HomeMy WebLinkAbout08 - CC-8 - Professional Engineering Services for De - 6/7/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 7, 2016 ITEM NUMBER: CC -8
SUBJECT: PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF THE WEST 17TH
STREET WIDENING PROJECT
DATE: MAY 12, 2016
FROM: PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION
PRESENTATION BY: ERNESTO MUNOZ, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES
MANAGER, (714) 754-5343
RECOMMENDATION:
1) Award a Professional Services Agreement (Attachment 1) for the design of the West 17th
Street Widening project to Onward Engineering, 300 S. Harbor Boulevard, Suite 814,
Anaheim, CA 92805, in the amount of $295,416;
2) Authorize the Mayor and the City Clerk to execute the Professional Services Agreement; and
3) Approve Budget Adjustment, BA 16-014 (Attachment 2), recognizing and appropriating
Measure M2 grant funding received for the project in the amount of $262,500.
BACKGROUND:
According to Orange County Transportation Authority's (OCTA) Master Plan of Arterial Highways,
West 17th Street is classified as a four -lane Primary Arterial between Newport Boulevard and
Placentia Avenue. Currently, West 17th Street has four (4) lanes between Newport Boulevard and
Pomona Avenue. West of Pomona Avenue, 17th Street narrows to one (1) lane in each direction
with a two-way, left -turn lane. The subject project includes developing and analyzing alternative
widening alignments, identifying right-of-way needs for the selected alternative, and preparing
construction documents. The alternatives include designing to a downgraded Secondary Arterial
standard as well as a Divided Collector, which widens to provide one (1) lane in each direction
with divided median and bicycle lanes.
In October 2014, the Public Services Department applied for and subsequently was awarded
Measure M2 Combined Transportation Funding Program (CTFP) grant funding for the
engineering design of the West 17th Street Widening project in the amount of $262,500.
ANALYSIS:
On March 4, 2016, the City issued a Request for Proposals (RFP) to several consulting firms for
civil engineering design services. Four (4) proposals were received to provide the intended
engineering services. Proposals were reviewed for compliance with the City's RFP, and
consultants were evaluated based on project understanding, depth of experience, technical
expertise, and associated factors. Based on the proposals and follow-up interviews with all four
(4) consultants, staff finds Onward Engineering well qualified to perform the engineering design
services. The proposal submitted by Onward Engineering and the responses during the interview
process represent a thorough understanding of the project, complies with the project
specifications, and documents technical ability and experience with similar projects.
ALTERNATIVES CONSIDERED:
One alternative would be to perform the design work in-house. However, the scope of work and
demands of the project exceed staff's resources and time. A second alternative would be to not
undertake this project. This will result in further delays to widening plans for West 17th Street and will
also result in relinquishing the CTFP Measure M2 grant funds captured for this project.
FISCAL REVIEW:
The Public Services Department has secured Measure M2 CTFP grant funding in the amount of
$262,500 towards the design of the West 17th Street Widening project. The attached budget
adjustment recognizes the grant funds and appropriates them for the project. The match funds are
derived from the traffic impact fee funds appropriated for this project in the Fiscal Year 2015-16
budget.
LEGAL REVIEW:
The City Attorney's office has prepared the attached Professional Services Agreement and has
approved the document relative to form.
CONCLUSION:
After careful review of four (4) proposals submitted for civil engineering design for the widening
of West 17th Street and the subsequent interview process, it is recommended that the City Council
award the Professional Services Agreement to Onward Engineering and authorize the Mayor
and the City Clerk to execute the Professional Services Agreement. Staff also requests approval
of the attached budget adjustment that recognizes the Measure M2 grant funding received for the
project.
ERNESTO MUNOZ RAJA SETHURAMAN
Public Services Director Transportation Services Manager
ATTACHMENTS: 1 Professional Services
2 Agreement Budget Adjustment
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
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ATTACHMENT 1
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
ONWARD ENGINEERING
THIS AGREEMENT is made and entered into this 7th day of June, 2016 ("Effective Date"),
by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and ONWARD
ENGINEERING, a California corporation (C2640309) ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to provide engineering services for widening improvements on West 17th Street, as
more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for the specific services
described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in
connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the
provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this
Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described
in the City's Request for Proposals ("RFP"), attached hereto as Exhibit A, and Consultant's
Response to City's RFP ("Consultant's Proposal"), attached hereto as Exhibit "B," both
incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement.
1.3. Performance to Satisfaction of Cit . Consultant agrees to perform all the work to
the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work
will be done by the City's Chief Executive Officer ("City CEO") or his or her designee. If the quality
of work is not satisfactory, City in its discretion has the right to:
Onward Engineerin `I
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Consultant shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys' fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which may
be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in,
nor permit its agents to engage in, discrimination in employment of persons because of their race,
religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status,
sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties
set forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Consultant's sole cost
and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Consultant's covenant under this Section
shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit "C," attached hereto and made a part of this Agreement by this reference (the "Fee
Schedule"). Consultant's total compensation shall not exceed Two Hundred Ninety -Five
Thousand Four Hundred Sixteen Dollars and Zero Cents ($295,416.00).
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2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant's Proposal unless the City or
the Project Manager for this Project, prior to Consultant performing the additional services,
approves such additional services in writing. It is specifically understood that oral requests and/or
approvals of such additional services or additional compensation shall be barred and are
unenforceable.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a
progress basis, but no more often than two times a month. Said invoice shall be based on the
total of all Consultant's services which have been completed to City's sole satisfaction. City shall
pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each
invoice shall describe in detail, the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to this
Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times from the Effective Date until three (3) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective Date
of this Agreement. Said services shall be performed in strict compliance with the project schedule
approved by City as set forth in Exhibit B. The project schedule may be amended by mutual
agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue
work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of five (5) years, ending on June 6, 2021, unless previously terminated as provided herein
or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
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reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated based on the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents prepared
by Consultant in its performance of this Agreement including, but not limited to, finished or
unfinished design, development and construction documents, data studies, drawings, maps and
reports, shall be delivered to the City within ten (10) days of delivery of termination notice to
Consultant, at no cost to City. Any use of uncompleted documents without specific written
authorization from Consultant shall be at City's sole risk and without liability or legal expense to
Consultant.
5.0. INSURANCE
5.1. Minimum Scope and limits of Insurance. Consultant shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverages with an insurance company admitted to do business in California, rated
"A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by
City:
(a) Commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily injury
with a policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence. If such insurance contains a
general aggregate limit, it shall apply separately to this Agreement or shall
be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence for bodily injury
and property damage.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers'
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Consultant for
the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined single
limits, per occurrence and aggregate. Architects' and engineers' coverage
shall be endorsed to include contractual liability. If the policy is written as a
"claims made" policy, the retro date shall be prior to the start of the contract
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work. Consultant shall obtain and maintain, said E&O liability insurance
during the life of this Agreement and for three years after completion of the
work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and appointed
boards, officers, officials, agents, employees, and volunteers are additional
insureds with respect to: liability arising out of activities performed by or on
behalf of the Consultant pursuant to its contract with the City; products and
completed operations of the Consultant; premises owned, occupied or
used by the Consultant; automobiles owned, leased, hired, or borrowed by
the Consultant."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall
it be cancelled, nor the coverage or limits reduced, until thirty (30) days
after written notice is given to City."
(c) Other insurance: "The Consultant's insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials, agents,
employees, and volunteers. Any other insurance maintained by the City of
Costa Mesa shall be excess and not contributing with the insurance
provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not
affect coverage provided to the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a
deductible or self-insured retention to provide such coverage, the amount of such deductible or
self-insured retention shall be approved in advance by City. No policy of insurance issued as to
which the City is an additional insured shall contain a provision which requires that no insured
except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance
showing the insurance coverages and required endorsements described above, in a form and
content approved by City, prior to performing any services under this Agreement. The certificates
of insurance shall be attached hereto as Exhibit "D" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the
indemnification provision contained in this Agreement, or the extent to which Consultant may be
held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the
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parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City CEO or his or her designee shall be the representative
of City for purposes of this Agreement and may issue all consents, approvals, directives and
agreements on behalf of the City, called for by this Agreement, except as otherwise expressly
provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile
or mail and shall be addressed as set forth below. Such communication shall be deemed served
or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at
the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit
in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through
regular United States mail.
IF TO CONSULTANT:
Onward Engineering
300 S. Harbor Blvd., Suite 814
Anaheim, CA 92805
Tel: (714) 533-3050
Fax: (714) 948-8978
Attn: Majdi Ataya
IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 754-5017
Fax: (714) 754-5028
Attn: David Cho
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"E" and incorporated herein by reference. Consultant's failure to conform to the requirements set
forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be
cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
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6.7. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment. Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's
prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be
void and shall constitute a breach of this Agreement and cause for termination of this Agreement.
Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's
obligation to perform all other obligations to be performed by Consultant hereunder for the term
of this Agreement.
6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify,
hold free and harmless the City, its elected officials, officers, agents and employees, at
Consultant's sole expense, from and against any and all claims, actions, suits or other legal
proceedings brought against the City, its elected officials, officers, agents and employees arising
out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the
work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall
apply without any advance showing of negligence or wrongdoing by the Consultant, its
employees, and/or authorized subcontractors, but shall be required whenever any claim, action,
complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the
Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action,
complaint or suit asserts liability against the City, its elected officials, officers, agents and
employees based upon the work performed by the Consultant, its employees, and/or authorized
subcontractors under this Agreement, whether or not the Consultant, its employees, and/or
authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification
of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful
misconduct of the City. This provision shall supersede and replace all other indemnity provisions
contained either in the City's specifications or Consultant's Proposal, which shall be of no force
and effect.
6.10. Independent Contractor. Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time,
or in any manner, represent that it or any of its agents or employees are in any manner agents or
employees of City. Consultant shall secure, at its sole expense, and be responsible for any and
all payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Consultant and its officers,
agents, and employees, and all business licenses, if any are required, in connection with the
services to be performed hereunder. Consultant shall indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with the applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees due
to Consultant under this Agreement any amount due to City from Consultant as a result of
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Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City. Any
use of such documents for other projects not contemplated by this Agreement, and any use of
incomplete documents, shall be at the sole risk of City and without liability or legal exposure to
Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses,
and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete documents
furnished by Consultant. Consultant shall deliver to City any findings, reports, documents,
information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes
or any other Project related items as requested by City or its authorized representative, at no
additional cost to the City.
6.14. Public Records Act Disclosure. Consultant has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code Section 6250 of seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code Section 6254.7, and of which
Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all
information obtained by it that is designated as a trade secret. The City shall not, in any way, be
liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the Court.
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6.15. Conflict of Interest. Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited -to, the Political
Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Consultant and its officers, employees, associates and
subconsultants shall not, without the prior written approval of the City Representative, perform
work for another person or entity for whom Consultant is not currently performing work that would
require Consultant or one of its officers, employees, associates or subconsultants to abstain from
a decision under this Agreement pursuant to a conflict of interest statute.
6.16. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard to
the correction.
6.17. Prohibited Employment. Consultant will not employ any regular employee of City
while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of any document, such provision shall be
deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so incorporated by
reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring
or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
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6.24. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. -No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.25. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this
Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired,
which determination made by the presiding court or arbitrator of competent jurisdiction shall be
binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.26. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.27. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
Mayor
CONSULTANT
Name and Title
SO- WoI72.3
Social Security or Taxpayer ID Number
Date:
Date-. Lkkly Z 01
10
Onward Engineering&
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Management
DEPARTMENTALAPPROVAL
Public Services Director
APPROVED AS TO PURCHASING:
Interim Finance Director
11
Date:
Date:
Date:
Date:
Date:
Onward Engineering
C13)
EXHIBIT A
REQUEST FOR PROPOSALS
March 4, 2016
CITY OF COSTA MESA
CALIFORNIA 92626-1200 P.O. BOX 1200
FROM THE OFFICE OF THE DIRECTOR, DEPARTMENT OF PUBLIC SERVICES
SUBJECT: REQUEST FOR PROPOSALS - ENGINEERING SERVICES FOR WEST
17TH STREET WIDENING IMPROVEMENTS
Dear Consultant:
The City of Costa Mesa is requesting proposals for professional engineering services for
improvements to widen West 17th Street from Placentia Avenue to Superior Avenue. The scope
of services generally consists of the following:
Phase 1: Detailed topographic survey
Phase 2: Preliminary Design Plan
Phase 3: Right-of-way engineering and legal descriptions
Phase 3: Final civil design plans, specifications, and estimates (PS&E)
Final PS&E shall be developed as a turnkey project for advertisement and construction.
BACKGROUND
The intent of the proposed project is to plan infrastructure improvements to meet current and
future traffic demands and, ultimately widen West 17t1' Street to Master Plan of Arterial
Highways (MPAH) standards. According to the Orange County Transportation Authority's
(OCTA) MPAH, West 17th Street is classified as a four -lane Primary Arterial between Newport
Boulevard and Placentia Avenue. Currently, West 17'h Street has four lanes between Newport
Boulevard and Pomona Avenue. West of Pomona Avenue, 17th Street narrows to one lane in
each direction with a two-way left -turn lane and on -street parking. The project will be designed
to meet the intent of the recommended roadway widths/geometries as specified in the OCTA
MPAH. The project will include developing and analyzing alternative widening alignments,
preparing construction documents for the selected widening alignment and identifying right-of-
way needs for the implementation of this widening project.
As widening W. 17th Street requires significant additional right-of-way, it is important to design the
project and identify the needs, so that the project may be implemented in a cost effective and a
phased manner. The design will consider various alignment alternatives for widening W. 1711
Street so as to minimize right-of-way impacts. An alternative may involve designing W. 17'h
Street to Secondary Arterial standards, which may provide the required four lanes capacity without
a median. Another alternative could be designing W. 17th Street to a Divided Collector standards,
which would provide one lane in each direction with divided median and bicycle lanes.
77 FAIR DRIVE
PHONE: (714) 754-5343 • www.ci.costa-mesa.ca.us
SCOPE OF SERVICES
The subject scope of services is intended as a "Turnkey" project to maintain a responsible and
comprehensive base for all project development. Tasks shall be coordinated to effectively
develop interrelated project elements; the project shall not be advanced until preliminary
requirements are addressed and clear direction is established. The consultant shall have total
responsibility for the accuracy and completeness of all work and services.
The following description of work defines the general project requirements. Associated tasks
and provisions not specifically defined herein are requested to be addressed in the proposal and
undertaken within the proposed "Not to Exceed" contract fee.
