institute facility. City of San Diego, Fire Station No. 15, San Diego, CA: A one-story, 3,094 SF building, include the design of a new kitchen/dining/meeting room and ADA restrooms. We are also providing necessary services to bring the facility up to code. City of Santa Monica, Parking Structure Elevators & Public Works Operations Facility, CA: A $6.2 million modernization project to bring the elevators in three parking structures code compliant, as well as a tenant improvement renovation of the Public Works Warehouse. The project installs nine new code compliant elevators in Parking Structures 2, 4 and 5, reducing maintenance costs and enhancing the community's experience to the local downtown area. Alga Norte Community Park, Carlsbad, CA: A new $32 million, 32 -acre design -build community park featuring three softball/baseball fields, batting cages, basketball courts, picnic/ barbecue areas, a playground with universally accessible equipment, concessions, an Olympic aquatic center with multiple pools for swim instruction, water sports, competitive training, water therapy and open play. Also included is an off -leash dog park with obstacle course -type play equipment and an 18,500 SF skate park. Santa Monica Parking Structure 6, Santa Monica, CA: A new $43 million, 11 -story, 750 -car parking structure featuring 30 electrical vehicle charging stations and infrastructure for future charging stations, a 90 -bicycle bike rack and rooftop solar panels. The structure is anticipated to achieve LEED Silver certification. Ponderosa Park & Family Resource Center, Anaheim, CA: A $12 million redevelopment that includes the remodel of an 18,636 SF facility and a 3,747 SF outdoor playground, skate park and water play area, as well as ADA restrooms. Miraloma Park & Community Center, Anaheim, CA: A 4,181 SF renovation, 287 SF addition, solar panels; commissioning and constructability reviews. City of Carlsbad, Dove & Georgina Cole City Libraries, Carlsbad, CA: A renovation and technology modernization of two libraries, which have more than 800,000 visitors and 1.3 million items circulated annually. I•I:KITC'HELL Education BS, Construction Management, Cal Poly San Luis Obispo BILL JOHAL, CCM, DBIA, LEED AP FIRE STATION CONSTRUCTION SPECIALIST Bill considers his involvement on any project as the fulcrum of continuity. He recognizes, after 20 years in the construction industry, a fine line exists between a project spiraling out of control or running seamlessly despite any challenges—and the latter is what he always aims for. Through his experiences he has learned the art of conversation, where hearing and comprehending what the other person conveys is just as important as speaking oneself. Bill's participation with pubic safety and essential service facilities—such as the Central Marin Police Station and Novato Fire Station No. 64—has included time connecting with all the stakeholders. A mammoth task to some, but Bill knows the diligence paid early in a project's life serves to benefit all. Registrations & Certifications SIMILAR PROJECT EXPERIENCE Certified Construction City of San Rafael Essential Services Facility Improvements, San Rafael, CA: Modernization Manager and new construction for the City's public safety facilities totaling approximately $55 million, which includes seven fire stations and a police station. Designated Design -Build Professional Novato Fire Station No. 64, Novato, CA: A new $7.5 million, 7,500 SF, two -bay double -deep fire station. The new station will feature residential living areas including a day room, dorms, dining LEED Accredited Professional room/kitchen, and exercise/fitness rooms, as well as administrative space and training areas. The project is anticipated to achieve LEED Platinum certification. City of Hayward Fire Stations No. 1– 6 & Fire Training Center, Hayward, CA: A $20 million project consisting of improvements to six fire stations including seismic upgrades, plumbing, electrical, HVAC, roofing, windows, doors, flooring, energy efficiency modifications, kitchen/ restroom remodels, ADA/safety modifications, room additions, solar panels as well as construction of a replacement training center complex. City of Vacaville, Fire Station No. 75, Vacaville, CA: A new $6 million fire station. Central Marin Police Station, Larkspur, CA: A new $18.5 million, two-story, 18,000 SF police station with a 911 dispatch center, holding cells, a state-of-the-art emergency operations center and community room, as well as staff offices and locker rooms. The project achieved LEED Platinum certification. Novato Civic Center City Administration Offices, Novato, CA: A new $15.3 million 21,200 SF, two-story office building located within the downtown Novato civic center. Located adjacent to the Novato Police Station and the recently reconstructed City Hall, the office building includes 26 spaces of podium parking beneath the building. ADDITIONAL PROJECT EXPERIENCE Sacramento Community Center Theater, Sacramento, CA: A $51 million renovation of an 80,000 SF, 2,452 -seat theater. The primary goal of the renovation focuses on allowing the theater to be more user-friendly and accessible to patrons with disabilities, creating and improving the image of the facility, and enhancing the experience of the audience. Harris Center for the Arts I Three Stages at Folsom Lake College, Folsom, CA: A new $40 million, two-story, 89,395 SF performing and instructional arts facility. C KITCNELL Education Executive MBA, Chapman University BS, Construction Engineering Technology, Cal Poly Pomona Registrations & Certifications LEED Accredited Professional [10.[KITCHELL NAREG MOURADIAN, L E E D AP, PROJECT MANAGER - CORE TEAM Nareg's attention to detail and desire to deliver extraordinary projects are why clients and colleagues want to work with him. With more than 10 years of hands-on construction experience, Nareg is an accomplished project manager, he ensures work is completed on time, within budget and according to plans and specifications. In addition, Nareg's experience and relationships with a project's multiple stakeholders fosters his ability to work closely with contractors to anticipate and address issues quickly, as well as identify solutions that will not affect the project's budget and/or schedule. Nareg is known for managing complex projects within the public eye that require consistent communication and effective logistics planning. SIMILAR PROJECT EXPERIENCE Ponderosa Park & Family Resource Center, Anaheim, CA: A $12 million redevelopment that includes the remodel of an 18,636 SF facility and a 3,747 SF outdoor playground, skate park and water play area, as well as ADA restrooms Cal Poly University, Pomona Library Expansion, Pomona, CA: A $50 million, 80,000 SF library renovation and five -story steel structure addition that included building a multipurpose room, lecture rooms and other community gathering spaces. The Disneyland Resort, Anaheim, CA: Various projects within the Disneyland Resort including many fast track projects, such as the renovation of restaurants, office space, themed attractions, data center upgrades and back of house infrastructure. Lead turn -key project management through all phases of development, from initial analysis through closeout. Managed multiple projects, deliverables, milestones, schedules and budgets simultaneously. ADDITIONAL PROJECT EXPERIENCE USC Hospital Norris Tower Addition, Los Angeles, CA: A new $90 million, 191,000 SF, nine - story building with a basement and a mechanical floor featuring exam rooms, operating rooms, ICU rooms and patient rooms, along with other support facilities. City of Hope National Replacement Hospital, Duarte, CA: A new $120 million, 350,000 SF steel moment frame structure consisting of one basement floor and six above -ground stories. Kaiser Permanente, Central Mechanical/IT Plant, Los Angeles, CA: A $11 million, 11,000 SF central plant and infrastructure technology expansion in an existing masonry building. The project required careful coordination of utility shutdowns and interface with project stakeholders. Kaiser Permanente Optometry Center, Los Angeles, CA: A $1.2 million, 7,800 SF tenant improvement to facilitate medical eye care including four exam rooms, doctor offices, custom ceilings and optometry laboratory. Pechanga Resort & Casino Golf Course Clubhouse, Temecula, CA: A new $40 million, three- story clubhouse with steel structure with aluminum clad wood window system. The clubhouse serves as a gathering and event space for the resort with a strong emphasis on visitor hospitality and recreation. Apple Computer, Inc.: A $4 million, 5,000 SF high-end tenant improvement in an historic building which required a seismic upgrade including new foundations. Project included maple floors, Level 5 finishes and custom ceilings. Education BS, Civil Engineering, University of Iowa Registrations & Certifications Qualified Storm Water Preventer (QSP) OSHA 10 -Hour I-EIKITCHELL� MOHAMAD BIRAKDAR, QSP PROJECT ENGINEER -CORE TEAM Mohamad is an experienced project engineer with over ten years of construction experience on a variety of projects including education, laboratory and civil infrastructure projects. He has demonstrated experience working with DSA, schedule and budget management, facility and staff coordination, project documentation and closeout. Mohamad has worked on projects ranging from $10 million to over $50 million with responsibilities such as document control, meeting minutes, daily reports and monthly reports. He is a strong team member and works collaboratively with each project stakeholder including DSA to coordinate information in support of the project. SIMILAR PROJECT EXPERIENCE Long Beach Unified School District, Lakewood High School Renovation and Remodel, Lakewood, CA: A $36 million remodeling project which included the renovation of updating of facilities for 10 two-story buildings. The project included modernization of existing administration offices and library; workrooms for faculty and staff, multipurpose cafeteria and kitchen; general, vocational and science classrooms; gymnasium and locker rooms; and the auditorium. Port of Long Beach, Operation and Administration Buildings, Long Beach, CA: A $49 million project consisting of phased construction of an approximately 46,000 SF LEED Silver certified Administration Building, an approximately 30,000 SF LEED Silver certified Operations Building, an approximately 800 SF driver services building, temporary guard shacks, and associated employee/visitor parking. The project included heavy civil underground utility construction for new water, reclaimed water, storm drain, and waste lines. A Health and Safety plan for the excavation and disposal of contaminated soil in compliance with SCAQMD regulation was required. ADDITIONAL PROJECT EXPERIENCE Advanced Water Quality Assurance Laboratory, Fountain Valley, CA: A new $32 million multi -story building featuring highly sophisticated laboratory equipment and water quality testing systems including high -purity gas piping systems, powerful HVAC equipment and lab fume hoods, state-of-the-art reverse osmosis systems, and technical sterilizer components. The successful completion of this facility has increased the Orange County Water District's (OCWD) ability to test drinking -water samples for a variety of contaminants by more than 50%. The facility utilizes design components and construction practices in compliance with LEED certification levels of sustainability. Santa Monica College, The Eli & Edythe Broad Stage, Santa Monica, CA: A $48 million, 52,000 SF facility consisting of a 499 -seat state-of-the-art performance theater and 99 -seat experimental black box theater. The facility also includes 2,025 SF of rehearsal rooms, four dressing rooms, classrooms and practice facilities, an orchestra lift, technologically advanced sound