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Home My WebLink About10 - CC-10 - Bicycle Corridor Improvement Program App - 8/2/2016CITY COUNCIL AGENDA REPORT MEETING DATE: AUGUST 2, 2016 ITEM NUMBER: CC -10 SUBJECT: BICYCLE CORRIDOR IMPROVEMENT PROGRAM APPLICATIONS DATE: JULY 21, 2016 FROM: PUBLIC SERVICES DEPARTMENT - TRANSPORTATION SERVICES DIVISION PRESENTATION JAMES G. ROSS, INTERIM PUBLIC SERVICES DIRECTOR BY: FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, TRANSPORTATION SERVICES MANAGER, (714) 754-5032 RECOMMENDATION: Adopt a Resolution approving the submittal of grant funding applications for three bicycle projects under the Orange County Transportation Authority's (OCTA) Bicycle Corridor Improvement Program (BCIP) for Fiscal Years 2016-2017 and 2017-2018 (Attachment 1). BACKGROUND: The BCIP is funded using federal Congestion Mitigation and Air Quality (CMAQ) funds, authorized under the Moving Ahead for Progress in the 21St Century Act (MAP -21) and the Fixing America's Surface Transportation (FAST). The CMAQ Program provides funding through annual appropriations to OCTA to be used for transportation -related projects that reduce congestion and improve air quality. OCTA is responsible for selecting regionally significant projects for Orange County and working with the State of California Department of Transportation (Caltrans) in administering selected projects. ANALYSIS: The "BCIP 2016 Call for Projects" was approved on February 9, 2016 by the OCTA Board of Directors. This competitive program will make $20 million in federal CMAQ funds available for bicycle projects for Fiscal Years 2016-17 and 2017-18. Projects eligible for CMAQ funding through this "Call for Projects" include bicycle facilities projects ranging from a minimum of $100,000.00 to a maximum of $3,000,000.00. A minimum local match of twelve (12) percent is required. Eligible projects may include: • New bicycle or multi -use facilities; • Bicycle boulevard and sharrows; • Bicycle racks, lockers and parking; • Bicycle crossings and associated traffic control devices; • Improvements on existing bicycle facilities; and • Pedestrian Improvements when constructed with bicycle facilities. Staff has analyzed the need for bicycle facility improvements within the City and submitted grant applications for the following three projects: Merrimac Way Multipurpose Trail; Adams Avenue Multipurpose Trail between Mesa Verde Drive East and Placentia Avenue; and Adams Avenue — Pinecreek Drive Access Improvements. While the City met all the eligibility requirements, OCTA requires approval of the attached resolution prior to any consideration of the City's application. The submittal of the application in response to this "BCIP 2016 Call for Projects" will not be deemed complete and final until an adopted resolution is submitted to OCTA. The resolution authorizes the Public Services Director to submit the grant application and provides commitment of City matching funds. ALTERNATIVES CONSIDERED: Council may consider to not adopt the Resolution. However, this alternative is not recommended as it would result in the City's project applications being declined and render the City ineligible to compete for available grant funding. FISCAL REVIEW: If staff is successful in capturing grant funding for this project, a recommendation for a funding source for a local match will be made during the budget process. Available sources include Air Quality Management District (AQMD) AB 2766 funds, and the General Fund. These two (2) funding sources are eligible for local match funds under the BCIP guidelines. If grant funding is captured, the projects are typically implemented within a three-year period. This would allow for the City to adequately budget any required matching funds. LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution as to form. CONCLUSION: The current "BCIP 2016 Call for Projects" provides an opportunity for the City to compete for grant funding for implementation of bicycle projects under the 2016 Bicycle Corridor Improvement Program. Staff recommends that the City Council adopt the attached Resolution for OCTA's consideration of the City's project applications submitted for BCIP funding. JAMES G. ROSS Interim Public Services Director RAJA SETHURAMAN Transportation Services Manager 0 ATTACHMENT: 1 — Resolution DISTRIBUTION: Chief Executive Officer Assistant Chief Executive Officer City Attorney City Clerk Staff File ATTACHMENT 1 RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA AUTHORIZING APPLICATION FOR FUNDS FOR THE BICYCLE CORRIDOR IMPROVEMENT PROGRAM FUNDED WITH CONGESTION MITIGATION AND AIR QUALITY PROGRAM FUNDS UNDER THE MOVING AHEAD FOR PROGRESS IN THE 21sT CENTURY AND FIXING AMERICA'S SURFACE TRANSPORTATION FEDERAL TRANSPORTATION ACT FOR THE MERRIMAC WAY MULTIPURPOSE TRAIL, ADAMS AVENUE MULTIPURPOSE TRAIL AND THE ADAMS AVENUE AT PINECREEK DRIVE ACCESS IMPROVEMENTS THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the United State Congress enacted the Moving Ahead for Progress in the 21St Century ("MAP -21") Federal Transportation Act on July 6, 2012, and Fixing America's Surface Transportation (FAST) Federal Transportation Act on December 4, 2015, which makes Congestion Mitigation and Air Quality ("CMAQ") funds available to the Orange County Transportation Authority ("OCTA"); and WHEREAS, OCTA has established the procedures and criteria for reviewing proposals; and WHEREAS, the City of Costa Mesa possesses authority to nominate bicycle projects for CMAQ funding and to finance, acquire, and construct the proposed projects; and WHEREAS, by formal action the City Council of the City of Costa Mesa authorizes the nomination of three Projects - Merrimac Way Multipurpose Trail, Adams Avenue Multipurpose Trail and the Adams Avenue at Pinecreek Drive Access Improvements, hereinafter referred to as Projects, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the City of COSTA MESA to act in connection with the nomination and to provide such additional information as may be required; and WHEREAS, the City of Costa Mesa will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of any resultant facilities or activities; and WHEREAS, with the approval of the California Department of Transportation ("Caltrans") and OCTA, the City of Costa Mesa or its successors in interest in the property may transfer the responsibility to maintain and operate the property; and WHEREAS, the City of Costa Mesa will give Caltrans and OCTA representatives access to and the right to examine all records, books, papers or documents related to the Projects; and WHEREAS, the City of Costa Mesa will cause work on the Projects to be commenced within six months of notification by Caltrans or OCTA that funds have been authorized to proceed by the Federal Highway Administration and that the Projects will be carried to completion with reasonable diligence; and WHEREAS, the City of Costa Mesa agrees to commit City funds for the Projects and will provide 12% of the total project cost as match to the requested OCTA CMAQ funds; and WHEREAS, the City of Costa Mesa will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, Federal Title VI, Buy America provisions, and any other federal, state, and/or local laws, rules and/or regulations; and 2 WHEREAS, the City Council authorizes the execution of any necessary cooperative agreements between the City of Costa Mesa and OCTA to facilitate the delivery of the Projects; and WHEREAS, the City of Costa Mesa will amend the agency Capital Improvement Program (CIP) to include the project if selected for funding; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Costa Mesa hereby authorizes the Public Services Director as the official representative of the City of Costa Mesa, or his designee, to apply for the Congestion Mitigation and Air Quality funding under the Moving Ahead for Progress in the 21St Century Federal Transportation Act for the Projects. BE IT FURTHER RESOLVED that the City of Costa Mesa agrees to fund its share of the project costs and any additional costs over the identified programmed amount. PASSED AND ADOPTED this 2nd day of August, 2016. ATTEST: Stephen M. Mensinger, Mayor APPROVED AS TO FORM: Brenda Green, City Clerk Thomas P. Duarte, City Attorney 3 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 16- and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 2nd day of August 2016, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this day of August, 2016. (SEAL) BRENDA GREEN, CITY CLERK E