PHASE I - Topographic Survey, Utility Research & Protect Data Collection
The project area is defined as West 17`h Street, from Placentia Avenue to Superior Avenue. This
phase consists of defining physical conditions and utilities within the project area including the
following:
1. Meet with City staff to define and clarify the work plan and project elements.
2. Review existing plans and materials, obtain a City permit, and secure right -of -entry for
survey and geotechnical fieldwork.
Perform a topographic survey extending through the project area to establish horizontal and
vertical controls at 10' intervals. The survey shall extend 50' outside of the City right-of-
way within adjacent private parcels and 100' into cross streets. Establish existing and
proposed controls including centerline, street geornetrics, and right-of-way throughout
project limits. Reference elevations to the closest and lastest Orange County Benchmark
(OCBM).
4. Establish City and private right-of-way boundaries with the same general care as would be
applied to establish the exterior boundary on a final subdivision map. The consultant shall:
a. Recover or reestablish nionumentation of points controlling in the deed description
which created the City right-of-way boundary.
b. Recover all existing City right-of-way boundary line monumentation documented in
County and City records.
c. By field survey, tie controlling monuments and boundary line monuments to each
other and to the Orange County Horizontal Control Network.
d. Establish the existing City right-of-way boundary and document all work in a "Before
Condition" Record of Survey.
e. Obtain a litigation guarantee/title report and define the exact limits of each private
parcel, estimated for three (3) parcels.
5. Research and establish the precise location of all utilities and utility easements. Coordinate
with all utility companies to determine underground, surface, and overhead facilities. Comply
with the City adopted "Utility Coordination Procedures." Determine where interfaces with
existing facilities will occur as a result of the future construction of this project. Consult with
2
�J
affected utility companies and resolve any conflicts, keeping City staff informed in writing.
Maintain a Utility File on all utility documentation.
Plot the detailed survey notes and electronic mapping files at 40 scale via CAD on 24" X 36"
sheets identifying all existing conditions. Physical features shall include BCR, ECR, flow -
lines, centerlines, angle points, top of curb, driveways (width, X & Y), spandrels, pavement
striping, utilities, structures, walls, trees and landscape, underground and surface utilities,
poles, hydrants, catch basins, signs, valves, and manholes, etc. Within all adjacent, private
properties, define driveways, walkways, curbs, stairs, parking lots and parking stall layouts,
buildings, planters, patios, signs, and all other physical features.
PHASE II — Preliminary Design Plan
This phase consists of analysis of various widening schemes, selection of a preferred preliminary
alignment, preliminary design of the improvements, analysis of environmental impacts of the
roadway widening, and preparation of an environmental document to assess alternative
alignment scenarios for improvements on West 17th Street.
The Consultant shall review the City proposed widening concept and the collected data and
prepare up to 3 alternative preliminary widening alignments to determine the most cost effective
widening alignment which meets the intent of the OCTA MPRH. Preliminary Design Plan
engineering services shall include:
1. Prepare preliminary alignment concepts for the proposed improvements, identify associated
impacts and costs. The concepts should include existing and proposed right-of-way, curbs,
sidewalks, driveways, striping, bus stops, medians, centerlines, etc. The concept plans will
be used to determine the preferred alignment plan. The preferred alignment should reduce
construction and right-of-way costs and minimize unavoidable impacts to private
improvements. A detailed cost estimate itemizing all construction and right-of-way elements
should be prepared.
2. The Consultant shall perform the necessary environmental analysis to assess the alternative
alignment scenarios and prepare environmental analysis documents suitable for a federally
funded construction project.
PHASE III — Fight -of -Way En ineerin
The Consultant shall review the selected preliminary alignment plan to determine right-of-way
requirements, impacts, and costs. Right-of-way engineering services shall include:
I . Obtain and review all existing right-of-way documentation of the project area, assessor maps,
building site plans, and parcel maps for each affected property.
2. Facilitate the execution of all right -of -entry agreements as required for survey and
geotechnical work.
3. Procure and review current litigation guarantees/title reports, development tract maps,
building plans, and associated property documentation for each affected property. Costs
incurred to procure this documentation shall be included in the contract fee.
3 D
4. Determine all easement locations including utilities, existing easement facilities, and
disposition of affected facilities and easements with alternative alignments.
Identify square footage to be acquired and itemize project impacts resulting from each
affected property.
6. Interview owners and tenants, present the proposed project, and assess the extent of concerns
conveyed at the meeting.
7. Prepare itemized cost estimates for acquisitions per parcel and per alignment plan, and
estimate severance and/or cost -to -cure damages (excludes formal appraisal services).
Upon approval of the final alignment of the proposed improvements, perform calculations to
establish precise right-of-way acquisition areas for each parcel to be acquired. Review and
verify traverse closures and area calculations for each parcel. Prepare legal descriptions and
acquisition maps for each parcel. The Consultant shall plot on 8-1/2" x 11" vellum acquisition
maps per City standard layout. Maps shall be drawn in ink, by AutoCAD, or by another
approved method. Process for City review and provide five (5) copies for each parcel of the final
legal description, deed, exhibits, and right-of-way map for City execution.
PHASE IV — Plans, Specifications & Estimates
The preparation of final civil design plans, specifications and estimates, and utility coordination
shall conform to MUTCD, Caltrans, and City standards. Plan and profile will be required for the
existing and proposed elevations. Plans shall be I" = 20' scale horizontally and 1 "=2' .vertically
on standard 24" x 36" sheets. AutoCAD latest version shall be utilized, completed on 4 mil.
erasable mylar per the City standards. Plans are to be fully detailed to advertise and construct the
project, including:
< Surveying
< Geotechnical analysis
< Traffic signal modification plan
< Signing and striping plan
< Special provisions
< Processing and approvals
< Hydrology
< Plan and profile drawings
< Curb, gutter, & sidewalk
< Contract documents
< ADA improvement details
< Utility adjustments/relocations
< Private on-site reconfiguration including landscaping and irrigation adjustments; and
lighting and sign relocations
1. Plot all physical features including BCR, ECR, flow -lines, centerlines, angle points, top of
curb, handicap ramps, pavement striping, structures, trees, underground and surface utilities,
poles, fire hydrants, catch basins, signs, water valves, manholes, etc. Within all adjacent
private properties, define driveways, walkways, curbs, walls, AC and parking stall layouts,
buildings, planters and irrigation, signs, lighting, utilities, and all other physical features.
Based on the topographic survey, establish exact centerline controls, street geometrics, and
right-of-way limits of project.
2. Prepare final intersection grid grades at 10' intervals for the subject segment of W. 17"' Street
and provide elevations at TC, FL, EG, EP, BCR, ECT, 1/4 and'/z curb return, at 1"=10' scale.
Prepare final cross sections at 25' intervals, indicating vertical and horizontal cross falls,
elevations, analysis of super elevationsliiighway design speed calculations, and join
elevations and details to private property, etc., conforming to City standards. Cross sections
shall be submitted with the first plan check.
Utilities - Perform all necessary research to establish precise location of all utilities and
utility easements. Coordinate with all utility companies to determine the nature and location
of all possible relocations and associated costs. Comply with the City adopted "Utih
Coordination Procedures" attached. Determine where interfaces with existing facilities will
occur as a result of the construction of this project. Consult with affected utility companies
requiring relocations, and resolve any conflicts, keeping City staff informed in writing,
including the possibility of undergrounding utilities presently on poles along the project area.
Compile information in "Utility File" and submit to City.
4. The consultant shall include $10,000 as a separate item in the fee schedule for the City's use
for potholing for utilities as requested by the consultant and approved in writing by the City's
Project Manager. The Consultant will not be compensated for any other work from this item.
Identifying all underground conflicting utilities is critical and it is the consultant's
responsibility to ensure all utilities are properly identified and located on the plans.
5. Geotechnical/Materials report - Obtain, analyze, and document geologic and engineering data
averaging five feet in depth for the project area (estimated three locations), and develop R -
value and pavement design recommendations. The Geotechnical report shall include:
C Review of readily available background materials, including published geologic maps
and literature, in-house information, and stereoscopic aerial photographs. Consultant shall
also review preliminary project plans, as -built project plans and specifications, log of test
boring sheets, and existing structure foundation reports, if available.
r Performance of a geotechnical site reconnaissance to observe the geotechnical conditions
along the proposed alignment.
• Provide borings at three (3) locations determined by the Consultant and approved by the
City. Borings shall be a minimum of 6" wide and average 5' deep, with cores backfilled
and compacted at 95% with AC material immediately following work. Provide boring lczg
and maps showing dimensions of cores and horizontal distances from identifiable
roadway points.
• Establishing existing structural section, R -value, moisture content, expansiveness, caving
potential, water level, traffic indices, and sand equivalency. Determine estimated range
and degree of soil contamination if encountered. The City will provide the average daily
traffic volume data.
• Preparation of a Geotechnical Report presenting the results of the data review and
findings, conclusions, and recommendations relative to the geotechnical aspects of the
project's design and construction. Identify recommendations for treatment and tabulate
soil information in table format for existing and proposed conditions.
6. Prepare new traffic signal plans for the intersection of West 17`h Street at Pomona Avenue
and traffic signal modification plans for the intersection of West 17d' Street at Placentia
Avenue. The consultant shall coordinate with Edison on service requirements and any
necessary street light and power pole relocations.
Hydrologic/hydraulic Report — Analyze hydrologic/hydraulic conditions, develop details for
standard longitudinal and cross fall drainage, and document findings and design calculations.
Define removals and replacement of drainage pipe and design catch basin relocations,
modifications, and repairs as needed.
8. Define and document Water Pollution Control requirements.
9. Define new monuments or re -setting of existing monuments and provide detailed drawings
fully dimensioned for each.
10. Traffic control plans are not required. However, the specifications shall concisely define the
lane and detour closure approach to minimize traffic and pedestrian impacts, and
accommodate staged work requirements.
11. Complete project contract documents and special provisions in a format consistent with
current City projects and guidelines. A sample of the construction proposal form and contract
agreement will be furnished to the Consultant by the City.
12. The Consultant will be requested to review and approve addenda and provide clarification to
plans and specifications. Consultant shall attend the pre -construction meeting, and shall be
available for consultation and assistance during construction of the project to clarify or
explain items relating to the design. A sub -line item fee for "Construction Technical
Support" may be included under this phase, to be included within the scope of work at the
discretion of the City, contingent on fee and services.
13. For construction budgeting purposes, submit to the City preliminary construction estimates
with PS&E submittals at 70% and 90% completion, and any significant updates of the
estimates as design work progresses. Prepare the final detailed construction quantity and cost
estimate. Plans and specifications shall be signed and stamped by the Consultant before
submitting.
14. Conduct a field walk-through with the City during the first and second PS&E submittal.
15. Prepare and submit a Resident I�ngineer's file containing, at a minimum, final construction
quantities and cost estimates with background calculation work sheets; soil and hydrology
reports; survey data; Utility File; Right -of -Way File, and all relative project information.
16. The selected Consultant shall include items not specified as necessary to achieve completion
and approval of the final design plans, specifications and estimates.
Quality Assurance/Quality Control - Quality Control shall be consistently and thoroughly
applied throughout project development. Assigned QA/QC staff shall be technically well
qualified to conduct the appropriate level of oversight, and demonstrate a concerted and
sustained commitment to provide a high quality product. Concise written records shall be
maintained by the Consultant on all activities. Firms considering proposal submittals are
requested to have an in-house technical level of expertise to professionally address all aspects of
the project.
Project Design meetings shall be held once a month. The consultant shall be responsible for
preparing meeting agendas, minutes, and presentation materials. A Critical Path Method (GPM)
network, based on activities to support all project milestones and subtasks shall be prepared. The
information will be in the form of a bar chart and show a deliverables schedule and other
relevant data needed for the control of work, for City review of the work status and
accomplishments occurring each month. A copy of the CPM software program and monthly
updates shall be furnished to the City Project Manager.
Content of Proposal
It is requested that the following be submitted with your proposal:
1. Project Understanding - provide a brief review of the project and any suggestions you might
have to expedite the project or special concerns of which the City should be advised.
2. Work Plan — define the project approach, team assignments, and products.
3. Schedule — provide a detailed schedule indicating stages of work and time frames.
4. An organization chart and staffing plan identifying personnel on this project, with a brief
resume on each individual (two pages max per person) and recent projects on which they
have worked of a similar type. Identify the project manager with a detailed resume, and the
individual authorized to negotiate the contract on behalf of the consulting firm.
S. A listing of similar street improvement projects that your firm has completed within the last
five years. Information should include a description of work, year completed, cost, and
agency/client name along with the agency's contact person.
6. Comply with Professional Services Agreement requirements (see attached PSA).
7. Submittal of four (4) duplicate proposals.
Fee Schedule
The professional services contract will not be awarded based upon competitive bidding, and it is
desired that fees be submitted separately. The fee schedule should show the hourly cost of
personnel per task under each phase, with a total not -to -exceed amount for the project. The
consultant's cost proposal for the prime and subcontractors should contain a breakdown of all
cost components including labor base rate, other direct costs, overhead, and fees. it is requested
that the fee, including all meetings, reproduction, materials, mailings, and associated project
expenses, be itemized under the following phases:
Phase I: Detailed topographic survey and Preliminary Design Plan $
Phase II: Right-of-way engineering and legal descriptions $.,
Phase III: Final PS&E $_
NOTE: All originals of plans, field notes, data and calculations, correspondence, reports,
electronic files, etc., will be turned over to the City upon completion of design. Ten
percent (10%) of the total contract fee will be withheld until the final PS&E, Resident
Engineers File, and all project documents are submitted in acceptable form to the City.
7
Contract Chaneeti
Any change in the scope of work resulting in a contract increase or decrease in fee shall be
approved by the City in writing prior to commencement of actual change in work. No fee
adjustment will be allowed unless said prior approval is authorized exclusively in writing by the
City, without exception.
Right to Refect all Proposals
The City of Costa Mesa reserves the right to reject any or all proposals submitted, and no
representation is made hereby that any contract will be awarded pursuant to this request for
proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of
additional information, and/or in any other aspect of a proposal prior to the award of a written
contract will be borne by respondent. The City will provide only the staff assistance and
documentation specifically referred to herein and will not be responsible for any other cost or
obligation of any kind that may be incurred by a respondent. All proposals submitted to the City
of Costa Mesa in response to this request for proposals shall become the property of the City.
