HomeMy WebLinkAbout09 - CC-9 - Authorize Position Exchange in the Devel - 8/2/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: AUGUST 2, 2016 ITEM NUMBER: CC -9
SUBJECT: AUTHORIZE POSITION EXCHANGE IN THE DEVELOPMENT SERVICES DEPARTMENT
DATE: JULY 22, 2016
FROM: DEVELOPMENT SERVICES DEPARTMENT
PRESENTATION BY: GARY ARMSTRONG, DIRECTOR OF ECONOMIC & DEVELOPMENT
SERVICES/DEPUTY CEO
FOR FURTHER INFORMATION CONTACT: GARY ARMSTRONG, (714) 754-5182
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize an exchange of positions in the Development Services Department in
order to recruit for a new Assistant Planner.
BACKGROUND:
Shortly after the City Council approved the adoption of the Fiscal Year 2016-2017
Budget, several unforeseen resignations in the Development Services Department have
created the opportunity for management staff to re-evaluate the allocation and priorities
of staff resources to best accomplish the goals of the department. The goal is to not
add any additional full-time positions; thus, it is recommended that a full-time Code
Enforcement Officer position be exchanged for an Assistant Planner position for a net
zero impact to the full-time employee headcount.
ONAI YRIS•
Due to the recent unanticipated resignation of the Assistant Development Services
Director, there is a need to augment staffing in the Planning Division to adequately
distribute the current volume of work. Several significant projects are on the horizon for
the Planning Division, including:
• The revision of the Zoning Code and Overlays for consistency with the newly
adopted General Plan
• A large number of staff reports required for SUP, CUP and appeals since the
Group Homes Ordinance injunction was lifted that need to be presented to the
Planning Commission for approval
• High volume of development projects in the pipeline
In order to handle this tremendous workload, it is recommended that the full-time
Assistant Planner position be reinstated.
1
Due to attrition, the Development Services Department currently has one full-time Code
Enforcement Officer position vacant. Other than the current vacancy, Code
Enforcement is fully staffed and continues to address community improvement
concerns throughout the City, including significant accomplishments with Group Home
Enforcement, Hotel/Motel Enforcement, and Neighborhood Stabilization Programs.
By reallocating the vacant position to the Planning Division and hiring an experienced
Assistant Planner, the City will be able to make additional progress toward its goal of
maintaining a streamlined process for development review and therefore, be able to
issue permits in a timely manner. The Costa Mesa City Employees Association
(CMCEA) has been notified of this proposed position exchange.
ALTERNATIVES CONSIDERED:
1. Fill the vacant Code Enforcement Officer position and do not recruit for an
Assistant Planner position.
FISCAL REVIEW:
The salary and related benefits of the Assistant Planner position have already been
included in the 2016-2017 fiscal year adopted budget (Code Enforcement Officer
position). In fact, the City will realize a slight cost savings if the requested position
exchange is approved by the City Council.
Position Annual Salary & Benefits
Code Enforcement Officer $86,000
Assistant Planner $84,000
Annual Savings $2,000
LEGAL REVIEW:
No legal review is required for this item.
CONCLUSION:
Staff recommends that the City Council authorize eliminating a full-time Code
Enforcement Officer position and establish a full-time Assistant Planner position.
ASHLEY M. GARCIA GARY ARMSTRONG, AICP
Management Analyst Director of Economic & Development
Services/Deputy CEO
1►
TAMARA S. LETOURNEAU LANCE M. NAKAMOTO
Assistant Chief Executive Officer Human Resources Manager
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
Director of Economic Develop ment/Deputy CEO
City Attorney
City Clerk (9)
Staff (7)
File (2)
ATTACHMENT: 1 Personnel Cost Analysis of Proposed
Position Exchange
3
ATTACHMENT 1
Analysis of Proposed Position Exchange
Current Division Headcount:
Planning Division
Community Improvement Division
Community Improvement Division
1
Assistant Development Services Director
1
Assistant Director — Community Improvement
1
Principal Planner
1
Chief of Code Enforcement
1
Zoning Administrator
1
Senior Code Enforcement Officer
1
Senior Planner
2
Code Enforcement Officer — CDBG
2
Associate Planner
3
Code Enforcement Officer
7
Management Analyst
2
Management Analyst
1
Assistant Planner
0
Office Specialist 11
1
TOTAL
10
TOTAL
14
Proposed Division Headcount:
Planning Division
Community Improvement Division
Assistant Development Services Director
1
Assistant Director — Community Improvement 1
Principal Planner
1
Chief of Code Enforcement 1
Zoning Administrator
1
Senior Code Enforcement Officer 1
Senior Planner
2
Code Enforcement Officer — CDBG 2
Associate Planner
3
Code Enforcement Officer 6
Management Analyst
2
Management Analyst 1
Assistant Planner
1
Office Specialist 11 1
TOTAL
11
I TOTAL 13
Net Impact: No change in overall full-time Development Services Department
headcount.