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HomeMy WebLinkAbout09 - CC-9 - Establishment of New Classification of - 11/15/2016CITY COUNCIL AGENDA REPORT MEETING DATE: November 1511, 2016 ITEM NUMBER: CC -9 SUBJECT: ESTABLISHMENT OF THE NEW CLASSIFICATION OF ASSISTANT BUILDING OFFICIAL DATE: NOVEMBER 1, 2016 FROM: CEO'S OFFICE - HUMAN RESOURCES DIVISION PRESENTATION BY: LANCE M. NAKAMOTO, HUMAN RESOURCES MANAGER FOR FURTHER INFORMATION CONTACT: LANCE NAKAMOTO AT (714) 754-5172 RECOMMENDATION: Staff recommends that the City Council: 1. Adopt Resolution No. 16- (Attachment 1), which amends Resolution 08-59 establishing the new Assistant Building Official job classification (Attachment 2); and corresponding salary range of $7,937 - $10,636 per month. BACKGROUND: Recent vacancies within the Development Services Department have provided the opportunity to evaluate the organizational structure within the Building Division relative to the immediate responsibilities of building inspection, plan check and permit processing ANALYSIS: In order to address the needs of the Building Division, staff recommends that an Assistant Building Official position be created. The creation of this Division Manager position to immediately oversee the Building Division would assist in the day-to-day operations, while currently reporting to the Assistant Development Services Director. This reporting relationship is temporary until a new Economic and Development Services Director has had the opportunity to assess the current organizational structure and address the current vacancy. Establishing the Assistant Building Official classification will allow a prospective Director to flexibly staff the Building Division at either the Building Official or Assistant Building Official level. Currently, the City is in the process of obtaining a contract for a Building Official to ensure conformity and compliance with State and Federal Code Requirements and pertinent building and safety codes to be enforced at the local level. The responsibilities of the Assistant Building Official position would include supervising the plan checking of industrial, commercial, and multi -family residential structures, including Title 24 regulations; performing the more difficult and complex building inspections; and assisting in the administration of the Building Division. Supervision of the Building Division would include evaluating staff; determining work assignments and priorities; 1 working with the Assistant Development Services Director to set policy; and representing the Division at Planning Commission meetings, meetings of official committees, professional organizations and administrative hearings or appeals. ALTERNATIVES CONSIDERED: The alternative would be to maintain the status quo with only the Building Official position. FISCAL REVIEW: The annual cost of filling this position at the current level of Building Official is $220,582. In comparison, the annual cost of filling this position at the level of Assistant Building Official would be $194,330; a difference of $26,252. Currently, this position is filled using a contracted position at a full-time annual cost of $262,160. LEGAL REVIEW: The City Attorney's Office has reviewed the attached documents and, where appropriate, approved them as to form. Also, the Costa Mesa Division Managers Association (CMDMA) has been notified of this new job classification. CONCLUSION: Staff recommends that the City Council adopt Salary Resolution 16- that establishes the new classification and salary range as set forth in the attached documents. LANCE M. NAKAMOTO Human Resources Manager SHERI VANDER DUSSEN Interim Assistant Development Services Director THOMAS DUARTE City Attorney DISTRIBUTION ATTACHMENTS: CEO City Attorney City Clerk Interim Finance Director TAMARA S. LETOURNEAU Assistant Chief Executive Officer JAY TREVINO Interim Economic Development Services Director STEPHEN DUNIVENT Interim Director of Finance 1 Resolution No. 16 -XX 2 Assistant Building Official Job Description 2 ATTACHMENT 1 RESOLUTION NO. 16 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION NO. 08-59 BY ESTABLISHING A NEW JOB CLASSIFICATION IN THE EXECUTIVE SALARY RESOLUTION. The City Council of the City of Costa Mesa does hereby resolve, determine and order as follows: SECTION 1. The Costa Mesa City Council hereby amends Resolution 08-59 to establish the new job classification of Assistant Building Official. SECTION 2. The following job classification is hereby placed under the Executive Salary Schedule at the salary range and monthly rate of pay specified effective November 13, 2016. The monthly rate of pay for individual executives may be anywhere within the monthly minimum and maximum salary step. Class Class Salary Code Title Plan Grade 1 2 3 Step 4 5 6 7 DIVISION MANAGERS IN THE CLASSIFIED SERVICE 0143 Assistant Building Official EXE 854 $8,282 $8,696 $9,130 $9,587 $10,066 $10,570 $11,098 Monthly $99,384 $104,352 $109,560 $115,044 $120,792 $126,840 $133,176 Annual $47.78 $50.17 $52.67 $55.31 $58.07 $60.98 $64.03 Hourly SECTION 3. All resolutions and parts of resolutions in conflict herewith are hereby rescinded. ATTEST: Stephen M. Mensinger, Mayor APPROVED AS TO FORM: Brenda Green, City Clerk Thomas Duarte, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, Brenda Green, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 16- and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15t" day of November, 2016, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 16t" day of November, 2016. BRENDA GREEN, CITY CLERK (SEAL) ATTACHMENT 2 CITY OF COSTA MESA Class Code: Established Date: 11-15-2016 Assistant Building Official 0143 DESCRIPTION: Under administrative direction, supervises staff, assists in the administration of the Building Division, and performs highly complex building inspections; supervises and assists building inspectors in the inspection of buildings and structures in all stages of construction, alteration, and repair; reviews and checks building plans and specifications, enforces building, plumbing, electrical, mechanical, and zoning codes and laws; issues permits and collects fees; and does related work as required. CLASS CHARACTERISTICS: This single -position classification, is primarily responsible for supervising the plan checking of industrial, commercial, and multi -family residential structures, including Title 24 regulations; performs the more difficult and complex building inspections; assists the in the administration of the Division; assigns, trains and instructs, and evaluates the work of staff. ESSENTIAL FUNCTIONS: These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Supervises Division staff and coordinates the building inspections; establishes procedures, assigns work, conducts training, and evaluates staff; Supervises the counter operations in the office; gives information to the public, contractors and architects; interprets code requirements for builders, subcontractors, designers, owners, and members of the general public; Performs plan check of industrial, commercial, public, and residential structures and buildings for compliance with all codes and ordinances related to building to ensure completeness and accuracy; Issues permits and collects fees; provides information to the public regarding building, installation, and zoning requirements; Makes field inspections of the more complex building construction, plumbing, mechanical, or electrical installations in all stages of completion in residential, commercial, industrial, and public buildings to ensure compliance with applicable building, electric, plumbing, mechanical, and safety codes, safety orders, ordinances,and regulations; Conducts final inspections of completed work, approving acceptable structures and installations; Spot checks new construction projects for compliance with applicable codes and ordinances; Investigates building violations of related codes and ordinances; Resolves highly sensitive and politically sensitive disagreements and problems concerning plan check inspections and compliance; Keeps records and prepare reports of inspections; Coordinates the Division's plan review functions with plan review consultants and other City departments/divisions; Reviews and assesses codes and ordinances, and makes recommendations for change; Writes reports and attends Planning Commission, City Council and other meetings, as necessary; Assists in the development of budgets, staff training and development, and performance standards; Participates in the development of goals and objectives for the Building Division and its employees; Ensures the maintenance of necessary records and prepares periodic activity reports; and performs related duties as assigned. QUALIFICATIONS GUIDELINES: A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from an accredited college or university with a Bachelor's degree in Civil, Architectural or Structural Engineering, or a closely related field. A Master's degree in Civil or Structural Engineering ora closely related field isdesirable. Fouryears of recent, paid progressively responsible work experience in, construction management, architecture, civil or structural engineering or a closely related field in a public agency or private practice inthe, design or construction field. Two years of the required experience must include direct supervisory and management responsibilities. LICENSE AND/OR CERTIFICATE: Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment. Registration as a Professional Civil, Structural, Mechanical or Electrical Engineer with the California Board for Professional Engineers and Land Surveyors or as an Architect with the California Architects Board. International Code Council (ICC) certification as a Certified Building Official (CBO), and/or International Code Council certification as a Master Code Professional is highly desirable. Possession of, or the ability to obtain, a combination building inspector and plans examiner certificate from the International Conference of Building Officials (ICBG) or International Code Council (ICC), which includes the building, electrical, plumbing, and mechanical certifications, within one year of hire. REQUISITE KNOWLEDGE AND SKILL LEVELS: Principles and practices of leadership, motivation, team building, and conflict resolution; pertinent local, State, and Federal rules, ordinances and rules; current building systems and methods of construction, work safety practices; building regulations and related enforcement techniques; organizational analysis and management; and the principles of management, supervision, training, and performance evaluation. REQUISITE ABILITIES: Acquire a thorough knowledge and apply that knowledge of applicable City policies and Department procedures and comply; prepare complex reports and analyses; read and interpret building plans and specifications; perform complex building, plumbing, mechanical, and electrical inspections; interpret and apply provisions of building codes and regulations; develop and implement accounting procedures and systems; effectively supervise assigned personnel; establish and maintain cooperative working relationships with those contacted in the course of work; and communicate clearly and concisely, both verbally and in writing. SUPPLEMENTAL INFORMATION: PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case- by-case basis.