HomeMy WebLinkAbout05 - CC-5 - Approve Resolution for Application of Gr - 9/6/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 6, 2016 ITEM NUMBER: CC -5
SUBJECT: APPROVE A RESOLUTION FOR THE APPLICATION OF GRANT FUNDS FROM THE
YOUTH SOCCER AND RECREATION DEVELOPMENT PROGRAM FOR THE JACK
HAMMETT SPORTS COMPLEX TURF REPLACEMENT PROJECT
DATE: AUGUST 25, 2016
FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION
PRESENTATION BY: JAMES G. ROSS, INTERIM PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER,
(714) 754-5291
RECOMMENDATION:
1. Adopt a Resolution for the submittal of a grant application to the California Department
of Parks and Recreation, Youth Soccer and Recreation Development Program, for the
Jack Hammett Sports Complex Turf Replacement Project (Attachment 1).
2. Authorize the Public Services Director as the City's authorized representative.
BACKGROUND:
On March 5, 2002, voters passed Proposition 40 by 56.8%, the $2.6 billion "California Clean
Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002" (2002
Resources Bond). The passage of Proposition 40 provided funds for local assistance grants as
set forth in §5096.600 through §5096.683 of the Public Resources Code.
The State Department of Parks and Recreation has been delegated the responsibility by the
Legislature of the State of California for the administration of the Youth Soccer and Recreation
Development Program as approved by the passage of Proposition 40. This competitive grant
program will provide funds for new youth soccer, baseball, softball, and basketball recreation
opportunities. A maximum of $1,000,000 can be requested for each project. No match funding
is required for this grant program.
ANALYSIS:
The grant application to the Youth Soccer and Recreation Development Program will request
funding of $1,000,000.00 for the removal of turf and the construction of synthetic turf fields for
Fields 1 and 2 at Jack Hammett. Total project cost is $4,500,000.00 with the City providing
$3,500,000.00 towards design and construction. If grant funding is approved, the construction
may begin after July 1, 2017. In order for the City to apply for these grant funds a resolution
approving the filing of an application and naming the Public Services Director as the City's
authorized representative is needed.
ALTERNATIVES CONSIDERED:
The Council may consider not adopting the Resolution and direct staff to seek alternative funding
for the project.
FISCAL REVIEW:
The funding match for this grant will come from the 2015-2016 Capital Improvement Fund.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
CONCLUSION:
It is recommended that the City Council adopt the attached Resolution for the filing of a grant
application to the California Department of Parks and Recreation, Youth Soccer and Recreation
Development Program, for the Jack Hammett Sports Complex Turf Replacement Project; and
designate the Public Services Director as the City's authorized representative.
JAMES G. ROSS
Interim Public Services Director
ATTACHMENT: 1 - Proposed Resolution
BALTAZAR MEJIA
City Engineer
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Contract Administrator
File
E
ATTACHMENT 1
Resolution No:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA
Approving the Application for
YOUTH SOCCER and RECREATION DEVELOPMENT PROGRAM GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated
the responsibility by the Legislature of the State of California for the administration of the
Youth Soccer and Recreation Development Program, setting up necessary procedures
governing the application; and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the Applicant to certify by resolution the approval of application
before submission of said application to the State; and
WHEREAS, successful Applicants will enter into a contract with the State of
California to complete the Grant Scope project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Costa
Mesa hereby:
Approves the filing of an application for the Jack Hammett Sports Complex Turf
Replacement Project and
1. Certifies that said Applicant has or will have available, prior to commencement of
any work on the project included in this application, the sufficient funds to complete
the project; and
2. Certifies that if the project is awarded the Applicant has or will have sufficient funds
to operate and maintain the project, and
3. Certifies that the Applicant has reviewed, understands, and agrees to the General
Provisions contained in the contract shown in the Grant Administration Guide; and
4. Delegates the authority to the Public Services Director to conduct all negotiations,
sign and submit all documents, including, but not limited to applications,
agreements, amendments, and payment requests, which may be necessary for the
completion of the Grant Scope; and
5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules,
regulations and guidelines.
PASSED AND ADOPTED this 6T" day of September, 2016.
Mayor of the City of Costa Mesa
ATTEST:
City Clerk of the City of Costa Mesa