Loading...
HomeMy WebLinkAbout11 - CC-11 - Purchase and Installation of Fuel Manage - 12/6/2016CITY COUNCIL AGENDA REPORT MEETING DATE: DECEMBER 6, 2016 ITEM NUMBER: CC -1 1 SUBJECT: PURCHASE AND INSTALLATION OF FUEL MANAGEMENT AND AUTHORIZATION SYSTEM DATE: NOVEMBER 9, 2016 FROM: PUBLIC SERVICES DEPARTMENT / MAINTENANCE SERVICES DIVISION PRESENTATION BY: RAJA SETHURAMAN, INTERIM PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: BRUCE LINDEMANN, MAINTENANCE SUPERINTENDENT (714) 327-7470 RECOMMENDATION Approve and authorize the Chief Executive Officer to execute a purchase order with AssetWorks, 998 Old Eagle Road, Suite 1215, Wayne, PA 19087, for the Fuel Focus Automated Fuel and Fluid Management System, through the National Joint Powers Alliance (NJPA) Contract #051613-AWI Fleet Management and Related Technology Solutions, in the amount of $172,000. BACKGROUND ORPAK, the fuel management system currently operated by the City's Fleet Services Section of the Maintenances Services Division authorizes and records fuel transactions for the fueling of city vehicles and equipment. This allows fuel usage to be recorded and charged to each vehicle and the department that uses those vehicles. Additionally, the system provides security for dispensing fuel only to authorized vehicles and staff. The current fuel management system that was last updated in 2008, has become increasingly unreliable and needs to be updated. ANALYSIS Staff researched several alternate fuel management systems including upgrading the current system. The Fuel Focus by AssetWorks system was selected for several reasons. It's compatibility with the City's fleet maintenance software, cost and its technological capabilities for future upgrades. Included in this request is the software integration to remotely monitor the existing and planned future fuel storage tank monitoring systems at all fire stations. This will allow staff to remotely monitor fuel storage tank levels and warning alarms by interfacing with storage tank monitoring equipment and provide for increased security and accurate transaction recording. Included in this purchase is the procurement of electronic fuel authorization systems to be installed at fire stations. Currently, the fire stations do not have any type of electronic fuel authorization systems or communication ability and all fuel transactions are recorded manually on paper and forwarded to fleet services. 1 The Fuel Focus system will supply the City's Fleet Services staff instantaneous fuel transaction information as the data will be updated in the software automatically, thus improving staff's ability to more effectively manage the City vehicle and equipment fuel transactions, fuel storage tank alarms, fuel storage tank levels and the City vehicle fleet information. Fuel information will be available to a centralized database as vehicles fuel from any of the monitored sites. A nationally approved purchasing alliance was identified and a purchase requisition was submitted to the Finance Department. Purchasing the fuel management and authorization system, Fuel Focus by AssetWorks, through the National Joint Powers Alliance (NJPA) meets all requirements set forth in the City of Costa Mesa's purchasing policy, and requirements set forth by the State of California in regards to regional cooperative purchasing agreements. The NJPA established an approved vendor list following a nationwide competitive bid process. This assures that the City receives the lowest available pricing, meets the competitive bid process requirements, and has been utilized successfully by the City for several previous purchases ALTERNATIVES CONSIDERED An alternative would be to deny the purchase of a replacement fuel management system. However, due to the age, poor condition and unreliability of the existing fuel management system, the lack of fuel monitoring devices at several fire stations, it could result in the loss of the ability to accurately dispense and track fuel. FISCAL REVIEW Included in the City's adopted Fiscal Year 2016-17 Operations and Capital Improvement fund is $132,000.00 for the replacement of the City's automated fuel dispensing authorization and tracking system. An additional $40,000.00 from the Fleet Services, Maintenance and Construction account is included for the purchase of the vehicle installed identification modules. LEGAL REVIEW There is no legal review required on this item. CONCLUSION The Maintenance Services Division is responsible for maintaining the fuel inventory and dispensing capabilities at seven City -owned fueling sites. Providing a high level of security, inventory control, reporting capability and dependable access to fuel for City vehicles and equipment is a vital part of fuel management. The current fuel authorization and recording hardware and software is aging and unreliable. Due to the importance of tracking the stored and dispensed fuels in support of the City's fleet of vehicles and equipment, it is recommended that the City Council approve and authorize the Chief Executive Officer to execute a purchase order in the amount of $172,000 to AssetWorks, for the Fuel Focus Automated Fuel and Fluid Management System through the National Joint Powers Alliance. 