Enclosed is the City of Costa Mesa professional services standard agreement and sample
certificate of insurance for reference in preparing the proposal. The minimum insurance and
endorsement requirements are stated within the enclosed documents. Should your firm be
interested in submitting a proposal for this project, please forward to the City of Costa Mesa,
Transportation Services Division, 4' Floor, City Hall, on or before 5:00 p.m., April 1, 2016. If
additional information is required, please contact Pritam Deshmukh, Associate Engineer, at (714)
754-5183, or email at: pritam.deshmukh@costamesaca.gov.
Sincerely,
RAJA SETHURAMAN, Manager
Transportation Services
Attachments: 1. Aerial Map Concept Plan
2. City Standard Agreement and Certificate of Insurance Forms
c Ernesto Munoz, Public Services Director
Pritam Deshmukh, Associate Engineer
1U31 M0139 338
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EXHIBIT B
CONSULTANT'S PROPOSAL
as
- - -� :•:fir: - - .
0
:•. ... s] Proposal to Provide Engineering
.... �: Services for the West 17th Street
■Goo ■■
so* a.• Widening Improvement Project in the
S,. Wam �M City of Costa Mesa
w w w.OE F,NG.COM
City of Costa Mesa April 1, 2016
Transportation Services Division, 4th Floor
Attn: Pritam Deshmukh, Associate Engineer
77 Fair Drive
Costa Mesa, CA 92626
SUBJECT: Proposal to Provide Engineering Services for the West 17`h Street Widening Improvements
Project in the City of Costa Mesa
Onward Engineering (OE) is pleased to submit four copies of our proposal to provide Engineering Services
for the West 17th Street Widening Improvements Project in the City of Costa Mesa. Since we opened our
doors over a decade ago, we have been raising the bar in providing engineering services to public agencies.
Our proposal is broken up into three primary sections, our approach, our team, and our firm.
ATAILORED APPROACH
We understand the importance of having a firm on board that has a clear understanding of the project and
scope. This is amplified on projects such as this one, which cover multiple city jurisdictions, include various
stakeholders, and are bound by strict schedules. So our approach was to take the issuance of the RFP as a
Notice -to -Proceed. Our team has made multiple field visits, conducted preliminary research, met with our
sub -consultants, and workedon preliminary design options andexhibits. In doing this we are able to provide
you with a tailored and personalized proposal. OE is ready to hit the ground running on this high-profile
project. We are in a unique position, having already started the preliminary design phase. With OE, the
Costa Mesa will be our number one priority, as we aim to exceed your expectations.
A HANDPICKED TEAM
A firm is only as good as its' staff; which is why OE truly aims to bring on the very best to join our talented
team. For this project, the team was of great importance. We believe that every task and every client is
uniquely important, so making sure that the team proposed is able to handle the needs of the City is my
chief concern. As the proposed Project Manager, Justin Smeets be committed to thisproject. Meaning that
City will never have to worry about any bait and switch. Additionally, the City can be confident in his abilities.
Justin has worked on multiple projects of similar size and complexity. Additionally, Justin is a GvOD expert
who has taken multiple classes and can truly utilize the software to ensure an accurate design. He has the
experience necessary to oversee the design and to identify areas of concern. Our team also includes Dayton
Lowe and Steven Macbride as Project Engineers. Our design/CAD team is ready to hit the ground running
on this project.
A `=iRM T i -Ir; r PUTS YOU FIRST
We are confident in the quality of our work, and we stand behind our past experience as proof of our ability
to these Intersectlon wideningproJectson time, within budget, andatthe highestlevelofquality.. OE utilizes
highly trained staff and promises to provide ingenuity in its engineering solutions. We believe that providing
the highest achievable quality of life begins with properly designed and safely constructed infrastructure.
Our submittal lists relevant projects which gives the City the comfort of working with a firm who has 'been
there before:"
WE SNARE YOUR VISION, AND ARE COMMITTED TO iT!
Majdi will act as the Principal -In -Charge for this contract and the individual responsible for entering OE into
agreement with the City of Costa Mesa. We have reviewed the City's PSA and we have no exceptions or
deviations from it. Our team is committed to premier quality in everything we do. All work performed by
our skilled design team is completed at the highest level. If you have any questions, please feel free to
contact us at anytime at (714) 457-2994 or by email at mataya@oe-eng.corn. We look forward to working
with the City on this Project.
Than ou, ,
i
i`
Muh taya, M
41
Vice. resi ent
t►�
Firm Profile
Year Founded: 2004
SERVICES OFFERED:
Executive Summary
Project Management
Augmentation
Staff
The City of Costa Mesa is seeking a firm that can provide full engineering services for the West 17" Street
Widening Improvements Project. Onward Engineering (OE) has provided successful design services on
multiple widening projects in the past, including the Harbor Boulevard and Gisler Avenue Widening Project
in the City of Costa Mesa. Additionally, we have provided Construction Management on widening projects.
This means that we understand how to prepare a PS&E Package that is constructible in addition to being
consistent, clear, correct, and complete.
Every project and client require a tailored approach. These types of improvements require a firm that can
step in and hit the ground running. In an effort to best understand this project, OE treated the 0WsRFPas
a Notice to Proceed. OE has visited the project limits to conduct a preliminary field investigation, carefully
reviewed the City's RFP, conducted some records research, begun preparing design exhibits, and hand-
picked our team. This allows us to present a carerully constructed approach and scope, realistic schedule,
and an inclusive and fine-tuned fee.
The design of this project presents some unique issues and obstacles when it comes to stakeholder
coordination due to R/W requirements. Ineffective communication will breed negative perceptions for this
project, headaches for the City, and unhappy constituents. Additionally, a project of this magnitude
requires a forum forstakeholders to go to with any questions and/or concerns, Absence of a forum leads to
an inaccurate understanding of the project. Therefore, all improvements that are in the public right-of-way
need to be coordinated. OE understands the importance of good communication with the affected
community. Our team has put in place a couple of mediums for stakeholders to utilize during the course of
this project. These mediums allow stakeholders to understand the project and to ensure that this project
has a positive public perception and include project hodines, document controls, andprojectmaps.
Project Description
The City of Costa Mesa is seeking a team which can provide full design engineering services for the West
17th Street Widening from Placentia Ave. to Superior Ave. 17th Street is a primary arterial per the City of
Costa Mesa Master Plan of Highways. The standard roadway width for a primary arterial is a 106' right of
way. The existing configuration is a 2 lane divided highway with center two-way left turn lane. The existing
land uses are mostly commercial properties with the new mixed use development at the southeast corner
of 17th Street and Pomona Avenue.
The existing roadway is 40' wide from curb face to curb face with a variable to 10' sidewalk on the north
and south sides. The existing roadway is in great condition with only minor surface cracking at various
locations. This stretch of roadway is littered with many different types of utilities such as; Southern
California Edison (SCE), water, storm drain, and overhead power and telecommunication. Many of these
facilities fall within the parkway width which means that when widening they will require relocation.
We understand that there are 16 properties along West 17th Street within the limits of this widening. The
properties along West 17th Street have varying R/W frontages. This means that widening will affect each
property differently. The image below represents the existing roadway configuration.
Our project understanding demonstrates a familiarity of the project area and City goals. This allows us to
hit the ground running upon selection. The level of detail we put into the technical portion of our proposal
is a sampling of the quality the City of Costa Mesa will get from our design team upon selection. Our
deliverables will undergo a rigorous QA/QC process which ensures that the PS&E satisfies the 5 C's
(consistent, clear, correct, constructible, and complete).
Project Approach
The OE team has walked the project site and our team has developed a preliminary design to fit the
perceived intent of the City. The design intent for this widening is to meet the classification of four -lane
Primary Arterial as described in the OCTA Master Plan of Arterial Highways (MPAH). This includes 2 -lanes
in each direction with a median. The existing land use is commercial with many driveways off of 17th Street.
The existing configuration has a necessary two-way left for easy access to and from each property. Since
the speed limit through here is only 35 mph, and there are many driveways to be accessed, it would be
ideal to keep the ability for vehicles to utilize the two-way lefts. When widening a roadway, there are many
different approaches. Our goal is to provide the most efficient approach thatfits the City's needs. We have
come up with 3 different design alternates for the City, depending on the City's needs.
1) No Right -of -Way Alternate
a) Advantages
i) Widen 2' on south side
fl) 4 lanes with only a double yellow divider
iii) No utility pole relocations
IV) No right-of-way acquisitions
v) Lower lost
b) Disadvantages
i) No two-way left
ii) Less than the ultimate design
iii) Poor alignment through intersections
iv) Will require a re -designation on the MPAH
2) R/W on only the south side alternate
a) Advantages
i) Only R/W required from Tom's Place
ii) Most south properties have a 23'-25' City Easement
iii) achieves Rrimary Arterial Design
iv) No relocation of large 3 -wire SCE poles
v) No R/W From norrh side
b) Disadvantages
i) Tom's Place would require a full Acquisition
ii) Misaligned from East of Pomona to West of Pomona
iii) May require reconstruction of large retaining wall at the southwest corner property at 17th St.
and Pomona Ave.
iv) Utility poles on south side will need to be relocated and/or undergrounded
3) RIW only on north side alternate (see exhibit
a) Advantages
i) Only R/W required from the north side
0 ideal alignment through the intersectlons
Hi) Achieves Primary Arterial Design
iv) No relocation of utility poles o.. south side
v) No R/W required from the south .side
vi) Only partial acquisitions required
b) Disadvantages
i) R/W required from 7 parcels
ii) Retaining wall reconstruction on north side required at some locations
iii) Large 3 -wire SCE poles will need to be relocated
iv) Widening may be required on both sides to achieve ultimate width.
The exhibit on the following page clearly shows the layout for the 3rd alternate. The big advantage for this
alternate is that it creates a continuous road as you cross Pomona Ave. 17th Street just east of Pomona
Avenue is sufficiently wide enough to allow for minor striping. We do understand that part of the conditions
of approval for the Vesting Tentative Tract Map 17800 includes a tapered (5' — 0') right of way dedication
to the City of Costa Mesa. Which will further improve the parkway width along 17th Street.
Our proposed plan will create a continuous traffic flow on 17th Street from Superior Avenue to Placentia
Avenue. The plan shows a widening of the north curb by 14'. The south curb will then be widened by 2'.
This will create a total curb to curb width of 56' and 8' sidewalks. This will allow for 2 lanes in each direction
with a center two-way left turn lane. The south properties (APN 424-091-11 & 424-091-12) have a 23' wide
street and highway easement to the City of Costa Mesa. This means that no right-of-way acquisitions will
be required. This will allow us to construct the full 14' wide bus turn out as shown on the exhibit. On the
east side of Pomona Avenue on 17th Street it can be seen that no additional right of way is required and
only re -striping is needed to accommodate the additional lanes.
PROP, TRAFFIC
�coNFIcuRAnoN
PROP.
$'1Y R/W
PROP.
B NAY R/W
NEW PAVEMENT SECTION
PER GEOTECH REPORT
NEW PAVEMENT SECTION -'
PER CEOTECH REPORT
SECTION A --A
17TH STREET FACING WEST
COORD. JOIN itt R
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PROPERTY OWHE
LEGEND
PRO POSED ROADWAY
T- PROPOSED PCC CURS, GUTTER,
SIDEWALK B BUS PAD
PROPOSED RIGHT-OF-WAY
---- EXISTING RIGHT-OF-WAY
L
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W
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Project Elements
This project will involve the following important elements; Stakeholder Coordination, Right -of -Way
Engineering, Utility Coordination, Drainage Consideration, and Landscaping and Irrigation. A widening on
17th Street from Placentia Avenue to Pomona Avenue will see many challenges which we have seer, before.
This means that we will understand how to proactively manage and overco me them.
Stakeholder Coordination
The design of this project presents some unique issues and obstacles when it comes to stakeholder
coordination due to R/W requirements. Ineffective communication will breed negative perceptions for this
project, headaches for the City, and unhappy constituents. Additionally, a project of this magnitude
requires a forum forstakeholders to go to with any questions and/or concerns, Absence of a forum leads to
an inaccurate understanding of the project. A review of the project site indicates that 16 Properties may
be impacted by the project's ROW requirements and temporary construction easements. Therefore, all
improvements that are in the public right-of-way need to be coordinated. OE understands the importance
of good communication with the affected community. Our team has put in place a couple of mediums for
stakeholders to utilize during the course of this project. These mediums allow stakeholders to understand
the project and to ensure that this project has a positivepublicperception.
1. Project Hotlines: OE establishes project hotAries to provide businesses, residelrts, and Citystaff2-4/7
access to project personnel. This number can be used for general distribution. Callers will be
greeted by a short, pre-recorded introduction requesting they dial an extension to gain insightful
project information (prior to routing them to a specific project staff member. All calls are addressed
by an actual person. This system is completely customizable and can change throughoutthe course
of a project (contact person, disseminated information, etc. can be altered even through
construction). This means that residents, businesses, visitors, and the like all stay informed over
the course of any project. It is our belief that an informed public is a happypublic.
2. Box Enterprise for Document Control: OE has a document filing system that will be used on
all documents and folders to ensure proper documentation. We map all of the City's
standards, folder structure, and document formats to our cloud -based Box Enterprise account
for implementation. This cloud -based account allows for secure, remote access and review of
our entire filing system by City staff, to ensure that documentation and filing is done in
compliance with the project requirements. Each City staff member attached to this
assignment will be able to select a password which will allow access to view, upload, or
download any of the project files without having to change the City's existing IT -framework.
Additionally, this flexibility allows the City staff access to the project files anywhere.
3. Project Maps: OE has the tools to build complex and dynamic maps for online access to
stakeholders affected by a project. These maps can include project information important to
affected stakeholders. We can update this map in real-timeto keep the public informed. An
example of how this works can be found at www.oe-eng.com/a.cidemy. The maps we have
created for this protect in the City of Anaheim ha ve been viewed over 600 times by affected
stakeholders. Phasing, detours, temporary parking, street closures, and basic project limit
information can be shown on this map. By providing information through this medium, we are
truly giving the City options and alternatives for the dissemination of information.
Right -of -Way Engineering
Right -of -Way acquisition is most effective when communication is clear and concise between both parties
and our team will be effective and efficient in this process. This project will also require utility coordination
and relocation from multiple parties. The main task will be coordinating the pole relocations with SCE.
