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HomeMy WebLinkAbout11 - NB-2 - Termination of Fairview Park Citizens Ad - 3/1/2016CITY COUNCIL AGENDA REPORT MEETING DATE: MARCH 1, 2016 ITEM NUMBER: NB -2 SUBJECT: TERMINATION OF FAIRVIEW PARK CITIZENS ADVISORY COMMITTEE MEMBER DATE: FEBRUARY 24, 2016 FROM: CHIEF EXECUTIVE OFFICE PRESENTATION BY: JAMES M. RIGHEIMER, MAYOR PRO -TEM FOR FURTHER INFORMATION CONTACT: RICHARD FRANCIS (714) 754-5688 Rick.francis@costamesaca.gov RECOMMENDATION: Mayor Pro -Tem Righeimer is requesting that the City Council terminate the membership of Anna Vrska from the Fairview Park Citizen's Advisory Committee. BACKGROUND: On April 16, 2013, then Mayor Righeimer nominated Anna Vrska to be appointed to the Fairview Park Citizen's Advisory Committee. (Attachment 1) The motion passed on a 4 — 1 vote. According to Council Policy 000-2, under Section 2 "Membership Terms", subsection "e" states as follows: "The City Council, at any time, may request the resignation of or terminate membership of any committee member." (Attachment 2) ANALYSIS: Members of City Council Appointed Advisory Committees and Boards may be terminated by the action of the City Council. The Council Policy does not require a need to show cause for such an action. ALTERNATIVES CONSIDERED: None. FISCAL REVIEW: None. LEGAL REVIEW: None. RICHARD FRANCIS THOMAS R. HATCH Assistant Chief Executive Officer City Chief Executive Officer ATTACHMENTS: 1 CC Appointment 04-16-13 2 Council Policy 000-2 ATTACHMENT 1 CITY COUNCIL AGENDA REPORT MEETING DATE: April 16, 2013 ITEM NUMBER: NB -2 SUBJECT: APPOINTMENTS TO VARIOUS COUNCIL -APPOINTED COMMITTEES AND BOARD DATE: APRIL 12, 2013 FROM: CITY CLERK'S OFFICE PRESENTATION BY: BRENDA GREEN, CITY CLERK FOR FURTHER INFORMATION Christiane Goldsworthy, City Clerk's Office CONTACT: at (714) 754-5327 RECOMMENDATION: Staff requests that the City Council consider the following recommendations: 1. Make appointments and reappointments to fill vacancies on the following committees and board: • Cultural Arts Committee (6 regular member vacancies) • Historical Preservation Committee (5 regular member vacancies) • Housing and Public Service Grant Committee (5 regular member and 1 alternate member vacancies) • Pension Oversight Committee (9 regular member vacancies) • Fairview Park Citizens Advisory Committee (7 at -large member vacancies) • Costa Mesa Senior Corporation Board of Directors (3 representative vacancies) 2. Extend all remaining October term expirations to April 2014, in compliance with Council Policy 000-2, which calls for only one recruitment in the spring for. vacancies on the committees and board. I--wEN:(eiCZ•111k,Ism Council Policy 000-2 (Attachment 3) pertaining to Council appointed committees, notes that the expiration of all committee terms shall be held annually in April. Also, Council appointed committees would be reduced to nine regular members and two alternates through attrition. Currently, there are vacancies on the above referenced committees and board due either to term expirations or resignations. New members have been solicited through news releases on the City website and on CMTV 24. 1 For this spring recruitment period, there are a total of 33 vacancies, consisting of regular and alternate positions on five Committees. Those appointed and reappointed will serve until April 2015, unless otherwise noted. For the Costa Mesa Senior Corporation Board of Directors, the City can appoint up to three director positions. Appointees will serve a two-year term until April 2015. ANALYSIS: At the close of the recruitment period, staff received 75 applications by the deadline and three late applications. Attachment 1 is a list of the committees and board, including applicants who have requested appointments or reappointments to each, as well as the number of vacancies. Attachment 2 consists of the supporting documents including rosters for existing