2 RAJA SETHURAMAN BRUCE LINDEMANN Interim Public Services Director Maintenance Superintendent ATTACHMENTS: 1. Cost Proposal 2. Fuel Focus Information Packet DISTRIBUTION: Chief Executive Officer Assistant Chief Executive Officer City Attorney City Clerk File 3 ATTACHMENT #1 COST PROPOSAL Presented To City of Costa Mesa Fu el�cusTM Presented By: ` n Asset V V OR KS Point of Contact: Joseph Basile, Vice President AssetWorks'LLC 998 Old Eagle School Road Wayne, PA 19087 Phone: (610) 228-0120 Email: joseph.basile@assetworks.com Fuel Ecus, City of Costa Mesa FuelFocus FMS System Standard RF Vehicle ID Box - NJPA Pricing FUELFOCUS CONTROLLERS FuelFocus RF Controller - 2 Hose FuelFocus RF Controller - 8 Hose Fire Station 2 Hose - HID & WAF FUELFOCUS CONTROLLER OPTIONS High Power RF Controller Antenna w/mast HID Option UPS Power Conditioners Omron DPST-NO Relays w/Base SOFTWARE & INTEGRATION LICENSES FleetFocus Integration License Veeder Root Integration (per site if multiple sites) NOZZLE TAGS Universal Nozzle Tag IDENTIFICATION OPTIONS RF Vehicle ID Box J1939 Canbus RF Vehicle ID Box OBDII Canbus OBDII Canbus Easy Connect "Y" Cable 9 Pin Deutsche Easy Connect "Y" Cable Vehicle Fuel Inlet Antenna RF Vehicle ID Box Programmer RF Starter Tool Kit SPARE PART KIT OPTIONS Spare Parts Kit HID PROFESSIONAL SERVICES Fuel Master Technician on site terminations and start up Fuel Software Installer/Trainer Installs software, trains customer on setup & reports Fuel Technician Helper RF Vehicle ID Box Installation Training Fleet/Fuel Project Manager Go Live Support - Fuel Technician Travel Expenses (estimated) Billed at actual at job completion MAINTENANCE & SUPPORT Maintenance & Support - Year One SHIPPING OPTIONS Standard Shipping PROJECT TOTAL COST California Sales Tax PROJECT GRAND TOTAL QUANTITY DISCOUNTED EXTENDED LIST LIST 1 $ 9,926.52 $ 9,926.52 1 $ 13,671.11 $ 13,671.11 3 $ 6,847.50 $ 20,542.50 5 $ 643.50 $ 3,217.50 2 $ 371.09 $ 742.17 2 $ 116.39 $ 232.77 6 $ 53.98 $ 323.86 5 $ 2,432.63 $ 12,163.15 6 $ 1,262.63 $ 7,575.78 14 $ 227.71 $ 3,187.96 21 $ 183.17 $ 3,846.53 193 $ 183.17 $ 35,351.42 193 $ 26.95 $ 5,201.35 21 $ 54.95 $ 1,153.95 224 $ 18.05 $ 4,042.75 1 $ 1,280.00 $ 1,280.00 1 $ 1,576.50 $ 1,576.50 1 $ 5,817.99 $ 5,817.99 48 $ 185.00 $ 8,880.00 20 $ 205.00 $ 4,100.00 15 $ 205.00 $ 3,075.00 8 $ 205.00 $ 1,640.00 12 $ 225.00 $ 2,700.00 8 $ 205.00 $ 1,640.00 2 $ 2,000.00 $ 4,000.00 1 $ 4,049.00 $ 4,049.00 2 $ 95.00 $ 190.00 $ 160,127.81 $ 8,809.19 $ 168,937.00 R Quote is valid for sixty (60) days from 10/19/2016 NOTESIASSU_MPTIONS 1. This quote is based on site being "FMS Ready". FMS Ready means that all FMS System pedestals will be mounted to the appropriate location. All conduits will be connected between the FuelFocus Controllers and pumps, junction boxes and breaker panels. Assumes all dispensers have pulsers and are fuel system compatible. All wires will be pulled and left disconnected at each end. See full FMS Ready description below. 2. Does not include permits, permit fees or site as built drawings. 3. Subject to any applicable state and/or local sales tax, import duties, PST, VAT. 4. Warranty is one (1) year parts with telephone help desk support. Extended warranty plans are available for subsequent years. Warranty expires at 12 months from date of install or 15 months from date of shipment, whichever comes first. 5. Client must have a tested network connection at the fuel island. This connection needs to be able to ping the FleetFocus Server successfully. Delay of this connectivity could result in additional time being added to contract. Following represents a checklist of items that need to be performed to comply with "FMS Ready". 1) Have an electrical contractor mount the FMS System pedestals and fasten to concrete. 