HomeMy WebLinkAbout08 - CC-8 - Harbor Blvd and Gisler Ave Intersection - 6/21/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 21, 2016
ITEM NUMBER: CC -8
SUBJECT: HARBOR BOULEVARD AND GISLER AVENUE INTERSECTION IMPROVEMENT
PROJECT, CITY PROJECT NO. 16-02
DATE: JUNE 9, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: BALTAZAR MEJIA, ACTING CITY ENGINEER
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, ACTING CITY ENGINEER,
714-754-5335
RECOMMENDATION:
Adopt the plans, specifications and working details for the Harbor Boulevard and Gisler
Avenue Intersection Improvement Project, City Project No. 16-02.
2. Reject the bid submitted by United Engineering & Construction, Inc., 336 N. Central Avenue,
Suite 10A, Glendale, CA 91203.
3. Approve the Budget Adjustment No. 16-015 in the amount of $496,538.00.
4. Award a construction contract to Vido Samarzich, Inc. 4972 Crestview Place, Alta Loma, CA
91701 in the amount of $735,645.00 (base bid plus additive bid item No. AD -1).
5. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The 1-405 Freeway has northbound and southbound freeway on -ramps at Harbor Boulevard just
north of the Gisler Avenue intersection. As a consequence, the eastbound lanes of Gisler Avenue
at Harbor Boulevard have considerable left turn lane traffic to utilize Harbor Boulevard and/or the
1-405. The subject project addresses this issue by adding another travel lane in the eastbound
direction of Gisler Avenue to provide two left -turn lanes, one optional through or left -turn lane and
one right -turn lane. In addition, overhead guide signs will be added on eastbound Gisler Avenue
to direct motorists to the appropriate lane in order to access the 1-405 Freeway on -ramps and
Harbor Boulevard.
ANALYSIS:
The City Clerk received and opened five (5) bids for this project on May 16, 2016. However, the
bid submitted by the apparent low bidder, United Engineering and Construction, Inc., did not
comply with the City's directions in completing the bid proposal and was determined to be a non-
responsive bid. Therefore it is recommended that their bid be rejected. The second apparent low
bidder, Vido Samarzich, Inc., submitted a base bid proposal in the amount of $660,645.00 and is
recommended for acceptance. The Engineer's estimate for the base bid was $ 616,062.00 and
the average of the remaining four (4) base bids received amounted to $687,737.25. An analysis of
the base bids indicates that the apparent low bidder submitted a base bid proposal that is 6.7
percent (6.7%) higher than the Engineer's estimate and 4.1 percent (4.1%) lower than the
average of the base bids received. The Bid Abstract is included as Attachment 1.
In addition to the base bid, the bid solicitation also included additive bid item AD -1, Construct
Decorative Crosswalk, which was to be considered by the City subject to funding availability. The
additive bid item includes the installation of decorative crosswalks at the west, south, and east
legs of the intersection of Harbor Boulevard and Gisler Avenue. The incorporation of the additive
bid items will result in a net increase to the contract of $75,000.00. Considering the low bid (in
comparison to the other bids) received for this work, staff recommends the inclusion of the
additive item of work.
The licenses and references of Vido Samarzich, Inc. were checked and staff has found them to
be in good standing.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all the bids. If all bids were rejected, the
City would then be required to re -advertise or to cancel this project. Staff believes that re -
advertising the project will not result in lower bids.
FISCAL REVIEW:
Staff captured Measure M2 grant funding from the Orange County Transportation Authority
(OCTA) that covers approximately 67% of the construction cost. The remaining balance will be
funded by previously budgeted Measure M turn back funds. The attached budget adjustment BA
16-015 (Attachment 2) recognizes the Measure M2 grant funds and appropriates them for the
subject project.
LEGAL REVIEW:
Vido Samarzich, Inc. has furnished the necessary bonds and insurance, which have been
approved as to form by the City Attorney's office. After the award and subsequent execution of
the contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Harbor Boulevard and Gisler Avenue Intersection Improvement
Project, City Project No. 16-02. Staff has evaluated all of the bids and recommends that the City
Council adopt the plans, specifications and working details for said project; reject the bid
submitted by United Engineering & Construction, Inc.; approve Budget Adjustment No. 16-015 in
the amount of $496,538.00; award a contract to the next apparent low bidder, Vido Samarzich,
Inc., in the amount of $735,645.00 (base bid plus additive bid item No. AD -1) and authorize the
Mayor and the City Clerk to execute the Public Works Agreement.
JAMES ROSS BALTAZAR MEJIA
Interim Public Services Director Acting City Engineer
Ir
STEPHEN DUNIVENT
Interim Finance Director
ATTACHMENTS: 1 — Bid Abstract
2— Budget Adjustment No. 16-015
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
3
ATTACHMENT 1
CITY OF COSTA MESA
DEPARTMENT OF PUBLIC SERVICES
HARBOR BOULEVARD AND GISLER AVENUE INTERSECTION IMPROVEMENT PROJECT
CITY PROJECT NO. 16-02
BID OPENING DATE: MAY 16, 2016
BID OPENING RESULTS
Bidder I CityI Total Base Bid I Total Base Bid plus
Additive Bid AD -1
1. VIDO SAMARZICH, INC.
ALTA LOMA
$660,645.00
$735,645.00
2. BEADOR CONSTRUCTION CO.
CORONA
$664,700.00
$724,700.00
3. EXCEL PAVING CO.
LONG BEACH
$674,886.00
$809,886.00
4. LOS ANGELES ENGINEERING, INC.
COVINA
$750,718.00
$1,155,718.00
Average
Engineer's Estimate:
$687,737.25
$616,062.00
$856,487.25
$736,062.00
* Bid from United Engineering & Construction has been rejected as non-responsive.
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