HomeMy WebLinkAbout06 - CC-6 - Fire Station No.4, City Project No.15-10 - 1/5/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 5, 2016 ITEM NUMBER: CC -6
SUBJECT: APPARATUS ROOM EXTENSION AND RESCUE VEHICLE STORAGE BUILDING -
FIRE STATION NO. 4, CITY PROJECT NO. 15-10
DATE: DECEMBER 17, 2015
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: FARIBA FAZELI, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
Approve Change Order Number 4 (Attachment 1) in the amount of $45,000.00.
BACKGROUND:
Fire Station No. 4 is undergoing renovations and expansion work as well as building a new
Rescue Vehicle Storage Building. The Fire Station No. 4 Project will increase space to the existing
building and add a detached vehicle storage building to the site.
On July 21, 2015, the City Council awarded a construction contract to St. George Construction,
Inc., 7839 Adwen St., Downey, CA 90241, in the amount of $690,000.00 for the construction of
Apparatus Room Extension and Rescue Vehicle Storage Building project.
ANALYSIS:
The scope of work of the Apparatus Room Extension and New Rescue Vehicle Storage Building -
Fire Station No. 4 Project consists of adding 800 square feet to the existing building; constructing
1,024 square feet of a new detached rescue vehicle storage building; upgrading the existing
restroom to meet Americans with Disabilities Act (ADA) accessibility requirements; creating new
accessible parking stalls with ADA path -of -travel to the building; and the installation of a new
emergency generator.
The project is substantially complete; however, through the course of the project, unforeseen
conditions arose that required issuing construction change orders to complete the work to this
essential facility.
Change Orders No. 1 - 3 addressed repairs to deteriorated utilities and structural revisions due to
differing site conditions. The total amount of these change orders increased the original contract
amount by $67,815.48 or 9.8%.
Pursuant to Council Policy No. 700-1, department head approval is required for any change
orders up to $5,000 or 1% of the original contract amount, whichever is greater, and the Chief
Executive Officer (CEO) approval is required for contract change orders up to $50,000, or 5% of
the original contract price, whichever is greater. City Council Policy No. 700-1 also restricts the
total change orders approved by the CEO to 10% of the original contract amount.
Therefore, Change Order No. 1 in the amount of $6,800 (Attachment 2), (0.99% of the contract
amount) was approved by the Public Services Director on September 22, 2015, Change Order
No. 2 in the amount of $30,032.82 (Attachment 3), (4.35% of the original contract amount) was
approved by the CEO on December 3, 2015, and Change Order No. 3 in the amount of
$30,982.66 (Attachment 4), (4.49% of the original contract amount) is being processed for the
CEO's approval.
Change Order No. 4, the subject of this request, allows for the upgrade of the emergency
generator to be American made and for the sealing of the new concrete floors. The upgrade plus
contingencies increases the contract amount by $45,000.00 or an increase of 5.1% to the original
contract price. Should City Council approve this change order, it will take approximately 24 weeks
to install the generator and about two weeks to seal the floors. The fire station will be equipped
with a temporary generator until the permanent generator is installed to keep the facility fully
operational and to allow the Fire Department to move in after the floors are sealed.
Change Order No. 4, in the amount of $45,000.00 (Attachment 1), brings the cumulative change
order amount to 16.35 % of the original contract amount, therefore approval by the City Council is
being requested in accordance with Council Policy No. 700-1.
If approved, the total for Change Orders Nos. 1 through 4 will increase the original contract
amount to $802,815.48 or 16.35% of the original contract price.
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City Council may authorize moving into the facility without sealing the floors and deleting the
emergency generator from the contract for a credit of $64,000 and re -advertise it as a stand-alone
project. Staff does not believe that the City will receive lower bids for this work item and the time to
complete the work which is currently estimated at 24 weeks may increase by approximately 6-8
weeks to allow for formal bidding and the subsequent award of a contract.
FISCAL REVIEW:
In Fiscal Year 2014-2015 and 2015-2016, City Council allocated a total of $1,090,000 towards the
design and construction of this project. Sufficient funding is currently available for this project to
cover all change orders and no additional appropriations are needed at this time.
LEGAL REVIEW:
There is no legal review required for this item.
CONCLUSION:
The construction of improvements for Fire Station No. 4 are substantially complete with only two
items remaining — the installation of an emergency generator and the sealing of the floors.
