HomeMy WebLinkAbout05 - CC-5 - E 17th St Landscape Enhancement Project - 10/17/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 17, 2016
ITEM NUMBER: CC -5
SUBJECT: EAST 17TH STREET LANDSCAPE ENHANCEMENT PROJECT, FEDERAL PROJECT
NO. RPSTPLE - 5312(091), CITY PROJECT NO. 13-12
DATE: OCTOBER 6, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: BALTAZAR MEJIA, CITY ENGINEER
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Accept work performed by Horizons Construction Co. International and authorize
the City Clerk to file the Notice of Completion.
2. Release the Labor and Materials Bond seven (7) months after the filing date;
release the Faithful Performance Bond six (6) months after the filing date; and
release the retention monies 35 days after the Notice of Completion filing date.
BACKGROUND:
On December 3, 2013, a construction contract in the amount of $776,995.00 was awarded
to Horizons Construction Co. International, 432 W. Meats Avenue, Orange, CA 92865.
The scope of work for this project included the construction of enhanced landscaping along
East 17th Street between Santa Ana Avenue and Irvine Boulevard. In addition, the
contract required the construction of a southbound right -turn pocket from eastbound 17th
Street to Tustin Avenue, and a right -turn pocket from northbound Tustin Avenue to
eastbound 17th Street and other engineering improvements.
'after'. !.. �� ■ �. 11N
Before Construction After Construction
ANALYSIS:
The work required by the contract documents was completed on July 22, 2016, to the
satisfaction of the City Engineer. The final contract cost amounted to $815,733.84. A report
of the final costs is included herein as Attachment 1.
A summary of the costs is as follows:
Original Contract Cost: $776,995.00
Change Orders Nos. 1-3: $38,738.84
Final Contract Cost: $ 815,733.84
Change Order No. 1 in the amount of $10,200.14 offset the cost of extra work for the
inclusion of a water meter to provide service to the landscaped median at the southeast
corner of Tustin Avenue and East 17th Street. This change order was approved by the Chief
Executive Officer per Council Policy No. 700-1 on February 11, 2015.
Change Order No. 2 in the amount of $20,787.20 paid for the replacement of traffic signal
conduits and associated wiring from the traffic signal to the controller cabinet at the
intersection of East 17th Street and Tustin Avenue. This change order was approved by the
Chief Executive Officer per Council Policy No. 700-1 on June 30, 2016.
Change Order No. 3 in the amount of $7,751.50 was required to adjust the quantities of
various bid items and authorized the contractor to perform additional work to address
unforeseen items of work and/or changes at the intersection of East 17th Street and Tustin
Avenue. This change order was approved by the Interim Public Services Director per
Council Policy No. 700-1 on September 28, 2016.
The final cost reflects an approximately five percent (5%) increase to the original contract as
a result of the aforementioned change orders.
As of this date there are no Stop Notices filed against the monies due to Horizons
Construction Co. International.
ALTERNATIVES CONSIDERED:
There were no alternatives considered for this item.
FISCAL REVIEW:
Staff captured a Transportation Enhancement Activities (TEA) grant which covered up to
$500,000.00 of the project costs with the remaining balance funded through the City's
available Air Quality Management District (AQMD) and Traffic Impact Fee funds.
LEGAL REVIEW:
There is no legal review required for this item.
E
CONCLUSION:
The East 17th Street Landscape Enhancement Project,
5312(091), City Project No. 13-12 has been completed.
Council authorize staff to file the Notice of Completion,
monies 35 days after the Notice of Completion filing
accordingly.
Federal Project No. RPSTPLE-
It is recommended that the City
release the remaining retention
date and release the bonds
JAMES G. ROSS BALTAZAR MEJIA
Interim Public Services Director City Engineer
ATTACHMENT: 1 — Cost Summary
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
Transportation Services Manager
City Clerk
Staff
File
3
FOR PAYMENT ON THE WARRANT LIST OF
9th Payment to: HORIZONS CONSTRUCTION CO. INT'L, INC.
