HomeMy WebLinkAbout05 - CC-6 - E 17th St Landscape Enhancement Project - 11/1/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 1, 2016
ITEM NUMBER: CC -6
SUBJECT: EAST 17TH STREET LANDSCAPE ENHANCEMENT PROJECT, FEDERAL PROJECT NO.
RPSTPLE - 5312(091), CITY PROJECT NO. 13-12
DATE: OCTOBER 20, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: BALTAZAR MEJIA, CITY ENGINEER
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. City Council accept work performed by Horizons Construction Co. International and
authorize the City Clerk to file the Notice of Completion.
2. Release the Labor and Materials Bond seven (7) months after the filing date; release
the Faithful Performance Bond six (6) months after the filing date; and release the
retention monies 35 days after the Notice of Completion filing date.
BACKGROUND:
On December 3, 2013, a construction contract in the amount of $776,995.00 was awarded to
Horizons Construction Co. International, 432 W. Meats Avenue, Orange, CA 92865.
The scope of work for this project included the construction of enhanced landscaping along
East 17th Street between Santa Ana Avenue and Irvine Avenue. In addition, the contract
required the construction of a right -turn pocket from eastbound 17th Street to southbound
Tustin Avenue, and a right -turn pocket from northbound Tustin Avenue to eastbound 17th
Street and other engineering improvements.
Before Construction After Construction
ANALYSIS:
The work required by the contract documents was completed on July 22, 2016, to the
satisfaction of the City Engineer. The final contract cost amounted to $815,733.84. A report of
the final costs is included herein as Attachment 1.
A summary of the costs is as follows:
Original Contract Cost: $776,995.00
Change Orders Nos. 1-3: $38,738.84
Final Contract Cost: $ 815,733.84
Change Order No. 1 in the amount of $10,200.14 offset the cost of extra work for the inclusion
of a water meter to provide service to the landscaped median at the southeast corner of Tustin
Avenue and East 17th Street. This change order was approved by the Chief Executive Officer
per Council Policy No. 700-1.
Change Order No. 2 in the amount of $20,787.20 paid for the replacement of traffic signal
conduits and associated wiring from the traffic signal to the controller cabinet at the intersection
of East 17th Street and Tustin Avenue. This change order was approved by the Chief Executive
Officer per Council Policy No. 700-1.
Change Order No. 3 in the amount of $7,751.50 was required to adjust the quantities of various
bid items and authorized the contractor to perform additional work to address unforeseen items
of work and/or changes at the intersection of East 17th Street and Tustin Avenue. This change
order was approved by the Interim Public Services Director per Council Policy No. 700-1.
The final cost reflects a five percent (5%) increase to the original contract as a result of the
aforementioned change orders.
As of this date there are no Stop Notices filed against the monies due to Horizons Construction
Co. International.
ALTERNATIVES CONSIDERED:
There were no alternatives considered for this item.
FISCAL REVIEW:
Staff captured a Transportation Enhancement Activities (TEA) grant which covered up to
$500,000.00 of the project costs with the remaining balance funded through the City's available
Air Quality Management District (AQMD) and Traffic Impact Fee funds.
LEGAL REVIEW:
There is no legal review required for this item.
CONCLUSION:
The East 17th Street Landscape Enhancement Project, Federal Project No. RPSTPLE-
5312(091), City Project No. 13-12 has been completed. It is recommended that the City
Council authorize staff to file the Notice of Completion, release the remaining retention
monies 35 days after the Notice of Completion filing date and release the bonds accordingly.
K
RAJA SETHURAMAN
Interim Public Services Director
ATTACHMENT: 1 — Cost Summary
BALTAZAR MEJIA
City Engineer
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
Transportation Services Division
City Clerk
Staff
File
3
FOR PAYMENT ON THE WARRANT LIST OF
Still Payment to: HORIZONS CONSTRUCTION CO. INTL, INC.