Obtainigg to i, ncrease roadway capacity is notg eneraliy an Issue; the issues arise if the property owner
perceives that negotr'atronsare unfavorable For cities, the chief issue is usually acceptance of the appraisal
data, spending the resident's money, and trying to stay out of court or eminent domain. One way to
minimize these concerns is to make sure that all R/W negotiations identify on benefits to the property
owner and the general public. This is solved through efficient, direct, and honest communication along
with clearly defined impacts. CL wil1prapareclear and concisesiteplans, plats, and legal descrotionstoful,'y
detail the property impacts from the ROW acguls'Ition. OE will coordinate private property improvements
with the affected property owners and detail the necessary on-site improvements. This will be coordinated
with sufficient sidewalk widths to ensure ADA compliance. If necessary, OE will work with the Planning and
Building Departments to obtain approvals prior to final plan submittal.
The table below is an estimate of the parcels which require right-of-way and also those that require
Temporary Construction Easements (TCE)'s. As you can see, only partial acquisitions are required.
,Address
APN
Description
Full Take (Partial Take
TCE
iR/W (SF)
TCE (5F)
1700 Placentia Ave
4Z4-081-11
Tiki Bar
786 W 17th St
424-081-12
Golden Paint and Body
X
X
840
120
'776 W 17th St
424-081-13
Moonlite Marin
770 W. 17th St
424-081-15
JJ Paint & Body
x
X
1302
110
760 W. 17th St
424-081-16
Theo's Micro Car Motors
X
X
840
120
750 W. 17th St
424-081-17
Apax Technology
x
X
2104
255
742-746 W. 17th St
424-081-18
Various Commercial
X
X
3360
490
'720-730 W. 17th St,
424-081-19
Vestal / Caliber Collision
x
x
3696
$90
1701 Pomona Ave
424-081-20
Heritage Garage
x
x
1764
176
735 W. 17th St
424-091-01
Various Commercial
x
180
1690 Placentia Ave.
424-091.12
lVarious Commercial
x
560
799 W. 17th St.
424-091-11
Tom's Place
x
125
Pro"est Manager s Plan of Action for Ri ht-0f-Wa A uisition:
T
he success ofthis pro; )sed' d>dning protect 1.441 depend on the friendly acquisition of 7part-takes Yprivate
ornper'ty land along l i Supe,,
METHODOLOGY:
1. Obtain and review the Preliminary Title Reports:
o Request additional record docs that may have impact on ownership or easements;
o Identify issues with prior utility rights, permanent easements, or a cloud on title;
o Identify the underlying Owners and true signatories of Trusts or Corporations.
2. Evaluate the size/shape of the partial takes proposed and verify sufficiency, or note problems:
o Walk the project and note any potential field conflicts;
o Verify proposed R/W take is reasonable based on existing buildings/structures;
o See if proposed TCE widths will allow for construction equipment maneuvering;
o Recommend adjusted boundaries for the Temporary Construction Easements.
o Obtain and review the appraisal logic, data and monetary conclusions.
3. Provide status reports on the R/W progress:
o Conduct a Town Hall meeting for the property owners or their representatives;
o Explain the project needs, the appraisal and purchase processes, and the timing;
o Collect owner comments and present to Staff for consideration or response;
o Prepare a project brief and present to the Commission and/or City Council.
4. Prepare the Temporary Construction Easements and draft Purchase Agreements documents:
o Review the surveyor's Legal Descriptions and Exhibits for intent and accuracy;
o Route to the City Attorney and answer any questions from staff or the City Attorney;
o Route the final documents to the Owners for signature, then route through City for
acceptance;
o Prepare the Resolution for City Council along with related Attachments.
5. Prepare forms and exhibits needed for Environmental approval:
o Stay on top of the environmental review and revision process;
o Incorporate the accepted partial takes & TCEs into the design plans.
Utility Coordination
Utility Coordination is another critical step in the widening process. it iii/i .be Critic -21 that coordination be
initiated early on with the utility companies in order to ensure a surcAssful dpslgn. OE will keep constant
contact with the necessary agencies, and make an initial push up front to get them informed of the
aggressive schedule for this project. We will ensure that all necessary relocation are done well before the
contractor begins work if possible, to eliminate the need for any delays or change orders regarding utility
relocations. We understand that some utility relocations and adjustments will need to be done
concurrently with the construction, and we will include this in our specifications so that the Contractor is
made aware prior to construction.
Our approach is to minimize construction change orders by creating a master plan of utilities within the
project area. The master plan will be developed with the full cooperation of the affected utilities to ensure
all parties understand the project scope of work, required relocations, and scheduling.
The utility locations will use the coordinates (northings, eastings) for the project survey including
elevations. Elevations are required to ensure proper "cover". The master plan of utilities will be used to
develop individual utility and pipeline relocation plans as required. OEhas c:o.. .leteda fieldreviewof-the
site and visuallt, conflrms the follo�owir4ff utilities impact the project:
Edison Power Poles
3 -wire Transmission lines
Distribution on Same Poles
Phone/Fiber
CTV/Broadband
Traffic Signal Cabinets/Controllers
FD Backflow Devices/Fire Department
Connections
Irrigation Backflow Devices
Fire Hydrants
Adjust utilities to behind the new curb alignment
Water
Sewer
Storm Drain
Phone Fiber
Street Lights
Traffic Signal Conduits
Natural Gas Mains
Mesa Water Valves
Adjust utilities, provide minimum cover in the
roadwav cross-section.
The critical path for the above ground utility coordination will be the relocations of the Edison 3 -wire
transmission lines and distribution lines; and phone/fiber and CTV/broadband lines on the existing poles.
06 will prepare a detailed utilitypothole plan which will be caardinated with the proposed roadwv ya,'7d tr:3 f'c
signa/impravements. Potholing will allow the avoidance of lines for the new traffic signal foundations, catch
basins, and other pertinent items. Based on the locations of underground utilities provided by record
drawings, surveys, and responses from the first utility notices, the locations, along the proposed roadway
alignment, vertically and horizontally, will be identified on a Pothole Exhibit for City review prior to
proceeding. A report of their findings is prepared and a survey crew collects finished surface elevations to
complete the findings.
Edison Coordination
OE has been involved in Edison relocations through general ROW improvements and Rule 20A projects.
This project will follow the general ROW improvement utility relocation policies and procedures as
expressed in the franchise agreements. OE understands, that since this project is a ROW improvement, the
cost to relocate is covered by the utility company. The Edison relocation is the critical path item on the
schedule.
On the north side of W 17`" Street the process for installing the new power poles behind the new curb,
installing the new facilities and removing the existing facilities and poles is a lengthy process through
Edison. Sufficient notice and active monitoring will be required to maintain a mutually agreed upon project
schedule. As we know, once the new pole is installed, the process involves:
1. Moving Edison Transmission Line — 3 -High Wire Transmission Lines
2. Move Edison Distribution Line — Cut old pole after Edison has moved off old poles
3. Move Phone/Fiber and CTV
4. Remove Existing Poles
03+
The process requires vigilance to maintain the schedule. The Edison timeline is at least one year, if not
more, to remove the existing poles. OE has the experience to perform this task.
The specific Edison; Phone/Fiber and CTV Tasks will be organized and implemented in the following manner
after award of the design contract:
A. Utility Kick Off Meeting - Immediately Schedule the Utility Kick Off Meeting with Edison,
Phone/Fiber and CTV to discuss the project scope and schedule
B. ROW Survey — Immediately initiate ROW and topographic survey. The sooner Fdisor receives final
ROW wideninff and street improvements, tike soonerEdlson pianoin&1constructlon documents can be
initia ted
C. Preliminary Widening and Street Improvement Design to finalize the widening and street
improvements — Curb, Gutter and back of walk improvements.
D. Conduct Monthly Progress Meetings with Edison, Phone/Fiber and CTV. With the roadway design
set, Edison relocation is set.
E. Track progress of Edison construction documents including, design, approvals and construction
schedule. Coordinate with Project Improvement schedule.
F. Construction Edison Relocation Improvements through removal of existing poles.
Underground UtilipL Coordination
The key to this Project is identifying all underground utilities. In order to fully evaluate the impacts to
underground utilities, a full investigation through potholing and survey elevations is recommended to be
completed as part of the design process. The following applies to all utilities located in the project area. OE
recommends the following underground utility tasks for implementation after award of the design
contract:
A. Underground Utility Kick Off Meeting — Immediately schedule the kick off meeting to discuss the
project scope and schedule.
B. Complete Utility Investigation — Obtain all record documents, coordinate with Dig -Alert to confirm
utility locations.
C. Prepare Composite Utility Plans for all underground facilities including locations of potholes. Utilize
the Preliminary Widening and Street Improvement Design Plans as the base map for the composite
utility plan
D. Obtain Permits — Obtain necessary roadway pothole permits and schedule the pothole company,
and project surveyor to obtain the pipe elevation and existing roadway surface elevation at each
pothole.
E. Prepare Composite Utility Plan Cross -Sections — Evaluate utilities with minimum cover with
proposed new profile. Identify which utilities will be lowered to obtain minimum cover.
F. Underground Utility Impact Meetings — The meetings provide each utility with the verified field
information, cross-section and relocation requirements to obtain minimum cover.
G. Conduct Monthly Progress Meetings with affected utilities
H. Track progress with utility construction documents including design, approvals and construction
schedule. Coordinate with Project Design Improvement Schedule
Construct utility relocation improvements through completion.
Drainage .Considerations_
Drairage improvements are a veryimpoftant feature when widening, 17 h Stmet. There are currently 4 catch
basins along 17`h Street between Placentia Avenue and Pomona Avenue, with two additional around the
curb returns on Pomona Avenue. OE will discuss any drainage concerns with the City of Costa Mesa in the
kick-off meeting to see if there are any areas where the maintenance staff has concerns. We understand
that 17th Street has two sump locations. One is at the sag curve at approximately 735 and 742 W 17`h
Street. The other sump location is on the northwest corner of 17th Street and Pomona Avenue. We will
review the drainage master plan to see if there were any deficiencies or catch basins that may be running
beyond capacity. We will then utilities the City's Master plan of drainage to develop a hydrologic analysis
of the drainage. This will help us to properly size the new catch basins.
Landscaying & irrigation
Based on input received from the City during the Kick -Off Meeting and information gathered during the
site reconnaissance and data review, NUVIS will develop a conceptual landscape plan for the project site.
During our planning we will look for opportunities to:
• Maximize low water shrub areas along fence lines, passive areas, and walkways.
■ Strategically place trees to reduce heat-island effects, cool parking lots, provide shading for transit
areas, and promote health and wellness.
■ Utilize current research tools like UC Davis' Water Use Classifications of Landscape Species
(WUCOLS IV) to select plants which require low water amounts of water for the particular project
site and the California Native Plant Link Exchange (CNPLX) to select appropriate native species for
the bio -region.
• Specify California native plants to create water -efficient wildlife habitat where appropriate.
• Adhere to, the la testState, Local, and District water use guidelines Ake A91881 andState reduction
mandates like the Governor's Freccitive Order In effect as of June 1, 2015.
• Group plants into water use zones to respond to specific microclimates and maximize efficient use
of irrigation water.
• Develop detailed water use calculations including evapotranspiration rates, irrigation efficiencies,
plant types, density of plantings, and irrigation application methods.
■ Specify weather -based irrigation controllers and irrigation systems which can respond to daily
changes in the site's microclimate and adjust run times accordingly.
• Mulch (wood/bark or rock/gravel) to reduce evapotranspiration & improve soil conditions.
• Incorporation, when possible, over bio-swales, bio -retention areas, rain gardens, water re -use
systems, cisterns, and other water saving innovative best management practices.
■ Consider throughout the design process of long-term maintenance requirements for the project
site; adjustments made based upon client communication and available maintenance resources.
M11
Field Observations
The picture to the left is at the southeast corner
of Placentia Avenue and 17`h Street. The existing
patio for Tom's Place comes out about 15' from
the building towards the street. The proposed
widening will only be narrowing the sidewalk by
2' and therefore there will be no impact to
Tom's Place Restaurant. The existing signal pole
will need to be relocated to accommodate the
widening.
The picture to the left shows the existing
eastbound bus stop just east of Placentia
Avenue on 17th Street. As shown on the design
exhibit, we propose placing a dedicated bus
turnout to improve traffic movement through
this busy road.
The picture to the left is looking east on 17th
Street on the south side. The existing catch basin
will need to be relocated to the new curb
alignment location. The existing trees in the
sidewalk can be saved if we utilize grates at
grade to allow ADA path around the trees.
The picture to the left is looking east on 17th
Street towards Pomona Avenue. The parkway
on the south side of the street has a retaining
wall located 10' off the back of sidewalk. The
City of Costa Mesa currently has an existing
easement along this property as shown in
Official Records 3925-491. If we design the
sidewalk at 8' wide then we can limit the on-site
improvement cost.
The picture to the left is of the southwest corner
of Pomona and 17th. As you can see both roads
slope down to the intersection. Here we will
analyze the hydrology to determine the
appropriate size for the catch basins.
The picture to the left is looking at the southeast
corner of 17th Street and Pomona Avenue. The
existing ramp will need to be reconstructed to
meet current ADA guidelines. The existing
sidewalk does not require any additional
widening to meet the ultimate widening. This
corner is where the 5' to 0' tapered right-of-way
dedication begins.
The picture to the left is looking east on 17th St.
Here is where the sidewalk will join existing. The
City should see if they can condition this portion
of the sidewalk and parkway improvements as
part of the development if it already has not
been done.
The picture to the left is looking east on 17th
Street. The picture shows that the existing road
is at the ultimate width as it approaches
Superior Avenue
The picture to the left is looking west on 17th
Street at the Pomona Avenue intersection. This
is where the widening begins westbound. The
photo shows the approximate 10' offset as we
cross Pomona Avenue.
The picture to the left is looking at the northeast
corner of 17th Street and Pomona Avenue. The
existing ramp is missing the truncated dome
detectable warning system. We will measure all
slopes to ensure the grades match the ADA
requirements of all ramps which are not being
removed, and add the detectable warning
device if needed.
The picture to the left is looking at the northwest
corner of 17th Street and Pomona Avenue. The
existing concrete retaining wall shown will need
to be removed in order to accommodate the
widening.
The picture to the left shows the pedestrian
ramp that comes down from 738 17th Street.
This ramp will need to be reconstructed because
the new sidewalk will be placed at least 8'
beyond the existing back of sidewalk.
The picture to the left is looking west on 17th
Street. The existing property has a variable
height retaining wall that will need to be
removed and reconstructed to accommodate
the widening.
rt
Scope of Work
OE uses a 5 -step approach for public works projects which correlates to the Project Management Institute
(PMI) standards for project management. By implementing this approach, we feel that we are proactively
ensuring quality and the successful design of this project.
