HomeMy WebLinkAbout06 - CC-6 - Harbor Blvd Improvements from South Coas - 7/5/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 5, 2016 ITEM NUMBER: CC -6
SUBJECT: HARBOR BOULEVARD IMPROVEMENTS FROM SOUTH COAST DRIVE TO
SUNFLOWER AVENUE, CITY PROJECT NO. 14-07
DATE: JUNE 23, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, TRANSPORTATION SERVICES MANAGER
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5291
RECOMMENDATION:
1. Approve Contract Change Order No. 4 (Attachment 1) in the amount of $19,898.00;
2. Approve Budget Adjustment Authorization No. 17-002 (Attachment 2) in the amount of
$19,898.00;
3. Accept the work performed by All American Asphalt and authorize the City Clerk to file the
Notice of Completion;
4. Release the Faithful Performance Bond (1) year after the filing date; and release the
retention monies 35 days after the Notice of Completion filing date.
BACKGROUND:
The Harbor Boulevard Improvements Project consisted of adding a fourth northbound travel
lane from north of South Coast Drive to Sunflower Avenue. In addition, the project included
traffic signal modifications to intersections of Harbor/Sunflower and Harbor/Law Court. The
project met the recommended roadway widths/geometries as specified in the Harbor Boulevard
Smart Street Study as well as the Orange County Transportation Authority (OCTA) Master Plan
of Arterial Highways (MPAH), and implemented required improvements per the City's
Circulation Element.
On June 17, 2014, the City Council awarded a construction contract to All American Asphalt,
P.O. Box 2229, 400 E. Sixth Street, Corona, California 92878, in the amount of $769,769 for
the construction of Harbor Boulevard Improvements.
Change Orders No. 1 and 2 were approved by the CEO pursuant to Council Policy No. 700-1.
Change Order No. 1 in the amount of $3,510.99 was to revise the roadway grades to match
existing conditions, and Change Order No. 2 in the amount of $49,850 was to address utility
conflicts encountered during construction. On November 3, 2015, the City Council approved
Change Order No. 3 in the amount of $80,812.65 for revisions to the work requested by
Southern California Edison (SCE) and repair work of a sinkhole on South Coast Drive.
ANALYSIS:
The overall scope of work for the widening of Harbor Boulevard from South Coast Drive to
Sunflower Avenue has been competed to the satisfaction of the City Engineer.
Before Improvements
After Improvements
All American Asphalt has submitted extra work requests and delay stand-by time for the relocation
of cable television facilities in the widened area of the roadway. The extra work requests and
delay time was addressed in accordance with the Utility Relocation and Utility Delay Sections of
the contract specifications. Change Order No. 4 compensates All American Asphalt for these
costs in the amount of $19,898.00. City Council Policy No. 700-1 requires all changes for a
project be approved by the City Council once the costs exceed 10% of the original contract price.
However, additional funding for the unanticipated utility claim is required to finalize this project.
Therefore, staff is recommending that the City Council approve Change Order No. 4 in the
amount of $19,898.00 and Budget Adjustment Authorization No. 17-002 for $19,898.00.
With approval of Change Order No. 4 the cumulative total of the change orders to date will
increase the original contract amount to $923,840.64 or 20.02% over the original contract price.
A report of the final cost summary is included herein as Attachment No. "3."
A summary of the project costs is as follows:
Original Contract Cost: $769,769.00
Change Order No. 1: $ 3,510.99
Change Order No. 2: $ 49,850.00
Change Order No. 3: $ 80,812.65
Change Order No. 4: $ 19,898.00
Final Contract Price: $923,840.64
Change Order No. 1, in the amount of $3,510.99 was to revise the roadway grades to match
existing conditions.
Change Order No. 2, in the amount of $49,850.00 was to address utility conflicts encountered
during the widening of the roadway and during the construction of the traffic signal.
Change Order No. 3, in the amount of $80,812.65 was for revisions to the street lighting system
requested by Southern California Edison (SCE) and to address a sinkhole repair on South
Coast Drive.
