HomeMy WebLinkAbout08 - CC-8 - Approve Budget Adjustment in the Amount - 3/1/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 1, 2016 ITEM NUMBER: CC -8
SUBJECT: APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,500 IN REGARDS
TO A DONATION MADE BY THE COSTA MESA COMMUNITY RUN TO THE
CITY'S "HAPPY FEET RUNNING CLUB" YOUTH SPORTS PROGRAM.
DATE: February 21, 2016
FROM: PARKS & COMMUNITY SERVICES DEPARTMENT
PRESENTATION BY: TRAVIS KARLEN, RECREATION MANAGER
FOR FURTHER INFORMATION JUSTIN MARTIN, RECREATION SUPERVISOR
CONTACT: 714-754-5065
RECOMMENDATION:
Staff recommends that the City Council authorize a budget adjustment in the amount of $1,500 to
accept a donation from the Costa Mesa Community Run for the youth sports program, "Happy
Feet Running Club." The donated funds will be accepted and then used for club expenses which
may include race entry fees, club apparel, nutritional snacks and other miscellaneous club
supplies.
BACKGROUND:
One of the primary goals of the Costa Mesa Community Run is to increase youth participation;
and by making this donation they are benefitting both the city's youth program and the run. In
March 2015, the City Council approved a budget adjustment in the amount of $1,500 in the form
of a donation from the Costa Mesa Community Run. This donation provided funding to
participants in the City's youth running program, "Happy Feet Running Club." During the spring
quarter, the club meets twice per week, once at Balearic Community Center and once at Fairview
Park. The club fosters an organized and fun training environment suitable for all fitness levels.
The Costa Mesa Community Run hosts their annual 5K/10K event at the City's Fairview Park in
partnership with the City of Costa Mesa. Community Run organizers want to sponsor the "Happy
Feet Running Club" participants and have the Community Run be the final run of the club's
season.
The intent of the donation is to provide the city's youth sports club with the opportunity to take part
in one of Orange County's premiere 5K/10K runs, while having all of the supplies necessary to
make it an enjoyable and memorable experience. The $1,500 donation will be allocated toward
expenses that may include race entry fees, club apparel, club snacks and other miscellaneous
supplies regarding the success of the program.
ANALYSIS:
In the current fiscal budget, full funding is not in place to supply the running club with the means to
pay for expenses related to race entries, apparel, snacks and other miscellaneous supplies. The
donation is a way to continue the expansion of this popular program and to increase the
participation of additional members; in -turn increasing the city's opportunities to actively engage
youth. The program benefits of increased physical and social health are a clear marker that this
free program is an enrichment to participants. This is the second year that the Costa Mesa
Community Run would like to make this donation.
ALTERNATIVES TO CONSIDER:
The following are alternatives that the City Council may consider:
1. The City Council could reject the budget adjustment in the amount of $1,500, thus
eliminate the enhancement to the youth sports program.
2. The City Council could reject the budget adjustment in the amount of $1,500 and refer
staff to find the funds elsewhere.
FISCAL REVIEW:
There is no cost associated with accepting the donation from the Costa Mesa Community Run.
Creating a budget adjustment to show both income and expense in the youth sports budget
account will have no associated cost.
LEGAL REVIEW:
No legal review is required.
CONCLUSION:
In order to continue enhancing the quality of the youth running club by creating additional
experiences, staff is recommending that City Council authorize a budget adjustment in the amount
of $1,500 income and $1,500 expense to the city's youth sports account. The $1,500 donation
made by the Costa Mesa Community Run will account for the income and the city youth sports
program will account for the expense.
TAMARA S. LETOURNEAU
Assistant Chief Executive Officer
TRAVIS KARLEN
Recreation Manager
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