Our Quality Policy states that OE is committed to understanding and meetingthe City's needs and complying
with statutory and regulatory obligations at all times. Therefore, all projects will be executed in a manner
that emphasizes safety, quality, schedule and maximum cost effectiveness Our team prides itself on the
quality of the engineering services it provides. As a matter of fact, members of our project teams make great
efforts to assure that each project is of the highest possible quality, meeting or exceeding the needs and
expectations of our valued Clients.
Our corporate culture thrives on innovation, and we are dedicated to keeping up with industry standards
and new technologies. OE provides ingenuity in its engineering solutions We consider every project an
opportunity to make peoples' lives more comfortable. As a company, we feel it's important to base our goals
and objectives on a solid foundation of good corporate ethics. The following is our proposed work plan for
this project.
Phase I — Topographic Survey & Preliminary Design Plans
Kick -Off Meeting
OE will set up a design kick-off meeting with City staff to discuss the scope of work, objectives, design
criteria, technical requirements, and project schedule. It is important that the scope of work and
schedule be reviewed and finalized by the City at this meeting to ensure a smooth and successful
project.
Deliverables:
- Meeting minutes and agenda
U�
Research & Review Available Data
The OE team will compile and review all records and documents from the City. Existing documentation
research that will be reviewed includes State, County, City, utility, and other pertinent records and
documents, existing street, signal, storm drain, gas, sewer, and water main improvement plans,
topographic data maps, record drawings, utility plans, geotechnical reports, survey centerline and
private property monument data, and other important information. All records will be compiled and
returned to the City upon project completion. OE will conduct existing records research and
coordination with utilities in the area and all design work will be coordinated with the affected utilities.
Deliverables:
- Existing records matrix & copies of existing records (roadway, right-of-way, utility)
Utility Research & Notification
We believe that utility notifications are a low cost/high value component of every design project. First,
we focus on confirming the contacts for all existing utility facilities. OE will conduct an online design
investigation which allows our staff to research and confirm the most recent contacts for all affected
utilities. Each company will be contacted & informed of the upcoming project. OE then conducts a
three -pronged utility coordination/investigation protocol which involves a detailed local utility
research, a three-step utility notification protocol (inform, advise, relocate/adjust). In addition to the
minimum of two coordination meetings, we will meet as many times as necessary with the affected
agencies at no additional cost to the City. We will notify all affected utility companies to alert them of
the upcoming project and request verification of the sizes, depths, and locations of their underground
lines, facilities, and substructures within the project vicinity. After receipt of information from the
utilities, OE will cross check the plotted locations with field review information to ensure the existing
utility lines are shown in their proper locations. OE will ensure that final design is compatible with all
utilities to be installed, relocated, adjusted, or otherwise modified within the project area.
Deliverables
- Utility contact matrix
- 15` 2nd and 3rd utility notices & utility notification log & correspondence to each utility
Site Evaluation
OE will schedule a site inspection and evaluation. OE will verify records drawings and data, identify
proposed improvements, inventory roadway signage and traffic signal equipment and existing
pavement markings, and take note of the existing grades at the curb ramps for ADA Compliance. OE
will prepare a photo log of key project areas. Additionally, we will mark and identify the join limits for
the proposed curb and gutter, sidewalk and other parkway items that will require specific survey shots.
Deliverables:
- Site evaluation notes, photos, & video (parkway, roadway, & other repair locations)
- Pavement marking and roadway signage inventory
- Survey notes, topographic survey basemap, CAD survey files
Topographic Survey
OE will coordinate with the City to ensure that all desired improvements are noted prior to the
initiation of the design survey to ensure that all necessary data is obtained and considered in the
design. The OE survey team will conduct all necessary topographic survey work items.
Task 1 - Site Control: Establish a site -wide network of horizontal/vertical control to serve as the basis
for any subsequent boundary, topographic, or construction staking surveys that may be required
throughout the course of the project. CL Surveying and Mapping will reference an assumed
horizontally, and available local agency vertical datum, unless specifically requested otherwise.
Task 2 - Centerline/Right-of-Way Establishment/Mapping: Conduct the field measurements necessary
to re -trace the centerlines and rights -of -ways within the project limits. This effort does not constitute
a full and complete boundary survey of the adjacent land parcels. Survey monuments located and
indicated on the survey shall be limited to existing, centerline monuments found to be present along
the streets and all associated ties as indicated.
Task 3 — Record of Survey: Prepare a Record of Survey in conjunction with the Centerline/Right-of-
Way Mapping effort. The Record of Survey will be filed with the County of Orange in accordance with
the State of California Land Surveyor's Act. CL Surveying and Mapping shall prepare, file and process
said survey through the County to recordation. It is estimated that three Title Reports will be needed.
Task 4 — Legal Description and Exhibits: This line item establishes a budget for three legal description
and exhibit preparation. The documents will be prepared and stamped by a Professional Land Surveyor
and provided to the Client for attachment to grant documentation provided by others.
Task 5—Topography and Street Cross Sections: Perform a field topographic survey of the proposed
project sites to document existing site topography and planimetrics. Substantial visible improvements
will be located within the street right of way, including utilities, manholes, valve covers, utility vaults
and covers, sign posts, signs, trees, utility poles, traffic signal poles, cross gutters, local depressions,
catch basins, driveway openings, sidewalks, corner access ramps, fire hydrants, parkway drains, etc.
Visible indications of surface utilities lying within the project limits will be located, as will accurate
lid/rim elevations for drainage structures present. Street cross sections will be taken at 25 foot
intervals. The standard cross sectional data will consist of a back of walk elevation, Top of Curb, Flow
Line, Gutter Lip, and crown for both sides of the street. Additional cross sections will be take beyond
right-of-way at the location of the proposed right turnout pocket.
Deliverables:
- Survey notes, topographic survey basemap, CAD survey files
Base Sheets
The base map will be prepared with compilation of the research records, topographic survey data and
underground utility line records obtained from as -built plans from utility companies. All plans will be
developed using the latest AutoCAD software. Base maps will be prepared at 1"=20' scale using
conventional line style. OE will store text annotation as a separate layer.
Deliverables:
- Street, right-of-way, and utility base maps (CAD & PDF file)
Prepare Preliminary Design
Once the site evaluation, topographic survey and base maps for the project area have been
completed, OE will immediately begin the preparation of the preliminary alignment layout to make
submissions. Our design team will begin to populate the plan set with the necessary plan horizontal
geometrics in order to determine the right-of-way requirements. Based on the information gathered
and input received during the startup meeting, NUVIS (our Landscape Engineer) will develop a three
alternative preliminary plans for the planting and irrigation based on the proposed civil engineering
alignments. Alternatives will include preliminary level statements of probable construction costs. Due
to recent water restriction legislation (MWELO/ AB 1881), NUVIS' design alternatives will focus on
removal/reduction of turf, replacement/modification of irrigation system with high efficiency system
as well as the opportunity to protect/preserve the existing street trees. A meeting will be held with
the City to determine the preferred alignment and landscape concept, and a Final Preferred Concept
Plan will be produced. The final exhibit will be rendered in full color and at a size appropriate viewing
from a distance. Photo imagery and plant palette will be included to further convey the proposed
design intent. A preliminary level statement of probable construction cost will be prepared for the
Final Preferred Concept to monitor the effect of the proposed design solution on the budget. Once
'that is submitted, OE will coordinate a Plan Check Meetings with the City.
Deliverables:
- Preliminary Design in hard copy & soft copy
Phase II — Dight -of -Way Engineering l
Right -of -Way Engineering
OE has teamed with Paragon to provide the right-of-way engineering for this project. The work will
include the following subtasks:
Preliminary Title Reports: Paragon will coordinate with a title company at the time of Notice to
Proceed. Title Services will include obtaining and reviewing title reports to verify ownership and
identify any easements or encumbrances. One report will be obtained for contiguous parcels with the
same owner. Updated preliminary title reports will be obtained as needed.
Cost Estimating: Paragon will prepare cost estimates for each impacted parcel that include:
- Perform a review of the proposed right of way requirements
- Costs for acquisition (land and improvements, severance damage, good will loss)
Appraisal fees (includes appraisals, reviews, owner's appraisals, goodwill and FF&E appraisals)
Environmental testing (Phase I and II tests)
Relocation assistance costs
Escrow and title costs
Right of way consultant fees
Condemnation support fees
Demolition/clearance/hazardous testing and abatement
Rights of Entry: Paragon will obtain from private landowners right of entry permits as needed for
entering properties to perform surveys for ecological and geotechnical purposes. The right of entry
agreement will inform the property owner of the purpose and impact of such entry, along with the
approximate time range of the entry, and provide them with a contact person should they have any
concerns that arise from the entry.
Utilities: Six utilities are shown by Dig -Alert to be located in the project area and therefore potentially
impacted:
1. AT&T Distribution
2. Orange County Sanitation District
3. Mesa Water Distract
4. SCE - Distribution
5. So Cal Gas Co
6. Time Warner Cable
Possible impacts dependent upon final design: 3 fire hydrants, 11 large poles on the north side of 17th
St. On those poles there are 13 SCE conductors and 2 Time Warner cables and 12 smaller poles on the
south side of 17th St. On those poles there are 2 AT&T telephone cables. Several manhole/handhole
covers may require adjustment. This is based on preliminary research. After the research is completed,
Paragon's utility manager will prepare cost estimates and utility information sheets for utilities for one
alternative and incorporate this information into a Right of Way Data Sheet.
Right of Way Data Sheets:_ Once cost estimates for acquisitions and utility relocation have been
prepared Paragon will complete the Right of Way Data Sheet. Our primary research indicates 3
facilities will be impacted. After further research is completed during the cost estimating phase,
Paragon's utility manager will prepare cost estimates and utility information sheets for utilities for one
alternative and incorporate this information into a Right of Way Data Sheet.
Deliverables:
- Right of Way Data Sheets
{ Phase III — Final Design I
Geotechnical Investigation
OE has teamed with AESCO Inc. for this project. AESCO will provide geotechnical recommendations
for the pavement design for the proposed street improvement project. As part of the investigation,
AESCO will perform a geologic review of existing materials, including stereoscopic aerial photographs,
if available. Three 8 -inch diameter borings will be performed to a depth of 5 feet below the existing
ground surface. Cores of the existing pavement will be obtained and the existing thickness of the
pavement and base material will be measured.
Borings will be backfilled with cuttings and will be patched with hot asphalt patch compacted to 95%
relative compaction. Laboratory testing will be conducted, followed by design recommendations and
report preparation. Dependent upon access, the borings will be performed with hand auger and
manually driven undisturbed samples. Prior to performing the soil borings we will coordinate with
Underground Service Alert to identify underground utilities.
Deliverables:
- Pavement investigation/evaluation, geotechnical, and materials reports (original & PDF)
Utility Coordination
OE will prepare utility plans to be delivered to the appropriate utility agencies. We will coordinate any
necessary relocations as early as possible so as to not delay construction. The most effective approach
to utility coordination is early and effective communication on projects like these. We will ensure that
all items are relocated or undergrounded prior to construction.
Deliverables:
- Utility Log
-Relocation Plans
-Utility Agency Correspondence
Utility Potholing
OE will prepare a detailed utility pothole plan which will be coordinated with the proposed roadway
and traffic signal improvements. Potholing will allow the avoidance of lines for the new traffic signal
foundations, catch basins, and other pertinent items. Based on the locations of underground utilities
provided by record drawings, surveys, and responses from the first utility notices, the locations, along
the proposed storm drain alignment will be identified on a Pothole Exhibit for City Review prior to
engaging the Potholing Company Safe -R -Dig. A report of their findings is prepared and a survey crew
collects finished surface elevations to complete the findings. Potholing will be useful in identifying
underground utilities where the signal pole equipment is considered for relocation.
Deliverables:
- Plan with pothole location, depth, material, and size
Prepare 65% and 90% PS&E Submittals
Once we receive the City's comments on the 35% design submittal, OE will work expeditiously to
incorporate any comments or changes, and begin preparing the next submissions of the plans. Each
submittal will be preceded by submission of an electronic copy. Our plans will vary depending on the
project and could include more than roadway plans and profile. The additional items may encompass:
• Traffic Signal & Traffic Control Plans - OE has teamed with Hartzog & Crabill to provide Traffic
Signal Design. Using all right-of-way, utility, improvement and survey data provided by our
design team, HCl will prepare a preliminary 90% -complete signal design for each of the
intersections. The preliminary design will include relocating/upgrading the applicable traffic
signal equipment at the Placentia Avenue intersection to current State and applicable City of
Costa Mesa standards. The preliminary plan will take existing and proposed intersection
geometry into consideration and other factors that may influence the design or operation of
the signal systems, and applicable signal Edison services. HCl will include equipment removal
details for the Placentia Avenue.
All signal work shown on the plan will be designed in conformance with Section 86 of the State
of California (Caltrans) Specifications and Standard Plans, latest editions, and will also be
compliant with the City of Costa Mesa design criteria and standards. The final traffic signal
modification plan will include: General and construction notes, phase diagram, conductor,
detector and pole schedules, pole placement details, and other details necessary for
construction. The traffic signal modification plan will be prepared at 20 -scale using AutoCAD
and plotted on 'D' size (24"x36") sheet with standard City title block. All signal improvement
work will conform to applicable City of Costa Mesa Standard Specifications.
HCI will provide PDF and a hard -copy of the 90% progress submittal to OE including applicable
technical provisions, and construction estimate for design review and comment. Comments
received during this review will be incorporated into the final 100% final submittal. HCI will
include the preparation of traffic signal design technical provisions, as applicable, and a
construction estimate with quantity extensions and definitions suitable for bidding in the final
submittal of the traffic signal improvements. OE will prepare construction phasing and traffic
control plans that meet the City's minimum requirements. These plans will be submitted at
each submittal phase.
• Striping & Signing - OE will evaluate and prepare striping and signing plans based on the needs
of each project. These will include transitional areas to join into existing lanes, and inclusion
of signage consistent with City requirements and with approval from City's Traffic Section.