FA
Change Order No. 4, in the amount of $19,898.00 is a claim by All American Asphalt to re -
grade the subgrade after utility relocations and stand-by time for manpower and equipment
while the utilities were being relocated.
As of this date, there are no Stop Notices filed against the monies due to All American Asphalt.
ALTERNATIVES CONSIDERED:
No alternatives are being considered for this item.
FISCAL REVIEW:
Funding for the Harbor Boulevard widening project is available from the OCTA Measure M2 grant,
Air Quality Management District (AQMD) funds and Traffic Impact Fees. The attached Budget
Adjustment Authorization appropriates $19,898.00 from Traffic Impact Fee Funds towards the
requested contract change order.
LEGAL REVIEW:
There is no legal review required for this item.
CONCLUSION:
The overall scope of work for the widening of Harbor Boulevard from South Coast Drive to
Sunflower Avenue has been completed. Staff is recommending that the City Council Approve
Change Order No 4 in the amount of $19,898.00; approve Budget Adjustment Authorization No.
17-002 in the amount of $19,898.00; authorize staff to file the Notice of Completion; release the
remaining retention monies 35 days after the Notice of Completion filing date; and release the
bonds accordingly.
JAMES G. ROSS BALTAZAR MEJIA, P.E.
Interim Public Services Director City Engineer
ATTACHMENTS: 1. Contract Change Order No. 4 for $19,898.00
2. Budqet Adjustment Authorization No. 17-002 for $19,898.00
3. Cost Summary
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
3
ATTACHMENT(
CITY OF COSTA MESA
ENGINEERING DIVISION
CONTRACT CHANGE ORDER NO. 004 SUPPL NO. REV.
PROJECT: Harbor Boulevard Improvements from South Coast Drive to Sunflower Avenue SHEET 1 OF 1
SHEET
FEDERAL NO.(S) CITY SPECIFICATION NO. 14-07
To ALL AMERICAN ASPHALT Contractor
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the
plans and specifications on this contract.
NOTE: This change order is not effective until approved in accordance with Council Policy No. 700-1
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and
force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be
made for idle time.
Change Requested by: CITY
The last percentage shown is the net accumulated increase or decrease from the original quantity in the Bid Proposal.
UTILITY DELAYS AND EXTRA WORK FOR UTILITY REPAIRS:
All American Asphalt has submitted extra work requests for delay costs and re -grading work relating to the relocation of cable
television facilities on the eastside of Harbor Boulevard in the area being widened for the new northbound lane on Harbor
Boulevard from South Coast Drive to Sunflower Avenue.
A brief summary of the work is as follows:
1. Re -survey and re -stake the sidewalk grade that was trenched through by the cable television contractor.
2. Re -grade the sidewalk subgrade from Law Court to Sunflower along Harbor Boulevard after the conduit for cable television
was relocated out of the way of the new improvements.
3. Stand-by time for on-site equipment while the cable television's contractor was mobilizing to perform the utility relocation.
The costs for this change order are based on time and materials reports, and include all mark-ups allowed by the contract
documents.
Description
Amount
%
Original Contract Amount: ...........................................................
$769,769.00
Previously Approved Change Orders: .............................................
$134,173.64
17.43%
Amount this Change Order: .........................................................
$19,898.00
2.58%
Revised Contract Amount: ...........................................................
$923,840.64
20.02%
TOTAL COST TO CONTRACT: ❑ DECREASE ® INCREASE: $19,898.00
By reason of this order the time of completion will be adjusted as follows: Add 14 days
Prepared by: Thomas Banks Date: 06/15/16
Submitted by:
Approval Recommended:
Date:
Approved: Date:
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will
provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified,
and will accept as full payment therefor the prices shown above.
JAccepted, Date
By
Title
Contractor
If tha C:nntrector did not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the
ordered work and filing a written protest within the time therein specified.