432 W Meats Ave, Orange, CA 92865
PROJECT: EAST 17TH STREET LANDSCAPE ENHANCEMENT PROJECT
FEDERAL PROJECT NO. RPSTPLE-5312 (091), CITY PROJECT No. 13.12
BASE BID NO. 1: STREETSCAPE IMPOVEMENT
FACT 17TH CTi}FFT /CANTA ANA Tn IRVINF AVFNIIFI
10/14/2016
CITY OF COSTA MESA
ATTACHMENTI
DATE: 08123116
ITEM
NO
BID
QUANTITY
DESCRIPTION
UNIT
PRICE
PREVIOUS
QUANTITY
QUANTITY
THIS ESTIMATE
TOTALQUANTITY
TO DATE
PREVIOUS
AMOUNT
AMOUNT
THIS EST
TOTAL
TO DATE
CONTRACT
PRICE
1
2
3
4
1
1
1
LS
LS
LS
MOBILIZATION (STREETSCAPE)
TRAFFIC CONTROL (STREETSCAPE)
NOT USED
CLEARING AND GRUBBING (STREETSCAPE)
$7,500.00
$8,500.00
$9,800.00
100.0000
100.0
100.0
%
%
%
0.0000
0.0
0.0
%
%
%
100.0
100.0
100.0
%
%
%
$7,500.00
$8,500.00
$9,800.00
$0.00
$0.00
$0.00
$7,500.00
$8,500.00
$9,800.00
$7,500.00
$8,500.00
$9,800.00
5
320
CY
UNCLASSIFIED EXCAVATION (STREETSCAPE)
$33.00
320.0
CY
0.0
CY
3200.
CY
$10,560.00
$0.00
$10,560.00
$10,560.00
6
1,400
LF
CONSTRUCT 8" PCC MEDIAN CURB, TYPE "A"
$23.00
1,268.0
LF
0.0
LF
1,268.0
LF
$29,164.00
$0.00
$29,164.00
$32,200.00
7
4
EA
CONSTRUCT 4" PCC OVER 4" CMB CURB RAMP PER CALTRANS STD.
$3,200.00
4
EA
0
EA
4
EA
$12,800.00
$0.00
$12,800.00
$12,800.00
8
1,300
SF
CONSTRUCT 4" PCC OVER 4" CMB SIDEWALK WITH CUSTOM FINISH
$7.00
1,300
SF
0
SF
1,300
SF
$9,100.00
$0.00
$9,100.001
$9,100.00
9
5
EA
ADJUST TO GRADE EXISTING MANHOLE RIM WITH CUSTOM FINISH
$350.00
5.0
EA
0.0
EA
5.0
EA
$1,750.00
$0.00
$1,750.001
$1,750.00
10
2
EA
CONSTRUCT TREE WELL AND COVER CASE 1
$850.00
2.0
EA
0.0
EA
2.0
EA
$1,700.00
$0.00
$1,700.00
$1,700.00
11
29
EA
CONSTRUCT TREE WELL AND COVER CASE 11
$550.00
29.0
EA
0.0
EA
29.0
EA
$15,950.00
$0.00
$15,950.00
$15,950.00
12
2,000
SF
CONSTRUCT 4" THICK RED BRICK STAMPED CONCRETE OVER 4"
$10.00
2,000.0
SF
0.0
SF
2,000.0
SF
$20,000.00
$0.00
$20,000.00
$20,000.00
13
580 TONS ASPHALT CONCRETE PAVEMENT (STREETSCAPE)
$105.00
180.0 TONS
0.0 TONS
180.0 TONS
$18,900.00
$0.00
$18,900.00
$60,900.00
14
225 TONS ASPHALT RUBBER HOT MOX (ARHM) (STREETSCAPE)
$85.00
355.0 TONS
0.0 TONS
355.0 TONS
$30,175.00
$0.00
$30,175.00
$19,125.00
15
1
LS
SIGNING AND STRIPING (STREETSCAPE)
$11,500.00
100
%
0
%
100
%
$11,500.00
$0.00
$11,500.00
$11,500.00
16
8
EA
STREET LIGHTING (EDISON CARPINTERIA TYPE)
$160.00
0
EA
0
EA
0
EA
$0.00
$0.00