2) Conduit Requirements - Have electrician run a conduit from the master dispensers to pedestal as needed. Our electrical requirements to each FMS Controller are as follows: a. We will need dedicated power from a circuit breaker panel to each FMS Controller. The power for each FMS Controller can be pulled off one circuit breaker. b. We will need a dedicated conduit back to the building from each FMS Controller for communication wiring unless RF LAN connectivity will be used. These may be looped also. Please note that a maximum cable length for CATS is 300 feet. c. We will need one conduit from the pedestal to be terminated in the dispenser electrical junction box. d. We will either need: 1. A second conduit from the pedestal to the pulserjunction box in the dispenser, or 2. The pulserjunction box in the dispenser piped over to the electrical junction box in the dispenser e. Contractor must mount WAF Antenna centrally to all fuel lanes if WAF option is purchased. Must have conduit from nearest ICU to this point. Please discuss location with AssetWorks Project Team. f. (For Transit Lanes only) Mount Banner sensor in each fuel lane and run conduit from sensor to respective FMS Controller. 3) Cable Requirements - Have electrician pull the following cables - leaving at least three feet extra to extend above the top of the pedestal and as much as possible to fit in the electrical junction box within the dispensers: The items lettered below correspond with the same letter of the conduit above. a. Three 14AWG minimum THHN gas/oil resistant wires for power, neutral, ground to each FMS Controller from breaker panel. Terminate at panel, wire nut FMS System ends and mark breaker. Lock breaker in off position b. Pull whatever cable is appropriate based on client demands and location parameters to ensure a reliable TCP/IP ethernet connectivity at the fuel island to each Island Control Unit. This may be a CATS cable, fiber optics or RF Ethernet connectivity. If the TLS Interface option is chosen, there are two methods of connecting the Veeder Root console to FuelFocus. The first method is via a RS232 card installed in the Veeder Root (client responsibility). While this is a less expensive option — RS232 is only rated to communicate effectively if the distance between the Veeder Root and the nearest FuelFocus Controller does not exceed fifty (50) feet. If RS232 is used, a four conductor shielded cable must be installed between the two. Veeder Root connectivity can also be achieved via TCP/IP as an option. This method requires the installation of a ethernet card in the Veeder Root console, and then a CATS network connection run from the clients network to the Veeder Root — keeping in mind CATS distance limitations shown above. Procurement, installation, and configuration and programming of either method are the client responsibility. c. Pull four 14AWG minimum THHN gas/oil resistant wires to each pump/dispenser (eight if it is a two hose pump/dispenser) electrical junction box for control wiring. One of these wires should be white for neutral. Dispenser must be able to have handle wired hot at all times when using WAF technology and solenoid will be used for system control. d. Pull a four conductor 22AWG minimum shielded cable to the dispenser for pulser communication. Please consult with an AssetWorks technician if these distances exceed three hundred (300) feet. e. Pull the CATS wire included with WAF Antenna to the ICU along with a single 14AWG THHN green wire for grounding purposes. f. (For Transit Lanes only) Pull included cable for Banner Sensor through conduit. Extend length if needed. 4) Call AssetWorks to schedule a date for final terminations when all of the above is done. Note - all wiring and conduits described above are what is needed for FMS System control only. This document assumes the station and dispensers to be wired already. Joseph A Basile VP Fueling Technologies joseph.basile@assetworks.com 610-228-0120 INITIAL. 0 TERMS OF USE Price/Specification s Price and specifications are subject to change without notice. AssetWorks LLC is not responsible for typographical and/or photographical errors. PAYMENT TERMS, Net 30. All hardware will be billed upon delivery. All FuelFocus Integration Licenses will be billed upon delivery of hardware, Services will be billed monthly as performed. +1MISSINO, AAMAGED.OR INCORRECT ORDER S Please inspect all orders upon receipt. Please email fuelsupport@assetworks.com to request an RMA for any missing, damaged, or incorrect orders. You may also call 610-225-8350. RETURN POLICY AssetWorks LLC products may be returned within 30 -days of invoice date for refund, replacement, or exchange, All product returns must have a Returned Merchandise Authorization (RMA) number issued by AssetWorks marked clearly on the return package, or the package will be refused, and no credit will be issued. To request