and performance lighting systems accompanied by two lighting bridges and a full fly space supported by 37 lines of counterweight rigging and auxiliary support spaces. The project also includes a 300 -space parking lot. Education MBA, University of California, Davis MS, Civil Engineering, University of California, Berkeley BS, Civil Engineering, University of California, Berkeley Registrations & Certifications GARRETH M. SAIKI, PE, GE GEOTECHNICAL ENGINEER/MATERIAL TESTING - CORE TEAM & ON-CALL TEAM As principal engineer for Ninyo &Moore, Garreth coordinates and conducts geotechnical evaluations for residential, commercial, and public facilities, including highways, railroads, airports, pipelines, public and private buildings, and bridges; performs slope stability analyses, flexible and rigid pavement design, and underground pipeline design; prepares and reviews geotechnical reports; and provides geotechnical design parameters and recommendations for shallow and deep foundations, retaining structures, in-situ ground remediation and earthwork; reviews laboratory results, project plans and specifications; provides supervision and technical support to staff -level engineers and geologists; performs project administration and management; and provides forensic evaluation of distressed pavement, residential and commercial structures.. SIMILAR PROJECT EXPERIENCE City of Fontana, Fire Station No. 78, Fontana, CA: Geotechnical consulting services relative to the design of a proposed fire station to be located on a vacant site. Services included a review of geologic and historical background information, subsurface exploration consisting of drilling, sampling, and logging of three exploratory borings, and laboratory testing to evaluate the characteristics of the on-site soils. Registered Civil Engineer - City of Cypress, Fire Station No. 17, Cypress, CA: Geotechnical consulting services of the CA #49665 replacement of the existing fire station. Services included a review of the published geologic background documents, subsurface exploration consisting of drilling, sampling, and logging Geotechnical Engineer - of several small -diameter borings, and laboratory testing to evaluate the characteristics of the CA #2509 subsurface soils. Nuclear Gauge Operator City of Los Angeles, Fire Station No. 82, Los Angeles, CA: Geotechnical construction support Certification services for a new fire station consisting of a three-story, steel -frame structure supported on shallow footing foundations and a slab -on -grade. The fire station included an apparatus room, living quarters, a hose tower and training/parking area. Services consisted of geotechnical observation of the building pad over excavation, which extended 3 FT below the building slab, scarification and compaction of the over excavation bottom, and field density testing of the pad backfill. City of Los Angeles, Fire Station No. 78, Los Angeles, CA: Construction support services during the construction of a new fire station. Services included coordination with City's representatives to provide field density testing during the over excavation and re -compaction of the building pad for the proposed fire station, trench backfill, wall backfill, pavement subgrade and aggregate base. At the end of the project, Ninyo & Moore submitted an as - graded compaction report to the Los Angeles Department of Building & Safety (LADBS), which summarized our compaction test results. CDCR CSP Correctional Treatment Facilities, San Quentin, Frontera, Bythe, Imperial & Vacaville, CA: Geotechnical evaluations for proposed new facilities and building additions at five existing state prison—San Quentin, Frontera, Blythe, Imperial and Vacaville, California. The purpose of the geotechnical evaluations was to develop data regarding the on-site subsurface soil and geologic conditions on-site and to prepare recommendations for the geotechnical aspects of the design and construction of the proposed structures. �CJKITCHELL Education BA, Architecture, California Polytechnic University San Luis Obispo Registrations & Certifications OSHA 10 -Hour FW-J.'KIT. C'N, JILL JASON YY PROJECT MANAGER - ON-CALL TEAM Jason has over 10 years of experience focused on the construction of educational facilities and other public sector projects. As a highly skilled professional experienced in many facets of a construction project, he is knowledgeable in alternative delivery methods, well -versed in bid management, contracts and budget management, schedule development, schedule and project status reports and coordination and oversight of subcontractors. SIMILAR PROJECT EXPERIENCE Novato Fire Station No. 64, Novato, CA: A new $7.5 million, 7,500 SF, two -bay double -deep fire station. The new station will feature residential living areas including a day room, dorms, dining room/kitchen, and exercise/fitness rooms, as well as administrative space and training areas. The project is anticipated to achieve LEED Platinum certification. City of Hayward Fire Stations No.1 — 6 & Fire Training Center, Hayward, CA: A $20 million project consisting of improvements to six fire stations including seismic upgrades, plumbing, electrical, HVAC, roofing, windows, doors, flooring, energy efficiency modifications, kitchen/restroom remodels, ADA/safety modifications, room additions, solar panels as well as construction of a replacement training center complex. Club at West Park, Roseville, CA: A new $5 million, 10,333 SF active -adult clubhouse located in a Del Webb community. The clubhouse features a fitness and yoga area, game/TV room with card tables, billiards, big screen TVs, a snack bar, meeting rooms, an outdoor pool with BBQ pit with a pool, a recreational area including a bocce court. UC Davis Welcome Center, Davis, CA: A 7,320 SF interior tenant improvement on the first level of the conference center facility within the graduate school of management and conference center complex. Tenant improvements include an entry lobby, information/reception desk, digital lounge, computer kiosk, retail shop, director's office, a communication room, two private offices and open office area, conference rooms with moveable wall divider, a presentation hall with seating for 120 people, a stage, and a green room. UC Davis, Sagres Remodel, Davis, CA: A $1.6 million, 5,000 SF tenant improvement project that included the addition of a 3,500 SF vivarium and modernization of the existing wet labs area. Roseville Community School District, Woodbridge Elementary School Modernization, Roseville, CA: A $3.1 million renovation and addition project consisting of updating the existing school and the addition of a multipurpose room and kitchen. ADDITIONAL PROJECT EXPERIENCE Harris Center for the Arts I Three Stages at Folsom Lake College, Folsom, CA: A new $40 million, two-story, 89,395 SF performing and instructional arts facility. The project includes an 850-5eat multipurpose theater, a full fly tower and orchestra pit, a 210 -seat studio theatre, 110 - seat recital hall, choral rehearsal hall, scene shop, as well as other back -of -house and technical theater and music education facilities. The project also includes faculty and administrative offices and a public lobby area, gallery, art education and public support functions. Barbara Chilton Middle School, Roseville, CA: A new $32.5 million. 91,000 SF middle school consisting of 11 buildings including an administration building, exploritorium building, media center, kitchen building, performing arts building, physical education/locker room building, multi -use building, three classroom buildings and a science lab building. Education BS, Business Operations, California State University, Los Angeles �LJKITCHELL RICARDO CANO PROJECT MANAGER - ON-CALL TEAM Ricardo has more than 24 years of experience in consulting, project management and construction management, as well as more than 10 years in the government sector where he managed more than $500 million of projects. He has been instrumental in establishing strategic relationships with the respective government, utility and jurisdictional agencies resulting in the successful delivery of over 200 projects. His experience in contract management, budget management, change management and project close out is extensive and includes developing scope, schedule, project priorities, budgets & execution plans. Ricardo's success in managing projects is founded by his hands on experience, relationships with agency management, communication, collaboration and project management leadership. SIMILAR PROJECT EXPERIENCE Alan M. Crogan Youth Treatment & Education Center, Riverside, CA: A $38.4 million project which will demolish an existing 24,000 SF building and design and construct a new, approximately 61,000 SF single story building including intake (assessment unit), kitchen, medical and housing facilities, with space for program, custody, administrative, and support services to address the needs of approximately 106 high-risk juvenile offenders. ADDITIONAL PROJECT EXPERIENCE Los Angeles Unified School District, Los Angeles, CA: Ricardo served as project manager on multiple projects at several school locations. His responsibilities included managing off-site development, management of utility design, removal and installation, completion of pedestrian and traffic CEQA mitigation requirements, coordination and management of design professional teams, agency coordination and approval processes. Budget management was one of his tasks at LAUSD, where he worked to develop and maintain the budget while being sure to communicate with the owner. While working on the projects, Ricardo worked with the LA Department of Transportation to bring the shared budget with the City of $2 million down to $500,000. Long Beach City College, Long Beach, CA: Ricardo acted as the Contract and Procurement Project Manager for a $78 million campus addition totaling 75,000 SF consisting of a new administrative building, science and industrial arts building and sports facilities. Ricardo was responsible for contracting and procurement consulting, which included developing, executing and managing contracts for contractors, trade workers and specialty consultants. Contract management included general conditions, special conditions, additive alternates and scope deductions. Ricardo also has extensive experience managing project closeout, working with architects, engineering teams, general contractors, inspectors and local city or county agencies to address owner and inspection punchlists and addressing change order items impacting both design schedule and budget. He works collaboratively with all parties to ensure all items are addressed to the satisfaction of the owner and making sure substantial completion is not issued until all punchlist items are addressed. Education BS, Construction Management, California Polytechnic State University, San Luis Obispo Registrations & Certifications LEED Accredited Professional Building Design + Construction OSHA 30 -hour [C]KITCHELL NICK FARANO, LEED AP BD+C, PROJECT MANAGER - ON CALL TEAM Nick has nine years of construction management experience managing a wide variety of complicated and challenging projects with successful completion on time and within budget. He is a skilled communicator and has extensive knowledge of software programs such as CGC Accounting, AutoCAD, Microsoft Project, Primavera and Prolog. SIMILAR PROJECT EXPERIENCE San Bernardino Community College District, Maintenance & Operations Building Renovation at Crafton Hills College, Yucaipa, CA: A $1.8 million renovation project which includes new office space, new restrooms, code upgrades, new coiling doors, new door handles and locks, new sewer connection to existing sewer line, alterations to the mezzanine space, and hazardous material abatement, as well as a new warehouse addition at the north side