HomeMy WebLinkAbout13 - CC-13 - Median Landscape and Irrigation Improvem - 12/6/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 6, 2016 ITEM NUMBER: CC -13
SUBJECT: MEDIAN LANDSCAPE AND IRRIGATION IMPROVEMENTS PROJECT, CITY PROJECT
NO. 16-19
DATE: NOVEMBER 17, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, INTERIM PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Median Landscape and Irrigation
Improvements Project, City Project No. 16-19.
2. Award a construction contract to KASA Construction, Inc., 15148 Sierra Bonita Lane, Chino,
CA 91710, in the amount of $ 457,737.00.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The existing medians on Mesa Verde Drive, a 1.4 -mile half circle road north of Adams Avenue
was originally planted with grass. Grass is a high water use/high maintenance ground cover that
due to water conservation measures is being replaced with various types of drought -tolerant and
xeriscape landscape designs.
At the June 25, 2015 meeting, the Parks and Recreation Commission approved a design concept
to improve the landscape and irrigation on the Mesa Verde medians by replacing grass with
colorful drought -tolerant plants.
The scope of work for this project includes removal of existing grass, replacement with drought
tolerant landscaping, and the installation of a new, high efficiency irrigation system along Mesa
Verde Drive from Adams Avenue west to Adams Avenue east. The proposed improvements will
provide a significant reduction in water use and will reduce maintenance costs once the plants are
established.
At the November 15, 2016 meeting, City Council requested staff to review the apparent low
bidder's proposal, and explore some cost reduction opportunities. Staff will investigate and
prepare a construction contract change order to modify or eliminate some plant and irrigation
material in an effort to reduce the overall project construction cost.
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ANALYSIS:
The City Clerk received and opened six (6) bids for this project on October 31, 2016. The
apparent low bidder, KASA Construction, Inc. submitted a bid proposal in the amount of
$457,737.00, and is recommended for award. The Engineer's estimate for this work was
$476,348.00; and the average of the six (6) bids received amounted to $547,822.39. An
analysis of the bids indicates that the apparent low bidder, KASA Construction, Inc. submitted a
bid proposal that is approximately four (4%) percent lower than the Engineer's estimate. The
Bid Abstract is included as Attachment 1.
The license and references of KASA Construction, Inc. were checked and staff has found them
to be in good standing. KASA Construction Inc. recently completed the Harbor Bike Trail
Improvements.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the project. Staff
believes that re -advertising and rebidding the project will not result in lower bids.
FISCAL REVIEW:
The Fiscal Year 2014-2015 budgeted CIP program has $399,457 available for this project. An
additional $58,280 is needed for this contract and will be transferred from the Gisler Avenue
Parkway project balance that was also budgeted in Fiscal Year 2014-2015.
LEGAL REVIEW:
The City Attorney's office has reviewed the Public Works Agreement and approved it as to form.
KASA Construction, Inc. will furnish the necessary bonds and insurance, which will be reviewed by
the City Attorney's office prior to issuance of a "Notice to Proceed".
CONCLUSION:
The City has received bids for the Median Landscape and Irrigation Improvements Project, City
Project No. 16-19. Staff has evaluated all the bids and recommends that the City Council adopt
the plans, specifications, and working details for said project; award a contract to the apparent low
bidder, KASA Construction, Inc., in the amount of $ 457,737.00; and authorize the Mayor and the
City Clerk to execute the Public Works Agreement. Staff will investigate and prepare a
construction contract change order to modify or eliminate some plant and irrigation material in an
effort to reduce the overall construction cost.
RAJA SETHURAMAN BALTAZAR MEJIA
Interim Public Services Director City Engineer
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ATTACHMENT: "1" Bid Abstract
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Staff
File
ATTACHMENT
CITY OF COSTA MESA
DEPARTMENT OF PUBLIC SERVICES
MEDIAN LANDSCAPE AND IRRIGATION IMPROVEMENTS
CITY PROJECT NO. 16-19
BID OPENING DATE: OCTOBER 31, 2016
BID OPENING RESULTS
Bidder
City
Total Bid
1. KASA CONSTRUCTION, INC
CHINO
$457,737.00
2. ARAMEXX CONSTRUCTION
UPLAND
$474,299.00
3. YAKAR
COWNA
$484,882.50
4. STL LANDSCAPE, INC
LOS ANGELES
$517,867.00
5. CALIFORNIA LANDSCAPE + DESIGN, INC.
UPLAND
$670,653.80
6. MARIPOSA LANDSCAPES, INC
IRWINDALE
$681,495.02
Average $547,822.39
Engineer's Estimate: $ 476,348.00