BUDGET ADJUSTMENT AUTHORIZATION
Unit Department
CITY Public Services
Type of Transaction
❑ Revenue Estimate
❑ Estimate Increase
❑ Estimate Decrease
® Source
❑ From Existing Budget Appropriations
❑ From Donations, Fees, or Grants
F U ro riated Fund Balance
Division
Transportation Services
® Expenditure Appropriation
❑ Intra -Departmental Transfer
❑ Inter -Departmental Transfer
❑ Project -TO -Project Transfer
® Appropriation Increase
❑ Appropriation Decrease
Reason for Request:
Serial Number
17-002
ATTACHMENT 2
To increase project appropriation by $19,898 for the Harbor
Blvd. Improvement Project 14-07 change order, as approved
by the City Council at the July 5, 2016 meeting.
® rom nape p
Name
Fund Or anization Program Project/Grant Increase
Decrease
Unit Account
214 19300
30210 -
-
$19,898
CITY 340295 Undesignated Fund Balance
CITY 500000 CIP- Harbor Widening
214 19300
30210 300142 $19,898
Recommendation: ® Approval
❑ Disapproval
Department Authorization:
Reasons For Disapproval:
Director of Finance
Date
Director
Date
71Department
CEO Action:
El Approved El Disapproved
Not Required
Budget Verification:
The above information has been reviewed, is complete and accurate,
and the appropriations
Date
and/or unappropriated funds are sufficient to support the request.
CEO
City Council Action:
® Yes ❑ No
® Approved ❑ Disapproved
❑ Not Required
Date
Budget Analyst Date
CITY OF COSTA MESA ATTACHMENT 3
PAYMENT TO: ALL AMERICAN ASPHALT
KID, BOX 2229, CORONA CA 92878
PROJECT: HARBOR BOULEVARD IMPROVEMENTS, CITY PROJECT NO. 14-07
CITY PROJECT NO. 14-07
DATE: 06/16/16
PAGE: 1 OF 1
ITEM
NO
&D WANTDY
DESCRIPTgN
UNIT
PRICE
PREVKKIS
GUANTRY
WANTITY
THISESTIMATE
TOTAL WANTDY
TO DATE
PREVKKIS
AMOUNT
AMWNT
=EST
TOTAL
TODATE
CONTRACT
PRICE
1
1
LS
MOBILIZATION
$ 37,012.00
75 %
25
o
100
% 1
$27,759.00
$9,253.00'
$37,012.001
$37,012.00
2
1
LS
TRAFFIC CONTROL
$ 73,833.00 1
75 %
1 25
%
100
% 1
$55,374.75
$18.458.251
$73,833.001
$73,833.00
3 (F)
1,510
LF
SAWCUT AND JOIN EXISTING STRUCTURAL SECTIONS &
IMPROVEMENTS
$ 3.00
0 LF
1,510
LF
1510
LF
$0.00
$4,530.00
$4,530.00
$4,530.00
4 (F)
750
SF
SAWCUT AND REMOVE EXISTING PCC CROSS GUTTER AND
SPANDRAL
$ 3.00
480 SF
868
SF
1348
SF
$1,440.00,
$2,604.00
$4,044.00
$2,250.00
5 F
435
SF
SAWCUT AND REMOVE EXISTING PCC DRIVEWAY APPROACH
$ 3.00 1
320 SF
812
SF
1132 SF I
$960.00,
$2,436.00
$3,396.00
$1,305.00
6 F
1,445
LF