of the existing building which includes warehouse shelving and a chain-link interior partition. San Bernardino Justice Center, San Bernardino, CA: A new $339.8 million, 383,000 SF courthouse with 35 courtrooms and two hearing rooms. The site includes 385 surface parking spaces for court visitors and staff and 40 secure parking spaces. Designed for sustainability, the project is LEED Gold certified. The Aerospace Corporation, TAC A6 Tenant Improvement, EI Segundo, CA: A $12 million tenant improvement of six existing laboratories in four different buildings. Project included new electrical substation, MEP tie-ins, dry room, laser lab and restrooms. ADDITIONAL PROJECT EXPERIENCE San Bernardino Community College District, Occupational Education Building 2 at Crafton Hills College, Yucaipa, CA: A new $24.1 million project which addresses the needs of the college's fire technology, emergency medical services, public safety and respiratory care programs. The new facility consists of lecture rooms, labs, offices, vehicular storage space, and a drill yard and spray wall for the fire academy. The project is anticipated to achieve LEED Silver certification. Children's Hospital Los Angeles, New Patient Tower, Los Angeles, CA: A new $500 million, OSHPD regulated 450,000 SF, seven -level inpatient tower. Building includes 324 patient beds, ICU's, NICUs, staff areas and dining facilities. The project included expansion of the central plant and upgrading emergency generators from 80 kv to 120 kv. University of Southern California, Norris Tower Addition, Los Angeles, CA: A $98 million, 193,815 SF 10 -story tower addition regulated by OSHPD. The building includes 275 patient beds, ICU's, operating rooms, staff areas, lobby and dining facilities, mechanical spaces and a mechanical penthouse floor. Education BS, Construction Engineering Technology, California State Polytechnic University, Pomona Registrations & Certifications SWPPP Certification GEOFF BACHANAS PROJECT MANAGER - ON-CALL TEAM With over 12 years of experience, there is not a single aspect of a project or a job on a construction site for which Geoff does not possess first-hand knowledge. As an accomplished project manager, he ensures work is completed on time, within budget and according to plans and specifications. In addition, Geoff's experience includes leading and directing diverse project teams, as well as consistent success in administering large multi-million community college bond programs with optimum results. In addition, he exhibits an in-depth understanding of all facets of the construction industry from pre -design through completion and closeout, including quality assurance, estimating, scheduling, safety and project team collaboration. SIMILAR PROJECT EXPERIENCE MiraCosta College Science Lab - Oceanside Campus, Oceanside, CA: A new $1.9 million, 3,360 SF high tech building featuring two chemistry labs and a prep room. The twin Gen7 model facility is the first fully sustainable modular science laboratory and was constructed to enable the District to expand course offerings in modern and updated facilities. The facility runs on photovoltaic power and is LEED Platinum Level -worthy. OSHA 10 -Hour San Bernardino Community College District, Measure M Bond Program, San Bernardino, CA: A $500 million bond program providing renovations and new construction on the District's two campuses. Geoff lead the construction for the following projects under this program: Crafton Hills College Occupational Education 2 Building: A new $24.1 million that addresses the needs of the college's fire technology, emergency medical services, public safety and respiratory care programs. The project is anticipated to achieve LEED Silver certification. Crafton Hills College Parking Lot/ADA/Lighting Improvements: Various improvements to the college's parking lots, roadways, pedestrian accessibility and associated lighting and signage totaling $10.6 million. San Bernardino Community College District, Measure P Bond Program, San Bernardino, CA: A new $197 million, two -campus bond program. Geoff lead the construction for the following projects under this program: Crafton Hills College Community Recreation Facility: A new $12.4 million recreational facility with a 50 -meter competition -sized swimming pool, locker/shower rooms, multi- purpose area and teaching areas that support aquatics. Project achieved LEED certification. Crafton Hills College Infrastructure Package #1: Relocation of incoming communication services for cabling and equipment to the Laboratory/Administration MPOE location. Crafton Hills College Infrastructure Package #2: Development of the utility corridor from the central quad to buildings on the east end of campus totaling $5.2 million. Crafton Hills College Infrastructure Package #3: Service road extensions and upgrades totaling $11.3 million. Crafton Hills College Infrastructure Package #4: DSA accessibility development of the proposed accessible path of travel crossing the campus and stretching from the new parking lot west of the cafeteria to the central quad/PAC totaling $4.5 million Crafton Hills College Infrastructure Package #5: Grading and utilities for the new Community Recreation Facility, parking lot and athletic fields totaling $3.1 million. Crafton Hills College Learning Resource Center: A new $25.4 million, 58,500 SF facility that combines the current library, learning center and campus data center into a single structure. Ell KI.TCKELI � NAWAR AL JUBURI, CCM, LEED GREEN ASSOC., ANJ PROJECT MANAGER - ON-CALL TEAM I.l Education BS, Architecture Engineering, University of Technology, Baghdad, Iraq Nawar is a certified construction manager with more than 11 years of experience in capital program construction management, with an emphasis on large scale and complex projects. He has a diverse portfolio of project experience including education construction, commercial, transportation, healthcare, residential, master/facilities planning, FF&E, life safety upgrades, and LEED Certified/Green construction management. Nawar is a seasoned manager with experience in design management, consultant coordination, constructability review, project schedule development, project control, cost estimate, facilities inspection, procurement, bidding process, building commissioning, and closeout procedures. SIMILAR PROJECT EXPERIENCE Registrations &Certifications Long Beach Community College District, Long Beach, CA: Design and construction of Certified Construction design -bid -build projects totaling $35 million, including new construction, modernization of Manager Awarded with existing facilities, master planning development, central plant facilities upgrade, infrastructure Distinction, UC Berkeley improvements, and wet and dry utility upgrades. Specific projects included: LEED Green Associate Science & Laboratory Building Modernization: A $12 million, 55,500 SF modernization including new classrooms, microbiology & anatomy labs, dissection rooms, Allied Health department, diagnostic medical imaging department, computer labs and staff offices. New Student Service Building: A new $22 million, 31,700 SF two-story, LEED Gold facility. Work included demolition of the existing building and construction of the new building which contains health services, admissions and records, financial aid, EOPS (extended opportunity program and services), DSPS (disabled student program and services), food service and counseling services. Nursing & Health Technologies Building: A $12 million modernization of the 23,250 SF facility. Modernizations included new classrooms, nursing labs, computer labs, and staff offices. North Campus Front Quad Landscaping Project: A $5 million, 1.1 acre, landscaping project included new public sidewalk and street curb, new storm drain and dry well system; new hardscape with colored concrete and pavers, new irrigation system (CalSense Irrigation Controllers), and all new landscape to include palms, trees, shrubs, ground cover and hydroseed turf. Peralta Community College District, Merritt College Science & Laboratory Building Renovation, Oakland, CA: Renovations included asbestos and lead abatement, replacement of existing air handling units; upgrade plumbing and electrical systems, seismic improvement, and ADA upgrades to all existing restrooms and Otis Elevators. Peralta Community College District, Laney College Athletic Fields & Field House, Oakland, CA: A new $24 million, 18,000 SF, LEED Gold athletic facility equipped with locker rooms, coaches' offices, and A/V equipment, as well as, a new baseball field and parking lot. These upgrades were intended to attract top athletic talent to the campus and maintain the athletic programs' success. Scope also included 230 KW solar systems on carports. Peralta Community College District, Horticulture Complex Improvement, Oakland, CA: A $2 million, 20,000 SF of MPE upgrades to the existing greenhouses, HVAC units replacement in classrooms building including Controls, exterior improvement, seismic retrofit for the main entrance canopy and installation of new natural gas service. �C�KITCHELL� Education BS, Civil Engineering, San Diego State University Registrations & Certifications Engineer -in -Training (EIT) - CA #137110 �CJKITCHELL DAVE NUNO, EIT PROJECT ENGINEER - ON-CALL TEAM David has two years of project engineering experience focusing on infrastructure for public works projects. He is familiar with job site responsibilities such as managing the document control process; assisting project managers and superintendents; scheduling and monitoring of daily construction activities in order to meet deadlines and guarantee proper safety; and coordination with subcontractors to execute procurement and delivery of materials. David is fluent in Spanish and has experience communicating with local businesses and residents to discuss impacts of construction activities and safety precautions near construction areas. SIMILAR PROJECT EXPERIENCE City of National City, 8th Street Smart Growth Revitalization Project, National City, CA: A $3.7 million revitalization project consisting of new lighting with historic banners, way finding signs, street trees, bicycle lanes, special lighting in freeway underpasses, landscaped median islands, ADA upgrades, decorative benches, bike racks and other street furnishings. The project also created a new "Market Square" where pedestrians can congregate for farmers markets and street festivals. City of National City, Community Corridors Improvements, National City, CA: A $4.2 million project to provide safe routes to schools throughout the city using various traffic calming methods such as raised crosswalks, corner bulb -outs, ADA improvements, enhanced crosswalks, enhanced striping and signage and roundabouts. Additional enhancements include new lighting, landscaping, benches, bike racks and other street furnishing as well as improvement to existing bike lanes. Granite Development Program Management, San Diego, CA: Full program management and strategic consulting for the development of new Skilled Nursing Facilities in the Western United States. This full spectrum five-year contract includes land acquisition, entitlement, prototype building design, permitting through OSHPD and local jurisdictions, construction management, closeout and licensing. Granite Development, La Paloma HVAC Ugrade, Oceanside, CA: An addition of mechanical units to the roof of the occupied La Paloma Skilled Nursing Facility, a 21,600 SF OSHPD Type 2 Building. Granite Development, La Paloma Emergency Generator, Oceanside, CA: This project will provide an upgraded emergency generator and remote annunciator and transfer switch for connection to new critical branch and life safety panels. The project will take place in an occupied facility. Plum Healthcare, Crystal Cove Parking Lot Addition, Newport Beach, CA: A 13,100 SF