an RMA, please email fuelsupport@assetworks.com. RMAs are valid for 15 days from the date of issuance. The following information is required for all RMAs: The invoice or packing list number The product name and part number Company name, point of contact, mailing address, email address, and telephone number A reason for the return If you wish to make a return or exchange, you must present the merchandise within 30 days of purchase. All goods must be returned in their original packaging. If the items are not received in their original and unused condition, a minimum re -stocking fee of 18% will be charged. Product that has been used will not be accepted for return or exchange unless under warranty or maintenance contract Product that has been altered without the specific authorization by AssetWorks Inc. will not be accepted. Send returns with the RMA number clearly marked on the package to: AssetWorks, LLC. Attn: RMA Department 998 Old Eagle School Road, Suite 1215 Wayne, PA 19087 All returns will be processed and fully inspected. All products must be returned in original condition including packaging, manuals, and accessories (as applicable). Return Shipping All returns must be shipped freight pre -paid. Unauthorized or Refused Returns Packages without a Return Authorization Number will be refused, Additional charges may apply if all peripherals and accessories are not returned in the original packaging. Returns Older than 30 Days Returns older than 30 days from the invoice date will be subject to a 25% restocking fee, Only product that is in current production will be accepted and an RMA must be obtained in advance and clearly marked as stated above. No refunds will be given, ASSETWORKS INC. LIMITED WARRANTY. Warranty coverage for AssetWorks Inc. (FuelFocus) products are described below. Additional support coverage can be purchased with your AssetWorks products. Please consult your local AssetWorks sales professional for annual support and services fees. The terms and conditions governing your warranty on AssetWorks products are located below. Such terms and conditions supersede all other terms, unless otherwise agreed by AssetWorks. Warranty Start Date "Start Date" as used in this policy means the date this product is shipped from AssetWorks manufacturing plus three (3) months or the FuelFocus go live date, whichever comes first. Limited Hardware Warranty AssetWorks, LLC. ("FuelFocus") provides a one (1) year limited product hardware warranty to purchasers of FuelFocus products. AssetWorks warrants that the product hardware will be free from defects in materials and workmanship during the warranty period, subject to the following: Labor and travel costs are not included, unless required under contract specific terms. AssetWorks will supply new or rebuilt parts to replace parts that are found to be defective while within the warranty period. New installations must be registered with the FuelFocus Support Center within 48 hours of installation to receive warranty benefits, otherwise, the warranty period commences on the date of the invoice. Help Desk Support is available between the hours of B:OOAM- S:OOPM Monday through Friday Upon a Hardware System Failure, AssetWorks will repair or replace such product hardware within fourteen (14) working days of its receipt of the failed hardware, if in advance of its receipt, such hardware (1) was evaluated by AssetWorks Technical Support in person or via telephone, and (2) received a Technical Support RMA number from AssetWorks. Further, the product hardware must be shipped, shipment pre -paid, to AssetWorks, and the RMA number must be clearly indicated on the shipping box and papers. Problems caused by faulty installation are not covered under this warranty. This warranty applies only if the equipment has been installed and used in accordance with the AssetWorks Installation Manual. Use of service personnel other than qualified AssetWorks service providers without prior written approval of the FuelFocus Product Manager will void the warranty claim. Use of non AssetWorks replacement parts, defects caused by the use of unauthorized addition of non AssetWork parts, or by the unauthorized alteration of FuelFocus parts or equipment will void t his warranty. Damage suffered by FuelFocus equipment resulting from shipping, accident, pwer surges, neglect, misuse, acts of Nature, or abuse are not covered by this warranty, Limited Software Warranty AssetWorks provides a one (1) year limited software warranty to licensees of FuelFocus software accompanying AssetWorks hardware, AssetWorks warrants that the media on which the software is