• Landscape & Irrigation - NUVIS will develop landscape and irrigation plans necessary to
facilitate the proposed improvements including modification to existing irrigation systems,
possible protection of existing trees, turf removal and drought tolerant planting plans required
as a result of the addition of additional lanes on 17th Avenue with a focus for NUVIS between
Placentia and Pomona Avenues. The total project site is approximately % mile in length
however our area of focus will be approximately % mile both sides of the 17th Avenue between
these two intersections. Due to the extent of the roadway modifications, NUVIS assumes that
all coordination with private owners will be handled by the civil engineer. Using the base map
and the approved preliminary plan, NUVIS will proceed to prepare planting and irrigation
plans, specifications and estimates. PS&E will conform to applicable local, state and federal
requirements and guidelines. Plans will be developed stacked at 1"=20' scale with submittals
at 65%, 90% and final completion phases for City plan check and review. NUVIS will prepare
planting and irrigation technical specifications based on the current edition of the Green Book
- Standard Specifications for Public Works Construction. The final documents will be submitted
with a statement of probable construction costs relative to the bid item quantities for formal
plan check by the City and applicable governing agencies.
• Off-site Improvements - OE will evaluate offsite improvement needs and develop conceptual
plans to depict all match work for off-site areas impacted by any proposed widening. This
includes the relocation of existing overhead commercial signs, parking lot lights and fire line
detector assemblies, construction of slough/retaining walls, re -landscaping and re-routing of
irrigation systems, repaving and restriping.
• Drainage - OE will evaluate the need to modify drainage structures when requested. We are
also able to provide hydraulic and hydrology analysis to ascertain the need to upgrade (or
otherwise downgrade) drainage inlets and connector pipes to accommodate existing and
future drainage needs.
The cost estimate development will be a continuous process which begins at project inception and
ends with design completion. Our office constantly updates the unit price records from recent local
projects in an effort to provide the most accurate project estimated costs. OE will provide an updated
cost estimate at each submittal. With the use of our modern Civil 3D software, we are able to track
the quantities and costs while preparing the plan set. This allows us to keep the cost in mind as we
conduct our design. The cost estimates for the construction shall be based on the quantity take off for
the project. OE will conduct value engineering study/analysis for any proposed improvements.
Clarity of bid items, site control, and payment method for each item of work are crucial in the
preparation of the project specifications. We will ensure that each pay item is clearly referenced and
described in each applicable section of work. The specifications will have all necessary contacts for
utilities or residents that have special concerns, and will delineate all items needing relocation on the
Contractor's part. If specific details or photographs need to be included in the specifications our staff
will gladly prepare them as well. Close attention will be paid to the delineation of each bid item to
ensure that the specified project scope covers the City's full intent.
Deliverables:
- PS&E in hard copy & soft copy
- CD of all submittal review comments/responses and red -lined plans
0��
100% & Final PS&E Submittal
Once the City has made the 3 d review of the PS&E, OE will incorporate the plan check comments into
the 100% PS&E Submittal. OE will expeditiously work towards the completion and submittal of the
100% PS&E. It is not anticipated that any major changes will be required for the 100% Submittal and
it will be our goal to have a quick turnaround so that the City can actively pursue getting this project
out to bid. Additionally, if upon submittal of the 100% PS&E package it is noted that minor changes
are needed, OE will incorporate all necessary changes. At this phase plans will be guaranteed to meet
the 5 C's, consistent, clear, correct, constructible, and complete. Topographic survey plan submission
will be in the latest version of AutoCAD.
Deliverables:
- Complete set of plans (24" x 36" double matte 4mm mylar sheets)
- Complete unbound project specifications (single -sided prints on white letter paper)
- Project quantities and cost estimate
- Digital copy of PS&E Package
Project Controls
Achieving design quality is the foundation for keeping costs under control during construction. Nothing is
more important than design quality. It must be stressed during all stages of project design, including
concept development, preliminary design, detailed design, and bid and award. Effective Construction
Management (CM) begins during design because the costs of CM, including change orders and claims, are
largely determined by the design quality. Nothing provides a better return on investment than focusing
resources to produce a quality design. Emphasizing design quality and design clarity is the surest way to
minimize the amount of change orders and construction costs. There is no better or more effective way to
control total project costs than producing well-documented, well designed plans and specifications. Quality
assurance is a proactive measure taken to ensure the systems and procedures are in conformance with the
City's requirements and expectations.
Plans and specifications must be of high quality, which means they must be clear and understandable,
complete, accurate, consistent, and constructible. The Contractor receiving these plans should know
exactly what to bid thus minimizing areas of interpretation to a minimum. The requirement for public
bidding puts additional pressure on the design engineering team to achieve both quality and clarity in plans
and specifications. Accuracy and consistency among the calculations, drawings, specifications, and all
project documents are essential to achieving the desired project quality.
Our submitted documents will go through three levels of review prior to each submittal: Initial Peer Review,
Project Manager Review, and QA/QC Review. This three tiered review allows for error mitigation on three
separated levels of detail: ground level (drafting, calculations, and document formatting), project
management level (design and project intent compliance) and quality assurance level (completeness of
document and ensure "biddable" plans). Plan checks will ensure that the plans meet the 5 C's: consistent,
clear, correct, constructible, and complete.
Our project engineers and project managers recognize that quality is the result of several processes. It
requires many individuals performing many appropriate activities at the right time during the plans
development process. Quality Control does not solely consist of a review after a product is completed. It is
an approach and a realization that quality is something that occurs throughout the design process. QC
means performing all activities in conformance with valid requirements, no matter how large or small their
overall contribution to the design process. Good CAD techniques, attention to detail, and ensuringthe plans
are correct and useful to the contractor are also essential to quality. The design team follows OE's
established design policies, procedures, standards and guidelines in the preparation and review of all design
products for compliance and good engineering practice as directed by the Project QC Plan.
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Qualifications Chart
Majdi Ataya
Principal -in -Charge
QA/QC Manager
Justin Smeets
Project Manager
Dayton Lowe
Project Engineer
Steven MacBride
Project Engineer
Organizational Chart
-32 years of experience
-BS Civil Engineering, CSULB & MPA Coursework, CSULB
-Registered Civil Engineer
-Former Deputy Director of PW & City Engineer
-11 years of experience
-BS Civil Engineering, CSUF
-Registered Civil Engineer
-QSD ("QUalified SWPPP Developer)
-17 years of experience
-Civil Engineering Technology & CM Coursework, Broward
-AutoCAD Civil 3D Experience
-23 years of experience
-AA in Drafting Technology
-Civil 3D Certificate of Completion (USCAD Inc.)
I"%
Majdi Ataya
PRINCIPAL -IN -CHAR & QA/QC MANAGER
BS Owl Engineering, CSULB . RCE #39392 a Former Deputy Director of Public Works • Former City Engineer
Majdi Ataya is the President and founder of Onward Engineering, and the Principal -In -Charge for Onward
Engineering. Majdi Ataya PE, Former Deputy Director of Public Works/City Engineerforthe City of La Habra,
is a seasoned engineer with over 32 years of solid and diversified experience in the public works sector. He
is extremely familiar with the process of project management and design. He is a highly effective
communicator and manager with an outstanding assimilation ability. Majdi is able to adapt and relate to all
levels of management, and retain high energy levels and enthusiasm for the project at hand. Majdi
understands the importance of excellent communication with public agencies and will be a dependable
extension of your staff.
71ork Experience
PCH AT VISTA MONTANA/ANZA AVENUE WIDENING PROJECT, Torrance
Majdi was the QA/QC Manager for the City of Torrance on the Pacific Coast Highway (PCH) at Vista
Montana/Anza Avenue Intersection Improvement Project. The proposed project limits include the high-
profile intersection of PCH and Vista Montana/Anza Avenue and the immediately adjacent north/south and
east/west areas (500 feet in each direction). The City of Lomita is east of the project area, Redondo Beach
is north of the intersection, Palos Verdes Peninsula sits to the south, and the Pacific Ocean to the west.
Multi -agency coordination was essential to ensuring success on the project. Commercial businesses and
multi -family developments can be found throughout the project limits. The purpose of the project was to
increase the operational capabilities of the intersection. This was accomplished by eliminating the split
phase signal operation and converting to an eight -phase operating signal. With the eight -phase operation,
PCH (east/west) movements will remain the same. Southbound Anza will have 5 travel lanes; dual left turn
lanes, dual through lanes and a dedicated right -turn lane. Northbound Vista Montana will have 4 travel
lanes; dual left turn lanes, one through lane and through/right turn lane.
ALTON PARKWAY WIDENING PROJECT, Irvine
Majdi was the Principal -in -Charge & QA/QC Manager on the project for the City of Irvine on this project to
add a left -turn lane on Alton Parkway into the south entrance of the Irvine Civic Center. The project limits
were on Alton Parkway between Harvard Avenue and Murphy Avenue. The roadway previously had a
median on Alton Parkway from Harvard Avenue, stopping just shy of Murphy Avenue. The median was
mixed landscape and hardscape (hardscaping across the bridge), with access points for Orange County
Flood Control District north and south of the San Diego Creek overpass. The project called for removing the
hardscaped median on the existing bridge deck and designing a different hardscape median to
accommodate a left turn lane into Irvine Civic Center. The left turn lane was 220 feet in length with a 90
foot taper. The scope of work also entailed constructing new curbs, asphalt patching, and
irrigation/landscaping modifications including replacing new roadway signs, legends and striping. OE also
evaluated and addressed drainage issues created by the proposed left turn lane.
VIRGINIA AVENUE WIDENING PROJECT, Bellflower
Majdi was the QA/QC Manager for the City of Bellflower to double the width of Virginia Avenue at 15929
Virginia. The property jetted out into the road, as a result obstructing 20 feet of the 40 -foot -wide roadway.
The project required assisting the City with obtaining the necessary right-of-way, and realigning the existing
crown of the road to ensure proper drainage. The project included installing curb, gutter, and sidewalk
where none previously existed. Furthermore, a utility coordination was performed to coordinate the
relocation of utility lines for this project.
HARBOR BLVD, & GISLER AVENUE INTERSECTION WIDENING PROJECT, Costa Mesa
Majdi was the Principal -in -Charge on the Harbor Blvd. & Gisler Avenue Intersection Widening project in the
City of Costa Mesa. Due to the close proximity of the intersection to the 1-405 Harbor on-ramp, there were
extremely high turn movements both eastbound on Gisler Avenue turning left onto Harbor Boulevard as
well as southbound on Harbor. As a result, this created heavy congestion during peak traffic hours. In order
to alleviate the congestion, phase I of the project included only eastbound improvements; converting the
eastbound optional through -right lane to an optional through -left lane, and adding an eastbound right -turn
lane. Phase II entailed a conceptual feasibility study and right-of-way acquisition requirements for both
north and southbound improvements, including the addition of a southbound right -turn lane, and the
extension of the northbound optional through -right lane. The scope of work also included installing an
overhead freeway sign, which required working with SoCal Gas to relocate a gas line in conflict with footings
for the overhead sign. A detailed field analysis, specifications, and plans were provided, including
measurements and exhibits, in conformance with MUTCD, Caltrans, and City standards. Additionally,
coordination with SAF -r -DIG and utility companies was essential to perform potholing and identify utility
obstructions.
CITYWIDE RESIDENTIAL STREET REHABILITATION PROJECT, Placentia
Majdi was the QA/QC Manager for the City of Placentia on the 2012 Citywide Residential Street
Rehabilitation Project. The project was funded by a variety of sources including Gas Tax, Proposition 113,
Measure M1, and Measure M2. The analysis included 75 miles of roadway and the actual design spanned
35 miles. The scope of work entailed rehabilitating the roadway using primarily Type II slurry seal, chip seal,
and portions of full R&R. The final design included rehabilitating 41% of the City's residential roadways,
including 109 new ADA compliant curb ramps, 5,445 tons of slurry, 105,050 SY of chip seal, grind and
overlay with 35,000 tons of AC paving, adjusting 209 manholes and 369 water valves, and 2,363 LF of curb
and gutter. In addition, the City's 2011 Pavement Management Report was reviewed, and a reconnaissance
field survey was completed to better understand the existing pavement conditions. The field survey
included walking each proposed roadway to make recommendations for necessary localized AC R&R
patches, and to identify damaged curb & gutter and uplifted, or non -ADA compliant sidewalks.
Furthermore, a location matrix was provided with photographs for each recommended repair, along with
the estimated budget allocation for each location and work item. The project also required communicating
extensively with residents, and spending in excess of 20 hours per week fielding calls.
Justin smeets
PROJECT MANAGER
BS Civil Engineering, CSUF o Registered Civil Englneer #78314 , Certified by OCTA for Pavement Rehabllltatlon
05DIOSP Certified 000852 • SWPPP Preparer
Justin has 11 years of experience in Civil Engineering design, municipal engineering and facilities design,
construction management, and construction administration. Utilizing AutoCAD Civil 3D Justin is responsible
for managing and developing engineering plans and specifications, mapping, executing land development
and grading design projects, conducting earthwork calculations, and incorporating typical designs, as well
as providing engineering quantities and calculations. He is proficient in federally funded projects, and is
very familiar with the Caltrans Local Assistance Procedures Manual (LAPM). Justin has successfully taken
multiple projects from the initial federal funding application, to the Preliminary Environmental Study, to E-
76 approval, and all the way through construction of audited federally funded construction projects. He is
experienced in managing construction projects and is responsible for planning and running the kick-off
meeting with the contractor, reviewing project submittals, RFI's, CCO's, and checking the contractor
invoices against the field quantities as detailed on the daily work reports, as well as coordinating daily
construction details with the contractor and inspector. He has completed multiple SWPPP's and erosion
and sediment control plans per the latest Construction General Permit. Justin is continuously increasing his
skills in modern design software, and his knowledge of industry design standards.
Work Experience
PCH AT VISTA MONTANA/AN AVENUE WIDENING PROJECT, Torrance
Justin was the Project Manager on this project in the City of Torrance for the Pacific Coast Highway (PCH)
at Vista Montana/Anza Avenue Intersection Improvement Project. The proposed project limits include the
high-profile intersection of PCH and Vista Montana/Anza Avenue and the immediately adjacent
north/south and east/west areas (500 feet in each direction). The City of Lomita is east of the project area,
Redondo Beach is north of the intersection, Palos Verdes Peninsula sits to the south, and the Pacific Ocean
to the west. Multi -agency coordination was essential to ensuring success on the project. Commercial
businesses and multi -family developments can be found throughout the project limits. The purpose of the
project was to increase the operational capabilities of the intersection. This was accomplished by
eliminating the split phase signal operation and converting to an eight -phase operating signal. With the
eight -phase operation, PCH (east/west) movements will remain the same. Southbound Anza will have 5
travel lanes, dual left turn lanes, dual through lanes and a dedicated right -turn lane. Northbound Vista
Montana will have 4 travel lanes; dual left turn lanes, one through lane and through/right turn lane.