addition of 25 new standard stalls. Project includes concrete, asphalt, electrical, signing and striping, irrigation, and landscaping. Education BS, City & Regional Planning, California State Polytechnic University, San Luis Obispo VIKITCHELL_ ERIN BISHOP PROJECT ENGINEER - ON-CALL TEAM A versatile professional with over 10 years of experience in development and construction, Erin started her career in the residential construction and transitioned into commercial construction and development. Highly experienced in the healthcare, education, life science and public works sectors, she is passionate about utilizing creativity and technical knowledge in all aspects of her career and is committed to project organization and client communication. SIMILAR PROJECT EXPERIENCE Alga Norte Community Park, Carlsbad, CA: A new $32 million, 32 -acre design -build community park featuring three softball/baseball fields, batting cages, basketball courts, picnic/ barbecue areas, a playground with universally accessible equipment, concessions, an Olympic aquatic center with multiple pools for swim instruction, water sports, competitive training, water therapy and open play. Also included is an off -leash dog park with obstacle course -type play equipment and an 18,500 SF skate park. City of Carlsbad, Dove & Georgina Cole City Libraries, Carlsbad, CA: A renovation and technology modernization of two libraries, which have more than 800,000 visitors and 1.3 million items circulated annually. ADDITIONAL PROJECT EXPERIENCE City of San Diego As -Needed Facility Conditions Assessments, San Diego, CA: Inventory of more than 400 facilities to assess the need for immediate repairs, preventative maintenance, deferred maintenance backlog, and capital replacement as part of a comprehensive asset management plan which will assist the City in developing future budgets. County of San Diego Facility Assessment, San Diego, CA: A county -wide assessment of over 600 facilities over a three-year period. MiraCosta Community College, Horticulture Building, Oceanside, CA: A $7.1 million project that accommodates the college's growing horticulture program, which serves nearly 400 students each semester. The facility includes a greenhouse and a computer lab. MiraCosta Community College, Creative Arts Complex, Oceanside, CA: A $15 million, 22,510 SF, three-story music and art complex that replaced a 34 year-old condemned facility. The new complex features state of the art digital music performance and recording facilities, as well as art studios to support 2D and 3D art. The building is designed and organized to separate distinct activity uses and noise level zones, while creating a large central space to foster interdepartmental collaboration. Superb ocean views are captured via the building design and site orientation. MiraCosta Community College, Creative Arts Expansion and Concert Hall, Oceanside, CA: A $7.1 million, 16,100 SF project encompassing sustainable design features. The project expanded the Art program by providing a computer lab/art history instructional space, and a New Genre Lab which allows processing art of any media to occur. The project expanded the Music program by providing a flexible music rehearsal space for instrumental and choral music of variously sized groups and a 500 fixed seat Music Performance Hall with variable acoustics, MiraCosta Community College, San Elijo Nature Center, Encinitas, CA: A $4.75 million project including new construction of a 5,525 SF two-story building using "green" building concepts. Y RUSSELL A. FOX PRINCIPAL-IN-CHARGE - SUPPORT SERVICES ,_ Russ' expertise in the A/E/C industry is a result of over 27 years of experience and a lifetime of �r t' passion to build quality facilities. His experience covers every phase in the life of a project—from preconstruction to document delivery. As an active and involved participant to ensure client satisfaction from our proposed team, Russ firmly believes in customizing a project's solutions to work with a client's specific needs and requirements. His leadership skills are firmly based on integrity, honesty and innovation, setting the course for the project team to follow and resulting in a finished project that exceeds the owner's expectations. Education BS, Construction SIMILAR PROJECT EXPERIENCE Management, California State City of San Rafael Essential Services Facility Improvements, San Rafael, CA: Modernization University, Chico and new construction for the City's public safety facilities totaling approximately $55 million, which includes seven fire stations and a police station. AA, Construction Technology, Shasta College Novato Fire Station No. 64, Novato, CA: A new $7.5 million, 7,500 SF, two -bay double -deep fire station. The new station will feature residential living areas including a day room, dorms, dining room/kitchen, and exercise/fitness rooms, as well as administrative space and training areas. The project is anticipated to achieve LEED Platinum certification. City of Hayward Fire Stations No. 1- 6 & Fire Training Center, Hayward, CA: A $20 million project consisting of improvements to six fire stations including seismic upgrades, plumbing, electrical, HVAC, roofing, windows, doors, flooring, energy efficiency modifications, kitchen/ restroom remodels, ADA/safety modifications, room additions, solar panels as well as construction of a replacement training center complex. City of Vacaville, Fire Station No. 75, Vacaville, CA: A new $6 million fire station. City of San Diego, Fire Station No. 3, San Diego, CA: A two-story, 2,823 SF facility, includes replacement of the HVAC system, flat roof covering, dorm room reconstruction, addition of an ADA compliant restroom and kitchen reconfiguraton. City of San Diego, Fire Station No.8, San Diego, CA: A one-story, 3,272 SF facility built in 1964 includes the addition of a new kitchen, training/watch room/bull pen/ready room, laundry/work room and ADA restroom. Modifications will also be made to various systems throughout the facility. City of San Diego, Fire Station No. 15, San Diego, CA: A one-story, 3,094 SF building, include the design of a new kitchen/dining/meeting room and ADA restrooms. We are also providing necessary services to bring the facility up to code. City of Santa Monica, Parking Structure Elevators & Public Works Operations Facility, CA: A $6.2 million modernization project to bring the elevators in three parking structures code compliant, as well as a tenant improvement renovation of the Public Works Warehouse. The project installs nine new code compliant elevators in Parking Structures 2, 4 and 5, reducing maintenance costs and enhancing the community's experience to the local downtown area. Alga Norte Community Park, Carlsbad, CA: A new $32 million, 32 -acre design -build community park featuring three softball/baseball fields, batting cages, basketball courts, picnic/ barbecue areas, a playground with universally accessible equipment, concessions, an Olympic aquatic center with multiple pools for swim instruction, water sports, competitive training, water therapy and open play. Also included is an off -leash dog park with obstacle course -type play EI01= equipment and an 18,500 SF skate park. L Education BS, Construction Management, California State University, Chico IVI H I I t IV U C. I-1, P S P SCHEDULING MANAGER -SUPPORT SERVICES Matt has 22 years in the construction industry, including 16 years of construction scheduling. He has been involved in baseline schedule creation, schedule implementation and schedule oversight and review for both general contractors and construction managers. Matt's skill set encompasses a variety of tasks, including everything involved with establishing a scheduling department, training others in scheduling concepts and procedures, schedule oversight, preconstruction planning and scheduling, schedule updating, executive presentations and reporting, preparation of time impact analysis, business development and proposal scheduling, and LEAN construction scheduling. He is familiar with Primavera P6, SureTrak and Phoenix and has experience scheduling for projects for a wide range of market sectors, such as education, criminal justice, healthcare, entertainment & sports, commercial facilities and parking structures, among others. Registrations & Certifications SIMILAR PROJECT EXPERIENCE Planning & Scheduling Alan M. Crogan Youth Treatment & Education Center, Riverside, CA: A $38.4 million Professional #616 project which will demolish an existing 24,000 SF building and design and construct a new, approximately 61,000 SF single story building including intake (assessment unit), kitchen, medical and housing facilities, with space for program, custody, administrative, and support services to address the needs of approximately 106 high-riskjuvenile offenders. Butte County Regional Transit Facility, Chico, CA: A new $38 million project which will replace the current outdated maintenance and operations facilities with a new bus maintenance building, operations building and an administrative office facility, along with associated on-site and off-site improvements. Sacramento Municipal Utility District (SMUD), East Campus Operations Center, Sacramento, CA: A $112 million, 300,000 SF facility that includes a five -story office building, fuel/general storage areas, maintenance space, shops and fleet parking. The project is LEED Platinum certified with an emphasis on renewable energy to achieve net -zero status. Tishman Speyer (TSP) 222 Second Street High Rise, San Francisco, CA: A new $120 million, 523,000 SF Class A office building that includes two levels of underground parking, a large public space, retail space on the ground floor, 26 elevated office floors, and a mechanical penthouse. The project is designed to achieve LEED Gold. Lassen County, Susanville Courthouse, Susanville, CA: A new $34.9 million, 42,300 SF, two- story trial court facility that includes space for court clerks, holding areas and building support space. San Joaquin County, Stockton Courthouse, Stockton, CA: A new $272.9 million, 310,443 SF, 12 -story courthouse housing 30 courtrooms. Fresno County, B.F. Sisk Courthouse, Fresno, CA: A $63.5 million, 191,886 SF courthouse renovation that features 16 courtrooms and support space for civil and family courts. Kern County Justice Facility, Bakersfield, CA: A new $126.7 million, 216,000 SF, 822 bed, Type II jail facility consisting of three medium security housing pods, one special housing pod, visitation area, inmate property storage, infirmary, administrative offices and support service areas. Also included is the upgrade and expansion of the existing on-site water supply system and wastewater treatment and disposal facility. CKIrcNELL Education AA, Civil Technology, Phoenix College �CJKITCNELL� TIM PRECHEL ESTIMATING MANAGER - SUPPORT SERVICES Tim has over 30 years of experience in all aspects of estimating for all phases of construction. This includes conceptual program estimates through construction documents. He manages a team of estimators and has experience in facility needs assessments, value engineering, change order verification, project cost reporting, and estimate reconciliations and verifications, During his career he has supervised the construction of numerous projects, enabling him to give valuable input during planning and design. Tim has developed a strong, professional relationship with subcontractors and suppliers which in turn contributes to the ability to receive excellent estimating results. SIMILAR PROJECT EXPERIENCE Novato Fire Station No. 64, Novato, CA: A new $7.5 million, 7,500 SF, two -bay double -deep fire station. The new station will feature residential living areas including a day room, dorms, dining room/kitchen, and exercise/fitness rooms, as well as administrative space and training areas. The project is anticipated