committees and applications for committees or board. Attachment 3 is Council Policy 000- 2, which provides additional information on the recruitment and appointment process. Certain members of other Council -Appointed Committees have term expirations of October 2013. Since Council Policy 000-2 calls for one recruitment period in the spring, those term expirations need to be extended to April 2014. ALTERNATIVES CONSIDERED: None. FISCAL REVIEW: No fiscal review is required for this item. LEGAL REVIEW: No legal review is required for this item. CONCLUSION: The City Council is scheduled to make appointments to the respective committees, in accordance with Council Policy 000-2, and appoint up to three representatives to the Costa Mesa Senior Corporation Board of Directors. Appointments and reappointments are for two-year terms and will expire April 2015. BRENDA GREEN City Clerk DISTRIBUTION: ATTACHMENTS: RICK FRANCIS Assistant Chief Executive Officer Staff Liaisons (email) 1 List of Committees/Board and Applicants 2 Council Policy 000-2 1► Attachment 1 COMMITTEE AND APPLICANT INFORMATION 4/12/2013 Cultural Arts Committee Membership: 9 Members & 2 Alternates (Staff Liaison Lisa McPherson, Council Liaison Wendy Leece) (6 regular member vacancies) 1. Jason Komala 2. Amber Davidson 3. Jim Doody 4. Kathleen Eric (requesting re -appointment) 5. Jesse Fortune 6. Lisa Grant 7. Frank Gutierrez (requesting re -appointment) 8. Eduardo Iniestra (requesting re -appointment) 9. Monica Morita (requesting re -appointment) 10. Florence N. Martin 11. Bob Naik 12. Alan Remington 13. Ann Marie Rousseau 14. Kayla Schramm 15. Christina Wilcox 16. Debora Wondercheck (requesting re -appointment) Historical Preservation Committee Membership: 9 Members & 2 Alternates (Staff Liaison Lisa McPherson, Council Liaison Wendy Leece) (5 regular member vacancies) 1. Rich Cantillon 2. Pamela G. Crenshaw (requesting re -appointment) 3. Dave Gardner (applying for regular status) 4. Gary Parkin (applying for regular status) Housing & Public Service Grant Committee (Staff Liaison Silvia Kennerson) Membership: 9 Members & 2 Alternates (6 regular member vacancies) 1. Brigette Beisner 2. Denise R. Dew -Bennett 3. Brett D. McDonell (also applied for Fairview Park Citizens Advisory Committee) 4. Christian Eric (requesting re -appointment) 5. Eric Vu 6. Jeff Mathews (requesting re -appointment) 7. Yvonne Rowden (requesting re -appointment) Fairview Park Citizens Advisory Committee (Staff Liaison Public Services Director) 1. Ron Amburgey 2. Gordon F. Bowley 3. William M. Burke 4. Brian Burnett 5. Terry (aka Frank) T. Cummings 6, Teresa Drain (also applied for Pension Oversight Committee) 7. Brett Eckles 8. Jim Erickson 9. Judith M. "Judy" Gielow 10. John T. Hawley 11. James Heumann 12. Rick Kapko (also applied for Pension Oversight Committee) 13. Gerald Lester (also applied for Pension Oversight Committee) Membership: 9 Members (7 at -large member vacancies) 14. Jay B. Litvak 15. John S. Manly 16. Brett D. McDonell (also applied for Housing & Public Service Grant Committee) 17. Dr. Richard J. Mehren 18. Dennis Popp 19. Laura Rakunas 20. Lee Ramos 21. Stephanie Remington 22. Travis Rice 23. Steve Smith 24. David J. Stiller 25. Anna Vrska 26. Harold Weitzberg Attachment 1 Pension Oversight Committee (Staff Liaison Finance Director) Membership: 9 Members (9 regular member vacancies) 1. Jeff Arthur 2. James H. Bridges 3. Samuel J. Clark 4. Shawn Dewane 5. Teresa Drain (also applied for Fairview Park Citizens Advisory Committee) 6. Donald Harper 7. Howard Hull 8, Jay Humphrey 9. Rick Kapko (also applied for Fairview Park Citizens Advisory Committee) 10. Gerald Lester (also applied for Fairview Park Citizens Advisory Committee) 11. Gene Hutchins 12. Charles Mooney 13, Kent Mora 14. Gary Parkin (also applied for Historical Preservation Committee) 15. Richard Riva, Sr. 16. Ronald Robertson 17. Timothy Sesler 18. John Stevens 19. Ralph