Approval of construction change order No. 4 as per City Council Policy 700-1 is requested to seal
the floors and upgrade and install the new emergency generator.
ERNESTO MUNOZ FARIBA FAZELI
Public Services Director City Engineer
2
ATTACHMENTS: 1
— Change
Order No.
4 for $
45,000.00
2
— Change
Order No.
1 for
$ 6,800.00
3
— Change
Order No.
2 for
$ 30,032.82
4
— Change
Order No.
3 for
$ 30,982.66
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
3
ATTACHMENT 1
CITY OF COSTA MESA
PUBLIC SERVICES DEPARTMENT
CONTRACT CHANGE ORDER NO. 4 SUPpl. NO. REV.
PROJECT: Apparatus Room Extension and Rescue Vehicle Storage Building — Fire Station No.4 SHEET 1 OF 1 SHEETS
FEDERAL NO.tS) NIA CITY SPECIFICATION NO. 15-10
To St. George Construction Inc., Contractor
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved in accordance with Council Policy No. 700-1
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Proposal.
emergency generator to Cummins brand
For this work, the contractor will be paid the sum of $17,310.12. This sum constitutes full compensation, including
markups, for the work of this change.
Allowance for epoxy coating of new concrete floor.....................................................$20,004.00
Allowance for additional items of work required to complete the project............................$7,689.88
Total(Items 1+2) ....................................................................................................................$45,000.00
Amount %
Original Contract Amount: ....... ....................... ....... ........... $690,000.00
Previously Approved Change Orders:.. ...... ....... ...... ................. ... $67,815,48 9.83%
Amount this Change Order: ............................................ ......... $45,000.04 6.52%
Revised Contract Amount:........................................................... $802,815.48 16.36%
TOTAL COST: ❑ DECREASE ® INCREASE: $45,000.00
By reason of this order the time of completion will be adjusted as follows: Add 120 working days.
Submitted by: Date:
Approval Recommended: Date:
Approved: Date:
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date Contractor
By Title
If the Contractor did not sign acceptance of this order, his attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
r
ATTACHMENT 2
CITY OF COSTA MESA
PUBLIC SERVICES DEPARTMENT
ONTRACT CHANGE ORDER NO. 1 SUPPL NO. REV.
PROJECT: Apparatus Room Extension and Rescue Vehicle Storage Building — Fire Station No.4 SHEET 1 OF 1 SHEETS
FEDERAL NO.(S) N/A CITY SPECIFICATION NO. 15-10
To Refaat Sami Contractor
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved in accordance with Council Policy No. 700-1
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
(agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Proposal.
11. EXTRA WORK AT AGREED LUMP SUM PRICE:
a. Saw cutting, removal of concrete and asphalt, hauling debris, excavation of trench between 3' and 5'
deep beside 6' deep hole for the point of connection (shoring as required), installing 4" ABS pipes, backfill and compaction,
concrete permanent patch and temporary asphalt patch with the hot mix. In accordance with Section 4 —1058, Changes
in Character of Work", of the Standard Specifications, the contractor agrees to accept the lump sum of $6,800.00 as full
compensation for the irrigation and electrical work.
Agreed upon lump sum ............................................$6,800.00
Amount %
Original Contract Amount: ........................................................... $690,000.00
Previously Approved Change Orders: .................................... ........ $0.00 0.00%
Amount this Change Order: ......................................................... $6,800.00 0.99%
Revised Contract Amount: ..... ..................................................... $696,800.00 0.99%
TOTAL COST: ❑ DECREASE ® INCREASE: f &00.00
By reason of this order the time of completion will be adjusted as follows: Plus 1 additional working day.
Submitted by: Mark Marcacci Date: 09/21/2015
Approval o en ed: Date:
Approved Date:
We, the undersigned contractor, have given careful o ideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish'411 materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date Contractor
By Title
If the Contractor did not sign acceptance of this order, his attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
ATTACHMENT 3
CITY OF COSTA MESA
PUBLIC SERVICES DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPL NO. REV.