to achieve LEED Platinum certification. Central Marin Police Station, Larkspur, CA: A new $18.5 million, two-story, 18,000 SF police station with a 911 dispatch center, holding cells, a state-of-the-art emergency operations center and community room, as well as staff offices and locker rooms. The project achieved LEED Platinum certification. Novato Civic Center City Administration Offices, Novato, CA: A new $15.3 million 21,200 SF, two-story office building located within the downtown Novato civic center. Located adjacent to the Novato Police Station and the recently reconstructed City Hall, the office building includes 26 spaces of podium parking beneath the building. Calaveras County Adult Detention Center & Sheriff's Office, San Andreas, CA: A new 76,500 SF detention facility to house 160 inmates and provide support services for administration, intake/booking, medical, food service, laundry and staff areas. Also included is the construction of a 41,500 SF, new Sheriff's Administration Building with a 911 Dispatch Center and Emergency Operations Center. Fresno County Juvenile Justice Campus, Fresno, CA: A 655,030 SF, 480 -bed juvenile justice campus consisting of a state-of-the-art, 240 -bed detention housing facility; a 240 -bed, long-term commitment housing facility; on -campus school; booking and release facilities; probation; health services; central plant, warehouse and laundry facilities; water and wastewater services; and juvenile court. City of Alhambra Police Facility, Alhambra, CA: A new $14.8 million, 109,544 SF, two-story police facility, built above a subterranean two-level parking garage. The administrative and custody functions of the facility includes approximately 61,000 SF of space support. The upper basement level includes the firing range, staff and supervisors lockers, uniform exchange, storage, armory, and sleeping rooms. The remaining basement area contains 46,000 SF of space to accommodate 144 parking spaces and mechanical support rooms. Marin County Jail, San Rafael, CA: A $19.6 million, 110,600 SF, 222 -cell (362 -bed) medium and maximum security, pre-trial, direct supervision adult detention facility with direct tunnel access to the Marin County Hall of Justice. Education BS, Mechanical Engineering, University of Portland, Oregon Registrations & Certifications Mechanical Engineer- CA #M31667 Commissioning Process Management Professional LEED Accredited Professional It:1KITCHILL� HEATHER BROWN, PE, CPMP, LEED AP, ENGINEERING & ARCHITECTURAL SERVICES MANAGER - SUPPORT SERVICES Heather, with over 15 years of experience, has worked on a wide variety of public, higher education and commercial facilities. Her experience includes project management, mechanical and plumbing design, assessing and renovating both HVAC and plumbing systems, preparing calculations and AutoCAD drawings. Heather has assisted in the management of staff working with code, access compliance, design and constructability reviews, life cycle studies, value engineering sessions, energy studies, specifications development, needs assessments, master planning studies, facility assessments and construction inspections. SIMILAR PROJECT EXPERIENCE Novato Fire Station No. 64, Novato, CA: A new $7.5 million, 7,500 SF, two -bay double -deep fire station. The new station will feature residential living areas including a day room, dorms, dining room/kitchen, and exercise/fitness rooms, as well as administrative space and training areas. The project is anticipated to achieve LEED Platinum certification. City of San Rafael Essential Services Facility Improvements, San Rafael, CA: Modernization and new construction for the City's public safety facilities totaling approximately $55 million, which includes seven fire stations and a police station. Central Marin Police Station, Larkspur, CA: A new $18.5 million, two-story, 18,000 SF police station with a 911 dispatch center, holding cells, a state-of-the-art emergency operations center and community room, as well as staff offices and locker rooms. The project achieved LEED Platinum certification. Novato Civic Center City Administration Offices, Novato, CA: A new $15.3 million 21,200 SF, two-story office building located within the downtown Novato civic center. Located adjacent to the Novato Police Station and the recently reconstructed City Hall, the office building includes 26 spaces of podium parking beneath the building. San Benito County, Hollister Courthouse, Hollister, CA: A new $30 million, 41,500 SF, two- story courthouse with space for administration, court clerk, security operations, a holding area and facility support along with a secure sally port for in -custody transportation and surface parking for the Judicial Council of California. The project is anticipated to achieve LEED Silver certification. Calaveras County Adult Detention Center & Sheriff's Office, San Andreas, CA: A new 76,500 SF detention facility to house 160 inmates and provide support services for administration, intake/booking, medical, food service, laundry and staff areas. Also included is the construction of a 41,500 SF, new Sheriff's Administration Building with a 911 Dispatch Center and Emergency Operations Center. Sutter County, Yuba City Courthouse, Yuba City, CA: A new $65.8 million, 73,853 SF facility which will include seven courtrooms, consolidating court operations under one roof and replacing the current inadequate and obsolete facilities. Of the seven court rooms, one is to be "shelled -out" for future needs under a new judgeship. Miraloma Park & Community Center, Anaheim, CA: A 4,181 SF renovation, 287 SF addition, solar panels; commissioning and constructability reviews. Project Experience Kitchell has a long history supporting public entities through innovative solutions. With over $43 billion in public sector construction, we have provide a myriad of services to the design and construction of government and civic centers, courthouses, hospitals, correctional and detention facilities, fire and police stations, essential service buildings, libraries and recreational facilities. We work comprehensively throughout all phases of construction—from planning to project closeout. Our successful approach is based in our ability to creatively address our clients' needs through aligning core competencies and expertise to efficiently manage, design and construct public projects. Kitchell currently has contracts with several California cities, counties and state agencies. Typical services provided include construction cost estimating, scheduling, master plans, peer review, constructability review, value analysis, energy audits, facility assessments, design of facility upgrades and improvements, architectural programming, full design and program/project management of specific projects. Our commitment and dedication to working with public agencies in a team environment with common goals in mind has resulted in our on-call contracts being renewed year after year. G KITCHELL� X. f Construction management of a new $7.5 million, 7,500 SF, two -bay double -deep fire station. The new station will feature residential living areas including a day room, dorms, dining room/kitchen, and exercise/fitness rooms, as well as administrative space and training areas. The building is to be designed with sustainability and green building principles. LEED Platinum certification (anticipated) Central Marin Police Station Larkspur, CA Novato Fire Station No. 64 Novato, CA Agency/Client Reference: Chief Mark Heine Novato Fire District tel. 415.878.2690 Year Completed: 2015 ..................................................................................................................................... Engineering Fee: Not applicable .. ................................................................................................................................. Project Construction Cost: $7.5 million Construction management of new $18.5 million, two-story, 18,000 SF police station with a 911 dispatch center, holding cells, a state-of-the-art emergency operations center and community room, as well as staff offices and locker rooms. Designed to exceed the energy efficiency of a similar, typical facility by at least 20% by integrating multiple energy efficient systems, the facility is LEED Platinum certified. LEED Platinum certification C KITCNELL Agency/Client Reference: Chief Todd Cusimano Central marin Police Authority tel. 415.927.5157 Year Completed: 2012 ..................................................................................................................................... Engineering Fee: Not applicable ......................................................................................................................I.............. Project Construction Cost: $18.5 million Construction management for a new $32 million, 32 -acre design -build community park featuring three softball/baseball fields, batting cages, basketball courts, picnic/barbecue areas, a playground with universally accessible equipment, concessions, an Olympic aquatic center with multiple pools for swim instruction, water sports, competitive training, water therapy and open play. Also included is an off -leash dog park with obstacle course -type play equipment and an 18,500 SF skate park. 2014 Project of the Year - San Diego/Imperial Chapter — American Public Works Association Dixon Veteran's Memorial Hall Dixon, CA Design services and construction management of $1.6 million, 8,000 SF tenant improvement renovation of the new Veteran's Memorial Hall. The the renovation included offices, meeting rooms, multi-purpose room, restrooms, full service kitchen and bar area. The parking lot was restriped and ADA parking provided. The building was fully brought up to ADA compliant. The project was a part of Kitchell's on-call contract with the County of Solano. I r][K-1 TC H E LL� Alga Norte Community Park Carlsbad, CA Agency/Client Reference: Patrick Vaughan, Deputy City Engineer City of Carlsbad tel. 760.434.2808 ext. 7 Year Completed: 2014 Engineering Fee: Not applicable .......................................................................................... Project Construction Cost: $32 million Agency/Client Reference: Kanon Artiche, Deputy Director Solano County tel. 707.784.7908 Year Completed: 2009 Engineering Fee: Not applicable ........................................................................................................................ I ............ Project Construction Cost: $1.6 million P G E I WIN Construction management for a $26 million program that included 13,000 SF of renovations and 23,000 SF in additions to four libraries including a complete rebuild of the West Branch. Renovations include seismic upgrades, updated mechanical, electrical and telecommunications systems, and new windows. Each facility was upgraded to comply with ADA standards and each building is now LEED certified. Two of the libraries are City landmarks, so historical restoration/preservation was a key component of this project. Berkeley Library Improvement Program, Berkley, CA Agency/Client Reference: Donna Corbeil, Director of Library Services City of Berkeley tel. 510.981.2489 Year Completed: 2014 Engineering Fee: Not applicable ........ ..... ...................... ............ ....... ......----------------------- Project --- --------------..