HomeMy WebLinkAbout14 - CC-14 - Request to Cancel the Regular City Counc - 6/7/2016CITY COUNCIL AGENDA
REPORT
MEETING DATE: JUNE 7, 2016 ITEM NUMBER: CC -14
SUBJECT: REQUEST TO CANCEL THE REGULAR CITY COUNCIL
MEETING OF AUGUST 16, 2016
DATE: JUNE 1, 2016
FROM: CHIEF EXECUTIVE OFFICE
PRESENTATION BY: KELLY R. SHELTON, EXECUTIVE ASSISTANT TO CEO
FOR FURTHER INFORMATION CONTACT: KELLY R. SHELTON1714-754-5328
RECOMMENDATION:
It is recommended that the Council consider:
1. Altering the meeting schedule for the month of August 2016. Specifically, staff is
requesting that the meeting of Tuesday, August 16, 2016, be cancelled. It is
expected that cancelling this meeting will assist with managing workloads and
allow time for coordination of vacation absences for Council and staff.
2. Permanently cancelling the 2nd regularly scheduled City Council meeting in August
of each year until future direction from the City Council.
i. e �Cela0I1I"
Typically, the City conducts 24 regularly scheduled meetings per year. In addition, there
are frequent special meetings scheduled that, in most years, will increase the amount of
meetings held at the Council level. Both Council and staff are currently working on
incredibly active schedules. The recommended break would permit both Council and
staff an opportunity to "catch up" and better manage the workload. Additionally, the
break will allow Council Members an opportunity to schedule vacations so as not to
conflict with scheduled Council meetings.
Eliminating one meeting during the month of August would still allow the opportunity for
the Council to address critical issues raised by staff or the public. There are no
deadlines for pending issues that could not be dealt with on the following regularly
scheduled meeting of September 6, 2016. Consequently, staff is recommending that
the Council alter the meeting schedule for the month of August 2016.
In addition, this item has been brought to the City Council every year for consideration
as far back as 2011. City Council has continued to approve this request for the
cancellation of the 2nd meeting in August. Staff is recommending that the City Council
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take action to formally cancel the 2nd regularly scheduled City Council meeting in
August until further Council direction.
ANALYSIS:
The City Council has the legal authority to establish meeting dates and times and to
cancel or reschedule such meetings with proper and timely public notice. Such a change
is not significant as long as the decision to change the meeting date is done well in
advance. This will allow for proper noticing and posting of the agenda as well as allowing
staff enough time to place items either on the previous or following meeting agendas.
ALTERNATIVES:
City Council may reschedule the regularly scheduled City Council meeting to another date
or choose to hold the August 16, 2016 City Council meeting. City Council may also
choose to not approve the cancellation of future regularly scheduled City Council
meetings held on the 3rd Tuesday of August.
FISCAL REVIEW:
No Fiscal Impact.
LEGAL REVIEW:
Should the City Council cancel or change the August 16, 2016 regularly scheduled
meeting, staff will ensure that the required posting and noticing requirements are met.
' T'HOMAS R. HATCH
Chief Executive Officer
R. S LTON
✓e s istant to the CEO
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