$0.D0
$1,280.00
17
8
EA
EXISTING STREET LIGHTING MODIFIED TO MATCH EDISON
$1,600.00
0.0
EA
0.0
EA
0.0
EA
$0.00
$0.00
$0.00
$12,800.00
18
1
LS
IRRIGATION
$74,000.00
100.0
%
0.0
%
100.0
%
$74,000.00
$0.00
$74,000.00
$74,000.00
19
1
LS
LANDSCAPING
$65,000.00
100.0
%
0.0
%
100.0
%
$65,000.00
$0.00
$65,000.00
$65,000.00
20
NOT USED
0.0
0.0
21
3,400
SF
CONSTRUCT 9" PCC OVER 4" CMB CROSSWALK WITH CUSTOM
$7.00
3,386.0
SF
0.0
SF
3,386.0
SF
$23,702.00
$0.00
$23,702.00
$23,800.00
22
1,325
LF
INSTALL IRRIGATION SLEEVES
$26.00
1,325.0
LF
0.00
LF
1,325.0
LF
$34,450.00
$0.00
$34,450.00
$34,450.00
23
1
EA
INSTALL BACKFLOW DEVICE
$3,500.00
1
EA
0
EA
0
EA
$3,500.00
$0.00
$3,500.00
$3,500.00
24
12,500
SF
COLD MILL (2" MAXIMUM) (STREETSCAPE)
$0.45
12,500
SF
14,000
SF
26,500
SF
$5,625.00
$6,300.00
$11,925-001
$5,625.00
25
420
LF
STREET LIGHTING CONDUIT (2" PVC)
$20.00
420.0
LF
0.0
LF
420.0
LF
$8,400.00
$0.001
$8,400.00
$8,400.00
26
NOT USED
0.0
TOTAL FOR BASE BID NO. 1:
$402,076.00
$6,300.00
$408,376.00
$450,240.00
FOR PAYMENT ON THE WARRANT LIST OF
9th Payment to: HORIZONS CONSTRUCTION CO. INT'L, INC.
432 W Meats Ave, Orange, CA 92865
PROJECT: EAST 17TH STREET LANDSCAPE ENHANCEMENT PROJECT
FEDERAL PROJECT NO. RPSTPLE-5312 (091), CITY PROJECT No. 13-12
BASE BID NO. 2: INTERSECTION IMPROVEMENT PROJECT
FACFT 17TH CTRFFT /NTFRCFrTInN AT TIICTIN AVFNIIF
1011412016
CITY OF COSTA MESA
DATE: 08/23116
ITEM
NO
BID
QUANTITY
DESCRIPTION
UNIT
PRICE
PREVIOUS
QUANTITY
QUANTITY
THIS ESTIMATE
TOTAL QUANTITY
TO DATE
PREVIOUS
AMOUNT
AMOUNT
THIS EST
TOTAL
TO DATE
CONTRACT
PRICE
27
1
LS
MOBILIZATION (INTERSECTION IMPROVEMENT)
$9,500.00
1.00
LS
0.00
LS
1.00
LS
$9,500.00M$0.000
$9,500.00
$9,500.00
28
1
LS
TRAFFIC CONTROL INTERSECTION IMPROVEMENT)$8,500.00
1.00
LS
0.00
LS
1.0
LS
$8,500.00
$8500.00
$8,500.00
29
1
LS
PROJECT MANAGEMENT INTERSECTION IMPROVEMENT)$30,000.00
0.8
LS
0.00
LS
0.8
LS
$24,000.00
$24,000.00
$30,000.00
30
1
LS
CLEARING AND GRUBBING (INTERSECTION IMPROVEMENT)$7,500.00
100.0
%
0.00
%
100.0
%
$7,500.00
$7,500.00
$7,5W.00
31
380
CY
UNCLASSIFIED EXCAVATION (INTERSECTION IMPROVEMENT)
$3300
380.0
CY
590.0
CY
970.0
CY
$12,540.00
$32,010.00
$12,540.00
32
400
LF
CONSTRUCT 8" PCC OVER 6" CMB CURB AND GUTTER, TYPE C-8
$22.00
549.5
LF
0.0
LF
549.5
LF
$12,089.00
