HomeMy WebLinkAbout05 - CC-5 - Placentia Ave Bicycle Signal Improvement - 4/19/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 19, 2016 ITEM NUMBER: CC -5
SUBJECT: PLACENTIA AVENUE BICYCLE SIGNAL IMPROVEMENTS,
FEDERAL PROJECT NO. CML - 5312 (095), CITY PROJECT NO. 14-01
DATE: APRIL 7, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, ACTING CITY ENGINEER,
(714) 754-5335
RECOMMENDATION:
Adopt the plans, specifications and working details for the Placentia Avenue Bicycle Signal
Improvements, Federal Project No. CML — 5312 (095), City Project No. 14-01.
2. Award a construction contract to Smart Tech Group, Inc., 3972 Barranca Parkway, Suite J-283,
Irvine, CA 92606, in the amount of $190,000.00.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The Placentia Avenue Bicycle Signal Improvements Project will provide a controlled crossing on
Placentia Avenue for bicyclists and pedestrians. A new bicycle trail was constructed connecting
Placentia Avenue to the Greenville Banning Channel regional trail to the south of the Fairview
Channel within Fairview Park. At the terminus of Placentia Avenue, there is significant potential
for bicyclists to cross a high speed arterial at a mid -block location without any traffic control. The
traffic signal will allow pedestrians and bicyclists to cross Placentia Avenue safely to access
Fairview Park, the Talbert Nature Preserve and nearby beaches via the Santa Ana River Bicycle
Trail system.
ANALYSIS:
The City Clerk received and opened seven (7) bids for this project on December 22, 2015.
Smart Tech Group, Inc. was the apparent low bidder with a bid proposal of $190,000.00. The
Engineer's estimate for this work was $242,000.00 and the average of the seven (7) bids
received amounted to $236,743.71. An analysis of the bids indicates that the apparent low
bidder's proposal is 21 % percent lower than the Engineer's estimate. The variance between the
low bidder and the Engineer's estimate may be attributed to the highly competitive conditions
prevalent in the construction industry at this time. The Bid Abstract is included as Attachment 1.
The license and references of Smart Tech Group, Inc. were checked, and staff found them to be
in good standing.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all the bids were rejected, the
City would then be required to re -advertise or to cancel the project. Staff believes that re -
advertising the project will not result in lower bids.
FISCAL REVIEW:
Staff captured a Federal grant for this project that covers approximately 87% of the construction
cost. The remaining balance will be funded through the City's available Air Quality Management
District (AQMD) funds.
LEGAL REVIEW:
Smart Tech Group, Inc. has furnished the necessary bonds and insurance which have been
approved as to form by the City Attorney's office. After the award and subsequent execution of the
contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Placentia Avenue Bicycle Signal Improvements, Federal
Project No. CML — 5312 (095), City Project No. 14-01. Staff has evaluated all of the bids and
recommends that the City Council adopt the plans, specifications and working details for said
project; award the contract to the apparent low bidder, Smart Tech Group, Inc., in the amount of
$190,000.00; and authorize the Mayor and the City Clerk to execute the Public Works
Agreement.
ERNESTO MUNOZ
Public Services Director
ATTACHMENTS: 1 - Bid Abstract
BALTAZAR M EJ IA
Acting City Engineer
DISTRIBUTION: Chief Executive Officer
Assistant CEO
City Attorney
City Clerk
Transportation Services Manager
Staff
File
2
CITY OF COSTA MESA
DEPARTMENT OF PUBLIC SERVICES
PLACENTIA AVENUE BICYCLE SIGNAL INSTALLATION
FEDERAL PROJECT No. CML -5312(095)
CITY PROJECT NO. 14-01
BIT] OPENING RESULTS. DECEMBER 22, 2015
Bidder
ATTACHMENT11
City Total Base Bid
1. Smart Tech Group, Inc.
Irvine
2. Unique Performance Const. Inc.
Anaheim
3. PTM General Engineering Services, Inc.
Riverside
4. STL Landscape, Inc.
Los Angeles
5. Steiny and Company
Baldwin Park
6. California Professional Engineering, Inc,
La Puente
7. Elecnor Belco Electric, Inc.
Chino
Average
Engineer's Estimate