PROJECT: _Apparatus Room Extension and Rescue Vehicle Storage Building — Fire Station No.4 SHEET 1 OF 1 SHEETS
FEDERAL NO.(S) N/A CITY SPECIFICATION NO. 15-10
To St. George Construction Inc.. Contractor
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This changeorder is not effective until approved in accordance with Council Policy No. 700-1
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
Change Requested bv: CITY
The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Proposal
1. EXTRA WORK AT AGREED UPON LUMP SUM PRICE:
a. Difference in price between specified Alum storefront system to system 1" insulated Glass $4,944.89
b. Disassemble and relocate existing rollup door $1,404.82
c. Repair conduit and replace cables for unforeseen U/G power line $9,698.93
d. Adding rebar to the concrete of the Apparatus Room apron $838.62
e. Additional work due to changes in the civil plan $2,150.60
f. Adding 2 new 2x6 steel col. and custom sweep to the storefront door $4,500.87
g. Additional work cost in the RFI # 25 - SK1 $2,090.62
h. Replace Restroom Exhaust Fan $540.75
i. Reroute underground circuits at RR area to overhead run $5,759.99
k. Box around the new steel beam in the Apparatus Room $1,554.07
I. Demolition of Canopy sides and refinish $2,037.34
Subtotal..................................................................................................................................$36,752.17
For this work, the contractor will be paid the sum of $36,752.17. This sum constitutes full compensation, including
markups, for the work of this change.
2. ESTIMATE OF CREDITS:
a. Credit for using ABS pipes in lieu of the cast iron -$1,687.35
b. Credit for the deletion of the masonry walls -$5,032.00
Subtotal.....................................................................................................................................$6,719.35
There shall be no adjustment of compensation for Item Nos. 2a and 2b in accordance with Section 4-1.05B, "Work —
Character Changes" of the Standard Specifications by reason of this contract change order.
TotalItems 1+2)...................................................................................................................
Amount %
Original Contract Amount: ........................................................... $690,000.00
Previously Approved Change Orders: ............................................. $6,800.00 0.99%
Amount this Change Order: ......................................................... $30,032.82 4.35%
Revised Contract Amount: ........................................................... $726,832.82 5.34%
TOTAL COST: ❑ DECREASE ® INCREASE: 30 032.82
p
By reason of this order the time of completion will be adjusted as follows: Plus 15 additional working days.
of Submitted by: Mark Marcacci • Date: 11/25/2015
Approval Recommended: : 6o Date: •� •
Approved: e
Date:
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved; that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date__ // �ZS�2d/r Contractor
BY—%�P Titles/[Yei1T
H LIM uvrnractur aid not sign acceptance of this order, his attention is airected to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
CONTRACT CHANGE ORDER NO.
ATTACHMENT
CITY OF COSTA MESA
PUBLIC SERVICES DEPARTMENT
SUPPL NO. REV.
PROJECT: Apparatus Room Extension and Rescue Vehicle Storage Building — Fire Station No.4 SHEET 1 OF 1 SHEETS
FEDERAL NO.(S) N/A CITY SPECIFICATION NO. 15-10
To St. George Construction Inc.. Contractor
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved in accordance with Council Policy No. 700-1
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Proposal.
a. Additional work for due to conflict between root demolition and new roof plans $7,384.17
b. Reroute all conduits above the existing roof $13,861.74
c. Adding Metal Plenum and Grill to the EF at Rescue bldg $736.75
Subtotal. ................................................................................................................................. $21,982.66
For this work, the contractor will be paid the sum of $ $58,734.83. This sum constitutes full compensation, including
markups, for the work of this change.
a. Allowance for framing re -work for garage doors and single rollup door $9,000.00
Subtotal....................................................................................................................................$9,000.00
IFor this work, the contractor will be paid a maximum of $9,000.00 to perform the work. This allowance constitutes full
compensation, including markups, for the work of this change.
Notal(Items 1+2)....................................................................................................................$30,982.66
Amount %
Original Contract Amount: ........................................................... $690,000.00
Previously Approved Change Orders: ............................................. $36,832.82 5.34%
Amount this Change Order: ......................................................... $30,982.66 4.49%
Revised Contract Amount: ........................................................... $757,815.48 9.83%
reason of this order the time of
Submitted by: Mark Ma
Approval Recommended:
Approved
TOTAL COST: I_ I DECREASE M INCREASE:
will be adiusted as follows: Plus 5 additional worki
Date:
Date:
Date:
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, DatefL� fS Contractor
BY Title
If the Contractor did not sign acceptance of this order, his attention is directed to the requirements of the specifications as to
1J'uL,VVU1lly Mull aiC vluerea worK ana ming a wnuen protest within the time therein specified.