$12,089.00
$8,800.00
33
2,400
SF
CONSTRUCT 4" PCC OVER 4" CMB SIDEWALK
$6.00
2,577.0
SF
0.0
SF
2,577.0
SF
$15,462.00
$0.00
$15,462.00
$14,400.00
34
1,700
SF
CONSTRUCT 6" PCC OVER 6" CMB DRIVEWAY APPROACH TYPE II
COMMERCIAL TYPE
$700
1,785.5
SF
0.0
SF
1,785.5
SF
$12,498.50
$0.00
$12,498.50
$11,900.00
35
300 1
LF
CONSTRUCT OFFSITE PCC CURB, CURB HEIGHT VARIES
$14.00
318
LF
0.00
LF
318
LF
$4,452.00
$0.00
$4,452.00
$4,200.00
36
200
LF
CONSTRUCT 6" PCC OVER 6" CMB CURB AND GUTTER, TYPE C-6
$19.00
173
LF
0
LF
173
LF
$3,287.00
$0.00
$3,287.00
$3,800.00
37
130
SF
CONSTRUCT 6" PCC OVER 6" CMB PAVEMENT
$20.00
176.0
SF
0.0
SF
176.0
SF
$3,520.00
$0.00
$3,520.00
$2,600.00
38
5
EA
ADJUST TO GRADE EXISTING WATER METER BOX
$400.00
5.0
EA
0.0
EA
5.0
EA
$2,000.00
$0.00
$2,000.00
$2,000.00
39
3
EA
RELOCATE EXISTING NEWSPAPER RACKS
$300.00
3
EA
0.00
EA
3
EA
$900.00
$0.00
$9w.00I
$900.00
40
1
EA
RELOCATE EXISTING BUSINESS SIGN 6 -UNOCAL
$500.00
1.0
EA
0.0
EA
1.0
EA
$500.00
$0.00
$6w.001
$500.00
41
2
EA
CONSTRUCT REINFORCED CONCRETE COLLAR
$2,500.00
2.0
EA
0.0
EA
2.0
EA
$5,000.00
$0.00
$5,000.00
$5.000.00
42
2
EA
CONSTRUCT PARKWAY DRAIN NO. 1, INLET TYPE II
$4,600.00
2.0
EA
0.0
EA
2.0
EA
$9,200.00
$0.00
$9,200.00
$9,200.00
43
2
EA
REMOVE EXISTING CATCH BASIN
$600.00
2.0
EA
0.0
EA
2.0
EA
$1,200.00
$0.00
$1,200.00
$1 200.00
44
20
LF
SUPPLY AND INSTALL 18" RCP
$220.00
20.0
LF
0.0
LF
20.0
LF
$4,400.00
$0.00
$4,400.00
$4,400.00
45
2
EA
CONSTRUCT INLET TYPE II INCLUDING LOCAL DEPRESSION, W=14'
$4,600.00
2.0
EA
0.0
EA
2.0
EA
$9,200.00
$0.00
$9,200.00
$9,200.00
46
225
TONS ASPHALT CONCRETE PAVEMENT (INTERSECTION IMPROVEMENT)
$110.00
225 TONS
0 TONS
225 TONS
$24,750.00
$0.00
$24,750.00
$24,750.00
47
50
TONS ASPHALT RUBBER HOT MIX (ARHM) (INTERSECTION IMPROVEMENT)
$108.00
60 TONS
0.00 TONS
50 TONS
$5,400.00
$0.00
$5,400.00
$5,400.00
48
1
LS
TRAFFIC SIGNAL MODIFICATION
$111,875.00
100.0
%
0.0
%
100.0
%
$111,875.00
$0.00
$111,875.00
$111,875.00
49
1
LS
SIGNING AND STRIPING (INTERSECTION IMPROVEMENT)
$6,800.00
100.0
%
0.0
%
100.0
%
$6,800.00
$0.00
$8,800.00
$6,800.00
50
1
EA
ADJUST TO GRADE EXISTING BACKFLOW PREVENTER
$1,200.00
1.0
EA
0.00
EA
1.0
EA
$1,200.00
$0.00
$1,200.00
$1,200.00
51
2
EA
ADJUST TO GRADE EXISTING WATER VALVE
$600.00
2.0
EA
0.0
EA