SAWCUT AND REMOVE PCC CURB AND GUTTER
$ 12.00
204 LF
1,241
LF 1
1445
LF 1
$2,448.001
$14,892.001
$17340001
$17,340.00
7 F
64
LF
SAWCUT AND REMOVE PCC CURB
$ 12.00
64 LF
30
LF
94
LF
$768.00
$360.001
$1.128.00"
$768.00
8 F
7,710
SF
SAWCUT AND REMOVE PCC SIDEWALK
$ 1.60
0 SF
7,710
SF
7710 SF
$0.00
$12 336.00
$12,336.001
$12,336.00
9
8
EA
EXISTING STREET LIGHT POLE AND PULL BOX TO BE RELOCATED
$ 1,600.00
29
$0.00
EA
0 EA
0.00
$0.001
$0.001
$12 800.00
10
1,728
TN
CONSTRUCT 17" AC TYPE PG -64-10 DEEPLIFT
$ 100.00
0 TN
0.00
TN
0 TN
$0.001
0.00
$0.00
$172,800.00
11
500
SF
CONSTRUCT 6" PCC OVER 6"CMB OVER COMPACTED (95%MIN)
NATIVE
$ 15.00
684 SF
7
SF
691
SF
$10,260.00
$105.00
$10,365.00
$7,500.00
12
750
SF
CONSTRUCT PCC CROSS GUTTER AND SPANDRAL
$ 19.00
771 SF
1 0
SF I
771
SF 1
$14,649.001
$0.001
$14,649.001
$14,250.00
13
435
SF
CONSTRUCT PCC ALLEY APPROACH
$ 19.00
352 SF
1 0
SF 1
352
SF
$6,688.001
$0.00
$6,688.00
$8,265.00
14
1,295
LF
CONSTRUCT 8" CURB AND GUTTER TYPE C-8
$ 32.00
1,172 LF
1 -139
LF
1033
LF
$37,504.001
-$4,448.001
$33,056.00
$41,440.00
15
3
EA
ADJUST MANHOLE TO FINISHED GRADE.
$ 630.00 1
0 EA
I 3
EA
3
EA
$0.00'
$1,890.001
$1,890.001
$1,890.00
16
2
EA
RELOCATE WATER METER AND PULL BOX
$ 250.00 1
0 EA
1 2
EA
2
EA
$0.001
$500.001
$500.001
$500.00
17
1
EA
ADJUST WATER VALVE LID AND CAN TO FINISHED GRADE.
$ 350.00
0 EA
1 5
EA
5
EAI
$0.00,
$1,7,5g.00''$1,7511.00
$350.00
18
6
EA
ADJUST UTILITY VAULT LID TO FINISHED GRADE.
$ 618.00
0 EA
0
EA
0 EA
$0.00
0.001
$0.00'
$3,708.00
19
1
EA
INTERCEPT AND EXTEND EXISTING FIRE HYDRANT LATERAL AND
RELOCATE
$ 8,137.00
1 EA
0
EA 1'
1
EAI
$8,137.00
$0.00
$8,137.00
$8,137.00
20
40
LF
CONSTRUCT 6" CURB TYPE A H=18"
$ 32.00
48 LF
0
LF !
48
LFI
$1,536.001
$0.001
$1,536.001
$1 280.00
21
7,710
SF
CONSTRUCT 4" THICK PCC SIDEWALK
$ 6.00
5,718 SF
632
SF 1
6350
SF
$34,308.00'
$3,792.00'
$38,100.001
$46,260.00
22
1
EA
RELOCATE BEHIND CURB, ADJUST TO FINISH GRADE (ITEM
INDICATED). 4' CLEAR REQUIRED AROUND VERTICAL
OBSTRUCTIONS, NO PORTION OF AIR VENTS ALLOWED WITHIN T OF
EXCEPTFS AT RISER.
1
$ 5,665.00
0 EA
1
EA
1
EAI
$0.00'
$5,665.00'
$5,665.00
$5,665.00
23
4
EA
CONSTRUCT CURB RAMP
$ 2,200.00
5 EA
0
EA
5 EA 1
$11,009
$0.001 $11.000.001
$8,800.00
24
1
LS
GRADE TO MATCH EXISTING
$ 9,750.00
0 %
0
%
0
%
$0.00
$0.00
$0.00.
$9,750.00
25
1
LS
REMOVE EXISTING TREE AND/OR VEGEATION
$ 8,500.00
0 %
100
%
100
%
$0.00
$8 500.001 $8,500.00'.