-. -Project Construction Cost: $26 million 2015 Gold Nugget Grand Award Winner - Best Zero Net Energy Design Category (West Branch) 2013 Distinguished Project Achievement Award: Buildings - Renovation (North Branch) - Western Council of Construction Consumers 2013 Merit Award - Historical Preservation (North Branch) - American Institute of Architects, San Francisco CA Department of Social Services Headquarters & Training Center Sacramento, CA •� Ur l„ALRAIWA Construction management and commissioning services for the $157 million, 632,600 SF renovation of twin 20 -story towers certified LEED Gold. The included a new two-story, 7,000 SF lobby that connects the existing towers and serves as a shared public entrance, as well as private offices, conference rooms, cafeteria, site improvements and a new child-care center with play yards. LEED Gold certification C KITCHELL Agency/Client Reference: Diane Elliott, Capital Outlay Program Manager Dept. of General Services tel. 916.376.1715 Year Completed: 2010 ..................................................................................................................................... Engineering Fee: Not applicable ..................................................................................................................................... Project Construction Cost: $157 million A new $339.8 million, 383,000 SF courthouse with 35 courtrooms and two hearing rooms. The site includes 385 surface parking spaces for court visitors and staff and 40 secure parking spaces. Designed for sustainability, the project is LEED Gold certified. 2013 Golden Gate Partnership Recognition - State of California, Cal/OSHA Consultation Service 2014 Best Projects, Award of Merit, Government/Public Building - Engineering News Record (ENR) 2014 Excellence in Structural Engineering - National Council of Structural Engineers Association 2014 Excellence in Structural Engineering - Structural Engineers Association of California DMV Headquarters Sacramento, CA Agency/Client Reference: S. Pearl Freeman, AIA, Project Manager Judicial Council of California tel. 415.865.4060 Year Completed: 2014 ................................................... ............ ......-.-........ ...................... ................. . Engineering Fee: Not applicable ..................................................... .. •--........................................................................... Project Construction Cost: $339.8 million Construction management for $56 million project that included demolition, abatement and complete renovation of the sixth floor of a 545,000 SF building occupied with over 3,700 DMV employees. The project also included a new window system, updated exterior finish to the building, and a photovoltaic array on the roof of the building, as well as a new central plant building one block south of the DMV headquarters building, which houses boilers and chillers supplying the required heating and cooling for the buildings on this campus, replacing an aged system. MCIKItCNELL Agency/Client Reference: Burton Shanoff, Project Director DGS tel. 916.376.1625 Year Completed: 2013 ...................................... ....... .......... ............................... ... ............................................ Engineering Fee: Not applicable ....................................................................................................... v ................... ........ Project Construction Cost: $56 million Construction management for A $43 million project which included the demolition of the existing five -story parking structure and construction of a new parking structure. The structure is currently pursuing LEED Silver certification. 2014 Award of Excellence, Category I - International Parking Institute 2014 Design Award - Southern California Development Forum 2014 LA Design Award - American Institute of Architects Santa Monica Parking Structure 6 Santa Monica, CA Agency/Client Reference: Year Completed: Engineering Fee: Project Construction Cost: Karen Domerchie, City Project Manager City of Santa Monica tel. 310.458.8721 2013 Not applicable ............................... $43 million 2014 Merit Award - DBIA Western Pacific Region 2014 Outstanding Achievement & Excellence in Concrete Construction - Southern California Chapter of American Concrete Institute 2014 Parking Facility of the Year Award - National Parking Association 2014 Project of the Year Award - American Public Works Association: Southern California Chapter 2015 Project Achievement Award - Construction Management Association of America Novato Civic Center City Administrative Offices, Novato, CA Construction management for a new $15.3 million 21,200 SF, two- story office building located within the downtown Novato civic center. Located adjacent to the Novato Police Station and the recently reconstructed City Hall, the office building includes 26 spaces of podium parking beneath the building. LEED Silver certification NEIKITCHELL Agency/Client Reference: Jerry Novak, Principal Engineer City of Novato tel. 415.899.8246 Year Completed: 2013 .................................... ...... ........................................................................................... Engineering Fee: Not applicable ............................................................................................................................... Project Construction Cost: $15.3 million �C:JKITCHELL City of Hayward $20 million in renovations to Fire Stations No. 1- 6 and construction of the new Fire Training Center City of San Rafael Essential Facilities Strategic Plan for all of the City's public safety facilities, including seven fire stations and one police station City of Vacaville . New $6 million Fire Station No. 75 Golden West College New $16 million Criminal Justice Training Center City of San Diego Roof replacement and ADA compliance for Fire Station No. 3 Expansion and ADA compliance for Fire Station No. 8 Design of Fire Station No. 15's kitchen/dining/meeting room and code compliance Facility condition assessment of 75 developed parks and approximately 826 acres for the City's Park & Recreation Department San Diego County $79 million, 1,050 -bed George F. Bailey Detention Center Facility condition assessment for over 600 facilities over a three-year period City of Oceanside $30 million, 225,000 SF of municipal buildings; twin administration buildings 33,000 SF, two-story library & administrative annex 311 -car underground parking structure and streetscape City of Orange $30 million, 6,600 SF public works building; 13,900 SF administration building Orange County $7 million, 360 -bed James A. Musick Facility $60 million, 480 -bed Intake/Release Center $4.2 million Main Jail Renovation City of Santa Monica Modernization of the elevators within the City parking structures and a renovation of the public works operations facility ��jKITCNEL City of Thousand Oaks 55,734 SF Brimhall Library renovation 28,321 SF Newbury Park Library and art gallery renovation City of Alhambra $8.4 million, 6,050 SF Fire Station No. 74 $14.7 million, 109,544 SF, two-story police facility City of Anaheim Ponderosa Park & Family Resource Center: $12 million redevelopment that includes the remodel of an 18,636 SF facility and a 3,747 SF outdoor playground, skate park and water play area, as well as ADA restrooms Miraloma Park & Community Center: 4,181 SF renovation, 287 SF addition, solar panels; commissioning and constructability reviews City of Carlsbad Preconstruction services for the renovation and technology modernization of the Dove & Cole Libraries City of Vista Preconstruction services for the $11 million, 14,000 SF Moonlight Amphitheater Stagehouse City of Torrance $1.5 million, 13,000 SF general aviation complex and service yard $11.5 million Cultural Arts Complex Riverside County Palm Desert Sheriff's Station: New $33 million, 85,000 SF, LEED Gold certified sheriff's station Alan M. Crogan Youth Treatment & Education Center: New $38.4 million, 61,000 SF juvenile justice facility Judicial Council of California Yolo County - Woodland Courthouse: New $165.3 million, 163,066 SF courthouse Sutter County - Yuba City Courthouse: New $65.8 million, 73,853 SF, seven - courtroom courthouse Glenn County - Willows Courthouse: New $42 million courthouse with renovation to historic courthouse Plumas/Sierra Courthouse: New $4 million, 7,300 SF courthouse; Best of 2010 Award - Small Project Category - California Construction Magazine Fifth Appellate Courthouse: New $23 million, 61,000 SF courthouse ILIKITCHELL City of Corona Police Building Needs Assessment Butte County $38 million new Butte Regional Transit Operations Facility $3.5 million, 24,226 SF community center $6.4 million, 416 -bed Butte County Jail $12 million, 120 -bed juvenile detention facility City of Berkeley $14 million, 67,000 SF, two-story public safety building Fresno County $194 million, 1,020 -bed Juvenile Justice Campus New $7.5 million, 14,000 SF morgue facility Irrigation system replacement estimates A new, $79.2 million, 92,348 SF, SB 1022 funded project adjacent to the current North Annex jail. Madera County $30 million, 45,000 SF, 144 -bed Madera County Jail expansion and renovation $17.2 million replacement of Oakhurst Wastewater Treatment Plant $10.5 million, 70 -bed juvenile detention facility Marin County $21 million Civic Center Hall of Justice seismic retrofit Communications and Emergency Operations Center feasibility study New 9,372 SF Southern Marin Public Safety Building $26 million, 362 -bed Marin County Jail Merced County New $18 million, two-story courthouse $17.5 million, 120 -bed Juvenile Justice Correctional Complex Santa Barbara County New $88.9 million, 135,000 SF, 376 -bed jail New $43 million, 52,208 SF, 228 -bed Sheriff's Transition & Re -Entry (STAR) Facility Santa Clara County $27 million, 210 -bed Juvenile Hall Housing Facility Fairgrounds facilities and infrastructure assessment I-EIKITCHELL Shasta County Juvenile Rehabilitation Facility: $15 million, 47,000 SF, 90 -bed juvenile justice facility Capital improvement plan and feasibility study County Administration Center: New $35 million, three-story, 110,000 SF office building and garage ADA assessment of 40 buildings and 39 parks Solano County Fairfield Civic Center Library: $5.8 million renovation, design and project management Fairfield-Cordelia Branch Library: $14.3 million, 32,000 SF, two-story public library $17 million, 90 -bed Juvenile Detention Facility Health and Social Services Building Master Planning William J. Carroll Government Center: New two-story LEED Silver office building housing primary care and mental health clinic services City of Dinuba $1.5 million, 21,000 SF public works facility $6.2 million, 22,000 SF vocational center City of Merced $2.4 million, 13,500 SF fire station $3.3 million, 77,000 SF, three-level, 180 -car parking structure;10,000 SF retail space City of Redwood City Redwood Shores Community Library: New $15.5 million, 22,500 SF library; 2009 Outstanding Achievement Award in Public Facilities - WCCC City of Sacramento Community Center Theatre: $14.4 million, 28,000 SF remodel of theatre 100,000 SF art museum expansion peer review Sacramento County Branch Center infrastructure replacement Dry Creek Parkway Trails pedestrian bridge design Voters' Registration Loading Dock electrical design Upper Sunrise Boat Launch design City of West Sacramento West Sacramento Transit Center: New $1.7 million, multi -modal transit center EXHIBIT C FEE SCHEDULE 14 Kitchell CEM, Inc. PSA 15 October 12, 2015 Robert Staples Contract Administrator City of Costa Mesa 77 Fair Drive 4' Floor Costa Mesa CA 92628 RE: Fee Proposals to Provide Professional Construction Management Services for Remodeling and/or New Construction of Various City Facilities- City Hall Renovation and Fire Station No. 1 We are pleased to present you the fee for construction management services for the City Hall renovations as well as the Fire Station No. 1. Based upon the available information we have developed a schedule for each project which is included within the fee proposal. Our fees are based upon our proposed schedule (please refer to section 4. Proposed Schedule of our RFP submission) as well as the scope of services include within the RFP. Upon selection to as your Construction Management