HomeMy WebLinkAbout06 - CC-6 - Smallwood Park Improvement City Project - 3/15/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 15, 2016
ITEM NUMBER: CC -6
SUBJECT: SMALLWOOD PARK IMPROVEMENTS PROJECT, CITY PROJECT NO. 14-13
DATE: MARCH 3, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, ACTING CITY ENGINEER,
(714)754-5335
RECOMMENDATION:
1. Adopt plans, specifications and working details for the Smallwood Park Improvements Project,
City Project No. 14-13.
2. Award a construction contract to Micon Construction Inc., 1616 E. Sierra Madre Circle,
Placentia, CA 92870, in the amount of $298,778.00.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
Smallwood Park is 3.4 acres in size and located at 1646 Corsica Place. This neighborhood park
has two (2) playgrounds, a basketball court, picnic tables, restrooms and a softball field. The
scope of work for the Smallwood Park Improvements Project includes replacement of outdated
playground equipment intended for the two to five (2 to 5) year old age group as well as surfacing,
new concrete pathways and landscaping. The scope will also include other work needed to
complete the project in accordance with the contract documents.
ANALYSIS:
The City Clerk received and opened ten (10) bids for this project on January 19, 2016 (Attachment
1). On January 20, 2016, the apparent low bidder, Pub Construction Inc., formally withdrew their
bid per California Public Contract Code Section 5103. Micon Construction Inc. then became the
apparent low bidder with a base bid proposal of $298,778.00. The Engineer's estimate was
$279,100.00 and the average of the ten (10) bids received for this project amounted to
$347,024.00. The license and references of Micon Construction Inc. were checked and staff found
them to be in good standing.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the
City would then need to re -advertise or cancel the project. Staff believes that re -advertising the
project will not result in lower bids.
FISCAL REVIEW:
Funding for this project was allocated with the FY 13/14 Budget from Capital Improvement Funds
in the amount of $250,000 and Community Development Block Grant Funds in the amount of
$67,000 for a total budget of $317,000.00.
LEGAL REVIEW:
Micon Construction Inc. has furnished the necessary bonds and insurance and they have been
approved as to form by the City Attorney. After the award and subsequent execution of the
contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Smallwood Park Improvements Project, City Project No. 14-13.
Staff evaluated all of the bids and recommend that the City Council adopt the plans, specifications
and working details for said project; award the contract to the apparent low bidder, Micon
Construction Inc., in the amount of $298,778.00 and authorize the Mayor and the City Clerk to
execute the Public Works Agreement.
ERNESTO MUNOZ
Public Services Director
ATTACHMENTS: 1 — Bid Abstract
BALTAZAR MEJIA
Acting City Engineer
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
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