delivered will be free of defects in material and workmanship for a period of one (1) year following delivery of the software to licensee.. AssetWorks warrants that the software, when used in accordance with the terms of the AssetWorks software license, will operate substantially as set forth in the applicable AssetWorks Documentation for a period of one (1) year following delivery ofthe software to licensee. Technical Support Access During the warranty period, toll free phone support is offered 5 days per week (8 a.m. to 5:00 p.m., Monday through Friday, except holidays]. Calls left after hours will be returned the next business day. Access to Technical Support after warranty period is on a commercially reasonable basis (unless a AssetWorks Support Contract is purchased for all systems owned by the customer). Software Updates During the warranty period, software updates for system software and software products released by AssetWorks are available by contacting AssetWorks Technical Support System software updates include applicable minor releases (e.g. Release 2.0 to 2.1) to the AssetWorks family of products as well as major feature releases (e.g. Release 2.x to 3.0). Customer must have access to the Internet for Web Browser or FTP downloads as directed by Technical Support, Software updates released after the initial one (1) year warranty period are available as an upgrade product for the then applicable list price. Warranty Limitations AssetWorks's warranties as set forth herein ("Warranty") are contingent on proper use of the FuelFocus hardware and software ("Products") and do not apply if the Products have been modified without Assetworks's written approval, or if the Products' serial number label is removed, or if the Product has been damaged. The terms of the Warranty are limited to the remedies as set forth in this Warranty. THIS WARRANTY IS PROVIDED IN LIEU OF ALL OTHER RIGHTS, CONDITIONS AND WARRANTIES. ASSETWORKS MAKES NO OTHER EXPRESS OR IMPLIED WARRANTY WITH RESPECTTO THE SOFTWARE, HARDWARE, PRODUCTS, DOCUMENTATION OR ASSETWORKS SUPPORT, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY, FITNESS FORA PARTICULAR PURPOSE AND NON -INFRINGEMENT OF THIRD PARTY RIGHTS, ASSETWORKS DOES NOT WARRANT THAT ANY PRODUCTS WILL BE ERROR -FREE, ORTHATANY DEFECTSTHAT MAY EXIST IN ITS PRODUCTS CAN BE CORRECTED. IN NO EVENT SHALL ASSETWORKS BE LIABLE FOR COST OF PROCUREMENT OF SUBSTITUTE GOODS, LOST PROFITS OR ANY OTHER SPECIAL, INDIRECT, CONSEQUENTIAL OR INCIDENTAL DAMAGES (INCLUDING BUT NOT LIMITED TO LOST DATA), HOWEVER CAUSED WHETHER OR NOT ASSETWORKS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Contact Us For more information, please contact your AssetWorks sales representative. INITIAL I The foregoing proposal is issued pursuant to the Terms of Use and Notes & Assumptions attached hereto. To accept this proposal and order the products and/or services, please initial each page and sign below and return to me via email or fax. Unless otherwise stipulated in a signed Statement of Work - this is a fixed price bid and will be invoiced in full. rose h.basile Ca assetworks.com Fax: 215-352-0401 In the event Customer's business practice require that the Customer issue a purchase order prior to payment of any invoices issued under this Agreement, then such purchase order number must be entered below and and purchase order may be attached hereto. Customer's execution of this order without designating a purchase order shall be deemed the Customer's acknowledgement that no purchase order number is required for payment of invoices hereunder. Purchase Order #: Accepted by Customer: Customer Name:_ Address: Signature Print Name Title Date Shipping Address Purchase Order Amount $ 168,937.00 Accepted by AssetWorks, LLC AssetWorks, LLC 998 Old Eagle School Road Suite 1215 Wayne, PA 19087 Signature Print Name Title Date Billing Address E11 AssetWORKS FLEET I FUEL f MOTOR POOL J GPS I RTLS -6 Google Search - What is an Automated FMS? "Automated Fuel Management Systems" Web Shopping Videos Images News More — Search tools About 211,000 results (0.48 seconds) Automated Fuel Management System - AssetWorks mvw_assetworks.com/productsffuelfocus - FuelFacus' automated fuel management system supports continuous, real-time fuel management over virtually any communication platform_ Learn more today You')ie visited this page 2 times. Last visit= 5/4114 Fuel Management Software - AssetWorks rvww.assetworks.comffuel-management-software - AssetWorks' Fuel Management division offers fuel and fluid management software_ Our software supports continuous, real-time fuel management over virtually --- Automated Fuel Management Systems and Card Fleet ... wavw.cpe123.comiautomated-fuel-management-systems-and-card-fleet-s___ - Automated Fuel Management Systems and Card Fleet Systems_ Know what you've got► It's all about Fuel management_ We carry a full line of electronic and --- Syn-Tech _ Syn--Tech Systems, Inc. www.myfuelrnaster comf - Syn -Tech Systems provides automated fuel management systems through its innovative FUELMASTER? series- 0 cr PerVie"Cr. cum OV-4 41Z)o 1=1 %" OP it -M I W- A 0 Ak 9 Driving Fleet Asset Soiutions Fuelmalstoti F u e 'IM a ;- a a a, m e n Lt S ); s t e m s TBEA&K - eng.com wzz&NAWz*O I uvl Manavwnont 1481 AssetWORKS Real-time Integration 0 FuelFocusTM is the sole source FMS System with direct integration to the FleetFocus Fleet Maintenance Software Packages FuelFocus is accessible from any FleetFocus workstation — no longer locked down to one proprietary software ONE DATABASE ONE SYSTEM ONE VENDOR W Real-time Integration Communication Infrastructure APPLICATION LAYER SERVER(S) Application Logic Business Objects -Windows Server2003 -Horizontally and ' vertically scalable �� I CLIENTS -Windows Des+rrops -Any Web Browser Client ,01400 teDeVices rouchscreens -Tablets •1Gosks DA -ABASE SERVER Oracle orSQL Server Batch Server r- Reporting Server FuelFocus Family of Products 0 FuelFocus Fuel Management System 0 FuelFocus Mobile Fuel Management System 0 FuelFocus Vehicle Data Collector 0 KeyValet Automated Motor Pool RF/WAF Capabilities TCP/IP Connectivity Credit Card Capabilities HID Keys & Proximity Cards FuelFocus FMS Fluid Monitoring Receipt Printer Electronic Dispensers TLS System Monitoring ell FuelFocus FMS zi Third Party Fuel System Fuel Island FleetFocus Server . o.t"lar 0 0 Telephone lines Interface Process One way interface — of EJ Ward Fuel Management Database Veeder Root OV�40 g JFSfL yNLk� O Integrated FuelFocus System With real-time integration, the fuel control terminal is an advanced online client workstation of the Fleet System NO TELEPHONE LINES, ALL TCP/IP REALTIME Integration FleetFocus 0 0 0 0 0 0 0 0 0 REALTIME Integration FleetFocus AssetWorks FuelFocus System • Comes in 2, 4, 8, 12 & 16 hose capabilities ■ Multiple front panel authorization media • 4 internal serial ports support: RFID option Tank Monitoring System Interfaces Journal Printers Receipt Printers VDC Option • Full backlit display -4 line x 32 character • Built in System Diagnostics • Stainless steel housing • TCP/IP Communications — no phone lines • Managers Bypass • Individual bypass per hose inside cabinet �L Underwriters Laboratories Inc. • Optional APC Internal UPS in each controller — protection against spikes and brownouts • Win7 Embedded PC processor automatically reboots in the event of a power loss ■ Unlimited # of sites vehicles and employees AssetWorks FuelFocus System Veeder Root Connectivity FuelFocus can communicate with any TLS System that speaks standard Veeder Root communication protocol. FuelFocus connects via RS232 or LAN to Veeder Root for all tank level information, alarms and delivery information. Future enhancements will bring in tank test data etc. Will bring in inventory data to FleetFocus in REALTIME for more accurate Inventory Reconciliation Reports ■rr■ ■rrr ■rrr ■ria NN Fueling Transaction Process REAL-TIME 1. Vehicle and/or driver identification. 2. Identification data is checked online in REALTIME against the database on the Fuel Insight server. If there is no response from the server then the data is checked against the transaction database in the local system memory. 3. If the data entered is not accepted the appropriate error message will be displayed — such as "Invalid Fuel Type". 4. If the data entered is correct, the ICU then turns on the selected hose and captures the resulting transaction. 5. The transactional data is sent to the server automatically in REALTIME. N Fueling Transaction Process DOWNTIME ■ DOWNTIME PROCESSING — The FleetFocus server will send to each ICU up to three times daily — a complete vehicle list, employee list etc so transactions can still be validated when server or network is down. All transactions are sent to server immediately upon restoration of communication and REALTIME processing is restored without any user intervention. N FuelFocus Keypad The button type keypad is environmentally sealed and has been proven reliable for years of constant use. The keypad consists of 16 keys, 11 number keys and 5 function keys. The function keys are: Clears the current entry CLEAR Negative answer to the displayed questions NO ENTER Confirms each entry of information YES Positive answer to the displayed