TOWNE CENTRE & SANTIAGO BLVD, WIDENING PROJECT, Vil!a Park
Justin served as Project Manager on the Design of this project and Construction Manager during
construction phase for this widening project. The design scope included grading and pavement
reconstruction; designing right- and left -turn pockets; median improvements; 2,000 LF of curb, gutter,
sidewalk realignment along Santiago Blvd; parking lot grading; and drainage improvements. The plan set
included Plan and Profile sheets, Signing and Striping sheets, and the site development plan. The project
was crucial to the City of Villa Park because the parking lot serves as the only business center in the City.
SAN GABRIEL BLVD. INTERSECTION IMPROVEMENTS PROJECT, San Gabriel
Justin was the Project Manager responsible for developing the preliminary design on this Broadway and
San Gabriel Boulevard intersection widening project. The project involved widening for an additional thru-
lane on San Gabriel Boulevard, and right -turn lanes on Broadway and San Gabriel, as well as new, curb,
gutter, sidewalk, and storm drain improvements. Plans included Plan, Profile, and Cross Section sheets. The
city also required development of an R/W exhibit, used to show the additional R/W needed to make the
project successful.
HARBOR BLVD. & GISLER AVENUE INTERSECTION WIDENING PROJECT, Costa Mesa
Justin was the Project Manager on the Harbor Blvd. & Gisler Avenue Intersection Widening project in the
City of Costa Mesa. Due to the close proximity of the intersection to the 1-405 Harbor on-ramp, there were
extremely high turn movements both eastbound on Gisler Avenue turning left onto Harbor Boulevard as
well as southbound on Harbor. As a result, this created heavy congestion during peak traffic hours. In order
to alleviate the congestion, phase I of the project included only eastbound improvements; converting the
eastbound optional through -right lane to an optional through -left lane, and adding an eastbound right -turn
lane. Phase II entailed a conceptual feasibility study and right-of-way acquisition requirements for both
north and southbound improvements, including the addition of a southbound right -turn lane, and the
extension of the northbound optional through -right lane. The scope of work also included installing an
overhead freeway sign, which required working with SoCal Gas to relocate a gas line in conflict with footings
for the overhead sign. A detailed field analysis, specifications, and plans were provided, including
measurements and exhibits, in conformance with MUTCD, Caltrans, and City standards. Additionally,
coordination with SAF -r -DIG and utility companies was essential to perform potholing and identify utility
obstructions.
RESIDENTIAL AREA 19 & ART ERIAL ZONE 7 PAVEMENT REHABILITATION, Diamond Bar
Justin provided Project Management services to the City of Diamond Bar on the Residential Area 1B &
Arterial Zone 7 Rehabilitation Project. The Area 1B and Zone 7 project consisted of 8.9 miles of residential
streets, 1.3 miles of collector streets, and 2.5 miles of arterial roadways. For the annual project OE was
tasked with providing a design for rehabilitating the streets in a manner that meets the City's tight budget.
Each street was individually inspected to determine the most cost effective remedy. The scope of work
entailed 29,000 SY of chip seal, type II slurry seal, 5,235 tons of AC overlay, 210,000 SF of cold milling the
existing pavement to a variable -depth of 6' from the edge of the gutter, removal and replacement of 2,249
tons of AC pavement, adjusting 127 manhole frames and covers, and 147 water & gas valve covers, and
installing 6 traffic loop detectors. Furthermore, an elementary school was within the project limits, which
made construction scheduling and phasing for both the pavement and striping operations essential in order
to provide safety and accessibility during the beginning and end of the school day.
Dayton Love
PROJECT ENGINEER
Civil Engineering Technology & CM Coursework, Broward o AutoCAD Clvii 3D • Construct/on Support Exp.
As a Project Engineer for OE, Dayton performs and coordinates detailed designs on arterial roadways, utility
coordination for major relocations on high profile projects and assistance in coordination efforts on
multiple projects. He possesses an ability to produce drawings, layouts, sketches, maps, and graphic
representations of engineering designs. He also has extensive knowledge of AutoCAD, Autodesk Civil 3D,
Eagle Pointe Civil package and others. Dayton provides support during the overall engineering and design
effort, including the preparation of design drawings and calculations. He is experienced in developing
residential, commercial, and industrial conceptual site plans from the preliminary phase to final
construction documents; knowledgeable in the design of gravity sanitary sewer systems; skilled in the
design of sanitary sewer pump stations and force main systems; accomplished in the design of water mains
for residential, commercial and industrial projects; practiced in the design of drainage systems; talented in
preparing drainage calculations for effective and efficient drainage systems; and familiar in the design of
grading plans for storm water drainage and ADA compliance. Dayton is also extremely proficient in
preparing and submitting packages to governmental agencies to obtain required permits for construction
and in the design of roadway layouts including intersections, roundabouts, turn -lanes and travel lanes.
Work Experience
PCH AT VISTA MONTANA/ANIA AVENUE WIDENING PROJECT, Torrance
Dayton provided design engineering to the City of Torrance on the Pacific Coast Highway (PCH) aL Vista
Montana/Anza Avenue Intersection Improvement Project. The proposed project limits include the high-
profile intersection of PCH and Vista Montana/Anza Avenue and the immediately adjacent north/south and
east/west areas (500 feet in each direction). The City of Lomita is east of the project area, Redondo Beach
is north of the intersection, Palos Verdes Peninsula sits to the south, and the Pacific Ocean to the west.
Multi -agency coordination was essential to ensuring success on the project. Commercial businesses and
multi -family developments can be found throughout the project limits. The purpose of the project was to
increase the operational capabilities of the intersection. This was accomplished by eliminating the split
phase signal operation and converting to an eight -phase operating signal. With the eight -phase operation,
PCH (east/west) movements will remain the same. Southbound Anza will have 5 travel lanes; dual left turn
lanes, dual through lanes and a dedicated right -turn lane. Northbound Vista Montana will have 4 travel
lanes; dual left turn lanes, one through lane and through/right turn lane.
WASHINGTON BOULEVARD ROADWAY WIDENING PS&E, Commerce
Dayton was the Design Engineer on this project in the City of Commerce which involved widening the
Washington Boulevard roadway approximately 3 miles from the City limits to the 1-5 Freeway to the
ultimate roadway width of 80 feet to provide a third travel lane in each direction. In addition, civil design
services were provided for all utility coordination, relocations, modifications and adjustments. The project
involved extensive utility facilities modifications, including a 12 -inch water main relocation, 2- and 4 -inch
low pressure gas main relocations, transmission and distribution power pole relocations, telephone facility
relocations and adjustments of meters, pull boxes, and manholes. The project required coordinating with
Southern California Edison, AT&T, California Water Company, Gas Company and Los Angeles County in
preparation for creating the Utility Disposition Plans.
FOOTHILL BOULEVARD WIDENING, San Dimas
Dayton was the Design Engineer on this project which involved the 10 foot widening of the Foothill
Boulevard Bridge at the San Dimas Wash to match the approaching roadway width. The project involved
modification to the existing 12 -inch water main to coincide with the Foothill Boulevard widening and
modification to the San Dimas Wash culvert. The existing water main was realigned and designed to pass
through the existing San Dimas Wash box culvert to connect along Foothill Boulevard from Longhorn Court
to Walnut Avenue approximately 500 feet. The project duties included the design of the water main
modifications complying with the Golden State Water Company design standards using AutoCAD Civil 3D.
RESIDENTIAL AREA 3 & COLLECTOR STREET REHABILITATION PROJECT, Diamond Bar
Dayton provided design engineering services to the City of Diamond on the Residential Area 3 & Collector
Street Rehabilitation Project. The project limits include 25 centerline miles of collector and residential
streets bound by Pathfinder Road to the north and Tonner Canyon Road to the south. The project required
rehabilitating the roadway utilizing AC dig -outs in extremely damaged areas and slurry seal/ chip seal on
the remaining areas. The scope of work involved removing and replacing 28 ADA compliant curb ramps,
removing existing depressed curb & ramp and constructing ADA compliant curb, gutter, and sidewalk,
removing and replacing 580 SF of cross gutters, grinding and replacing the existing asphalt concrete
pavement to a depth of 2", and R&R 1,000 SF of existing asphalt concrete pavement to a depth of 6".
Furthermore, work also included cold milling the existing pavement with a variable depth of 0" to 1.5",
constructing asphalt concrete overlay, applying 50,300 SY of conventional chip seal, Type II slurry seal,
adjusting 120 manhole frames and covers, and traffic striping and markings.
2013-14 PAVEMENT REHABILITATION PROJECT (AREA A & B), I a Mirada
Dayton provided design engineering services to the City of La Mirada for the city's first residential
rehabilitation project utilizing local Measure I funds. Measure I is a local funding measure for La Mirada's
infrastructure maintenance. The project area was exclusively residential with parks, schools, pedestrian
walkways and equestrian trails. The project encompassed localized street reconstructions, street
resurfacing, slurry seal, storm drain lining of the existing corrugated metal storm drain, and concrete repairs
of curb, gutter and sidewalks with ADA access ramps; adjustment of manholes and valve cans and new
striping and traffic loop detector replacement. In addition, the existing slotted cross gutters required
replacement to current roadway standards. In addition, field investigations and necessary topographic
surveys were completed to provide a cost effective design solution that maximized construction dollars
through the use of thin lift ac overlay, spot roadway reconstruction prior to overlay and slurry seal, and
limited roadway reconstruction. All the existing corrugated metal storm drains within the project area was
videotaped, and the video confirmed that the metal pipe contained debris and the flow line was rusted and
needed repairing. Furthermore, the project required meeting with City staff to determine that in-situ form
in-place lining is the most cost effective method to rehabilitate the storm drain pipes.
Z
Steven MacBride
PROJECT ENGINEER
Assoclate in Occupational Studles Degree In DraR/ng Technology, Alfred ® Cert/flcate In Clvll 3D, USCAD Inc.
Steven MacBride has garnered 25 years of experience in Design Engineering and as a Project Engineer for
OE, he is responsible for performing and coordinating detailed designs on arterial roadways, utility
coordination for major relocations on high profile projects and assisting in coordination efforts on multiple
projects. In Addition, Steven has an extensive knowledge of AutoCAD, and is certified in Civil 3D.
PCH AT VISTA MONTANA/ANZA AVENUE WIDENING PROJECT, Torrance
Steven provided design engineering to the City of Torrance on the Pacific Coast Highway (PCH) at Vista
Montana/Anza Avenue Intersection Improvement Project. The proposed project limits include the high-
profile intersection of PCH and Vista Montana/Anza Avenue and the immediately adjacent north/south and
east/west areas (500 feet in each direction). The City of Lomita is east of the project area, Redondo Beach
is north of the intersection, Palos Verdes Peninsula sits to the south, and the Pacific Ocean to the west.
Multi -agency coordination was essential to ensuring success on the project. Commercial businesses and
multi -family developments can be found throughout the project limits. The purpose of the project was to
increase the operational capabilities of the intersection. This was accomplished by eliminating the split
phase signal operation and converting to an eight -phase operating signal. With the eight -phase operation,
PCH (east/west) movements will remain the same. Southbound Anza will have 5 travel lanes; dual left turn
lanes, dual through lanes and a dedicated right -turn lane. Northbound Vista Montana will have 4 travel
lanes; dual left turn lanes, one through lane and through/right turn lane.
ALTON PARKWAY WIDENING PROJECT, Irvine
Steve was a Project Engineer on the project for the City of Irvine on this project to add a left -turn lane on
Alton Parkway into the south entrance of the Irvine Civic Center. The project limits were on Alton Parkway
between Harvard Avenue and Murphy Avenue. The roadway previously had a median on Alton Parkway
from Harvard Avenue, stopping just shy of Murphy Avenue. The median was mixed landscape and
hardscape (hardscaping across the bridge), with access points for Orange County Flood Control District
north and south of the San Diego Creek overpass. The project called for removing the hardscaped median
on the existing bridge deck and designing a different hardscape median to accommodate a left turn lane
into Irvine Civic Center. The left turn lane was 220 feet in length with a 90 foot taper. The scope of work
also entailed constructing new curbs, asphalt patching, and irrigation/landscaping modifications including
replacing new roadway signs, legends and striping. OE also evaluated and addressed drainage issues
created by the proposed left turn lane.
HARBOR BLVD. & GiSLER AVENUE INTERSECTION WIDENING PROJECT, Costa Mesa
Steve was a Project Engineer on the Harbor Blvd. & Gisler Avenue Intersection Widening project in the City
of Costa Mesa. Due to the close proximity of the intersection to the 1-405 Harbor on-ramp, there were
extremely high turn movements both eastbound on Gisler Avenue turning left onto Harbor Boulevard as
well as southbound on Harbor. As a result, this created heavy congestion during peak traffic hours. In order
to alleviate the congestion, phase I of the project included only eastbound improvements; converting the
eastbound optional through -right lane to an optional through -left lane, and adding an eastbound right -turn
lane. Phase II entailed a conceptual feasibility study and right-of-way acquisition requirements for both
north and southbound improvements, including the addition of a southbound right -turn lane, and the
extension of the northbound optional through -right lane. The scope of work also included installing an
overhead freeway sign, which required working with SoCal Gas to relocate a gas line in conflict with footings
for the overhead sign. A detailed field analysis, specifications, and plans were provided, including
measurements and exhibits, in conformance with MUTCD, Caltrans, and City standards.
INDUSTRY HILLS REALIGNMENT OF HANDORF ROAD AND SITE GRADING
Steven provided design engineering services on the Site Grade and Industry Hill Realignment of Handorf
Road. The scope of work entailed the realigning of Handorf Road with site grading, and sewer and storm
drain improvements. Steven's responsibilities included preparing grading plans, street plans, sewer plans,
and storm drain plans.
RESIDENTIAL STREET REHABILITATION & ANNUAL WATER MAIN REPLACEMENT, La Habra
Steven was the design engineer on the Residential Street Rehabilitation & Annual Water Main Replacement
for the City of La Habra. The project spanned an 8 centerline mile area. The scope of work included field
surveying the existing roadway surfaces, curb & gutter, and gathering locations for all surface utilities to be
adjusted or protected, as well as determining the pavement treatments on each stretch of roadway. The
project involved reconstructing 1,440 LF of curb and gutter, 10 curb ramps, 7,645 SF of 6" pavement
reconstruction, 900 tons of asphalt reconstruction, and 1,100 tons of Slurry Seal. In addition to the roadway
resurfacing, the project also involved replacing 1,200 LF of water main along with valve and service
replacements at various locations. OE prepared the PS&E within the City's budget and schedule.