432 W Meats Ave, Orange, CA 92866
PROJECT: EAST 17TH STREET LANDSCAPE ENHANCEMENT PROJECT
FEDERAL PROJECT NO. RPSTPLE-6312 (091), CITY PROJECT No. 13-12
BASE BID NO. 1: STREETSCAPE /MPOVEMENT
EAST 17T14 STRFFT /.CANTA ANC TA IRV/NF AVFNIIFI
10114/2016
CITY OF COSTA MESA
ATTACHMENTI
DATE: 08/23/16
ITEM
NO
BID
QUANTITY
DESCRIPTION
UNIT
PRICE
PREVIOUS
QUANTITY
QUANTITY
THIS ESTIMATE
TOTAL QUANTITY
TO DATE
PREVIOUS
AMOUNT
AMOUNT
THIS EST
TOTAL
TO DATE
CONTRACT
PRICE
1
1
LS
MOBILIZATION (STREETSCAPE)
$7,500.00
100.0000
%
0.0000
%
100.0
%
$7,500.00
$0.00
$7,500.00
$7,500.00
2
1
LS
TRAFFIC CONTROL (STREETSCAPE)
$8,500.00
100.0
%
0.0
%
100.0
%
$8,500.00
$0.00
$8500.00
$8,600.00
3
NOT USED
4
1
LS
CLEARING AND GRUBBING (STREETSCAPE)
$9,800.00
100.0
%
0.0
%
100.0
%
$9,800.00
$0.00
$9,800.00
$9,800.00
5
320
CY
UNCLASSIFIED EXCAVATION (STREETSCAPE)
$33.00
320.0
CY
0.0
CY
320.0
CY
$10,560.00
$0.00
$10,560.00
$10,560.00
8
1,400
LF
CONSTRUCT 8" PCC MEDIAN CURB, TYPE "A"
$23.00
1,268.0
LF
0.0
LF
1,268.0
LF
$29,164.00
MIX)
$29,164.00
$32,200.00
7
4
EA
CONSTRUCT 4" PCC OVER 4" CMB CURB RAMP PER CALTRANS STD.
$3,200.00
4
EA
0
EA
4
EA
$12,800.00
$0.00
$12,800.00
$12,800.00
8 1
1,3001
SF
CONSTRUCT 4" PCC OVER 4" CMB SIDEWALK WITH CUSTOM FINISH
$7.00
1,300
SF
0
SF
1,300
SF
$9,100.00
$0.00
$9,100.00
$9,100.00
9
5
EA
ADJUST TO GRADE EXISTING MANHOLE RIM WITH CUSTOM FINISH
$350.00
5.0
EA
0.0
EA
5.0
EA
$1,750.00
$0.00
$1,750.00
$1,750.00
10
2
EA
CONSTRUCT TREE WELL AND COVER CASE 1
$850.00
2.0
EA
0.0
EA
2.0
EA
$1,700.00
$0.00
$1,700.00
$1,700.00
11
29
EA
CONSTRUCT TREE WELL AND COVER CASE II
$550.00
29.0
EA
0.0
EA
29.0
EA
$15,950.00
$O.DO
$15,950.00
$15,950.00
12
2,ODO
SF
CONSTRUCT 4" THICK RED BRICK STAMPED CONCRETE OVER 4"
$10.00
2,000.0
SF
0.0
SF
2,000.0
SF
$20,000.00
$0.00
$20,000.00
$20,000.00
13
580 TONS ASPHALT CONCRETE PAVEMENT (STREETSCAPE)
$105.00
180.0 TONS
0.0 TONS
180.0 TONS
$18,900.00
$0.00
$18,900.00
$60,900.00
14
225 TONS ASPHALT RUBBER HOT MIX (ARHM) (STREETSCAPE)
$85.00
355.0 TONS
0.0 TONS
355.0 TONS
$30,175.00
$0.00
$30,175.00
$19,125.00
15
1
LS
SIGNING AND STRIPING (STREETSCAPE)
$11,500.00
100
%
0
%
100
%
$11,500.00
$0.00