firm we welcome the opportunity to review the specifics of this project with your team and to develop a mutually agreeable fee that meets the needs of the City and of the specific project. Our proposed fees are as follows: ➢ City Hall Renovation $296,798 (Assumes on overall eight-month project duration) ➢ Fire Station No. l $609,420 (Assumes an over 23 -month project duration) ➢ Total: $906,218 Our fee come with the following notes: ➢ The fees are fully inclusive of all costs for our project management team and the rates include with the fees are good for the five-year duration of the contract. ➢ The total fee for the specific projects include all the tasks within the scoop of work including a constructability review, inspections and the geotechnical services. ➢ The scope for the geotechnical and inspection services were unknown at the time of the RFP so some assumptions were made to develop the scope. ➢ Fee proposal does not include design team RFP and selection or the management of the design phase as this was not included in scope of services with the RFP. We appreciate the opportunity to review and discuss our fee proposals with you upon our selection. For your reference we have attached our assumed project schedule and a detailed fee schedule for each of the projects within the RFP. Sincerely, Ml dally slg dby wcohen@k wcohen@kllchellcw DN: =wcohen@kiW,d — itchell.com dale lMJU.1J61.A&* Wendy Cohen Vice President Attached: Fee Spreadsheets 940 South Coast Drive Suite 115 1 Costa Mesa, California 92626 1 Phone 714 278 4499 1 www,kitchell.com City of Costa Mesa City Hall Renovation Projects Fee October 12, 2015 TOTAL FEE $295,798 i City of Costa Mesa - City Hall Renovation Projects > 'Z— x W 'FaW C °o m co a` C m C Q a N L o U !E0 W (0 16 W 2 '1 0 °' C w '0– a if i N m `° U L o 1 Total Fee Task # Description $185 $ 160 $130 $130 $135 $135 $135 $135 $135 $125 $140 $ 67 1 PreConstruction Services (4 Month Duration) 10 $ 1.850 Procedures Manual 10 20 $ 4,200 Establish Document Management S stem 1 10 15 $ 3,550 Constructabili!y Review 20 30 30 30 30 30 20 $ 24,790 Develop Baseline Schedule 10 40 $ 6,800 Existing Site Conditions 10 $ 1,300 Bidder Pre uglification 30 10 $ 6,100 Contractor Bid Process 20 10 $ 4.500 Subtotal as 10100 65 40 30 30 30 30 30 0 0 20 53,090 2 Construction Phase Services 4.3 Months 20 3,700 Manage & Oversee Project 728 364 $ 163,688 Progress Photos Included in Hours Above under Manage & Oversee Project we Construction Meetings Shop Drawing & Submittial Log & Review RFI Process Management Change Management Field Orders Substitution Requests Record Drawings & Specifications Labor Compliance Project Schedule Updates Process Payment Applications Claims Management Quality Assurance - Ins ection 150 $ 18,750 G eotechnical aterial esung Services 10 $ 1,400 Subtotai i asK 2 20 728 364 0 0 0 C. 6 6 150 10 0. $ 187,538 3 Startup. Closeout & Acceptance Services 1 Month 4 87 87 1 121 5 $ 28,170 'Operation & Testing Plan Included in Hours Above Under Start Up, Closeout & Acceptance IPunchlist Final Walk Through Recommend Acceptance Subtotal as 4 87 87 0 0 0 0 D 0 12 5 0 $28,17 4 Post Construction 1 Month 4 87 87 61 2 $ 27,000 Operations & Maintenance Materials Included in Hours Above Under Start Up, Closeout & Acceptance Record Drawings Certification Final Payment As-Builts Contract Close Out Final Project Records & Documents Subtotal as L 87. 0=— 0 0 0 0 $27,000 TOTAL FEE $295,798 i City of Costa Mesa Fire Station Projects Fee October 12, 2015 TOTAL FEE $609,4201 City of Costa Mesa - Fire Station > O X W (0 C O jo� m M .N O W c W U N a 'O N `L' U «7 C � W N =3W U CI L °' m W °' LJJ O1 W >—, O O N c m � 08 U L N cr)°' _p U m Total Fee Task # Description $185 $ 160 $130 $130 $135 $135 5135 $135 $135 8,125 $140 $ 67 1 PreConstruction Services (1 Year Duration) 20 $ 3,700 Procedures Manual 5 10 $ 2,100 Establish Document Management System 5 10 $ 2,100 'Constructability Review 25 40 40 40 40 40 25 $ 32,675 Develop Baseline Schedule 20 60 $ 11,000 Existing Site Conditions 10 $ 1.300 Bidder Pre uglification 30 10 $ 6,100 Contractor Bid Process 20 10 $ 4,500 $ Subtotal as 20 105 50 60 40 40 40 40 40 0 0 25 83 475 2 Construction Phase Services 13 Months 20 $ 3,700 Manage & Oversee Project 1 2000 1000 $ 450.000 Progress Photos Included in Hours Above under Manage & Oversee Project Weekly Construction Meetings Shop Drawing & Submittial Log & iReview IRFI Process Management Change Management Field Orders Substitution Requests Record Drawings & Specifications Labor Compliance Pro ect Schedule Updates Process Payment Applications Claims Management Quality Assurance - Ins ection 200 $ 25,000 Geotechnical ateria esting Services 80 $ 11,200 u o as 20 2000 1000 0 0 0 0 0 0 200 = 0 489,900 3 Startup. Closeout & Acceptance Services 1 Month 4 87 871 1 151 5 $ 28,545 Operation & Testing Plan Included in Hours Above Under Start Up, Closeout & Acceptance Punchlist Final Walk Through Recommend Acceptance u o a as 4 87 87 0 0 0 0 0 0 15 5 0 28,545 4 Post Construction 1 Month 4 87 87 10 2 $ 27,500 Operations & Maintenance Materials Included in Hours Above Under Start Up, Closeout & Acceptance Record Drawings Certification Final Payment As-Builts Contract Close Out Final Project Records & Documents I $ Subtotal as 871 1 1 of 01 01 01 01 1 1 0 $27,500 TOTAL FEE $609,4201 EXHIBIT D PROJECT SCHEDULE 15 Kitchell CEM, Inc. PSA 15 4. Proposed Schedule ID Task Name Working Day Calendar Day Start Finish Duration Duration 1 City of Costa Mesa - Professional Construction 1306 days 1828 Tue 9/15/15 Wed 9/16/20 Management Services 2 City Council Award- Professional Services 0 days 0 Tue 9/15/15 Tue 9/15/15 Agreement 3 Kick Off Meeting- As -Needed Professional CM 1 day 1 Wed 9/16/15 Wed 9/16/15 Services 4 City Hall Renovation Projects 232 days 324 Thu 9/17/15 Fri 8/5/16 5 Prime Contractor Prequalification and Bid 8 Wks 56 Thu 9/17/15 Wed 11/11/15 Process 6 City Council Approval 4 Wks 28 Mon 11/9/15 Mon 12/7/15 7 Mobilization & Pre -Construction 4 Wks 28 Mon 12/7/15 Mon 1/4/16 Coordination 8 Construction 130 days 180 Mon 1/4/16 Fri 7/1/16 9 Construction Start 0 days 0 Mon 1/4/16 Mon 1/4/16 10 Council Chambers Remodel 30 days 40 Mon 1/4/16 Fri 2/12/16 11 Conference Room 1A Remodel 20 days 26 Mon 2/15/16 Fri 3/11/16 12 Community Meeting Room Remodel 20 days 26 Mon 3/14/16 Fri 4/8/16 13 Employee Lounge Remodel 15 days 19 Mon 4/11/16 Fri 4/29/16 14 Outdoor Meeting Area Construction 45 days 61 Mon 5/2/16 Fri 7/1/16 15 ADA Upgrades 30 days 42 Mon 3/21/16 Mon 5/2/16 16 Audio/Visual Upgrades 30 days 40 Mon 5/2/16 Fri 6/10/16 17 Closeout 25 days 33 Mon 7/4/16 Fri 8/5/16 18 Fire Station No.1 700 days 978 Mon 1/4/16 Fri 9/7/18 19 Design Team Selection 8 Wks 56 Mon 1/4/16 Mon 2/29/16 20 Design & Permitting 24 wks 168 Mon 2/29/16 Mon 8/15/16 21 Prime Contractor Prequalification and Bid 8 Wks 56 Mon 8/15/16 Mon 10/10/16 Process 22 City Council Approval 4 wks 28 Mon 10/10/16 Mon 11/7/16 23 Mobilization & Pre -Construction 8 wks 56 Mon 11/7/16 Mon 1/2/17 Coordination 24 Construction 410 days 572 Mon 1/2/17 Fri 7/27/18 25 Closeout 30 days 40 Mon 7/30/18 Fri 9/7/18 26 Additional As -Needed Services- TBD 527 days 740 Fri 9/7/18 Wed 9/16/20 29 End of Contract 0 days 0 Wed 9/16/20 Wed 9/16/20 2015 _ _ 2_016_ 1 20 7 _ 2018 2019 .2020 43 411. Q3 QI CQ _ Q1 A2— -Ql— 03 : Ql Jul Oct I Jan _ Apr Jul Oct _ Jan Apr Jul Oct I J! atj,pr I _1 _I Oct _ _ _Jan Apr Jul Oct Jan. I Apr 1 JLI Ott Jan _ _ApL�JuJ Oct City of Costa Mesa - Professional Construction Management Services 9 5 — 9/16 City Council Award- P r >fessional Services Agreement ♦ 9/15 Kick Off Meeting- As -P eecled Professional CM Services 9/16 1 9/16 11 City Hall Renovation Projects 94 7 8/5 Prime Contra ,!.Prequalification and Bid Process 17 11/11 City Council Approval 11/9 = 12/7 1 �� ♦ Project: City of Costa Mesa As Needed CM Services Schedule RS Task � Summary External Milestone RFP Schedule Split ... I � , . , , . , , , , , . Project Summary Inactive Task Milestone ♦ External Tasks - Inactive Milestone G KITCNELL 8& Pre -Construction Coordination 12/7 = 1/4 Construction 1/4 7/1 Construction Start ♦ 1/4 Council Chambers Remodel 1/4 2/12 Conference Room 1A Remodel 2/15 = 3/11 Community Meeting Room Remodel 3/14 M 4/8 Employee Lounge Remodel 4/11 M 4/29 Outdoor Meeting Area Construction 5/2 i✓ 7/1 ADA Upgrades 3/21 iiiiiiiiiiig 5/2 Audio/Visual Upgrades 5/2 i♦ 6/10 Closeout 7/4 M 8/5 Fire Station No.1 9/7 1/4 Design Team Selection 1/4 2/29 Design & Permitting 2/29 � 8/15 Prime Contractor Prequalification and Bid Process 8/15 10/10 City Council Approval 10/10 go 11/7 Mobilization & Pre -Construction Coordination 11/7 1/2 Construction 1/2 7/27 Closeout 7/30 9/7 9/7 Viiiiiiiiiiiii Inactive Summary Manual Summary Rollup — Finish -only Manual Task Manual Summary Deadline Duration -only Start -only C Critical Additional As -Needed Services -TBD 3 Critical Split i Progress L 9/16 End of. ontrac 9/16 EXHIBIT E CERTIFICATES OF INSURANCE 16 Kitchell CEM, Inc. PSA 15 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 6/1/2016 10/1952015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPOfiTANT; if the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ilett of such endarsemenl(s). PRODUCER Lockton Companies I CONTACT Suite 700 Denver CO 80237 (303)414-6000 INSURED Kitchell CEM Inc. 1328704 4719 Viewridge Avenue, Suite 130 San Diego, CA 92123 COVERAGE N COVERAGES CERTIFICATE NUMBER: 13718720 REVISION NUMBER: xxxxxxx THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE POLICY NUMBER MMP, IgDY YYY PBLtCY YYPA LIMITS COMMERCIAL GENERAL LIABILITY NOT APPLICABLE EA gH CUHRENCE $ xxxxxxx CLAIMS -MADE OCCUR �aaekriecorOe S )C7C3CiCXYY L AGGREGATE LIMIT APPLIES PER; JE Q F LOC POLICY 0 A MAUTOMI"LE LIABILITY ANYAUTOALLOWNEDAUTOSHIRED AUTOS UMBRELLA LIAR EXCESS LIAB SCHEDULED AUTOS NON -OWNED AUTOS OCCUR CLAIMS -MACE WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y 1 ANY PROPRIETORIPARTNERfEXECUTIVE I� OFF0EFUMEMEEREXCLUDE1 L (Mandaicry In NH) If yyes deseribe under DESSrAtPTION OFOPERATIDNS below A Hired Auto Physical Damage N I N I DT8105E496169 NOT APPLICABLE NOT APPLICABLE NIA N N DT8105E496169 6/1/2015 16/1/2016 6/1/2015 16/11/2016 MED EXP (Any one r"n) $ XXXV,'O= PER80NAL &ADV INJURY $ '%CXX}i3CX_iC GENERAL AGGREGATE $ XX)t;Xxxx PRODUCTS - COMPIOP AGG $ XXX)D J{ E cldent $2.000000 BODILY INJURY (Per person) $ j[ jCy,)C3[ }(_][ BODILY INJURY (Per accident) $ xxxxxxx PR PER P r [cldant 12$ j�}�r xx EACH OCCURRENCE $ xxxxxxx $ Xi�iC AGGREGATE $ XJXOXCXXX�{ Eq E.L. EACH ACCIDENT S XXX,XXxX E.LDISEASE -EAtEMPLOYEE S xxxxxxx E.L. DfSi_ASE • POLICY LIMIT I $ Comp. Ded. $1,000 Coll. Ded. $1,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACOAD 101, Additional Remarks Schedule, may be attached If more apace Is required) RE: CalustTUcIion Mallsgement Services for Remodeling and/or New Canstruction of Various City Facilities — City Hall Renovation and Fire Station No, 1. CERTIFICATE HOLDER CANCELLATION 13718720 City Of Costa Mesa SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Public Services/Engineenng THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 77 Fair Drive, 4th Floor ACCORDANCE WITH THE POLICY PROVISIONS. Costa Mesa, CA 92628 AUTHORIZED REPRES AT VE L ,f © 1988. Oi4 ACORD CORPp TION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD _ 1 DATE (MM/DD/YYYY) ,�cvRo CERTIFICATE OF LIABILITY INSURANCE �-� 10/16/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER ACIG Insurance Agency, Inc. NAME: 2600 N. Central EXPW . Sulte 800 PHONE FAX Richardson, TX 7508 Ef�lAC. 4 972-702-9004 [AIC.No): 97.2.687_0604 ADDRESS: accoUntmana erG acl .com INSURERIS) AFFORDING COVERAGE NAIC # www.acig.com INSURED Kitchell CEM, Inc. 4719 Viewridge AVell Lle, Suite 130 San Diego CA 92123 INSURER A : CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, INSURER B _ - INSURER C. INSURER D: B BRI INSURER E: 26387 COVERAGES CERTIFICATF NI IMRFR• -�Foronn7 RPVISInW MIIIIIIRP12- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. )LTR TYPE OF INSURANCE DL B BRI POLICY NUMBER MMIDD Wy MMID Y Y LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR EACH OCCURRENCE $ _ _ ......... 