2.0
EA
$1,200.00
$0.00
$1,200.00
$1,200.00
52
1
EA
ADJUST TO GRADE EXISTING FIRE HYDRANT
$900.00
1.0
EA
0.00
EA
1.0
EA
$900.00
$0.00
$900.00
$900.00
53
2
EAADJUST
TO GRADE EXISTING SCE PULL BOX
$1,600.00
2.0
EA
0.00
EA
2.0
EA
$3,200.00
$0.00
$3,200.00
$3,200.00
54
24
LF
CONSTRUCT METAL HAND RAIL TYPE "A" PER SPPWC
$60.000.0
LF
0.0
LF
0.0
LF
$0.00
$0.00
$0.00
$1,440.00
55
3
EA
RELOCATE EXISTING PARKING LOT LIGHT
$4,200.00
3.0
EA
0.00
EA
3.0
EA
$12,600.00
$0.00
$1260000
$12,6D0.00
SF
I CONSTRUCT 9" PCC OVER 12" CAB
$9.00
1 133.5
SF
0.0
SF
1,133.5
SF
$10 201.50
$0.00
$10-2 1
$11 250.00
_jL_J__1250_i
TOTAL FOR BASE BID NO. 2:
$323,875.00
$19,470.00
$343,345.00
$326,766.00
TOTAL FOR BASE BID NO.1 plus NO. 2:
$725,951.00
$26,770.001
$761,721.00
$776,995.00
CHANGE ORDERS
C01
1.00
LS
Install Water Meter Connection
$10,200.14
100.00
%
0.00
%
100.00
%
$10,200.14
$0.00
$10,200.14
$10,200.14,
CO2.1
1.00
LS
Storage Charges by Pole Manufacturer
$2,049.88
100.00
%
0.00
%
100.00
%
$2,049.88
$0.00
$2,049.88
$2,049.88
CO2.2
1.00
LS
Replaced Traffic Signal Conduits
$18,737.32
100.00
%
0.00
%
100.00
%
$18,737.32
$0.00
$18,737.32
$18,737.32
CO3.1
1.00
LS
Delete Decorative Scrolls
$4,800.00
100.00
%
-100.00
%
0.00
%
$4,800.00
-$4,800.00
$0.00
$0.00
CO3.2
1.00
LS
Remove Existing Palm Trees
$1,784.50
100.00
%
0.00
%
100.00
%
$1,784.50
$0.00
$1,784.50
$1,784.50
CO3.3
1.00
LS
Remove and Repair Curb due to Design
$1,928.22
0.00
%
100.00
%
100.00
%
$0.00
$1,928.22
$1,928.22
$1,928.22
CO3.4
1.00
LS
Additional Irrigation and Seeding
$3,339.79
0.00
%
100.00
%
100.00
%
$0.00
$3,339.79
$3,339.79
$3,339.79
CO3.5
1.00
LS
Sawcut and Removal Island and Asphalt
$16,345.00
0.00
%
100.00
%
100.00
%
$0.00
$16,345.00
$16,345.00
$16,345.00
CO3.6
1.00
LS
Additional Mobilization on Cold Planer
1110122!921
0.00
oh
100.00
°
2a
100.00
%
$0.00
$10 522.99
$10 522.99
$10,522.99
CO3.7
1.00
LS
Credit for tree wells
$895.00
0.00
%
100.00
0.00
%
$0.00
$895.00
$895.00
-$895.00
CO3.8
1.00
LS
Quan' Ad'ustment for the Variouse Bid Items
-$25,274.00
0.00
%
100.00
%
0.00
%
$0.00
$25 274.00
$25 274.00
-$25,274.00
CHANGE ORDERS TOTAL: 1
$37,671.841
$26,441.00
$64,012.841
$38,738.84
PROJECT TOTAL (BASE BID NO. 1 PLUS NO. 2 PLUS COs): 1
$763,622.841
$52,211.00
--jili,733.841
$815,733.84