OCEAN AVENUE & MARGUERITE AVENUE RECONSTRUCTION PROJECT, Newport Beach
Steven provided design engineering on the Ocean Avenue & Marguerite Avenue Reconstruction Project for
the City of Newport Beach. The project limits consist of Marguerite Avenue from E. Pacific Coast Highway
to Ocean Avenue, and on Ocean Avenue from Marguerite Avenue to Carnation Avenue, a total distance of
nearly 4,000 LF. Marguerite Avenue and Ocean Avenue serve as the main route from the E. Pacific Coast
Highway to Newport Beach's Corona Del Mar beach. These two residential streets are one lane in each
direction with on -street parking and consisted of Portland Cement Concrete. With the process of
rehabilitating/reconstructing cracked and deteriorated concrete pavement being a complicated procedure,
the City of Newport Beach selected Onward Engineering to investigate the condition of the concrete
pavement and arrive at a financially feasible solution that minimizes impacts to the residents and does not
impact access to the beach during the warm season. The project included the design of approximately 350
feet of narrowing the existing street section and introducing a new landscaped parkway using plants and
materials agreeable with the City's Architectural and Landscape Review Committee. The work also entailed
coring the existing pavement to determine the existing section configuration and subgrade strength,
extensive topographic survey, and resetting monuments and right-of-way.
OE provided project management and design engineering services to the City of Torrance on the Pacific
Coast Highway (PCH) at Vista Montana/Anza Avenue Intersection Improvement Project ($900,000). The
proposed project limits include the high-profile intersection of PCH and Vista Montana/Anza Avenue and
the immediately adjacent north/south and east/west areas (500 feet in each direction). The City of Lomita
is east of the project area, Redondo Beach is north of the intersection, Palos Verdes Peninsula sits to the
south, and the Pacific Ocean to the west. Multi -agency coordination was essential to ensuring success on
the project. The purpose of the project was to increase the operational capabilities of the intersection.
This was accomplished by eliminating the split phase signal operation and converting to an eight -phase
operating signal. With the eight -phase operation, PCH (east/west) movements remained the same.
Southbound Anza went from 4 travel lanes (a dedicated left turn lane, a left/through lane, a dedicated
through lane, and a dedicated right turn lane) to 5 travel lanes (dual left turn lanes, dual through lanes and
a dedicated right -turn lane). Northbound Vista Montana will have 4 travel lanes; dual left turn lanes, one
through lane and through/right turn lane. Design was completed in March of 2016.
OE provided Design & Right-of-way Acquisition services to the City of Costa Mesa for this two-phase,
$400,000 project. Phase I included only eastbound improvements, converting the eastbound optional
through -right lane to optional through -left lane, and addition of eastbound right -turn lane. Phase II
entailed a conceptual feasibility study and right-of-way acquisition requirements for north and
southbound improvements, including addition of a southbound right -turn lane, and extension of the
northbound optional through -right lane. Work also included installing an overhead freeway sign. OE
provided detailed field analysis, specifications, and plans including measurements and exhibits, in
conformance with MUTCD, Caltrans, and City standards. Additionally, OE coordinated with SAF -r -DIG and
utility companies to perform potholing and identify utility obstructions. OE worked specifically with SoCal
Gas to relocate a gas line in conflict with footings for the overhead sign to be installed. Our design was
completed in January of 2014.
ParkwayAlton s Project,
OE provided design services to the City of Irvine on this $250,000 project to add a left -turn lane on Alton
Parkway into the south entrance of the Irvine Civic Center. The project limits were on Alton Parkway
between Harvard Avenue and Murphy Avenue. The current roadway includes a median on Alton Parkway
from Harvard Avenue, stoppingjust shy of Murphy Avenue. The median is mixed landscape and hardscape
(hardscaping in the middle), with access points for Orange County Flood Control District north and south
of the San Diego Creek overpass. The work entailed removal of a hardscaped median on existing bridge
deck and designing a different median to accommodate a left turn lane into Irvine Civic Center. The work
also entailed replacing new roadway signs, legends and striping. Additionally, the scope required removal
of landscaping and modification of irrigation facilities in an adjacent median. OE also evaluated and
addressed drainage issues that were created by the proposed left turn lane. Our design was completed in
December of 2014.
OE provided project management and design review services to the City of Irvine on this $7.3 million dollar
project. The project scope included widening Interstate 5 (1-5) northbound and southbound ramps to
relieve traffic congestion, and widening Jamboree from one-tenth of a mile west of Michelle Drive to EI
Camino Real. Construction included additional retaining walls, landscaping, and irrigation as well. OE
assisted the City in replacing the prime contractor on the project, including filing all necessary
documentation for termination of contract, transferring ownership of the project to the bond company,
and bringing a new prime contractor to the job. OE also assisted the City in dealing with numerous liens
placed on the project due to the contractor's non-payment of wages and union dues. OE conducted a
feasibility study on the plans while construction was stalled, and made recommendations for improving
design inconsistencies. Our role was complete once a new prime contractor was brought on and smooth
forward progress had been demonstrated by the contractor. Design was completed in August of 2012.
Lambert •.(Phase
OE provided design engineering services to the City of Brea to rehabilitate this aging arterial roadway that
services up to 40,000 vehicles per day. With the project area encompassing nearly 300,000 SF of
pavement, OE's design included pavement grinding and AC overlay of various depths, and replacing
median island noses, custom designing rebar-reinforced ADA -compliant ramps, installing video detection
at Traffic Signals, reconstructing PCC Driveways, installing 73 water valve sleeves and lids, coordinating
with MWD to adjust manholes, and replacing portions of curb, gutter, and sidewalk. OE designed multiple
construction details to clearly convey the design intent to the contractor. Our team also conducted an
extensive drivability review and assessed post design roadway cross -falls relating to new ramp and
driveway accessibility. OE also provided construction management services on this project. The
construction cost was $900,000 and our design was completed in May of 2012.
OE provided design engineering services to the City of Placentia for the Bastanchury Road Rehabilitation
Project. The project limits spanned from Kraemer Boulevard to the East City Limit, near Rose Drive. The
project involved a 2" grind and overlay with an ARHM for a 1 mile stretch of roadway. Additional localized
dig outs were required in order to repair any major base failures within the roadway. Along with roadway
work, OE analyzed the pedestrian path of travel and incorporated any necessary improvements along the
sidewalk and curb ramps in order to meet ADA guidelines. A portion of the project was funded using
federal EPA funds, and OE ensured that the PS&E package reflected all required federal documents. This
project has a construction cost of $1.1 million. The design was completed in April of 2014.
City of Torrance City of Diamond Bar
Bill Kamimura, Project Manager Kimberly Molina Young, Sr. Civil Engineer
(310) 781-6900 (909) 839-7044
20500 Madrona Ave. 21825 Copley Drive
Torrance, CA 90503 Diamond Bar, CA 91765
City of Irvine City of Belfflower
Kal Lambaz, Project Manager Jerry Stock, PE, City Engineer
(949) 724-7555 (562) 804-1424 ext. 2218
6427 Oak Canyon, Building 1 16600 Civic Center Drive
Irvine, CA 92618 Bellflower, CA 90706
City of La Mirada City of Placentia
Gary Sanui, Project Coordinator Michael McConaha, Maintenance Mgr.
(562) 902-2385 (562) 902-2385 (now in Lake Forest)
15515 Phoebe Avenue 401 East Chapman Avenue
La Mirada, CA 90638 Placentia, CA 92870
EXHIBIT C
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EXHIBIT D
CERTIFICATES OF INSURANCE
�J
ONWAR-1 OP ID: SF
'4�� CERTIFICATE OF LIABILITY INSURANCE
51212ATE IY6
D05/1212016
0 511 21201 6
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(Ees) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Solomon & Solomon Ins Brokers
Lic #OC30562
24411 Ridge Route Dr Ste 135
LUna Hills, CA 92653
NAME: Stephanie Fader
PFT' NEFAx -
WC, No. Ext): 949-083-0300 � 1A7C No : 949-951-0342
E-MAIL
ADDRESS. Stephanie@solamonins.com
(Cathy Shoffeltt
INSURER(S) AFFORDING COVERAGE NAIC it
INSURER A: Sentinel Insurance Company 11000
72SBAAP8632
INSURED Onward Engineering
INSURERB:Oak River Insurance Company 134630
300 S. Harbor Blvd. Ste. #814
Anaheim, CA 92805
INSURER C: HISCOXILloyd's S ndicate 10477311
X Business Owners
INSURER D;
INSURER E:
INSURER F :
COVERAGES CERTIFICATE NUMBER: RE=VISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS.
IN7R —.._ .. ... Aumsm_... _. `FISLIEY EFF- I
I TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIODfYYYY MMIDONYYY LIMITS
A
X COMMERCIAL GENERAL LIABILITY
OCCURRENCE $ 2,000,00
CLAIMS -MADE OCCUR
X
X
72SBAAP8632
08/07/2015
08/07/2016
_EACH
pR�M SESE a occurrence $ 1,000,00
X Business Owners
MED EXP (Any one person) $ 10,00
X No Deductible
PERSONAL & ADV INJURY $ 2,000,00
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE $ 4,000,00
X POLICY8, LOC
PRODUCTS- COMPIOP AGG $ 4,000,00
$
OTHER.
AUTOMOBILE LIABILITY
C M No- NGL IMI
> a acddon $ 1,000,00
A
X ANY AUTO
72UECZN1275
08/07/2015
08107/2016
BODILY INJURY (Per person) $
ALL OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (Per accident) $
X HIRED AUTOS X NON -OWNED
AUTOS(Per
PROPERTY 13A AGE$
accidani
X ComplColl X Ded: $500
$
X
UMBRELLA LIAR
X
OCCUR
EACH OCCURRENCE $ 1,000,00
A
EXCESS LIAB
CLAIMS -MADE
72SBAAP8632
08/0712015
08/07/2016
AGGREGATE $ 1,000,00
1
DED I X I RETENTION $ 10,0
$
B
WORKERS COMPENSATION
AND EMPLOYERS' LWBILITY
ANY PROPRIEFOR/PARTNER/EXECUTIVE YIN
OFFICERIMEMBER EXCLUDED? ❑
(Mandatory in NH)
N I A
iONWC601287
08/07/2015
08/07/2016
01 H-
X STATUTE ER
E.L. EACH ACCIDENT $ 1,000,00
EL DISEASE- EA EMPLOYEE $ 1,000,00
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE- POLICY LIMIT $ 1,000,00
C (Professional
ANE111261415
08/07/2015
08/0712016
(Per Claim 1,000,00
Liability
CLAIMS MADE: 07/24/2004
Aggregate 1,000,00
DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHCLES (ACORD 101, Additional Remarks Schedule, may be attached M more space Is required)
RE: West 17th Street Widening Improvements
City of Costa Mesa,its elected or appointed boards, officers, agents, and
employees are included as additional insured withpprimary non-cont=ributory
wording applies per the Business Liability Forth SS0008, pages(10-17).
Waiver of subrogation applies ***PLEASE SEE ATTACIM NOTEPAD*****
�13i311eTL9�IfaiLaJ4aJa: Pf_L'LlJ4NA_IILei i
CITYOFC
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Costa Mesa ACCORDANCE WITH THE POLICY PROVISIONS.
David Cho, Assistant
Engineer Transportation Srvs AUTHORIZEDREPRESENTArIVE
77 Fair Dr
Costa Mesa CA 92628
O 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
NOTEPAD. HOLDER CODE CITYOFC ONWAR-1 PAGE 2
INSURED -S NAME Onward Engineering OP ID: SF Date 05/12/2016
to general liabilityPer the 330008 form. Waiver of subrogation applies to
'workers comp per WC90410B form.
Policy provides 30 days written notice of cancellation for other than
nonpayment of premium
EM,
EXHIBIT E
CITY COUNCIL POLICY 100-5
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
1 of 3
BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will
provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of
Federal funds under a variety of programs, is required to abide by this Act. The City Council has
expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and
other activities in support of a drug-free community. This policy is intended to extend that effort
to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the
workplace.
RPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that
the following provisions are included in all contracts and agreements entered into by the City of
Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER-
DATE
DRUG-FREE WORKPLACE
100-5— -
8-8-89
2
b. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring
in the workplace no later than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such
conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health agency, law enforcement, or other appropriate agency;
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
3 of 3
g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub -grantee have been convicted
of violations of criminal drug statutes for violations occurring in the workplace as
to indicate that the contractor and/or sub -grantee has failed to make a good faith
effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon
issuance of any final decision under this section requiring debarment of a contractor and/or
sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any
contract, agreement or grant from the City of Costa Mesa for a period specified in the
decision, not to exceed five (5) years. Upon issuance of any final decision recommending
against debarment of the contractor and/or sub -grantee, the contractor and/or sub -grantee
shall be eligible for compensation as provided by law.
Is
ATTACHMENT 2
BUDGET ADJUSTMENT AUTHORIZATION
Unit Department
Division Serial Number
CITY Public Services
Traffic Planning 16-014
Reason for Request:
Type of Transaction
Z Revenue Estimate ®
Expenditure Appropriation
To increase revenue and appropriation by $262City for the
Z Estimate Increase
❑ Intra -Departmental Transfer
Measure "M2" Regional grant, as approved by the City Council
El Estimate Decrease
E]Inter-DepartmentalTransfer
El Transfer at the June 7, 2016 meeting.
® Source
®Appropriation Increase
ElFrom Existing Budget Appropriations
❑ Appropriation Decrease
® From Donations, Fees, or Grants
❑ From Unappropriated Fund Balance
Unit Account Namo
Fund Oraanization Proaram Proiect/Grant Increase Decrease
CITY 430312 Measure "M2" Regional Grant
415 19300 30210 - $262,500
CITY 500000 West 171' Street Widening Project
415 Il 19300 30210 370050 $262,500 -
I
Recommendation: ® Approval ❑ Disapproval
Department Authorization:
Reasons For Disapproval:
J
X20 I� Date
Director of Finance
1116'a nt Director
Date
City Manager Action:
r
® Approved ❑ Disapproved ❑ Not Required
Budget Verifi ion:
The above information has been reviewed, is complete and accurate, and the appropriations
and/or unappropriated funds are sufficient to support the request.
City Manager Date
Z Yes ❑ No
City Council Action:
Z Approved ❑ Disapproved ❑ Not Required
Budget and Research Officer
Dale Date