Taboada Costa Mesa Senior Corp Board of Directors Membership: 3 Representatives (Staff Liaison Alma Reyes, No Council Liaison) (3 representative vacancies) 1. Barbara Echan 2. Steven Mitchell Reader 3. Tina Wlasick Late Applications: 1. Kim Glen (applied for Cultural Arts Committee) 2. Lisa Manfredi (applied for Fairview Park Citizens Advisory Committee) 3. Bobby Navarro (applied for Cultural Arts Committee) 2. APPOINTMENTS TO VARIOUS COUNCIL -APPOINTED COMMITTEES AND BOARDS (02:15:21) Staff report presented by Brenda Green, City Clerk. Council Member Monahan asked if the three current members on the Costa Mesa Senior Center Board reapplied. City Clerk Brenda Green indicated that the three did not reapply. Ernie Feeney, Costa Mesa, spoke on the Senior Center Board applications; read into the record a letter from previous Mayor Gary Monahan stating that a $500.00 donation is not a requirement; and recommended Barbara Echan to the Senior Committee. (02:18:10) Discussion ensued regarding the $500.00 donation not being a requirement to serve on the Senior Center Board. Jeff Arthur, Costa Mesa, spoke regarding his application to the Pension Oversight Committee. (2:33:00) Mayor Righeimer indicated that the Committee liaisons will make the nominations. CommitteeBoard Rosters and Applications (02:24:27) a. Cultural Arts Committee Council Member Sandra Genis nominated the following individuals to the Cultural Arts Committee: Kathleen Eric, Lisa Grant, Frank Gutierrez, Eduardo Iniestra, Monica Morita, Debora Wondercheck, and Alan Remington (Alternate) MOTION: Approve. MOVER/SECOND: Council Member Genis/Council Member Monahan The motion carried unanimously. b. Historical Preservation Committee (02:28:00) Council Member Leece nominated the following individuals to the Historical Preservation Committee and requested to continue to advertise for two members: Rich Cantillon, Pamela G. Crenshaw, Dave Gardner, and Gary Parkin MOTION: Approve and advertise for one regular and two alternate members MOVED/SECOND: Council Member Leece/Council Member Genis The motion carried unanimously. Minutes — Regular Meeting —April 16, 2013 - Page 8 C. Housing and Public Service Grant Committee (02:30:00) Mayor Pro Tem Mensinger nominated the following individuals to the Housing and Public Service Grant Committee: Denise R. Dew -Bennett, Brett D. McDonell, Christian Eric, Eric Vu, Jeff Mathews, and Yvonne Rowden MOTION: Approve. MOVED/SECOND: Mayor Pro Tem Mensinger/Council Member Leece The motion carried unanimously. d. Pension Oversight Committee (02:36:00) Mayor Righeimer appointed himself as liaison to the Pension Oversight Committee. The City Council nominated the following individuals to the Pension Oversight Committee: Council Member Leece nominated Teresa Drain MOVED/SECOND: Council Member Leece/ Council Member Genis The motion failed by the following roll call vote: Ayes: Council Member Leece and Council Member Genis Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Council Member Genis nominated Ralph Taboada MOVED/SECOND: Council Member Genis! Council Member Monahan The motion carried unanimously. Mayor Righeimer nominated Jeff Arthur MOVED/SECOND: Mayor Righeimer/ Mayor Pro Tem Mensinger The motion carried unanimously. Mayor Pro Tem Mensinger nominated Gene Hutchins MOVED/SECOND: Mayor Pro Tem Mensinger/ Council Member Monahan The motion carried unanimously. Council Member Monahan nominated Rick Kapko MOVED/SECOND: Council Member Monahan/ Mayor Pro Tem Mensinger The motion carried unanimously. Council Member Leece nominated Charles Mooney MOVED/SECOND: Council Member Leece/ Council Member Genis The motion failed by the following roll call vote: Ayes: Council Member Leece and Council Member Genis Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Minutes — Regular Meeting — April 16, 2013 - Page 9 Council Member Genis nominated James Bridges MOVED/SECOND: Council Member Genis/ None Motion died