$11,500.00
$11,500.00
16
8
EA
STREET LIGHTING (EDISON CARPINTERIA TYPE)
$180.00
0
EA
0
EA
0
EA
$0.00
$0.00
$0.00
$1,280.00
17
8
EA
EXISTING STREET LIGHTING MODIFIED TO MATCH EDISON
$1,600.00
0.0
EA
0.0
EA
0.0
EA
$0.00
$0.00
$0.00
$12,800.00
18
1
LS
IRRIGATION
$74,000.001
100.0
%
0.0
%
100.0
%
$74,000.00
$0.00
$74,000.00
$74,000.00
19
1
LS
LANDSCAPING
$65,000.00
100.0
%
0.0
%
100.0
%
$65,000.00
$O.OD
$65,000.00
$65,000.00
20
NOT USED
0.0
0.0
21
3,400
SF
CONSTRUCT 9" PCC OVER 4" CMB CROSSWALK WITH CUSTOM
$7.00
3,386.0
SF
0.0
SF
3,386.0
SF
$23,702.00
$0.00
$23,702.00
$23,800.00
22
1,325
LF
INSTALL IRRIGATION SLEEVES
$26.00
1,325.0
LF
0.00
LF
1,325.0
LF
$34,450.00
$0.00
$34,450.00
$34,450.00
23
1
EA
INSTALL BACKFLOW DEVICE
$3,500.00
1
EA
0
EA
0
EA
$3,500.00
$0.00
$3,500.00
$3,500.00
24
12,500
SF
COLD MILL (2" MAXIMUM) (STREETSCAPE)
$0.45
12,500
SF
14,000
SF
28,500
SF
$5,625.00
$6,300.00
$11,925.00
$5,625.00
25420
LF
STREET LIGHTING CONDUIT (2" PVC)
$20.00
420.0
LF
0.0
LF
420.0
LF
$6,400.00
$0.00--
$8,400.00
$6,400.00
26
NOT USED
0.0
TOTAL FOR BASE BID NO. 1:
$402,076.00
$6,300.00
$408,376.00
$450,240.00
m
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CITY OF COSTA MESA
FOR PAYMENT ON THE WARRANT LIST OF 10/1412016
9th Payment to: HORIZONS CONSTRUCTION CO. INTL, INC.
432 W Meats Ave, Orange, CA 92866
PROJECT: EAST 17TH STREET LANDSCAPE ENHANCEMENT PROJECT
FEDERAL PROJECT NO. RPSTPLE-6312 (091), CITY PROJECT No. 13-12
BASE BID NO. 2: INTERSECTION IMPROVEMENT PROJECT
EASET 17TH STREET INTERSECTION AT TUSTIN AVENUE
DATE: 08/23/16
ITEM
NO
BID
QUANTITY
DESCRIPTION
UNIT
PRICE
PREVIOUS
QUANTITY
QUANTITY
THIS ESTIMATE
TOTAL QUANTITY
TO DATE
PREVIOUS
AMOUNT
AMOUNT
THIS EST
TOTAL
TO DATE
CONTRACT
PRICE
27
1
LS
MOBILIZATION (INTERSECTION IMPROVEMLNT)
$9,500.00
1.00
LS
0.00
LS
1.00
LS
$9,500.00
$0.00
$9,500.00
$9,500.00
28
1
LS
TRAFFIC CONTROL INTERSECTION IMPROVEMENT)
$8,500.00
1.00
LS
0.00
LS
1.0
LS
$8,500.00
$0.00
$8,500.00
$8,500.00
29
1
LS
PROJECT MANAGEMENT INTERSECTION IMPROVEMENT)
$30,000.00
0.8
LS
0.00
LS
0.8
LS
$24,000.00
$0.00
$24,000.00
$30,000.00
30
1
LS
CLEARING AND GRUBBING INTERSECTION IMPROVEMENT)
$7,500.