$8,500.00
26
1
LS
SIGNING AND STRIPING IMPROVEMENTS
$ 8,500.00
0 %
100
%
100
%
$0.00
8 500.00
$8,500.00
$8 500.00
27
1
LS
TRAFFIC SIGNAL MODIFICATIONS AT HARBOR BOULEVARD AND LAW
COURT
$ 184,000.00
100 %
1
% 99.130435
% 1
$184,000.00,
$1,600.001 $182,400.00
$184,000.00
28
1LS
TRAFFIC SIGNAL MODIFICATIONS AT HARBOR/SUNFLOWER
$ 51,000.00 1
100 % -3
%
96.862745
%
$51,000.001
-$1,692-22
$49,400.00
$51,000.00
29
1
FA
PROJECT MANAGEMENT
$ 25,000.00 1
1 FA -1
FA 1
0
FA
$25,000.00
-$25 000.00
$0.00
$25 000.00
TOTAL: 5472.831.75 562.923.25 5535.755.00 $769.769.00
CHANGE ORDERS
1
LS
REVISED WORK FOR ELECTRICAL STREET LIGHT
$41,812.85
100.00 %
0
%
100.00 %
$41,812.85
$0.00
$41,812.85
$3,510.99
1
LS
Upgrade Type 29 Mast Arm
$1,793.82
0.00 LS
0
LS
0.00 LS
$0.00
$0.00
$0.00
$49,850.00
1
LS
AAA extra work - Cable
$19,388.82
0.00 LS
100
LS
100.00 LS
$0.00
$19,388.82
$19,388.82
$80,812.65
1
LS
Additional survey to restake Curb and gutter
$1,111.00
0.00 LS
0
LS
0.00 LS
$0.00
$0.00
$0.00
$19,898.00
1
LS
AAA extra work - for utilities at Sunflower
$6,376.58
0.00 LS
100
LS
100.00 LS
$0.00
$6,376.58
$6,376.5
1
LS
MSL extra work - for utilities at Law Court
$15,590.09
0.00 LS
100
LS
100.00 LS
$0.00
$15,590.09
$15,590.09
1
LS
Irrigation
$25,569.38
0.00 LS
100
LS
100.00 LS
$0.00
$25.569.38
$25.569.38,
1
LS
Handwaterinq by Kato
$4.439.16
0.00 LS
100
LS
100.00 LS
$0.00
$4,439.16
$4 439.16
1
LS
Traffic Control for irrigation
$26,880.00
0.00 LS
55.80
LS
55.80 LS
$0.00
$15,000.00
$15,000.00
1
LS
Install Retaining Curb
$1,960.00
0.00 LS
100
LS
100.00 LS
$0.00
$1,960.00
$1,960.0
1
LS
Extra work by Kato
$4,439.16
0.00 LS
100
LS
100.00 LS
$0.00
$4,439.16
$4,439.16
1
LS
AAA extra work - for utilities at Law Court
$1,960.02
0.00 LS
100
LS
100.00 LS
$0.00
$1,960.02
$1,960.02
1
LS
AAA extra work - for utilities at Law Court
$11,374.05
0.00 LS
100
LS
100.00 LS
$0.00
$11,374.05
$11,374.05
420
CY
EXCAVATION FOR ROADWAY, WIDENING UNDER CONCRETE, AND
SLOPE
$90.00
1,035.00 CY
36
CY
1,071.00 CY
$93,150.00
$3,240.00
$96,390.00
600
TN
2" ARHM INCL. LEVELING COURSE
$101.00
0.00 TN
369
TN
368.82 TN
$0.00
$37,250.82
$37 250.82
700
TN
10" AC WITH FORTIFIBER
$101.00
20.17 TN
978
TN
997.71 TN
$2,037.17
$98,731.54
$100,768.71
18,600
SF
COLD PLANE
$0.31
0.00 SF
18 600.00
SF
18 600.00 SF
$0.00
$5,766.00
$5 766.00
TOTAL:
$137.000.0
251 085.62
388 085.64
154 071.64
PROJECT TOTAL:
$609,831.77
314 008.87
$923 840.64
923 840.64