due to lack of a second Mayor Righeimer nominated Kent Mora MOVED/SECOND: Mayor Righeimer/Council Member Monahan The motion carried by the following roll call vote: Ayes: Mayor Righeimer, Mayor Pro Tem Mensinger, Member Genis Noes: Council Member Leece Motion carried 4-1 and Council Member Monahan and Council Mayor Pro Tem Mensinger nominated Timothy Sesler MOVED/SECOND: Mayor Pro Tem Mensinger/ Council Member Monahan The motion carried unanimously. Council Member Monahan nominated Shawn Dewane MOVED/SECOND: Council Member Monahan/ Mayor Pro Tem Mensinger The motion carried by the following roll call vote: Ayes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Noes: Council Member Genis/Councilmember Leece Motion carried 3-2 Council Member Leece nominated John Stephens MOVED/SECOND: Council Member Leece/Council Member Monahan The motion carried by the following roll call vote: Ayes: Mayor Righeimer, Council Member Monahan, Council Member Leece, and Council Member Genis Noes: Mayor Pro Tem Mensinger Motion carried 4-1 Council Member Genis nominated Jay Humphrey MOVED/SECOND: Council Member Genis/Council Member Leece The motion failed by the following roll call vote: Ayes: Council Member Genis and Council Member Leece Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Mayor Righeimer nominated Gary Parkin MOVED/SECOND: Mayor Righeimer/Councilmember Leece The motion carried unanimously. e. Fairview Park Citizens Advisory Committee (02:47:10) Mayor Righeimer appointed Mayor Pro Tem Mensinger to serve as liaison and Council Member Genis to serve as alternate liaison to the Fairview Park Citizens Advisory Committee. Minutes — Regular Meeting —April 16, 2013 - Page 10 The City Council nominated the following individuals to the Fairview Park Citizens Advisory Committee: Council Member Leece nominated William M. Burke MOVED/SECOND: Council Member Leece/Councilmember Genis The motion failed by the following roll call vote: Ayes: Council Member Leece and Councilmember Genis Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Council Member Genis nominated Dr, Richard J. Mehren MOVED/SECOND: Council Member Genis/ Council Member Leece The motion carried by the following roll call vote: Ayes: Council Member Genis, Council Member Leece and Council Member Monahan Noes: Mayor Righeimer and Mayor Pro Tem Mensinger Motion carried 3-2 Mayor Righeimer nominated Terry T. Cummings MOVED/SECOND: Mayor Righeimer/Council Member Monahan The motion carried unanimously. Mayor Pro Tem Mensinger nominated Brett Eckles MOVED/SECOND: Mayor Pro Tem Mensinger/Council Member Monahan The motion carried unanimously. Council Member Monahan nominated Steve Smith MOVED/SECOND: Council Member MonahanlMayor Pro Tem Mensigner The motion carried unanimously. Council Member Leece nominated Jay Litvak MOVED/SECOND: Council Member Leece/Council Member Genis The motion failed by the following roll call vote: Ayes: Council Member Leece and Council Member Genis Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Council Member Genis nominated Judith M. Gielow MOVED/SECOND: Council Member Genis/Council Member Leece The motion failed by the following roll call vote: Ayes: Council Member Leece and Council Member Genis Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Minutes — Regular Meeting — April 16, 2013 - Page 11 Mayor Righeimer nominated Anna Vrska MOVED/SECOND: Mayor Righeimer/Council Member Leece The motion carried by the following roll call vote: Ayes: Mayor Righeimer, Mayor Pro Tem Mensigner, Council Member Leece and Council Member Genis Noes: Council Member Monahan Motion carried 4-1 Mayor Pro Tem Mensinger nominated Ron Amburgey MOVED/SECOND: Mayor Pro Tem Mensinger/Council Member Monahan The motion carried by the following roll call vote: Ayes: Mayor Righeimer, Mayor Pro Tem Mensigner, Council Member Leece and Council Member Monahan Noes: Council Member Genis Motion carried 4-1 Council Member Monahan nominated