100.0
%
0.00
%
100.0
%
$7,500.00
$0.00
$7,500.00
$7,500.00
31
380
CY
UNCLASSIFIED EXCAVATION (INTERSECTION IMPROVEMENT)
$33.00
380.0
CY
590.0
CY
970.0
CY
$12,540.00
$19,470.00
$32,010.00
$12,540.00
32
400
LF
CONSTRUCT 8" PCC OVER 8" CMB CURB AND GUTTER, TYPE C-8
$2200
549.5
LF
0.0
LF
549.5
LF
$12,089.00
$0.00
$12,089.001
$8,800.00
33
2,400
SF
CONSTRUCT 4" PCC OVER 4" CMB SIDEWALK
$8.00
2,577.0
SF
0.0
SF
2,577.0
SF
$15,482.00
$0.00
$15,462.00
$14,400.00
34
1,700
SF
CONSTRUCT 6" PCC OVER 8" CMB DRIVEWAY APPROACH TYPE II
COMMERCIAL TYPE
$7.00
1,786.5
SF
0.0
SF
1,785.5
SF
$12,498.50
$0.00
$12,498.50
$11,900.00
35
300
LF
CONSTRUCT OFFSITE PCC CURB CURB HEIGHT VARIES
$14.00
318
LF
0.00
LF
318
LF
$4,452.00
$0.00
$4452.00
$4,200.00
36
200
LF
CONSTRUCT 6" PCC OVER 6" CMB CURB AND GUTTER, TYPE C•6
$19.00
173
LF
0
LF
173
LF
$3,287.00
$0.00
$3,287.00
$3,800.00
37
130
SF
CONSTRUCT 6" PCC OVER 6" CMB PAVEMENT
$20.00
176.0
SF
0.0
SF
176.0
SF
$3.520.00
$0.00
$3,520.00
$2.601).00
38
5
EA
ADJUST TO GRADE EXISTING WATER METER BOX
$400.00
5.0
EA
0.0
EA
5.0
EA
$2,000.00
$0.00
$2,000.00
$2,000.00
39 1
3
1 EA
RELOCATE EXISTING NEWSPAPER RACKS
$300.00
3
EA
0.00
EA
3
EA
$900.00
$0.00
$900.00
$900.00
40
1
EA
RELOCATE EXISTING BUSINESS SIGN 8 -UNOCAL
$500.00
1.0
EA
0.0
EA
1.0
EA
$500.00
$0.00
$500.00
$500.00
41
2
EA
CONSTRUCT REINFORCED CONCRETE COLLAR
$2,500.
2.0
EA
0.0
EA
2.0
EA
$5,000.()0
$0.00
$5,000.00
$5,000.00
42
2
EA
CONSTRUCT PARKWAY DRAIN NO. 1 INLET TYPE II
$4,600.00
2.0
EA
0.0
EA
2.0
EA
$9,200.00
$0.00
$9,200.00
$9,200.00
43
2
EA
REMOVE EXISTING CATCH BASIN
$600.00
2.0
EA
0.0
EA
2.0
EA
$1,200.00
$0.00
$1,200.00
$1,200.00
44
20
LF
SUPPLY AND INSTALL 18" RCP
$220.00
20.0
LF
0.0
LF
20.0
LF
$4,400.00
$0.00
$4,400.00
$4,400.00
45
2
EA
CONSTRUCT INLET TYPE II INCLUDING LOCAL DEPRESSION, W=14'
$4,600.00
2.0
EA
0.0
EA
2.0
EA
$9,200.00
$0.00
$9,200.00
$9,200.00
48
225
TONS ASPHALT CONCRETE PAVEMENT (INTERSECTION IMPROVEMENT)
$110.00
225 TONS
0 TONS
225 TONS
$24,750.00
$0.00
$24,750.00
$24,750.00
47
50
TONS ASPHALT RUBBER HOT MIX (ARHM) (INTERSECTION IMPROVEMENT)
$108.00
50 TONS
0.00 TONS
50 TONS
$5,400.00
$0.00
$5,400.00
$5,400.00
48
1
LS
TRAFFIC SIGNAL MODIFICATION
$111,875.00
100.0
%
0.0
%
100.0
%
$111,875.00
$0.00
$111,875.00
$111,875.00
49
1
LS
SIGNING AND STRIPING (INTERSECTION IMPROVEMENT)
$6,800.00
100.0
%
0.0
%
100.0
%
$6,800.00
$0.00
$6,800.00
$6,800.00
50
1
EA
ADJUST TO GRADE EXISTING BACKFLOW PREVENTER
