HomeMy WebLinkAbout14 - CC-8 - Award the Purchase of One New 2017 Ford - 9/20/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 20, 2016
ITEM NUMBER: CC -8
SUBJECT: 1. AWARD THE PURCHASE OF ONE NEW 2017 FORD SUPER DUTY F-450 DRW XL
2WD REGULAR -CAB TRUCK WITH CTEC DUMP BODY AND HOIST.
2. AWARD THE PURCHASE OF ONE NEW 2017 FORD SUPER DUTY F-350 DRW XL
2WD REGULAR -CAB TRUCK WITH CTEC STEEL BODY, HIGH PRESSURE
WASHING PUMPS AND EQUIPMENT.
DATE: SEPTEMBER 8, 2016
FROM: PUBLIC SERVICES DEPARTMENT / MAINTENANCE SERVICES DIVISION
PRESENTATION BY: BRUCE HARTLEY, MAINTENANCE SERVICES MANAGER
FOR FURTHER INFORMATION CONTACT: BRUCE LINDEMANN, MAINTENANCE
SUPERINTENDENT (714) 327-7470
RECOMMENDATION
1. Approve and authorize the Chief Executive Officer to execute a purchase order
for the purchase of one 2017 Ford Super Duty F-450 DRW XL 2WD regular -cab
truck with a CTEC dump -body and hoist through the National Joint Powers
Alliance (NJPA) contract #102811, in conjunction with the National Auto Fleet
Group, 490 Auto Center Drive, Watsonville, CA 95076 in the amount of
$81,276.98.
2. Approve and authorize the Chief Executive Officer to execute a purchase order
for the purchase of one 2017 Ford F-350 DRW XL 2WD regular -cab truck with a
CTEC utility body and high pressure spray pumps and equipment through the
National Joint Powers Alliance (NJPA) contract #102811, in conjunction with the
National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 in the
amount of $80,604.18.
BACKGROUND
Included in the City's adopted 2016-17 Fiscal Year Operations and Capital
Improvement Budget, are the replacement of two existing specialized maintenance
vehicles.
The first purchase listed above would be for the replacement of City Vehicle #380. This
vehicle is a 2002 GMC 3500 dump -bed truck, which is currently utilized by the
Maintenance Services Division for the pickup and disposal from the public right-of-way
of large abandoned items, shopping carts, miscellaneous debris and to deliver and
discard of materials used in the repair of streets and sidewalks. It has been in service
for fourteen years. It is in poor condition and has exceeded the expected service life for
a vehicle that is used daily. It is the only vehicle that is used for the important task of
removing discarded items from alleys and streets.
1
The second purchase listed above would be for the replacement of City Vehicle #137.
This vehicle is a 1997 Ford F-350 flatbed truck with a specialized configuration of
cabinets and equipment that is utilized by the Graffiti Abatement program for the
removal of graffiti and the cleaning of park amenities, City property and bus stops by
means of pressure washing, sandblasting or painting. This vehicle is part of a seven
day per week operation that when not addressing graffiti, assists with the pressure
washing of City entry monument signs, cleaning of the skate park, Angels Playground,
picnic shelters, walkways and other park amenities and City facilities. This vehicle has
exceeded its service life and is experiencing excessive down time for repairs.
ANAI PSIS
Purchasing these vehicles through National Auto Fleet Group in conjunction with the
National Joint Powers Alliance (NJPA) meets all requirements set forth in the City of
Costa Mesa's purchasing policy and all requirements set forth by the State of California
in regards to regional cooperative purchasing agreements. The NJPA established an
approved vendor list following a nationwide competitive bid process. This assures that
the City receives the lowest available pricing, meets the competitive bid process
requirements, and has been utilized successfully by the City for several previous vehicle
purchases.
ALTERNATIVES CONSIDERED
The replacement of the large item debris truck could be denied. However, due to the
age and poor condition of the existing vehicle, rebuilding or refurbishing is not a cost
effective option. Not having an operational large item debris truck will result in a
significant decline in the level of service, an increase in the quantity and the duration
that discarded items are left in the City's right-of-way. This would have a negative
impact on the City's overall aesthetic appearance and could result in increased potential
liability due to items left in the public right-of-way. Staff does not recommend this
option.
The replacement of the graffiti abatement vehicle could be denied. However, due to the
age and poor condition of the existing vehicle and pressure washing equipment,
rebuilding or refurbishing is not a cost effective option. The City currently utilizes two
graffiti trucks to provide service seven days per week. Not having two operational
graffiti trucks will result in a significant decline in the level of service and an increase in
the duration of time graffiti remains unattended and visible. Staff does not recommend
this option.
FISCAL REVIEW
Funding for the purchase of the two requested vehicles is included in the adopted FY
2016-17 Public Services Department budget. Accumulated reserves have been set
aside annually in the City's Equipment Replacement Fund to provide for the
replacement of City vehicles and equipment.
LEGAL REVIEW
There is no legal review required on this item.
1►
CONCLUSION
Staff recommends that the City Council approve and authorize the Chief Executive
Officer to execute a purchase order in the amount of $161,881.16 to National Auto
Fleet Group for the purchase of a 2017 Ford F-450, regular -cab XL truck with a CTEC
dump body and a 2017 Ford F-350, regular -cab XL truck with a CTEC utility body, high
pressure pump system and equipment through the National Joint Powers Alliance.
JIM ROSS
Interim Public Services Director
BRUCE HARTLEY
Maintenance Services Manager
ATTACHMENT: 1. Cost Quotation for Unit # 380 — National Auto Fleet Group.
2. Cost Quotation for Unit # 137 — National Auto Fleet Group.
3