David J. Stiller MOVED/SECOND: Council Member Monahan/Council Member Genis The motion carried by the following roll call vote: Ayes: Council Member Genis, Council Member Leece and Council Member Monahan Noes: Mayor Righeimer and Mayor Pro Tem Mensinger Motion carried 3-2 Council Member Leece nominated Laura Rakunas to serve as an alternate member MOVED/SECOND: Council Member Leece/Council Member Genis The motion failed by the following roll call vote: Ayes: Council Member Leece and Council Member Genis Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Council Member Genis nominated Stephanie Remington to serve as an alternate member MOVED/SECOND: Council Member Genis/Council Member Leece The motion failed by the following roll call vote: Ayes: Council Member Leece and Council Member Genis Noes: Mayor Righeimer, Mayor Pro Tem Mensinger, and Council Member Monahan Motion failed 2-3 Mayor Righeimer nominated Lee Ramos to serve as an alternate member MOVED/SECOND: Mayor Righeimer/Mayor Pro Tem Mensinger The motion carried unanimously. Mayor Pro Tem Mensinger nominated Dennis Popp to serve as an alternate member MOVED/SECOND: Mayor Pro Tem Mensinger/Council Member Monahan The motion carried unanimously. Minutes — Regular Meeting -- April 16, 2013 - Page 12 f. Costa Mesa Senior Corporation Board of Directors (03:01:00) Council Member Genis requested staff to re -advertise for Senior Center Board members due to the miscommunication regarding the annual donation. MOVED/SECOND: Council Member Genis/Council Member Monahan The motion carried unanimously. Council Member Monahan requested letters be sent to the members and applicants clarifying that an annual donation of $500 is not a requirement. Mayor Righeimer appointed Council Member Leece to serve as liaison to the Senior Center Corporation Board of Directors. g. Extend all remaining October 2013 term expirations to April 2014 to comply with Council Policy 000-2. MOTION: Approve. MOVED/SECOND: Mayor Righeimer/Mayor Pro Tem Mensinger The motion carried unanimously. Council Member Leece requested the annual reports from the Commissions and Committees according to Council Policy 000-2. CEO Hatch indicated that a note will be sent to Commissions and Committees. REPORT — CITY ATTORNEY None The Mayor adjourn0jb,6n 9:15 p.m. MAYO CITY CLERK Minutes — Regular Meeting —April 16, 2013 - Page 13 ATTACHMENT 2 CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE 000-2 211199 CITY COUNCIL APPOINTED ADVISORY 1 of 3 COMMITTEES AND BOARDS REV: 3103 REV: 10/18/11 REV: 615112 BACKGROUND Revisions to this Policy occurred in March, 2003, and October, 2011. The City Council has modified the recruitment, criteria, and selection of committee and board members. The City Council also approved the decrease in membership of the committees and boards through attrition and to be reflected in the Commissions/Committees/Boards Handbook. On May 5, 2012, the City Council modified the Policy indicating that the expiration of all committee and board -terms shall be in April. Council Policy 000-2 has been changed to cover only the City's appointed committees and boards. PURPOSE To provide clear and cohesive policies which assist appointed committee and board members in performing their duties, and procedures for new standing and ad hoc committee formation. POLICY 1. Bring community attitudes and needs into focus by providing valuable communication links between the community and the government of the City. 2. Facilitate recommendations from the community, which aid City Council in making sound decisions concerning policy formulation and resource allocation. 