$1,200.00
1.0
EA
0.00
EA
1.0
EA
$1,200.00
$0.00
$1200.00
$1 200.00
51
2
EA
ADJUST TO GRADE EXISTING WATER VALVE
$800.00
2.0
EA
0.0
EA
2.0
EA
$1,200.00
$0.00
$1.200.W
$1 200.00
52
1
EA
ADJUST TO GRADE EXISTING FIRE HYDRANT
$900.00
1.0
EA
0.00
EA
1.0
EA
$900.00
$0.00
$900.00
$900.00
53
2
EA
ADJUST TO GRADE EXISTING SCE PULL BOX
$1,600.00
2.0
EA
0.00
EA
2.0
EA
$3,200.00
$0.00
$3,200.00
$3,200.00
54
24
LF
CONSTRUCT METAL HAND RAIL TYPE "A" PER SPPWC
$60.00
0.0
LF
0.0
LF
0.0
LF
$0.00
$0.00
$0.00
$1,440.00
55
3
EA
RELOCATE EXISTING PARKING LOT LIGHT
$4,200.00
3.0
EA
0.00
EA
3.0
EA
$12,600.00
$0.00
$12,600.00
$12,600.00
56
1,250
SF
CONSTRUCT 9" PCC OVER 12" CAB
$9.00
1 133.5
SF
0.0
SF
1 133.5
SF
10 201.50
0.00
10 201.50
11 250.00
TOTAL FOR BASE BID NO. 2:
$323,875.00
$19,470.00
$343,346.00
$326,766.00
TOTAL FOR BASE BID NO.1 plus NO, 2--1
$726,961.00
$26,770.00
$761,721.00
$776,996.00
CHANGE ORDERS
C01
1.00
LS
Install Water Meter Connection
$10,200.14
100.00
%
0.00
%
100.00
%
$10,200.14
$0.00
$10,200.14
$10,200.14
CO2.1
1.00
LS
Storage Charges by Pole Manufacturer
$2,049.88
100.00
%
0.00
%
100.00
%
$2,049.68
$0.00
$2,049.88
$2,049.88
CO2.2
1.00
LS
Re laced Traffic Signal Conduits
$18,737.32
100.00
%
0.00
%
100.00
%
$18,737.32
$0.00
$18,737.32
$18,737.32
CO3.1
1.00
LS
Delete Decorative Scrolls
$4,800.00
100.00
%
-100.00
%
0.00
%
$4 800.00
-$4,800.00
$0.00
$0.00
CO3.2
1.00
LS
Remove Existing Palm Trees
$1 784.50
100.00
%
0.00
%
100.00
%
$1,784.50
$0.00
$1,784.50
$1,784.50
CO3.3
1.00
LS
Remove and Repair Curb due to Design
$1,928.22
0.00
%
100.00
%
100.00
%
$0.00
$1,928.22
$1,928.22
$1,928.22
CO3.4
1.00
LS
Additional Irrigation and Seeding
$3,339.79
0.00
%
100.00
%
100.00
%
$0.00
$3,339.79
$3,339.79
$3,339.79
CO3.5
1.00
LS
Sawcut and Removal Island and Asphalt
$16,345.00
0.00
%
100.00
%
100.00
%
$0.00
$16,345.00
$16,345.00
$16,345.00
CO3.6 1
1.00
1 LS
Addit onal Mobilization on Cold Planer
$10 522.99
0.00
%
100.00
%
100.00
%
$0.00
$10 522.99
$10,522.99
$10 522.99
CO3.7
1.00
LS
Credit for Vee wells
$895.00
0.00
%
100.00
%
0.00
%
$0.00
$895.00
-$895.00
$895.00
CO3.8
1.00
LS
I Quantity Adjustment for the Variouse Bid Items
1 -$25,274.001
0.00
% 1
100.00
% 1
0.00
%
$0.00
-$25,274.00
$25 274.00
$25 274.00
CHANGE ORDERS TOTAL:
$37,571.84
$26,441.00
S64,012.84
$38,738.84
PROJECT TOTAL (BASE BID NO. 1 PLUS NO. 2 PLUS COs):
$763,522.84
$52,211.00
$816,733.941
$816,733.84
J