questions. Resets back to the first prompt CANCEL SPECIAL Technician mode functions PRo�u Service Request V FuelFocus HID Reader HID is the premier manufacturer of contactless access control cards & readers for the security industry and has over 200 million units in the field Features a beeper and multicolor LED to alert users of a good read Lifetime warranty against defects in materials and workmanship Support for Motorola Indala, AWID and other proximity technologies. Could easily adapt to any new technology on the market identicalm s AWID Why pay more for less? Security FuelFocus Mag Card Reader The dual head magnetic stripe card reader is resistant to inclement weather and airborne debris, with virtually no maintenance required. Same model as used on commercial dispensers in retail locations. Can read proprietary cards, or any card with programming on Track 1 or 2 LAM 9 FuelFocus WAF System The WAF (Wireless Automated Fueling) option for the FuelFocus System enables the wireless data transmission between a vehicle equipped with a RF Vehicle Box & the FuelFocus Controller. The vehicle is automatically identified when the nozzle is inserted into the fuel tank inlet. RF Antenna FleetFocus Server Nozzle Tag 17: RF Vehicle Identification Box (VIB) The RF Vehicle Identification Box is a vehicle mounted computer which transmits vehicle data to the FuelFocus controller upon insertion of the fuel nozzle. It contains the vehicle identification information, odometer, and engine hours data. The VIB gets its power from the vehicle's battery. It can work on 12 VDC or 24 VDC systems and draws approximately 40 mA of current. GUARANTEED 100% READS Transfer from retired vehicles to new vehicles — completely programmable. J1708, J1939, and all Canbus supporting J2284 (OBDII) models available. Optional modular Installation Cables for Canbus VIB Installation Guidelines for VSS+ wire through 2007 vehicles available FREE "The number one complaint of most fleets is capturing valid meter data How much time does your organization spend on this task?" Z Fuel Inlet Antenna (FIA) The Fuel Inlet Antenna is an antenna that mounts to the vehicle's fuel tank fill pipe inlet. It connects to the RF Vehicle Identification Box with a shielded cable and activates the nozzle tag to transmit its nozzle ID number. AssetWorks has a variety of Fuel Inlet Antennas available with varied inside diameters and thicknesses to fit any vehicle fuel tank inlet. Ensures that the vehicle being charged is the vehicle receiving the fuel. TOTAL SYSTEM SECURITY — without wires running down the hose like competitive technology. No misappropriation issue as is common with ground loop technology used by competitors. 8 11 I'leetJournal III (FJ3) & SVID FJ3 is currently released in limited test environments Can provide secure fueling with ID only for vehicles that already contain on board technology for providing telematics and meter information Future enhancements: • Passive GPS • Two ancillary inputs M FuelFocus Universal Nozzle Tags The Nozzle Tag is a small transceiver that can be installed on all types of fuel nozzles Sleep mode is the default state of a Nozzle Tag. It is activated by the VIB every time the nozzle is inserted in to the fuel tank inlet. The Nozzle Tag is battery powered — last 5-7 years under normal use. Software reporting of battery life in FuelWatch Cx .� Hose 1 Hose 2 Hose 3 Hose 4 15% W. 20% i5°rb No custom hose fittings, wires in hoses, custom swivels. STANDARD hoses and nozzles can be fitted with FuelFocus solution. F Telematics Data Available from the RF Vehicle ID Box Data 10escription Engine Data Minimum engine oil pressure The lowest engine oil pressure reported by the vehicle since its last fueling Minimum charging voltage —he lowest vehicle battery voltage recorded by he V'B s nce the vehicle's last fueling Maximum eng ne RPM The greatest engine speed reported by the vehicle since its last fueling. For at least 2 seconds Maximum vehicle speed The greatest vehicle speed reported by the vehicle since its last fueling. For at least 2 seconds Eng ne o eve The fill level of the engine oil at the time of he curren transaction. As %from a the full level PTO time Total time that the power takeoff switch has been engaged (active), in hours Maximum engine coolant The greatest engine coolant ternoerature reported oy Temaera? arG the vehicle since its last fueling Total time that both the engine has been running and Stop idle time the vehicle was not moving, n hours speed=O and ramr>O Engine run time Total time that the engine has been running, in hours Fuel Consumption Data Fuel level Fuel quantity in tank