5APME TO RE NTED PR MI $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ _ POLICY ❑ JECT F-1 LOC PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE .. _ LIABILITY M5INEDacclden L SIN LI IT $ &M BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) P tid ( ) $ HIREDAUTOS NON -OWNED AUTOS PRO FERTYDAMAGE $ a id UMBRELLA LAB OCCUR -EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ WORKERS COMPENSATION PER - AND EMPLOYERS' LIABILITY YIN TATUTE ER E. L. EACH ACCIDENT $ ANY PROPRIETORIPARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N / A E. L. DISEASE - EA EMPLOYE $ (Mandatory In NH) If yes, describe under E.L DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS below F Contractor Professional/Pollution EOC 3999322-07 1 6/1/2015 6/1/2016 Per Claim $1,000,000 Liability "Aggregate $1,000,000 I DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) Re: Construction Management Services for Remodeling and/or New Construction of Various City Facilities — City Hall Renovation and Fire Station No. 1 Professional/Pollution "Aggregate limit is total insurance available for all claims presented within the policy period for operations of insured. Limit will be reduced by payments of indemnity and/or expenses. CERTIFICATE HOLDER CANCELLATION Costa Mesa Cltyy of Costa Mesa SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Pui�iic ServiceslEn IriL'L'rlri THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 77 Fair Drive, 4th gine g ACCORDANCE WITH THE POLICY PROVISIONS. loor Costa Mesa CA 92628 AUTHORIZED REPRESENTATIVE Michael J. O'Neill ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD 26950907 115/16 PL 1/1 I Skylar Romines 110/16/2015 9:52:39 AM (CDT) I Page 1 of 1 This certificate cancels and supersedes ALL previously issued certificates. �,codrr� CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 10/16/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ACIG Insurance Agency, Inc. SCONTACT 2800 N_ Central Ex wy. Suite 800 PHONE I: 1) 972afl2-9004 FAx 972-687-0804 Richardson, TX 'i0080 MAIL ADDRESS: accountmanagers@aciy.CDm www.acig.com INSURED Kitchell CEM, Inc. 4719 Viewridge Avenue, Suite 130 San Diego CA 92123 INSURERS AFFORDING COVERAGE I NAIC p A: American Contractors Ins. Co. RRG 12300 B: ACIG Insurance Companv 19984 INSURER C : INSURER D: INSURER E: COVERAGES CERTIFICATE NUMBER: 26950939 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVVITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR, ADaL SGBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSDPOLICYNUMBER MMIDDIYYYY MM/DDIYYYY LIMITS A �/ COMMERCIAL GENERAL LIABILITY I GL15PA0002 6/1/2015 6/1/2018 EACH OCCURRENCE $ 5,000,000 A A CLAIMS -MADE occuR _ GL15PB0002 GL XS GL15PC0002 (GL XS) 6/1/2015 6/1/2015 6/1/2018 6/1/2018 DAMAGE TO RENTED ° $ 100,000 MED EXP (Any oneperson) $ 5,000 PERSONAL & ADV INJURY $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY 57I JET F LOC GENERAL AGGREGATE $ 5.000,000 PRODUCTS - COMP/OP AGG $ 5,000,000 $ 0T1IFR AUTOMOBILE LIABILITY COMBINED MUEUT $ BODILY INJURY (Per person) $ ANY AUTO _ ALL OWNED W SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ HIREDAUTOS NON -OWNED AUTO PROPS DAMAGE $ Mar acd4ent) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE $ DED RETENTIONS WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY OFFICER/MEMBER EXCLUDED? PROPRIETOR/PARTNER/EXECUTIVE N / A �/TE VVCA000006815 6/1/2015 6/1/2016 R E.EACH ACCIDENT $ 1,000,000 E. L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: Construction Management Services for Remodeling and/or New Construction of Various City Facilities — City Hall Renovation and Fire Station No. 1 Certificate Holder is included as Additional Insured and Waivers of Subrogation apply, per endorsements attached. CERTIFICATE HOLDER CANCELLATION Mesa City of Costa Mesa Public Services/En ineering 77 Fair Drive, 4th Floor Costa Mesa CA 92628 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Michael J. O'Neill ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD 26950939 i 15/16 15PA GL5/5 WC Retro CA AZ NV i Skylar Romines i 10/16/2015 9:55:08 AM (CDT) I Page 1 of 3 This certificate cancels and supersedes ALL previously issued certificates. ADDITIONAL INSURED - AUTOMATIC STATUS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Any person or organization that you are required by contract to include as an additional insured on this policy if the contract is executed prior to the loss. Who is an Insured (Section II) is amended to include as an insured any person or organization shown in the above SCHEDULE called additional insured), but only with respect to liability for "bodily injury", ry", "property damage' or "personal and advertising injury' arising out of your premises or your operations for the additional insured. The insurance provided to the additional insured is subject to the following limitations: 1. Unless required by written contract, this insurance does not apply to "bodily injury" or "property damage' occurring after "your work" for the additional insured has been completed or after that portion of "your work" out of which the "bodily injury" or "property damage" arises has been put to its intended use by any person or organization. 2. Unless required by written contract, this insurance does not apply to "bodily injury" or "property damage" arising out of the sole negligence, act or omission of the additional insured. 3. This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" for which the additional insured is obligated to pay damages by reason of the assumption of liability in a contract or agreement except to the extent that the additional insured would have been obligated to pay such damages in the absence of the contract or agreement. 4. This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering or failure to render any professional services by any insured, including: a) The preparing, approving or failing to prepare or approve maps, drawings, opinions, reports, surveys, change orders, designs or specifications; or, b) Supervisory, inspection or engineering services. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by Iliat insured. 5. This endorsement shall not apply to a person or organization if any other additional insured endorsement attached to this policy specifically applies to that person or organization. 6. The insurance afforded herein only applies to the extent permitted by applicable state law, including statutes governing additional insured coverage in the construction industry. C. This insurance shall not exceed the scope of coverage, including limits, of this policy and in no event shall the insurance provided to the additional insured exceed the scope of coverage, including limits, required by the contract. If a written contract or agreement requires that additional insured status be provided by the use of specified edition dates of the ISO CG2010 and/or CG2037, then the terms of that endorsement are incorporated into this endorsement as respects such additional insured and shall supersede the coverage grant and limitations in Sections A. and B. of this endorsement. In the event that CG2010 and/or CG2037 are required but no edition dates are specified, the 04/13 editions shall apply. 0. This insurance is excess to any other insurance, whether primary, excess, contingent or on any other basis, available to the additional insured unless a written contract requires that this insurance be primary or primary and non-contributing. However, this insurance is always excess to other insurance, whether primary, excess, contingent or on any other basis, when the additional insured has been added to the other insurance as an additional insured. Nothing herein contained shall be held to vary, alter, waive or extend any of the terms, conditions, provisions, agreements or limitations of the mentioned Policy, other than as above stated. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: Same as policy effective date unless otherwise indicated above. Policy Effective: 6/11/20115 Insured: Kitchell CEM, Inc. Policy No.: GL15PA0002 Insurance Company: American Contractors Insurance Co. RRG Countersigned By 26950939 1 15/16 15PA GL5/5 WC Retro CA AZ NV I Skylar Romines 1 10/16/2015 9:55;00 AM (CDT) I Page 2 of 3 This certificate cancels and supersedes ALL previously issued certificates. Endorsement No.: Premium $ 829 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT WC 00 03 13 (Ed. 04-84) We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Whomever the named insured is required by written contract executed prior to loss to waive rights of recovery against. This endorsement does not apply to policies in California, Kentucky, New Jersey, Texas or Utah. 'chis endorsement does not apply to policies in Missouri where the employer is in the construction group of code classifications. This endorsement does not apply to policies in Kansas for private construction cantraCtS unless the construction project involved is a consolidated or wrap-up program. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: Same as Policy Effective Date unless otherwise indicated above. Policy Effective Date: 6/1/2015 Insured Kitchell CEM, Inc. Carrier Name/Code: ACIG Insurance Company WC 00 03 13 (Ed. 04-84) © 1983 National Council on Compensation Insurance. Policy No. WCA000006815 Endorsement No. Premium $ Countersigned by 2695093915/16 15PA GLS/5 WC Retro CA AZ NV I Skylar Romines 1 10/16/2015 9:55;00 AM (CDT) I Page 3 of 3 This certificate cancels and supersedes ALL previously issued certificates. EXHIBIT F CITY COUNCIL POLICY 100-5 17 Kitchell CEM, Inc. PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 1 of 3 BACKGROUND Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace. PURPOSE It is the purpose of this Policy to: 1. Clearly state the City of Costa Mesa's commitment to a drug-free society. 2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace. POLICY The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds. 1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor's and/or sub -grantee's workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition; 18 Kitchell CEM, Inc. PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 2 of 3 b. Establishing a Drug-I-ree Awareness Program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation and employee assistance programs; and 4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; c. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A; d. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will: 1. Abide by the terms of the statement; and 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction; e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction; f. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to and including termination; or 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency; 19 Kitchell CEM, Inc. PSA 15 SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE DRUG-FREE WORKPLACE 100-5 8-8-89 3 of 3 g. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive. 2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that: a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above; b. Contractor and/or sub -grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above; c. Such number of employees of Contractor and/or sub -grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub -grantee has failed to make a good faith effort to provide a drug-free workplace. 3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub -grantee, the contractor and/or sub -grantee shall be eligible for compensation as provided by law. 20 Kitchell CEM. Inc. PSA 15