3. Establish and maintain a streamlined mechanism to facilitate committee formation; membership, interaction, work programs, and evaluations. PRACTICES AND PROCEDURES 1. Formation and Membership a. Based upon the need for citizen input on matters of importance to the community, requests to form a committee may be made by individual Council Members. "Committee Formation Application Forms" and "Committee Interest Forms" shall be made available to all interested parties through the City Clerk's Office. b. Upon review of completed Formation Request Forms, City Council may create a new committee by formal action. Such action will establish the purpose of the committee and the number of members. c. Individuals may apply to serve concurrently on more than one committee assuming there is no conflict. CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE 000-2 2/1/99 CITY COUNCIL APPOINTED ADVISORY 2 of 3 COMMITTEES AND BOARDS REV: 3/03 REV: 10/18/11 REV: 6/5/12 d. The City Council will appoint members to various committees and boards with staggered terms. e. The Mayor shall designate at least one member of City Council to serve as a non-voting liaison to each committee. 2. Membership Terms a. Appointed committee members must be Costa Mesa residents. b. Committee members shall be appointed or reappointed for a term of two (2) years (staggered) unless otherwise specified by City Council. c. The expiration of all committee and board -terms shall be in April. d. To vacate a position on a committee or board, the person shall file a written resignation with the Staff Liaison. Vacancies may be filled immediately if alternate members exist, or held open until a regular appointment time period occurs. e. The City Council, at any time, may request the resignation of or terminate membership of any committee member. e. Alternates shall automatically fill vacancies left by the departure of full members, based on the alternate's length of time serving on the committee. 3. Work Program/Committee Review Process a. Each February, all committees shall prepare and submit a Work Program for City Council review. The Work Program shall include: • Evaluation of the previous years' progress; • Delineation of the upcoming year's program, goals and objectives; and • Proposed budget requests. b. The City Council shall conduct a Committee Review Process once a year in February to review the role and progress of committees to determine their effectiveness. In doing so, City Council reserves the right to revise the status of various committees based upon their need and benefit to the community. CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY SUBJECT POLICY EFFECTIVE PAGE NUMBER DATE 000-2 2/1/99 CITY COUNCIL APPOINTED ADVISORY 3 of 3 COMMITTEES AND BOARDS REV: 3/03 REV: 10/18/11 REV: 6/5/12 4. General Information and Procedures Except as provided in this policy all committees and boards shall be guided by the policies set forth in the Commissions/Committees/Boards Handbook. In case of any inconsistencies between this policy and the Handbook, the provisions in this policy shall govern these committees and boards. 5. Quorum Due to Vacancies a. Where there are no vacancies by resignation of members, the quorum for a committee formed by City Council shall be a majority of the members of such body. b. Where the membership on a committee is reduced to less than a majority of the members of such a body due to vacancies by resignation of its members, the quorum shall be a majority of the remaining members of such body until the vacancies are filled by City Council; provided, however, that under no circumstances would the quorum be lowered to less than three (3) committee members. (For example, a committee formed by City Council, which has seven members, would need four members to be present for the committee to take formal action on a matter on the agenda for the meeting. If vacancies occur due to resignations of the members, the quorum would be adjusted to require a minimum of three members to be present for the committee to take formal action on a matter on the agenda while the vacancies have not been filled by City Council. Once the vacancies are filled, the quorum would return to the requirement of four members.)