in % of full tank capacity. Can also measure amount of fuel in tank (%) before and after filling. Time since refuel Amount of time since the vehicle was last fueled Odometer readings Odometer readings are taken at the time of fueling AssetWorks FuelFocus System -Mobile Tanker Truck 0 Mobile Tanker adaptable —full WAF support 0 All the same features of our station based Island Controllers Capable of monitoring up to two hoses Support for handheld device to communicate with Mobile Controller 0 Wireless or GPRS Modem capable J N AssetWorks FuelFocus System - Mobile Tanker Truck - Handheld •Supports any Windows PocketPC Handheld 1k) *Handheld will talk with FuelFocus Controller to transmit Vehicle ID and mileage via 802.11 networking -pCan be used in conjunction with WAF Fueling An •Optional GPS Antenna for transaction location tagging UD THIS VEHICLE STOPS AT TOO I "I ALL RAILROAD CROSSINGS r Proprietary and Confidential. Copyright © 2014 AssetWorks LLC. All rights reserved. AssetWORKS W v'1 AssetWorks FuelFocus System Vehicle Data Collector • Can capture vehicle meter updates anytime it passes within 200' of Receiver • Will automatically send meter update to FleetFocus application in REALTIME • Standard FuelFocus Island Controllers can act as Vehicle Data Collector in conjunction with normal fueling operations. FleetFOau6 Server 3333 fl dq (IODOm) m� CATS or CAFE Cable WDC Antenna Fu, -[Focus VDC Sand -alone Coiitroller 333 h �(100m) --� CAPTURE METER UPDATES AS VEHICLES DRIVE NEAR RECEIVING ANTENNA AssetWorks FuelFocus System Vehicle Data Collector 0 Ability to update meter in FleetFocus with WAF Gate Unit 0 Fully tested at St Louis METRO — capturing readings of all trains & busses entering premises KeyValet Automated Motor Pool Key Dispatch System 8 Maintenance Functions — FUEL WATCH 0 Fuel Watch —Allows users to interactively view site status with a remote window Details all hose status — including handle detect, authorization and gallons issued lComected to 10.1.103.247 Maintenance Functions — SUNBELT REMOTE • Sunbelt Remote — Allows users to access fuel system desktop • Details all data communication between FleetFocus and FuelFocus • Remotely install upgrades, change system functionality etc. Check Cards I Charge I TLS -iD- -- User ID Employee Hose 1000013009 00000010`11 . - ............... Create Check ID XML Prompt User Pin code Emp Pin code Max Quantity Max Meter1 Min Meter1 Meter1 Retries Max Meter2 Min Meter2 Meter2 Retries 6T X13 F- 13 MessageLl J -J 1 00 ® C:�dd,,, ® C:�dd.C: dd... �i Procman p�2idr usa_ 12:53 PM Radmin Viewer 3 � Radmin Server 3 Why AssetWorks FuelFocus 0 No telephone lines — all TCP/IP communication Direct migration path to any other FleetFocus product — no changes in hardware at all at the fuel island 0 PM Due messages to fuel island automatically 0 Ability to limit the number of fuelings per day 0 Odometer reasonability 0 Automated low volume notification for fuel ordering — based on user defined minimum levels 0 Easy change over from current FMS System 0 Easily handles any fuel type — anything can be monitored that can be metered and pulsed, including CNG, LNG, Hydrogen Why AssetWorks FuelFocus 0 System administration reduced 50% 0 Single Database — no out of sync data Access from ANY FleetFocus workstation Extremely accurate data — Eliminates 99% of data correction issues 0 Ability to capture all bypass transactions Use of building access security cards and credit cards Reliable hands free wireless option System pays for itself in 18 months or less 0 Supports outside fuel sales — Paymentech/First Bank Option cj ONE DATABASE ONE SYSTEM ONE VENDOR Questions? Total Number of Color Copies 2007-2013 250,000 200,000 150,000 100,000 50,000 0 Color Copies produced by Central Services 2007-2013 2007 2008 2009 2010 2011 2012 2013 43 2007 2008 2009 2010 2011 2012 2013 January 9,541 20,196 18.695 21,630 8.858 12,986 9.980 February 9,157 12,227 8,297 24,902 6,852 12,299 10,391 March 8,154 14,765 9,453 11,349 17,439 12,640 12,061 April 14,151 25,489 10.383 12,403 14,550 12,434 21,334 Ma 25,087 23,483 8,043 26,797 19,804 32,544 30,599 June 20,901 27,722 12,595 20.469 16,411 10,600 29,018 Jul 11,986 16,655 12,266 11,870 12,172 12,172 23,112 Au ust 28,253 14,511 5,825 8,836 11,982 11,982 25,663 Se tember 19,341 16,104 20,279 23,056 21,057 11,535 17,631 October 1 11,735 23,848 20,3651 7,0001 24,3801 14,6331 17,257 November 22,446 8,812 7,418 8,789 13,979 12,5481 21,745 December 9,014 9,199 12,135 9.051 20,807 4,9621 19,240 :3 250,000 200,000 150,000 100,000 50,000 0 Color Copies produced by Central Services 2007-2013 2007 2008 2009 2010 2011 2012 2013 43